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HomeMy WebLinkAboutAgenda Packet - LB - 1997.10.21 U URLINGAME PUBLIC LIBRARY Board of Trustees Agenda 21 October 1997 _ 430pm 480 Primrose Road - Board Room SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: City Checks: $ 54,633.37 Approval Special Fund: $ 14,865.41 Duncan Funds:$ 622.44 4. MINUTES: Available at the Board Meeting Approval 5. CORRESPONDENCE & COMMUNICATIONS: Information a• Legislation: October 16, 1997 b.Internet Policy Discussion Report c• Internet Chronology d.Library Internet Use: Staff Report, April 30, 1997 e• Internet Services: Peninsula Library System f Internet Use Policy 9'Holiday Schedule, 1998 Information h. L 1• 6. REPORTS: a. City Librarians Report - Escoffier Information b• Foundation Report- Herman Information C. System Advisory Board- Robertson Information 7. UNFINISHED BUSINESS: a. Employee Achievement Awards Discussion/Action b. Internet Policy Discussion/Action 8. NEW BUSINESS: a. Holiday Schedule Discussion/Action ADJOURNMENT: Benda BURLINGAME l I r �' e - � rf� a P L1g(i Burlingame Public Library Board of Trustees Minutes September 30th, 1997 1. CALL TO ORDER: The meeting of September 30th, 1997 was called to order by President Berger at 4:40 pm. 2. ROLL CALL: Trustees Present: Berger, Cannon & Dunbar Trustees Absent: Morton & Herman Staff Present: Alfred Escoffier, City Librarian Judy Gladysz, Administrative Secretary 3. BILLS: M/S/C (Dunbar/Cannon) unanimously to approve the bills as presented. 4. MINUTES: The Minutes of the Meeting of August 26th, 1997 were approved as written and ordered filed. 5. CORRESPONDENCE AND COMMUNICATIONS: All correspondence was mailed in the Trustee packets. There was some discussion. 6. REPORTS: a. City Librarian's Report: Librarian Escoffier said the move went smoothly and if all goes well he is planning a "soft opening" on Thursday and Friday with the Dedication following on Saturday and open house on Sunday. President Berger asked about the Library's Website. The Trustees asked about the Retirement Party for Marilyn Morrison. Mr. Escoffier said it was very nice and Marilyn was pleased with the event. Page 1 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948 b Foundation Report / Cannon Trustee Cannon said the Gala Event went very well with almost 300 people in attendance. She said the next Foundation Board meeting will be held on October 9th. c. Employee Achievement Awards: President Berger said he would be extending the deadline for the Employee Achievement Award nominees because he had only received two. He extended the date to October 17th with the general staff meeting to be held on October 30th. 7. UNFINISHED BUSINESS: a. Interim Internet Policy: Tabled until there is a full Board present. President Berger said he would allow extra time at the October Board meeting to discuss the Internet issue. 8. NEW BUSINESS: a. Dedication Program Details: Mr. Escoffier said he would like the Board members to arrive for the Dedication by 10:45 on October 4th. He said there would be seating provided for them on the Library Porch along with City Council and the Foundation Board. Trustee Cannon said there would be a lunch immediately following the Dedication Ceremony sponsored by the Library Board for the State Librarian and Board of _ Trustees. M/S/C (Dunbar/Berger) unanimously to appropriate funds from the Trustees Fund to pay for the lunch. 9. ADJOURNMENT: The meeting of September 30th, 1997 was adjourned at 5:20 pm. The next regular Board meeting will be held on October 21st, 1997 in the Board Room. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutes 10/17/97 Page 2 r BURLINGAME 1 Gel C L�B�P City Librarian's Report October 21, 1997 Our New Main Library! The Dedication and Grand Opening of the new library was a great success! Over 1 ,500 people visited the library on opening day! We have been very busy ever since. Circulation is strong; The number of new registered borrowers has skyrocketed! The building seems to be working well for the most part. We are experiencing some growing pains as the building's mechanical systems become properly adjusted. Many of the systems, including HVAC, lighting, and security, are monitored either off site or on site with computers. Mastering just the right adjustments is taking some skill on the part of staff, and many calls to vendors to clarify how the systems operate. More importantly, patrons are finding their way through the building with a minimum of help. The quiet areas seem to be quiet and the noisier areas, such as hallways, etc., are indeed noisier. The Reference Room appears to be the quietest _ study area, with the upper level the quietest reading area. We are experiencing some back ups in returning items to the shelves and will be recruiting for additional shelving pages shortly. Service desks are especially busy. We are currently recruiting for on-call reference librarians and on-call circulation desk staff to fill in. Resuming the fourth service desk (Lower Level Desk) has had a significant impact on staffing, as we have been pulling from the same staff pool for the additional 73 open hours per week. Queuing at the circulation and reference desks is typical during busy afternoons and evenings. Surprisingly, some patrons are just discovering we are open once again (despite all of our excellent publicity!) and we are getting progressively busier as the days go by. We are finding it very difficult to close the building in the evenings. We have had to begin the closing announcements earlier as a reminder. Public Comments The public response to the library has been very positive. People seem genuinely pleased at the effort to create spaces which feel comfortable and familiar. For the most part I do not see people losing their way in the building the way they did in the old building. The traffic though the building seems very clear to most users, even on their first visit. 480 Primrose Road 9 Burlingame, CA 94010-4083 0 (415) 342-1038 0 Fax (415) 342-1948 Dedication and Grand Opening The Dedication and Grand Opening was a great success! State Librarian Kevin Starr spoke. President Jeff Berger, acted as a very able Master of Ceremonies. The Board of Trustees and the Foundation Board members were introduced. Shira Saliman read her poem on the "Hunt for the Perfect Book." Building Maintenance Building maintenance is taking 25% longer in the new building. We will need to address this issue in the coming months. Personnel We are currently recruiting for Librarian I, On-Call, and Library Assistant I, Circulation Desk attendant. These positions are to fill in for staff who have left. We will also be recruiting for pages. Judy Gladysz continues to work half time since her injury in April. Sidney Poland has been filling-in some in administration. Temporary Quarters Close Out The Temporary Quarters building is being closed out. After the furniture had been offered to the city, schools and other public agencies in the area, the Friends of the Library held a book and surplus property sale. The Friends worked tirelessly in less than ideal circumstances to complete the sale. The close out of the building is nearly complete from the City's standpoint. The _ building has been turned over to the leasing company effective October 15, 1997. City Civil Engineer, Phil Monaghan, who has been part of the building team for two years, has been invaluable in assisting with this close out. Gradually, we will see the modular structures taken apart, and removed. Close Out of Library Construction Project Despite the fact that we are open and operational, there are a number things which need to be corrected as the result of the construction Punchlist. The contractor has a small crew on to finish up the many painting, hardware and electrical items on the list. Daryl Witbeck, Construction Manager, has eased himself out of the project and will be moving his office off-site this week. He is still available by telephone and pager which helps! Daryl is moving on to play key roles in library renovation projects in San Leandro and Berkeley. Sports Hall of Fame At the request of Roger Grossman, Editor of the San Mateo County Times, the City Council considered a request to install the Sports Hall of Fame at the new Library. The Council held a discussion, at which several Trustees spoke. As a result of this meeting, The Times withdrew their request to look for other spaces in the County. Internet Installation According to plan, we have installed three Internet workstations for the public in the adult area of the library. The planned installation of the children's Internet workstation has been postponed at the Board's request until the policy development is complete. The three workstations are working well, though there is a constant request for more terminals. I doubt if we could ever supply enough for the demand! We are using the self monitoring scheduling as we have for the past 18 months. Four Trustees are planning to attend the Internet Video Teleconference at the College of San Mateo on Friday, October 17, 1997. Holiday Schedule The updated holiday scheduled are on the agenda for this month. There are few changes from 1997. Employee Achievement Awards The date of the Employee Achievement Awards was pushed back to October 17, 1997 at the Board's request. The staff meeting which is being held at 8 am, on Thursday, October 30`h is planned to include the distribution of the awards. I must say, it was very difficult to choose one candidate for an award. There were so many heroes on the staff who made this transition happen. It was quite remarkable! Upcoming Events: • Library Board Meeting, Tuesday, October 21, 4:30 pm, Board Room • Mountain View Library Opening, Saturday, October 25, 10 am • All Staff Meeting, Thursday, October 30, 8 am, Lane Community Room • Veteran's Day Holiday, November 11, Closed • California Library Association Conference, November 14-17, Pasadena • Library Board Meeting, Tuesday, November 18, 4:30 pm • Thanksgiving Closures: Wednesday, November 26, Close 5 pm; Thanksgiving Day, November 27, Close all day; Day after Thanksgiving, November 28, Close 5 pm. Alfred H. Escoffier City Librarian October 17, 1997 • 3