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HomeMy WebLinkAboutAgenda Packet - LB - 1998.04.21 tING—E i URLINGAME PUBLIC LIBRARY Board of Trustees Agenda Ljc LI8¢ April 21st, 1998 - 4.30pm 480 Primrose Road- Board Room SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $ 44,469.33 Special Fund: $ 1,405.81 Duncan Funds:$ .00 4. MINUTES: Approval 5. CORRESPONDENCE AND INFORMATION: Information a. Legislation Summary, 1997-98 b. Letter- Edgar Drucker, M.D. c. Questions &Answers: Internet Service IM d. Long Range Planning Outline jcw e. Planning for Results (book to be distributed) - t FROM THE FLOOR: 7. REPORTS: a. City Librarian's Report: Escoffier Information b. Foundation Report: Cannon Information 8. UNFINISHED BUSINESS: a. Legislative Breakfast Contacts "l �' 3o Information 9. NEW BUSINESS: a. Long Range Planning Process Discussion/Action 10. ADJOURNMENT: Adjourn Ag—d.A _.--- ''7 BURLINGAME r a - �. Gf� P L��� Burlingame Public Library Board of Trustees Minutes March 24th, 1998 1. CALL TO ORDER: The meeting of March 24th, 1998 was called to order by Secretary Cannon at 4:30pm. 2. ROLL CALL: Trustees Present: Cannon, Dunbar, Herman & Morton Trustees Absent: Berger Staff Present: Alfred Escoffier,City Librarian;Judy Gladysz, Administrative Secretary; Shirley Robertson, SAB Representative; Jim Urbanski, San Mateo Resident; Susan Rodgers and Terry Nagel, Burlingame Residents. 3. BILLS: M/S/C (Herman/Dunbar) unanimously to approve the bills as presented. 4. MINUTES: The minutes of the meeting of February 17th, 1998 were approved as written and ordered filed. 5. CORRESPONDENCE AND INFORMATION: In reference to item "b",Trustee Cannon reported that she had called Sandra Brown to discuss the issues in her letter and she said she hoped Sandra Brown understands that the issue is a complex one. The Board conveyed "Congratulations" to the staff for a very successful food drive during the holidays. 6. FROM THE FLOOR: Jim Urbanski, San Mateo Resident, said he was concerned about public/children's access to adult materials on the Internet. 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 7. REPORTS: a. City Librarians Report: There was some discussion about the City Librarian's Report. b. Foundation Report - Herman: Trustee Herman said the major Donor Recognition event was a huge success. She said there were about 100 donors in attendance. She further reported that the Foundation had donated $10,000 to the Children's Department. c. System Advisory Board Report - Robertson: Shirley Robertson, Burlingame's representative to the System Advisory Board for the Peninsula Library System,gave a report on her most recent meeting at which they discussed the Legislative Breakfast to be held on May 9th at the Stanford Park Hotel in Palo Alto. She said Ted Lempert will be a guest speaker. 8. UNFINISHED BUSINESS: a. Internet Services Plan Revision: M/SIC unanimously (Herman/Morton) to accept the Internet Services Plan Revision as outlined in the City Librarian's Report. Trustee Cannon said she would like to see the Policy evaluated in three months and then reevaluated in another three months. Some discussion followed. 9. NEW BUSINESS: a. Community Room Policy Revision: M/S/C unanimously (Morton/Herman) to approve the revisions to the _ Community Room Policy. b. Duncan Trust Request: M/S/C unanimously (Herman/Morton) to approve the request for funds to the Peninsula Community Foundation from the Duncan Trust. 10. ADJOURNMENT: The meeting of March 24th, 1998 was adjourned at 5:41 pm. The next Board meeting will be held on April 21st, 1998, at 4:30 pm in the Conference Room. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutes 4/14/98 Page 2 BURLIN AME W11 - 41C L05 City Librarian's Report April $1, 1998 American Libraries Article Our cover story article in the April 1998 issue of American Libraries magazine was very exciting indeed! The article describes how the renovation and expansion of the historic library successfully preserved the design integrity of the original 1930's era structure, while preparing for the technological challenges of the 21 s' century. Copies of the article will be sent to the local press. In-library displays will be featured during National Library Week, and copies of the article will be reprinted. National Library Week National Library Week is April 20-26 this year and will feature a variety of activities for all ages. Three docent-led tours will be offered for the general public. A special program for teenagers "Teens Poetry Cafe" will be held on Friday evening, April 24" at 7 pm. A Children's program, "Word for Word" will be held the following day. National Volunteer Week This year, National Volunteer Week coincides with National Library Week. On Friday, April 24", the library will host a Volunteer Recognition Tea. This event will offer a special "Thank You" to our many volunteers for their hard work and dedication in the 6 months since the library re-opened at Primrose Road. The Board of Trustees sponsors the event. Susan Reiterman is Event Coordinator. Change in Internet Services The changes in Internet services, outlined at the Board' s last meeting are underway. Our target date for implementation is the week of May 4'h. At that time, the new hardware will be tested and installed. Users will find the Internet terminals down for about 4 days while changes are made. Press releases and fliers will announce the changes. Library Budget The library budget has been approved by the City Manager. The recommended increase is 7.5%. The increase is mainly in the area of public service staff. One additional position has been requested for Page Supervisor. The budget goes to the City Council for a study session on May 20'h Long Range Planning I have some introductory material to begin our Long Range Planning process. I suggest a 9-month process, to begin immediately and wrap up in November. 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 Volunteer Program Volunteer docents completed the last two Saturday morning tour series. Docents also led tours for the major donor event and a local college alumnae group. Sue Reiterman also attended the Volunteer Fair at Burlingame High School on March 31 S' and made contact with several students who are interested in volunteering at the library. Invitations have gone out to volunteers, staff and Council for the Volunteer Tea. Technology Issues Barry Mills continues to monitor our system technology progress. He is spearheading the hardware and software changes for the Internet, the installation of additional ports, and assisting with the training of staff on the Internet. Planning continues for additional databases to add to the network, as well as additional CD-Rom products that will make our reference services more effective. Novelist Novelist is a new product, which will shortly be available system-wide. This shared product provides "reader's advisory" assistance, which helps users find fiction books of interest. The first year of the service will be funded by Peninsula Library System. Tour Highlights Tour highlights for this month included: students from the North Central Elementary Institute of Samaritan House and 30 adults from the San Mateo Adult School advanced English as a Second Language program. Children's Services The Children's staff has been working with the Lincoln School parents on "Turn Off the TV" week, April 22-28. All the local schools are participating in some manner. Two children's programs (see above) are scheduled for that week to help children tear themselves away from the TV! Tours during the month included: 13 cub scouts and students of the Child's Way Preschool. On March 11'", 55 children and adults celebrated St. Patrick's Day with the Murphy Irish Dancers and three Irish male singers. At a joint meeting of the public and school librarians, the group agreed to again compile a recreational summer reading list. This list has proven very popular with students and parents. All members of the division have received Internet training. Foundation Donation for Children At the last staff meeting, the Children's Division received $ 10,500 from the Burlingame Library Foundation. The donation represented specific donations earmarked for children's services from businesses and individuals. In appreciation, the children's' staff sang a song written by Cathy Somerton to the tune of "Thanks for the Memories." The staff truly appreciates the support of the Foundation! 2 "Begin with Books" Program During March, 29 programs were offered including: 5 Monday Story Times (new program), 5 Preschool Story Times, 4 Toddler Story Times, 4 Thursday Story Times, 2 Saturday Story Times, 3 visits to Easton, 4 visits to Main and 2 programs in schools. 806 children attended these programs. Jan Laurie is now doing a weekly Monday afternoon Story Time and Pat Psaila is doing a Story Time on the third Saturday of the month. This means that each week we are offering 4 Story Times and 2 Saturday programs per month. Easton Branch Library Lisa Dunseth met with Our Lady of Angels School 5`h graders for stories and book check out. Lisa also assisted with the School Librarian's meeting and the youth program the "Bookgroupies." Lisa created a scrapbook of children's activities for the past three years. This was submitted along with a scrapbook on the building and other items as an entry in the Library of the Year program sponsored by Library Journal. Coming Events: • 20 April-26 April, National Library Week • 21 April, Library Board Meeting, 4:30 pm • 5 May, CLA Legislative Day • 14 May, Foundation Board Meeting, 4:30 pm • 20 May, Council Budget Study Session, 7 pm • 25 May, Memorial Day Holiday, Closed Alfred H. Escoffier City Librarian April 14, 1998 • 3 STATISTICS FOR MARCH 1998 REGISTERED BORROWERS: Total Registered: Burlingame Adults 11 ,777 Burlingame Children 3,419 Hillsborough Adults 1,887 Hillsborough Children 1,034 Universal Borrowers 573 Total Registered Borrowers: 18,010 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 23,477 1,233 Children's Print Materials (books, periodicals, pamphlets,paperbacks) 10,718 1,268 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,899 180 TOTALS: 40,094 2,681 Main Total 1998 Circ: 40,094 Main Total 1997 Circ: 34,622 = 15.81% Inc. Branch Total 1998 Circ: 2,681 Branch Total 1997 Circ: 2,671 = .37% Inc. Grand Total 1998 Circ: 42,775 Grand Total 1997 Circ: 37,293 = 14.70% Inc. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,327 637 Children's 1,029 1,324 Lower Level 978 991 ILL Borrowed: 2,555 Branch 266 152 ILL Lent: 3,757 - Total: 6,600 3,104 ILL Total: 6,312 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES TOTAL VOLUMES Ad.Non-Fiction 131,150 /114,615 5,195 136,345 Ch.Non-Fiction 22,890 / 21,850 2,200 25,090 YA Non-Fiction 1,995 / 1,765 100 2,095 Ad. Fiction 53,210 / 50,705 5,730 58,940 Ch. Fiction 19,520 / 17,775 5,845 25,365 YA Fiction 2,920 / 2,645 360 3,290 Reference 5.600 / 5,400 200 5,800 Totals: 237,285 /214,755 19,640 256,925 OTHER MATERIALS: Pamphlets 31,530 Paperbacks 3,410 Maps 1,640 Records 1,500 Cassettes 10,690 Video Tapes 2,160 Compact Discs 1,790 Deposited with the City Treasurer: Main: 2,425.04 Branch: 227.20 Xerox: 1,729.00 Room: 35.00 Donations 265.00 CLSA: 56,663.08 User Traffic: 35,000 Daily Avg.: 1,296 Children's Programs: 29 Attendance: 806 Children's Programs for the year 1998: 44 with a total attendance of 1,296 children APR-07-1958 14=46 HALIS PLS SVLS 16503495089 P.01,,06 14/tfi/913 1a:4Z:53 -> 415 349 .x,118$ Bary Area Page 001 APR-07-98 TUE 13:27 P. 01 SUMMARY FOR THE 1997+98 LEGISLATIVE SESSION[ California Library Association BILL.;IAUTHOR DESCf21fi ON STATUS 1AGt11AR Would provide fora rutum of 100A Senate Support of the Property tax base each ye$r. Appropriations over the next 10 years, to Wig, Heid on the counties, and special districts, Suspense File ar,+ Tding to the proportion of their cvrMnt EW transfer, and cap the shift of local pccpeM taxes to ERalr. AS aS -MCHENY Creates the Library Materials Fund, Senate Support under the State Superintendent to Appropriations annually apportion to each school Held on the dlstrtct the sum at$5 for each Ling Suspense file of ADA, to purtt'iase materials that may include, but are not limited to books, refff"ces materials, period=ls, laser clicks, etc. AB 1 QS-PRINGLE As Introduced would create a tax Senate Revenue support exemption for newspapers and & Taxation pedodicals in Gaiifornfa. Reoently _ amended to provide the exemption for newspapers regularly issued at intervals oxceeding 50 times per year and sold by single copy only. Anrtendawnts delete exemption for periodicals. AS 1ST?5j8MNEY Stas legislative intent that the Aseembl Support if Amendod Edu=tion Council for Tachnology FloQr y in Leaming (ECTL) nraJW recommendations to the Department of F-duc ation rvsard'utg, among other things, the development of a phased4n plan for funding and itttDtemerrt"rrig a s ie do F! Npq t+eleMMm„�unimttons educ aWn network re SR 4S 1 Fi.s ZsYLs, that Pmvjdcs carIne0 VIty l'�Oween FW and among alt education segments From and pub9c libraries and extarnat Phcr” netmrk& incRArg the truerneL 45b-1341-5 5 3Y Pupfds Muid have access to the statewide rx1wprk via schools. community colleges, university campuses and public Jibraries. A E As introduced, would require every Assembly Support, if Amended public fibrary that receives staW Education funds pcarsuant to the foundation Program and that provides public WK-1?(-1t1ib 14;4( bHLIb tL5 SVLb 1bZ>U3gJOU J r'.kJ�`l:Lb yvafitpu 1b;IU:33 -> 435 349 5889 Day Arc& Page B82 APR-07-88 TUE I3:28 P, 82 at;cess tc the lntemet, to adept e porrcY regarding access to hamftl matter on the rntemet by minors, OW to past a copY Of the potty near each tib WY computer terminal that Provides public aooess to the lntemet, Recent wwri lments requested by GL.A r6quire libraries to develop an lrrtemet policy without referer= to "ham fful matter" and make it medily available to the publlm AS 183g-B-THOMPSQN Would allow, as an aitemative tca Assembly Watch, Seek t nformadon the appointment of five members of 1.cc al the board of library ta't.rateea, Govenvmnt the legislative body of Me MuniclpalitY, may by resolution declare itself to be tine board of llbrary trustees, Would also aliaw 8 legWat Ve body of a muMciparq that has declared itself to be the board of library trustees; pursuant to the above, by resolution at any ,Fate, to,determine Btaf it no longer*33 funcUen as the board of library trustees, in tnrFrich event, the mayor, with the consent of the legislative toady of the municipalaty, shalt appoint No members to titre board of library trustees pursuant to Section 18911 _ Ala IM-BB.THQMPSON As introduced, would rewire any pu3b5c Assam* oppose lrbmary that loans movie videos that Local have received an "MI rating *am tete Gavemment Motion PI&U a Association of America to ensure that the borrower of such a movie is at least 17 gears Of age. Recently amended to require public libraries to screen and evaluate all movies to determine whether or not R may be objectionable to a parent or guarcian of a child c:hacking out the movie. Aj3 '192Q:LU`DMAN School and Library Partnership Assembly Support ACt of 1995_ State Department Education Df Educatton would award grants to school districts for the plantling and operation of joint-use libraries, In a std/ focal match. A8 2081 VILLAlGOSA Would reinvtate the tax exempoon Assembly Watch for lite sale of any newspaper, Revenue AF R-©7-1998 14:47 BAL I S PLS SULS 16503495089 P.03/06 lip v l.-Ju AJ-Ti-11 -> 115 J119 YiHy Hay Nrca Wage UM APR-07-98 TUE 13:28 P. C3 rr:gufarly issued at intervais &Texabon exceeding eu times per year and Mrllpts the sale of newspaper photographs. AB B_rti )PARSON Relating to child p9magraphy- Assembly Watch Clare makes it an r:rf`raction to self, Public distribute* offer to distribute gamic for a conummal purpose any book ur Eli inWd matter Wt visually depicts minors under tho age of 18 posing of modeling while engaged in wxUal Conduct AB 2161-PACmEco. Would toquire that every computer Assembly Q 4*se at a public elementary or Education a secondary school that may be Assembly used by a pupil and that has Information access to the lnfiemet or an Technology o>x-Gree ser ioe, have an (double-mfarre j opem ionaf paneritw central device. The school district would have fuU di =tWn as to what device is seub--w. AR Md-WASHINMTQN Would nemoue the requirement Assembfy Watch Close that matter be "obscwc" if Public it deplcts a pemn sander IS Sammy Years 4f agg p8I"Bdnally engaging in or simulating sexual conduct AS 2221-MACHADO Wpuld provide a tax credit Assembly Watch in an amount equal to the Revenue &. costs paid or incurred by an Taxation Internet service provider for the purchase and installation of tiering or filtering software. AS 2337-VINCENT Would authorize any city, wunty, Assebly Support district, or city and courtty to Local request s PLP waiver if impacted CkmMmenet by the withdrawal from the county {roe library System. AB 2_ -FRUS=A VWuld require a pubhc library Assembly oppose that provides access to the Local Internet to Purchase, instaft, Government & and maintain cornputm software Assembly UW prohtbb across to obscene Jnkrmation rnader, as defined, on the Technology - Internet- (double-referred] Ht'K-hJ(-1 J'Jt 14;4( IJHL 15 t'L5 SVL:� r-. ruate w 415 :145 SFlti`J &U &ea Page 084 APR-07-98 TUE 13.20 P. 04 Aa 2569-FCUEHL WOWd extend current law, which Assembiy support expired in January to add one Public year add anal punishment to Safety a person 00nvicted of possession for sale of drugs if the violation a=rrad upon the gmunds of a public park or ocean-front beach. New law adds public libraries as a "drug-free zone," ACA 4 AGUTARN- INEENEY Sarna content as AS 95, but as a Senate Loco! Support constitutional amendment, could Government be plamd on the statewide ballot by a two-thirds vote of the legislature, thus avoiding a Govemoa''s veto. H.R. 52-MOMPS!2N A Houas Resotutiorz atatinU that Assembly Oppose public librVes are not enforcing LOCa.I tlh a rating system, as set forth by Government the Motion Picture Assaciation of Amerism" and "that PUM fibraries are requested to retake every eftrt In identify the age of any person checking out a video who appears to be a minor and conform their check-out policies to the Madan Picture Association of America's ratIng system. SB t di'-AYALAPKOPP Would require that no city, wunty, Assembly [Nuapprove or 1=1 agency may incur any LOWl indebtedness (such as carff=t" Govemment Of partdpation {COPS], as defined, without prior approval by a majoritX Of the voters_ Recently amended to pertain to the issuance of bonds by a joint exemise of powmr$ aut", to sesist local agenciSs in f mncing capital improvements, etc. Sfl 00-ALF2 rRT The L'brary of California: Assembly S SWEENEY sponsored by CLA, rr oWd Education CLA Sponsored establish a m4or, statewide ai.-tworlang system of resource- sharing, communications and delivery, and preservation of materials for appruxdmately 8,000 of Gardomws mull?-type libraries. �5$ WMNCELLOS Creates the California Community Assembly suppwt College Faculty, Counselor, and Apprapdatiom Librarian Pull-Mme Fund within Held in the State Treasury to ReaW a net Committee at AFR-07-1998 14=48 BALIS PLS SOLS iS503495089 P.05/26 ar u■r 1aa i.. +2611 a I e z3.a :1Y7 aoa:7 zda) tuned rage cm APR-67-88 TILE 13:29 P. 05 increase in full-time faculty, Chairs rcunselor, and librarian posifions re=immendaton in the CsOomia Community Colleges. $i-8$0-CRAVEN ERAF bill: Similar to AS 95- Assembly Support Sweeneyikui2r. Moor, Inactive Re SB 1 ) OLANCO Recently amended to be In place Assemtity Support to S8N8 SS a budget vehicle on Local ERAF ff needed, Govemment SB j S$_9-QRAVEN Would create within the State Senate Support DORMOnt of EdUCa the Revenue & Position of Public Scho Library Taxation Consultant to be rft le for the administCdtion of school library grants funded through the Caffornia Public School Library Prafection Fund and the cocrdIrradon or omen school library programs. SB 1846:QALDgRQNV Woufd require idlers, renters Senate Watch Close distributors of"harm%l matrer," Public as defined, to estabrrsh an Safety "adults only"section irntrs which all harmful rnaitar, whether kept, splayed, or offered must be cattained. Would exarse only two or hewer items incorrectly placed outside of the "adults only" section. X859-MOUNT]Orf Wou d ct arise the definition Senate oppose of"obscene matter" to mean Public matter, which uses contemporary Safety c-Mmunity etandurds, rather than the current gkdMwide standards. SB 7 U -ALPERT Sponsored by San Dom, would Senate Support allow Board of Supervisors LoCW to-designate additi nal property Government W to the county library. SS 2025-RAINEY/ Would crtmf a $500 mitfion Public Senate VURMN Library Construction and Renovation Educ2tion Support fond Act for grants to build and remodel libraries statewide. SS 2?J OLA Smart California Art of 1$98. Senate Supp" Would create "smart communities": Govemmentai a meat en of community Organization HrM-L')I-17:IC 14.1+0 UHLIn rL= ;VL::) 1bJYJJ47Jr7D7 r'. JO/YJb jsj u l j ju A.J.%a.tri -x -IM 34!J WO Bay Eisen Fa_ge Illi APR-07-98 TUE 13:30 P. 06 networks, sillowirr�y electronic Senate Rwes access to numerous resources [double-re4errvdi and seMces, inckucting but not EimXW to education, training, health and social services, telemedicine ernergency response, and rapid electronic transmittal of business licensing and registration documents. BB 2059. EL 4S V S CWould expand prison inmates Senate match statutory rights by imiuding Public the right to reasonable gam access to an adecivate law library, includng current state law case reports, SS A2MCHIEF As intrcdumd, is similar to Senate Support ERAF lulls AB 95 and SB 884. Loral Author Worms us that the Govemmar►t bill may be amended to pertain to relief for"rro" end "low- ProRettY tax dries only. 4RJ98 TOTAL P.06 EDGAR F. DRUCKER, M. D.. F.A.C.S. S 1. 328 WEST POPLAR AVENUE SAN MATEO, CALIFORNIA 94402 ` (415) 344-8059 V �D� t r 1 r(,` cL aAA-cAt9-e-X � - L-14 -,tl!6 BURLINGAME r q � � C L g�P Long Range Planning Background: The Burlingame Public Library is poised to begin its third long range planning cycle. As an institution, the library began its first formal planning cycle in the mid-1980's. Planning for the New Millennium The purpose of the new planning process is three fold: to better respond to our changing community, to integrate state-of the art technology into our service as much as possible, and to make the best use of the staff, building and resources in providing library services to our community. Brief History of Library Planning 1988-1993 Plan A 6 member planning team constructed the initial plan. The team developed a Mission Statement for the library that is still in use. Priorities for Service were developed along with eight major goals. Background material for the planning process was provided by the Public Library Association's "Planning and Role Setting for Public Libraries." The focus of this plan included: service issues, collection building, and the development of a plan for the Easton Branch. 1993-1996 Plan This most recent plan was a 3-year plan that involved a somewhat simpler process. The planning committee consisted of 12 people, including key staff and the entire Board of Trustees. During a one-day retreat, five goals were articulated, which remained the same throughout the planning cycle. The focus in this plan was improved access to materials, better awareness of library services and the reconstruction of the new main library. Committees and task forces were created for both short term and long term needs. New 1998-2001 Plan The new plan comes at an exciting time for the community and the nation...the anticipation of the Year 2000, the new Millennium! Libraries have changed more in the last 10 years, than in the last 100 years. And more change is certain to come. 480 Primrose Road - Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948 Planning to Plan Priorities for Planninq My focus for the new planning process is to: Respond to Community Needs Respond to the Changing demographics of the community Respond to the Impact of Technology on the community Identify the role of the library in the community Successfully Ride the Wave of Technology Develop a Technology Plan Utilize technology to improve service delivery Strike a balance between traditional and technology values Provide more cost effective service Make the best use of Staff and Resources Develop staff to their fullest potential Make the best use of our newest resource-the library building Review collections for relevancy Suggested Planning Process The planning process consists of study, discussion and decisionmaking, all within a context of creating a simple usable planning document. "Planning for Results," published last month by the Public Library Association, provides an excellent framework for library planning. This guide can be used to help focus our planning efforts. I would like to see more community input into the planning process, either through focus groups, or direct user surveys, to help determine future directions. To help us focus priorities, I would like to use a consultant to assist us in brainstorming and articulating issues for the future. This could be done in a "retreat" format with the full planning group. There are several local consultants who can assist us. Planning Committee Executive Committee: Board President, City Librarian, Reference Supervisor; Planning Committee: 4 Trustees, 2 Foundation Board members, 4 Key staff. Planning Timetable I anticipate an 8-month timetable, completing the planning document in December 1998, in time to integrate the findings into the budget for FY 1999- 2000.