HomeMy WebLinkAboutAgenda Packet - LB - 1997.05.20 BURLINGAME
URLINGAME PUBLIC LIBRARY r
Board of Trustees Agenda
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1. CALL TO ORDER: SUGGESTED ACTION
2. ROLL CALL:
3. BILLS:
City Checks: $ 24,005.54 Approval
Special Fund: $ 1,072.76
Duncan Funds:$ .00
4. MINUTES: Approval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. Letter: North School
b. Letter: Duncan Funds -�F- ye�o Yew
c. Internet: Status U I� ,I-7�
�. REPORTS:
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a. City Librarian's Report: Escoffier Information
b. Foundation Report: Herman , 11&%-' U 41"di,— Information
7. UNFINISHED BUSINESS: J "^`� yam'
None •' 70 6c Ck0y e�
8. NEW BUSINESS: U
a. Internet Policy DiscussionApproval
9. ADJOURNMENT:
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Burlingame Public Library
Board of Trustees
Minutes
April 15th, 1997
1. CALL TO ORDER:
The meeting of April 15th, 1997 was called to order by President Herman at
4:30 pm.
2. ROLL CALL:
Trustees Present: Berger, Cannon, Dunbar, Herman & Taylor
Trustees Absent: None
Staff Present: Alfred Escoffier,City Librarian
Lisa Wyatt,Library Assistant I
3. BILLS:
4. MINUTES:
The Minutes of the Meeting of March 18th, 1997 were approved as written
and ordered filed.
5. CORRESPONDENCE AND COMMUNICATIONS:
All correspondence was mailed in the Trustee packets.
6. REPORTS:
a. City Librarian's Report- Escoffier:
There was some discussion about extending the hours at the Easton Drive
Library and how it would be funded.
b. Foundation Report - Herman:
Foundation President Herman reported that plans are underway for a donor
campaign for the month of May.
480 Primrose Road • Burlingame, CA 94010-4083 9 (415) 342-1038 • Fax (415) 342-1948
c. System Advisory Board Report - Robertson:
There was no SAB Report.
t 7. UNFINISHED BUSINESS:
None
8. NEW BUSINESS:
a. Committee for Opening Dam
Librarian Escoffier noted the Dedication Day festivities are scheduled for
October 4th and asked if the Board would be willing to assist. All of the Board
members agreed to participate.
b. ALA -June 1997:
Librarian Escoffier asked the Board if they would be attending the American
Library Association Conference. Mr. Escoffier said he would send the programs to
them to review and decide.
c. Friends Budget Request:
Cannon/Dunbar (M/S/C) to make a formal request to the Friends for specific
Library needs. Requests included: Compact disks, Children's Programs,Tapestry
Renovation and Re-Installation and Funds for Opening Events.
9. ADJOURNMENT:
The meeting of April 15th, 1997 was adjourned at 5:00 pm. The next regular
Board meeting will be held on May 20th, 1997 in the Conference Room at 130 Park
Road.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes-97April
4/08/97
Page 2
UBOURUNGAME
City Librarian's Report
May 20, 1997
"Something New is Building..."
By early May, visitors to the site were able to see a variety of stages in the
construction of the library building. Most of the sheet rock has now been installed at the
lower level. It is now possible to see the configuration of ceilings, walls and interior
details.
On the exterior, the final color and texture may now be seen on the east side of
the building. In addition, the wood windows have arrived on site and are now being
installed. The tile work on the roof began several weeks ago and is proceeding.
Many positive comments on the progress of the building have been received by
the public, as well as those who have been fortunate enough to be a part of the hard
hat tours of the building.
Staff is working with OP Contract of San Francisco on the details of the furniture
package. We have had several meetings to determine schedule, installation, etc.
Cabinetwork in the building has been reviewed and revised. Several recommendations
have been made on adjustments to service desks, built in wood shelving, etc.
The budget continues to be closely monitored. Change orders are focusing on
"must do" items which need to be accomplished for the integrity of the project.
Plans are being formulated for the "Move" to the new library. A revised schedule
has been published. Public relations for the closure, as well as the planning of opening
events is underway.
"Change Workshop"
All staff were invited to attend a half day workshop on "Change." This was an
effort to prepare all of us for the tremendous changes we have ahead of us in the
coming year. The facilitator was Sandra Nelson, Consultant and Tennessee Assistant
State Librarian. Sandra offered a lively day focusing on perspectives of change and
how individuals react to change. I feel we all gained something from the experience..
Reaction to the workshop was uniformly positive from the staff and managers.
Internet Policy
Staff is reviewing the library Internet policy following concerns expressed by City
Council. A Staff Report was written to Council on the issue (forwarded to you
separately) and I discussed the policy with Council at their May 5" meeting. Due to the
tight time frame, I was unable to offer the revised policy to you before May 19`h. I will
have the revised version ready for discussion at the May 20`h meeting.
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
CACL5I.May97.doc05/09/97 1
Two other areas under review: the feasibility of polarized screens which allow for
privacy while using a workstation, and uniform staff guidelines for interacting with the
public.
Children's Services
During March, Cathy Somerton did a total of 27 programs, including: 1 Saturday
Story Time; 4 Preschool Story Times, 4 Toddler Story Times, 3 Main Library Story
Times, 2 class visits to the Main, and 7 programs at schools. These programs reached
a total of 688 children.
Joan Manini and Lisa Dunseth met with the School Librarians on May 2" Local
Author Anne Sibrell's program in the Children's Room on May 12`" was a great success.
Author Paul Fleischman will be speaking on May 17`h. Both programs were sponsored
by the Burlingame Library Foundation.
Easton Branch
The Chamber of Commerce Mixer at Easton, sponsored by the Foundation was
a success. The Foundation received a $ 1 ,000 check that evening from a local resident.
The Bookgroupies Web Page focusing on the creative efforts of local middle
school children, has been uploaded and is online.
Reference Services
On April 9`h, Esther Cummings attended the California Networking Conference to
hear the results of the state sponsored study and the proposal for cooperative library
networking in California. Staff also attended the PLS Technical Support Group, and the
System Staff Development Committee.
Staffing Plan
Planning is continuing on staffing and workflow for the new building. We are
working on sample schedules and reviewing new assignments as we plan for providing
service in the new building.
Personnel
Marilyn Morrison, Periodicals Supervisor, has announced her retirement effective
September 15, 1997. Marilyn has been with the library nearly 25 years and has done a
great deal of training of staff, in addition to her duties overseeing the Periodicals
Division. We will miss Marilyn's intellect and analytical skills at the library.. We will be
reorganizing the operation shortly and recruiting for replacement staff.
Upcoming Events:
• Library Board Meeting, May 20, 4:30 pm
• Memorial Day Holiday, May 26, Closed
• Council Budget Session, June 4, 7 pm
• Library Board Meeting, June 17, 4:30 pm
• American Library Association Conference, San Francisco, June 26-July 3
• Independence Day, July 4, Closed
• Library Board Meeting, July 15, 4:30 pm
2
STATISTICS FOR APRIL1997
REGISTERED BORROWERS: Total Registered:
Burlingame Adults 15,690
Burlingame Children 3,210
Hillsborough Adults 2,205
Hillsborough Children 950
Universal Borrowers 235
Total Registered Borrowers: 22,290
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CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 20,786 1,238
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 8,251 1,686
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,442 203
TOTALS: 34,479 3,127
Main Total 1997 Circ: 34,479 Main Total 1996 Circ: 32,003 = 7.74% Inc.
Branch Total 1997 Circ: 3,127 Branch Total 1996 Circ: 2,843 = 9.99% Inc.
Grand Total 1997 Circ: 37,606 Grand Total 1996 Circ: 34,846 = 7.92% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 4,293 774
Children's 818 356 ILL Borrowed: 2,124
Branch 389 131 ILL Lent: 3,076
Total: 5,500 1,261 ILL Total: 5,200
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 117,800 /112,080 4,880 122,300
Ch.Non-Fiction 22,300 / 20,850 1,990 24,170
YA Non-Fiction 1,925 / 1,700 95 2,015
Ad. Fiction 51,710 / 49,510 5,445 57,130
Ch. Fiction 18,585 / 17,255 5,640 24,135
YA Fiction 2,820 / 2,555 350 3,160
Reference 5,600 / 5,400 200 5,800
Totals: 220,270 /209,350 18,600 238,710
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OTHER MATERIALS:
Pamphlets 31,320 Paperbacks 3,410 Maps 1,635 Records 1,500
Cassettes 7,505 Video Tapes 1,895 Compact Discs 1,605
--------------------------------------------------------------------------------------------------------------------------------------------------------
Deposited with the City Treasurer: Main: 4,357.52 Branch: 394.55
Xerox: 786.00
Donations .00 CLSA: 11,178.86
Est. User Traffic: Power Outage-No figures Daily Avg.: NA
Children's Programs: 27 Attendance: 688
Children's Programs for the year 1997: 91 with a total attendance of 2,179 children
330 Eucalyptus Avenue
Hillsborough, California 94010
(415) 344-5292
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Volume 1, No.26 April 24, 1997
r, LIBRARY ASSEMBLY PHONICALLY SPEAKING..............
Thank you to Joan Manini and Lisa Dunseth from the If you don't know what a"Rink Pink"is than you missed
Burlingame Public Library for their wonderful assem- ' Li Moon's ( North's Resource Specialist) educational
r
t.,.blies about the re-building ofthe Library. They showed seminar on phonemic awareness. North's parents and
ry .everyone the"Construction Cake„ needed as the foun teachers would like to thank Li for taking time after
'.:dation. Because of the creek flowing under Burlingame school to:explain how reading and spelling inter-relate;
very strong foundation is required. They proved teach us games and give us helpful hints to reinforce
Archimedes Theory and showed us by experiment what phonic skills; answer all of our questions regarding
R a `would happen to the new library if didn't have a strong reading. THANK YOU L1 MOON!
tfoundation. The library without a heavy foundation GREAT FOOD, FASHIONS AND FUN!! r
popped up out of its sandbox when water was poured "Cirque du Concours," the 1997 Concours d' El-
over the land! The students also enjoyed identifying egance Luncheon and Fashion Show, was truly spec-
J- many of the construction tools used on site. The new tacular! The children were adorable,the food was deli.
Burlingame Public Library will re-open on its former cious, and Larry Raffo (Community Care Award re-
site in early October '97. Many thanks to Gail Pettit cipient) was wonderful. Sandy Mailman and Kerry
for organizing our assemblies. Lundy (co-chairman) and their committee did an out-
'� "` CONCOURS CAR SHOW & CARNIVAL standing job planning and organizing this fundraising
Call all of your relatives and friends and invite them to Fent. Thank you to Sandy, Kerry and their committee
,41
spend time with you and the kids next Sunday, May for All the long hours they worked, to the Nomellini/
4th at the Hillsborough Concours d' Elegance Car Show Olivier Family for allowing us to borrow your beauti-
and Carnival. The kids will have a great time playing ful home, to Gap Kids for the wonderful fashions, to
games and eating food,while the adults will enjoy view- Antonio Castilla for the great choreography, and to
ing all the magnificient cars. Be sure to purchase your everyone who donated their time and services.
Concours t-shirts and hats so you and your family are DID YOU KNOW?
t' k outfitted for this great event!
Did you know that last year at North School volunteers
IT'S FUN!! logued over 10,000 hours? Paid at minimum wage rates,
r'a .. a Get Out Your High-Heeled Sneaker ,; this represents over $50,000 in volunteer service; paid
and get in shape; at San Francicso lawyer rates it represents over$2 mil-
,wk for the Hillsborough Concours d' Elegance Family Fun lion! It is time once again for us to commit ourselves to
Run on June 1 st!! Although there are some serious run- ..
our children education by finding the right place for
Hers, the emphasis is on FUN and it's going to be a
each of us to help out and the right talent to contribute.
t, great family morning with great prizes and surprises!
Mark your calendars and register early! During the 1997-1998 school year we are still in need
Y -r of a butcher, a baker, and a candlestick maker. Next
Look for the :? G; u table on Concours Day! week you will receive a brief description of the jobs
available. Fill out one of the volunteer forms in the next
FOUND A FLUTE? few weeks and return it to the school office. Remem-
A Yamaha silver flute was left on the brown bench next ber that without each of us volunteering our children
to the school office last week. It is in a black case and would not enjoy many of the benefits of being in the
the number on the side of the case and on the flute is Hillsborough School System. Even if you think there is
#900687. A reward is being offered if the flute is found no job which you could do, or if you feel your time is
and returned before June 14th. Call the Burris Family too limited, give us a try. One of the bonuses of volun-
,Y at 348-5538 if you have any information regarding the teering is that you meet many wonderful people in our w
flute. community. Stay tuned!!
.ryr`tr s.
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DDUN
PENINSULA
�- CO M M U N I T Y
FOU N DATION
May 1, 1997
Burlingame Public Library
Mr. Al Escoffier
480 Primrose
Burlingame , CA 94010
Dear Mr. Escoffier:
I'm pleased to enclose your fund statement for the first
quarter of 1997.
The stock market has been volatile in recent weeks, and
this naturally affected our investment results. Our Investment
Committee has been working since the beginning of the year
to review our investment performance and expand investment
options for fundholders. We're pleased that we've been able to
offer these options in accordance with our donors'
grantmaking goals.
If you have any questions about your fund's
investment, please call Vera Bennett, our Director of Finance
and Administration. As always, she'll be pleased to provide
you with any assistance you need.
You have our thanks for choosing to work with the
Foundation as we build a better future for the Peninsula.
Sincerel ,
1
Sterlin K. $peirn
Execut Director TEL.(415)358-9369
FAX.(415)358-9817
1700 SOUTH EL CAMINO REAL,NO.300
SAN MATEO,CALIFORNIA 94402-3049
PENINSULA COMMUNITY FOUNDATION DDUN
04/30/9
Roger & Jean Hunt Duncan
F U N D B A L A N C E
For the period 1/01/1997 through 3/31/1997 inclusive.
BEGINNING FUND BALANCE (as of 1/01/1997 ) : $ 723 , 255 . 53
STATEMENT OF ACTIVITY:
INFLOWS
Revenues
Contributions 0 . 00
Interest & Dividends, Net 4 , 440 . 22
Gains (Losses) , Realized 6 , 533 . 13
Gains (Losses ) , Unrealized 18 , 830 . 94-
Other 0 . 00
Interfund Grants Received 0 . 00
OUTFLOWS
Administrative Fees 904 . 07-
Other Expenses 0 . 00
Interfund Grants Awarded 0 . 00
Grants Awarded 0 . 00
Total Activity: 8, 761 . 1
---------------
---------------
ENDING FUND BALANCE (as of 3/31/1997 ) : $ 714, 493 . 87
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May 9, 1997
TO: Dennis Argyres
FROM: Al Escoffier
RE: Status of Internet Policy
I wanted to brief you on the status of the Internet policy review.
Meetings with Staff
I have had several meetings with staff concerning the Council concerns, and the policy
itself. A small task force is studying the current policy and suggested revisions and will
have input back to me by May 19`".
Board Input
I will bring the revised policy back to the Board of Trustees for their review and
discussion at the their May 20''meeting.
Polarized Screens
We are pursuing samples of polarized screens, as suggested by Chief Palmer. These are
the devices which fit on the monitor and allow for privacy when viewing the computer
screen.
Staff Guidelines
We are working on a uniform staff guideline for dealing with behavioral issues regarding
the Internet.
Issues Involved
As we move toward more discussion of the issue, we are feeling that privacy for adults is
an issue, as it is in most library situations. If screens cannot be observed by others, then
the content cannot be reviewed by others. This is a key issue I believe.
Another issue is access by children. Since we have had virtually no problems with access
by children, we will survey local libraries to see what they have done. Redwood City had
a policy requiring parental approval and is now trying to remove that policy because they
feel it is unnecessary.
Printouts of Site Visited
We have learned that the printouts I shared with you at the recent staff meetings were not
complete. These "cookie" printouts are a service provided by Netscape to capture
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
C:\Intemet\MemoDJA.doc05/09/97
advertising information for clients, and does not reflect the entire use of the workstations.
For privacy reasons, Netscape now encrypts their lists, making it impossible to determine
exactly what sites have been visited. We have confirmed that this is true system-wide in
Peninsula Library System for our network.
In other words, we can supply the list requested, but it would not be complete.
Software Proposed by Council member
We are reviewing the 12 pages description of software recommended by one Council
member. It appears at this point that this is an even more complex method of blocking
access. If used, it is likely more appropriate in situations where young children are to be
protected, not adults.
We have also learned that our system through PLS will not support this software for use
at Burlingame Library. This is primarily because PLAN does not support Microsoft
Internet Explorer. Netscape has not included the software with which RSAC works. Barry
Mills has studied this issue and will have a full report available in the next week.
I will keep you posted on our progress.
Cc: Larry Anderson
C A1ntemetVAemoDJ A.doc05/09/97
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May 15, 1%7
TO: CLA MEMBERS AND ALL COOPERATIVF- LIBPJkRY SYSTEMS
FROM: Milo Dillon, L bbyist
RE, LEGISLATM UPDATE
1. BUDGET SUBG+OII MiTTEES HEAR REQUEST: FOR'FULI. FUNDING OF PLF
Yesterday, the Senate Budget Su comalitift on Education Frrtasnoe oorrsideffld the State L"Dzary
Budget. In mdet to open the PLF Issue for discussion, CLA had roweeW Senator Dede Alpert to
submit a"member rep t"-WW to the Subt ornn>ifte, recomn riding Vwt ttta PLF be AM funded,
or at a mWmum, be funded at an amount similar to last ye set )tction.
Despite heavy lobbying pi for to the heaMS. and the fact that eadr eubccmmittee member mcehmd
aYnost 100 kfters in support of the f A finding request, one member Will a skad di[bjIt questions_
Chaim= Jade UG+onrWl said, MhI Dfon, where would you advise us to take this_nxuiey from-
the uniftraciges, CSu, community caiieges, or some odder pmgrarn7' I responded that CLA is fuNy
sumve that this non 08 We of ft Budget W very%td, but urged to txrrlatstittael to of leasi kwre - .
the PLF to 1989-90 levels, (ac*xtecd for iritfation). or aMmximWely $10412 mltion., In an Donor
sirmw w the Amernbly, the Send committee agreed to placard the loam on the dvx* st, where It
will be Pdo itized in line wish aft of the otter retlussis, before the Budget etsm>!nittee.
tri 6*Asembly Subeammifte on Education Ftnar= on Tuasday, Aswmbiyman Bracsim Fiivnitrme
appeared berm the con>meee an"Wmbw Request' �to rsecomnxwO that Me PLF be tkslty
funded in the amxAA of$5288 milhon. The Comte had also receiaed member requertt tettars
from At;awnbNwoman Fsuemaartd Senator AW on to Pk,F isw& Fi"tone told the
txSmmifte drat kcal oommuncties are making the fans effmi trr gerxerame the 90"0% meso t ervery
year. He named that the 10% match regtdred by law"really is the staWs obtigation and we haven't
been doing it' When aid by one of ft subcrommlttae membem why the pL"c hbrades should
be as rented when some of-the univerft lOranes would be'stzfiic ient to provide needed serAms,
FirMone stated, "Mrs are ado%that can't travel to Me u!nivexsity. These are,ttte yo" kids!hat
don't read yak, who are leaming to read. They need the stmosPhere of the book&'being Mand
the bcmks, and amass to the Internet."
Gorm tGee Chair Jack 8aod told the audience wW leglalisko►a pmwnt that there were 117 member
rove •ort tine calendar, end while die would be no autivn on the proposed items Tuesday, they
would record all requests for fuW re oonsideration.
IL PLF PER CAPITA DISTRIOUTION MLL
YesW" the Assembly Approp6wbons Commi a !teary!Ata 346 by As&emblyman Grwdu.td
which Would, in future years, dielribute PLF'funding on a per cmpita basis if Aw duig mocha a level-
8rat holde all kbrafts harrtskm& You ivlll recall from prior CLA cawagwdernw, thatt AS W
d two dif k;ult hearings in the A33embly Local Goven m*M Comrnitlee in April, The bill's
MAY-15-1997 16:40 BAL15 PLS SBCL6 14153495089 P.02/02
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MAY-15--97 THU 16:17 P.02
nrmsar. San fiw naarfta I'aunly. and f:l A have done as aignifireaelt amount of WrAr fit allaifrate.
legislators' ourac aw on the bill. The effort appeared to pay off as the members or Assembly
Appropriations approved the bill, which will now iravet to the Assembly Floor.
Ill. UISK NT VP ' ^UrV'KN[A !SILL WILL AIr4A1 I i I* r•A I C IN ArrKVrMA 1 VJNb
CGRf11161TfEE
On Monday, the Senate AppWrWons Coaxrm ttee heard testimony an SB 409 by Senator Alpert
and A'btr mblyat m Sweaney, which would establish a major, statewide netwrrKmg siem of
resoauro"harytg, oornrrrLlnim6oats and delivery, and pmervation of materials for appro3drrialely
6,000 of Caflfomia la mulli-kpe 1krar'ma. Tim bill,whir is aaponaoftd by OLJ- was semi to!lire
Senate Approp ns "buspenso file." A ff bills wAh a fiscal Frnpaet of$150,044 or greater are seat
to#tIe 1amnp tale"vrhe~re they becurne part of the hundreds sal base eeeking priority for an
GMMPMtlnn IIx laM May W.mmmair . wil make.1 dwnbn a-4.ardift ate:f:Ite of:€H 409 in fft
wasks.
Defame SB 409 eras sent to sausperme, Senate Appr+opriation5 Chair, P2Wiac' ,lWingion sued, "This
bili Is good in purpose...VWT1 try our best."
1V►. GOVERNOR'S MAY REV MION RELEASED: MONEY FOR SCHOOLS, I.M .E LEFT ON
NO1-so S"
Yesterdv the Governor releaseld his MY ReWsW of the stift Budget, which inWut; m $2.25
billion in new ravenue and a rewrve of$NO mMbn- The Governor is prom VV come relief for
iotael governrmrn In the amount of$1125 nution, $100 million of whch mpresm-ft the growth
xamunt on iho GRAW&wilt. Itio$400 rN6nm vrn1R be aw3rd2bM was as oioirrm aPprrap44on bVAt intra
the baw, and aocording to Diredor of Finance, C4ft Ordwn, Voildl be a budget issue emery
year"head of an a uWm4c contlnuation of the funds.
The Governor n*W that of the$2.25 billion in new raauaanuc, 98%wi[I go to setraols, leaving tha
non-Pm906itiari go aide at the!badge!emit IIs flush. When asked by one fl7 mDer of the madia,
'U' W eves much to Proposit on gal; wwsarr answer , OW-v flee law. The growth on the non-91I has
been small. Ttue growth on their 98 aide has been spectacular- t think ft a go9d investment,,.
Nae. The lerga percentage of funds goring to schocis is due to the highly oomplex Proposidon 08
formula, influenced by the irite:mactiaty dS Kgher ftn projected enrollment increaases, kir
population as-haudes, and lower than pnal+ec led property tax revenues.
Today in a briefing of the Assembly Btadgert Committee on the May Revise, Legisiativae Anatyst,
Erwaboth Hill rettemied !Fre C wanes polio. Said Hill, "VirWally aH of now money want to
Proposition 9$. The fact that any new money goes to non-98 Is due to saavings,in some areas."
She a'ktlraed that the remaining Eton-Be=rmy will mom than,likely be oonsumed by the budgeted
dti3+d�=ro prograrras enol kill governrrterit 'mal relief. Hit warmed that issues such as the
m aintenarres of effort on SSIISSP&W bids pending on the Assembly Roor regarding flood ralief,
would put aaddiburaat cost pressures on the reserve and the Budget—maldng it all the mom d1ifficult
for CLA to woure aaddiftnal PLF funding-
TOTAL P.02