HomeMy WebLinkAboutAgenda Packet - LB - 1997.12.16 BURLINGAME
URLINGAME PUBLIc LIBRARY
Board of Trustees Agenda
d L rC LLB 0P
December 16th, 1997- 430P
480 Primrose Road- Board Room
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS: Approval
City Checks: $ 31,976.81
Special Fund: $ 8,749.32
Duncan Funds:$ .00
4. MINUTES: t-pproval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. Internet Policy Discussion
b. Foundation Input
c. Long Range Planning
d. Rick Steve's Program
— . REPORTS:
a. City Librarians Report: Escoffier
b. Foundation Report: Herman
7. UNFINISHED BUSINESS:
a nternet Policy Meeting jb �n Discussion/Action
Cl
8. NEW BUSINESS:
Foundation Input Discussion/Action
V,b. Long Range Planning Discussion
Fes" OA Aoty
9. ADJOURNMENT:
AgendiD
If UBURLINGAME
Burlingame Public Library
Board of Trustees
Minutes
November 18th, 1997
1. CALL TO ORDER:
The meeting of November 18th, 1997 was called to order by President
Berger at 4:35 pm.
2. ROLL CALL:
Trustees Present: Berger, Cannon, Dunbar, Herman & Morton
Trustees Absent: None
Staff Present: Alfred Escoffier, City Librarian
Judy Gladysz,Administrative Secretary
3. BILLS:
MIS/C (Morton/Dunbar) unanimously to approve the bills as presented.
4. MINUTES:
The Minutes of the Meeting of October 21st, 1997 were approved as written
and ordered filed.
5. CORRESPONDENCE AND COMMUNICATIONS:
All correspondence was delivered in the Trustee packets. President Berger
said he would like Librarian Escoffier to contact the Peninsula Community
Foundation to ask them to attend a Board meeting and give an overview of the
Duncan Trust. Librarian Escoffier said he would draft a letter inviting them to the
January meeting.
6. REPORTS:
a. City Librarian's Report:
Librarian Escoffier stated that traffic reached 60,000 people during the opening
weeks. This is double the traffic in October 1994 before the Library construction.
b. Foundation Report / Herman:
Trustee Herman said the Donor Wall is still going strong. She also reported
that Shinnyo-en is going to make a substantial donation to the Foundation. There
will be a major donor recognition event that is tentatively scheduled for Sunday,
January 11, 1998 in the Library. Page 1
480 Primrose Road 9 Burlingame, CA 94010-4083 - (415) 342-1038 - Fax (415) 342-1948
7. UNFINISHED BUSINESS:
a. Employee Achievement Awards:
President Berger announced that the Employee Achievement awards would
be given at the Staff Recognition Dinner on December 7th. The dinner is being
given in honor of the staff for their hard work during the past year. The dinner is
to be co-hosted by the Trustees and the Foundation Board.
8. NEW BUSINESS:
a. Community Room Policy
After some discussion M/S/C (Dunbar/Herman) unanimously to approve
the Community Room Policy and suggested it go to Council for their information.
b. Posting_Poli!g
Librarian Escoffier explained the background of posting educational and
informational fliers on the public bulletin boards. After some discussion M/S/C
(Cannon/Dunbar) to adopt a "Posting of Materials" policy.
9. ADJOURNMENT:
The meeting of November 18th, 1997 was adjourned at 5:33 pm. The next
regular Board meeting will be held on December 16th, 1997 in the Board Room.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes
12/9/97
Page 2
UBURLINGAME
City Librarian's Report
December 16, 1997
Learning About our New Main Library!
Our new library has brought about many challenges and joys, as the public
discovers us and our services once again. The month of November saw an increase of
28% in the circulation of materials. We are averaging 20-25 boxes of items returned
from other libraries in the system delivery. This is twice the activity for items returned
and holds received.
Traffic in the building is also substantial at 42,257 for the month of November.
This is a 40% increase over the average month in the old building. We are seeing more
and more group tours, given by both staff and docents. The volunteer docent tours on
Saturday mornings have been well attended, even during the busy holiday season.
Construction Close Out
Close-out of the construction project should be complete by the end of
December. The warranty phase then begins for a 12 month period. We are continuing
to have work done on the building, the most recent of which was the replacement of
300 downlights. Other projects include: hardware, doors, locks, lighting software, paint,
boiler adjustments, and air balancing.
The south elevator continues to be a problem. We met with representatives from
the factory to help determine the issues and problems. There are some 300 such
elevators of this model in service nationwide. There are only a few elevators which are
experiencing the problems we are having. The latest proposal is to rewire the entire
elevator shaft.
Building Photographx
The architect, contractor, construction manager, interior designer and the city
have entered an agreement to have the building professionally photographed. Wayne
Gehrke interviewed 7 architectural photographers and decided on local photographer
Steve Whittaker to do the work. Steve will be making arrangements to photograph the
library sometime in the next 60 days. There will be interior and exterior shots. All work
will take place after our 9 pm closing time.
Volunteer Program
A six week series of Saturday morning drop in library tours began November 15`h
Led by Volunteer Docents, the tours have been small and focused. Docents also
assisted in the tours for the San Mateo County Chamber of Commerce Leadership
480 Primrose Road • Burlingame, CA 940104083 9 (415) 342-1038 9 Fax (415) 342-1948
group and the Burlingame Lions Club. The Lions Club held their December 4'h luncheon
meeting at the library to dedicate the "Burlingame Bubbler" drinking fountain at the front
of the building.
Internet Services
The Library Board approved policy concerning public use of the Internet was
discussed at the December 15f Council meeting. The City Council agreed to set a joint
meeting for discussion on February 17, 1998.
Children's Services
Circulation and traffic in the Children's Room continues at an all time high.
During November Cathy Somerton did a total of 14 programs reaching 415 children.
Other children's programs included a program for 3`d graders from Washington and
Lincoln Schools, and a second group of tours to 3`d and 6'h graders.
Personnel
We recruited and hired 6 new shelving pages to replace those who left. They are
currently in training and moving forward with getting our books back on the shelves.
Michael Donnellan has announced his retirement as Stack Supervisor effective
December 31'. Michael has been responsible for supervising the pages and developing
policies and procedures for the page function. Michael will be sorely missed.
Patti Flynn has agreed to take over Michael's duties as Stack Supervisor. Patti
and Michael worked together on the recruitment and training of the new pages.
Sidney Poland has been hired on a permanent part time basis to work in
circulation and administration. Sidney has been with the library for many years in an
hourly capacity. She will bring her considerable office skills and public service skills to
her position. Sidney also works mornings for the Burlingame Library Foundation.
Upcoming Events:
• Holiday Closures: December 24, Open 9am-1 pm; December 25, Closed; New Year's Eve, Open 9 am-
t pm; New Year's Day Closed.
• Foundation Board Meeting, January 8, 4:30 pm, Library
• Foundation Donor Event,January 11, 2 pm, Library
• Friends Book Signing,January 15, 7 pm, Library
• Rick Steves Program,January 17, 2 pm, CSM Theater(Sponsored by PLS)
• Holiday, Martin Luther King,January 19'h, Closed
• Library Board Meeting,January 20, 1997, 4:30 pm
Alfred H. Escoffier
City Librarian
December 9, 1997
2
STATISTICS FOR NOVEMBER 1997
REGISTERED BORROWERS: Total Registered:
Burlingame Adults 11 ,095
Burlingame Children 3,271
Hillsborough Adults 1,824
Hillsborough Children 997
Universal Borrowers 518
Total Registered Borrowers: 17,705
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CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 20,650 1,013
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 11,210 1,230
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,586 151
TOTALS: 37,446 2,394
Main Total 1997 Circ: 37,446 Main Total 1996 Circ: 31,687 = 18.20% Inc.
Branch Total 1997 Circ: 2,394 Branch Total 1996 Circ: 3,139 = 23.70% Dec.
Grand Total 1997 Circ: 39,840 Grand Total 1996 Circ: 34,826 = 14.40% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 4,123 939
Children's 1,092 1,573
Lower Level 1,006 767 ILL Borrowed: 2,064
Branch 233 64 ILL Lent: 2,862
Total: 6,454 3,343 ILL Total: 4,926
--------------------------------------------------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 129,425 /113,400 5,100 134,525
Ch.Non-Fiction 22,330 / 21,430 2,100 24,430
YA Non-Fiction 1,970 / 1,740 100 2,070
Ad. Fiction 52,340 / 50,175 5,600 57,940
Ch. Fiction 19,140 / 17,565 5,795 24,935
YA Fiction 2,885 / 2,615 355 3,240
Reference 5.600 / 5.400 200 5.800
Totals: 233,690 /212,325 19,250 252,940
----------------------------------------------------------------------------------------------------------------------------------------------------
OTHER MATERIALS:
Pamphlets 31,535 Paperbacks 3,410 Maps 1,640 Records 1,500
Cassettes 10,260 Video Tapes 2,040 Compact Discs 1,695
------------------------------------------------------------------------------------------------------------ - - ----------
Deposited with the City Treasurer: Main: 2,274.71 Branch: 438.60
Xerox: 595.00
Donations .00 CLSA: .00
Est. User Traffic: 42,257 Daily Avg.: 1,509
Children's Programs: ice-Att dance: 415
Children's Programs for the year 1997: 211 with a total attendance of 5,189 children
BURLINGAME l
I r , I
December 11, 1997
TO: Library Board of Trustees
FROM: City Librarian A
RE: Internet Policy Discussion
The City Council has requested a joint meeting with the Library Board to discuss the
Internet policy. The City Manager has suggested that this meeting take place at your
Board meeting on Tuesday, February 17, 1998,4:30 pm.
If this is agreeable with you, I would like to confirm this date and time with Council.
In addition, you might wish to discuss the format of the meeting. One suggestion was to
have the meeting facilitated by a professional facilitator. This would allow each
individual to voice their concerns and perhaps provide a better opportunity for sharing of
information. We can also have other"experts" on the policy there if you like. These could
be local librarians or others involved in providing Internet services to the public.
I would appreciate your thoughts on this as we plan for this joint meeting.
480 Primrose Road • Burlingame, CA 940104083 • (415) 342-1038 • Fax (415) 342-1948
BURLINGAME l
P
L\8�
December 11, 1997
TO: Library Board of Trustees
FROM: City Librarian
RE: Foundation Input
The Foundation has asked for a"Wish List" of items for the library, so that they can
prepare for requests in the coming year. If you has specific items which you would like to
see as part of that list, I would be happy to include them in my list.
Items on my list include: bench for the Easton Branch; added support for Books on Tape;
support for expansion of the foreign language/foreign culture collections.
a
480 Primrose Road 9 Burlingame, CA 940104083 • (415) 342-1038 • Fax (415) 342-1948
( BURLINGAME
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1"(7 L1B�
December 11, 1997
TO: Library Board of Trustees
FROM: City Librarian
RE: Long Range Plannig- 1998-2001
For the Library, 1998 will be a year of shifting gears and planning for the future! As most
of you know, our 3 year long range plan expired last year in the midst of preparing for the
new building. Now I feel it is time to go back and look at our plan once again.
Earlier Planning
This last plan was the second such effort during the last decade. The first Long Range
Plan covered a period of 5 years. As we worked with the original plan, it was felt that 5
years was too long for a plan to be viable. The second plan was devised to cover three
years.
The development of the plan consisted of an all day facilitated meeting of library
managers and several trustees. The City Manager offered some opening remarks and we
moved forward with the process of brainstorming ideas for goals and activities. Staff then
wrote up the plan and implemented it.
Planning for the New Millennium
I would like to move forward this year with development of a new plan for 1998-2001. I
would like to expand our efforts by including more community input, via survey, or
perhaps several community forums. This would take a concerted effort to implement, but
I think the outcomes would better reflect what our users expect of the library.
I
After we have gathered the community information, I would suggest a one day retreat to
brainstorm and prioritize goals for the next three years. I would like to schedule our
retreat for sometime in the Spring.
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948