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Home My WebLink AboutAgenda Packet - LB - 1997.03.18 BURLINGMC i URLINGAME PUBLIC LIBRARY Board of Trustees Agenda - P March 18th, 1996- 430pm "c° v reL Lr� LIQ¢ 130 Park Road- Conference Room C 0- 2,�1)t ` E1 Yti�a ri I $ � SUGGESTED ACTION 1. CALL TO ORDER: "7 2. ROLL CALL: 3. BILLS: City Checks: $ 24,153.88 Approval Special Fund: $ 699.62 Duncan Funds:$ 2,872.96 4. MINUTES: Approval 5. CORRESPONDENCE & COMMUNICATIONS: Information a. Capitol Update, February 27, 1997 6. REPORTS: Information a. City Librarians Report - Escoffier b. Foundation Report- Herman/Cannon 7. UNFINISHED BUSINESS: None 8. NEW BUSINESS: ✓ a. Volunteer Plan/Fu,V16tf 3 505578,6 5 Discussion/Approval Request toj c. Volunteer/Staff Recognition Funds Approval 9. ADJOURNMENT: g-d.M i r BURLINGAME 1 r ,. q GeC�C LIB�� Burlingame Public Library Board of Trustees Minutes February 18th, 1997 1.CALL TO ORDER: The meeting of February 18th, 1997 was called to order by President Herman at 4:35 pm. 2. ROLL CALL: Trustees Present: Berger, Cannon, Dunbar & Herman Trustees Absent: Taylor Staff Present: Alfred Escoffier,City Librarian Judy Gladysz, Administrative Secretary 3. BILLS: �— M/S/C (Taylor/Cannon) unanimously to approve the payment of City and Special Fund checks. 4. MINUTES: The Minutes of the Meeting of January 21st,1997 reflected Trustee Berger was Present, Trustee Berger was absent, It was written that Trustee Cannon had attended the SAB meeting of January 14th and she did not attend. She reported on it. After the corrections were noted the Minutes were approved as corrected and ordered filed. 5. CORRESPONDENCE AND COMMUNICATIONS: All correspondence was mailed in the Trustee packets. 6. REPORTS: a. City Librarian's Report-Escoffier• There was some discussion following the City Librarian's Report. �- 480 Primrose Road • Burlingame, CA 94010 4083 9 (415) 342-1038 • Fax (415) 342-1948 b. Foundation Report - Herman: President Herman said the Foundation is starting to work on a major donor campaign for the month of May. 7. UNFINISHED BUSINESS: None 8. NEW BUSINESS: a. Furniture Needs for New Library (Foundation Memo): b. Furnishing the New Library - Request to Board: Librarian Escoffier discussed about both New Business items together. He explained to the Board that the New Library Furniture Budget did not allow for the solid oak lounge seating. He further explained that he requested the Foundation reallocate their $53,000 gift to purchase the special public seating and they had agreed.Librarian Escoffier requested that the Board support$3,000 for the staff room sofa. Trustee Dunbar made a motion to approve up to $3,000., from the Trustees Special Fund for the sofa. The Motion was seconded by Trustee Berger and passed unanimously. Trustee Cannon then made a Motion that the Board supports the concept of the decorative sculptures for the front terrace of the Library. Motion was seconded by Trustee Dunbar and passed unanimously. -� 9. FROM THE FLOOR: Trustee Cannon announced a Peninsula Library System joint meeting on March 19, 1997 at Menlo Park Public Library. 10. ADJOURNMENT: The meeting of February 18th, 1997 was adjourned at 5:10 pm. The next regular Board meeting will be held on March 18th, 1997 in the Conference Room at 130 Park Road. Respectfully submitted, Alfred H. Escoffier City Librarian Trustees Minutes-97February 2/19/97 I i Page 2 IFUBURLINGAME City Librarian's Report March 18, 1997 "Something New is Building..." Due to minimal rainfall and temporary winterization installed by he contractor, no weather related delays were experienced during the month. Most of the HVAC ductwork and piping is complete and is now being insulated. The lower level soffits were framed and interior metal-stud wall framing is in progress at all levels. In the existing building, temporary shoring was removed and the remaining slab areas were poured. Priority treatment has been given to budget issues to keep the project on budget. Change orders are being scrutinized and in most cases, optional change orders are being eliminated. The moveable furniture bid for new and refinished furniture came in during the month with a low bidder at $ 60,000 below budget estimate. This was good news. In addition, the Library Foundation agreed to support the quality leather lounge seating and other investment quality furnishings with a donation of $ 53,000. A hard hat tour was held on February 28 for Trustees, Foundation Board members and City staff. Those in attendance learned a good deal about the schedule and fabrication of an all-steel building such as this. Daryl Witbeck, the Construction Manager and David Sturges, the Project Architect took turns describing the progress of the building. Children's Services During February, Cathy Somerton did a total of 24 programs, including: 1 Saturday Story Time; 4 Preschool Story Times, 4 Toddler Story Times, 4 Main Library Story Times, 5 class visits to Easton, and 6 programs at schools. These programs reached a total of 517 children. The Children's Division is wrapping up work on the " Youth Commemorative Book" sponsored by the Burlingame Library Foundation. Jan Eustis and Cathy Somerton arranged for donated pizza parties for the classes with the most entries from each school. Easton Branch Problems with after school behavior have subsided some at Easton. Lisa Dunseth and Joan Manini had several conversations with the Principal of Our Lady of Angels School. -1- 480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948 Reference Services Matt Jensen will be leaving the Reference Division in mid-March. We have enjoyed having Matt on staff for the past 5 years. We will shortly be recruiting for a new Reference Page. On February 10, Sue Reiterman attended an orientation workshop at the San Mateo County Volunteer Center. The Volunteer Center can assist in recruitment by sending press releases to 35 local publications at our request. They also give monthly lunch time workshops on specific volunteer issues. Volunteer Program Sue Reiterman completed the set up of policies, plans and procedures for our Library Volunteer Program. She has consulted with a number of other libraries in the state, and learned a good deal about what is current practice in other institutions. We will be bringing the plan to the Board at this meeting. Upcoming Events: • Foundation Board Meeting, March 13, 4:30 PM • Commissioner's Dinner, March 14, Marriott Hotel, 6:30 PM • City Council Meeting, March 19, 7 PM • All Staff Meeting, March 20, 8 am • Easter Day, March 30, Closed CL.49.March97.doc 3/10/97 -2- STATISTICS FOR FEBRUARY 1997 REGISTERED BORROWERS: Total Registered: Burlingame Adults 15,495 Burlingame Children 3,130 Hillsborough Adults 2,190 Hillsborough Children 945 Universal Borrowers 225 Total Registered Borrowers: 21 ,985 -------------------------------------------------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main Branch Adult Print Materials(books, periodicals, pamphlets, paperbacks) 19,157 1,116 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 7,570 1,558 Audio Visual Materials(records, cassettes, films, videos, cd's) 5,207 152 TOTALS: 31,934 2,826 Main Total 1997 Circ: 31,934 Main Total 1996 Circ: 30,400 = 5.05% Inc. Branch Total 1997 Circ: 2,826 Branch Total 1996 Circ: 2,817 = .03% Inc. Grand Total 1997 Circ: 34,760 Grand Total 1996 Circ: 33,217 = 4.05% Inc. -------------------------------------------------------------------------------------------------------------------- REFERENCE ACTIVITY: Questions Directions Reference 4,277 630 Children's 439 740 ILL Borrowed: 1,777 Branch 273 127 ILL Lent: 2,647 Total: 4,989 1,497 ILL Total: 4,424 -------------------------------------------------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES TOTAL VOLUMES Ad.Non-Fiction 117,130 /111,393 4,815 121,945 Ch.Non-Fiction 22,190 / 20,780 1,960 24,150 YA Non-Fiction 1,915 / 1,700 95 2,010 Ad. Fiction 51,580 / 49,280 5,400 56,980 Ch. Fiction 18,490 / 17,210 5,615 24,105 YA Fiction 2,800 / 2,535 350 3,150 Reference 5.600 / 5.400 200 5.800 j Totals: 219,705 /208,298 18,435 238,140 OTHER MATERIALS: Pamphlets 31,165 Paperbacks 3,410 Maps 1,635 Records 1,500 Cassettes 7,235 Video Tapes 1,875 Compact Discs 1,595 ---------------------------------------------------------------------------------_____ Deposited with the City Treasurer: Main: 1,649.49 Branch: 98.25 = 1/r�j 17y7 7y Xerox: 540.00 Donations 5.00 CLSA: 20,799.00 Est. User Traffic: Power Outage-No figures Daily Avg.: NA Children's Programs: 24 Attendance: 517 1 Children's Programs for the year 1997: 40 with a total attendance of 974 children i MEMO TO: LIBRARY BOARD OF TRUSTEES FROM: AL ESCOFFIER SUBJECT: VOLUNTEER & STAFF RECOGNITION FUNDS DATE: MARCH 11, 1997 1 would like to request funds from the Trustee's Special Fund to replenish the Staff Recognition Fund in the amount of $698.35 and for the Volunteer Recognition Fund in the amount of $261 .30. These Accounts were established in 1986 and are generally replenished every two years. The Staff Recognition account started with a $650.00 balance and the Volunteer Recognition account started with a $450.00 balance. The last time these funds were replenished was in April 1995. FEE127-1997 12:731 EPLIS PLS SK-LS 141534950E9 P.01/04 .An� Post-its Fax Note 7671 T_/ PAO.. 4 P. 01 TO t_j ISMI 0. From A COJDW, Co_ Phone# Phone Fax a Fax# PAPX LVECUTIV9 SUILDIN4 SMS L STMUT WITLff 14w WRAMENTO, CA 96814 - (918) 448.2196 FAX (gig) 4M-49W February 27, IW7 QA MEMBERS AW All COOPPRATRM LIBRARY SYSTEMS FROM- Ma Mon, L*bbytd RE: CAPMOL UPDATE 1. 118 CENT &AUS TAX BILL Rr;CEFVI!3 SUPPORT IN SEMATE COMMIrteg East week the SsrsaW Revenue and Taxation Counifte head tesdmony on 6B 154-Thompeork whkh ML�W 2utMrbq a board of supervisors in a county to knpm is vartsacbof% "nd use b"at"ndR Of 114 Or V$cents,for i Psrbd W to exceed 16 years, by the adoption Of a two.-thirds vote of the Votan; in a 0=*, ReWuea from the tax coulcf be used only fbr funding public library condbuction, =qWsifion, programs, and operations. SanaWrQmfin Kopp, a member of Sengta Rev&ujp and Taxation, proww4od ft bill for Senator Thompson, who was caged *Way on a faftly Ofivwncy. Seramor Kopp rernindod Vv comrniftee that 88 1$4 "Fallows all of vjj stdMMS of Proposition 216,"but rwwthiless, was asked bD tiflce an amenamm With Would tUOre that an ordinance must kKAude a spw4mg plan for how the 118 Cent SaW tax would be spent-Ann Ci1uqkj�eau, 8010no Cour* Library Director, OW lobbyisis ftvm Sclano County, c3AC, the League of Citim, the labor union% and I WOM prosent in support of the bill. The bill passed frm comfffte "h only one*no*vole,cast bat Serrate Wnor4 Leader, Rob Hurft, If. MF -ALLIES G110 UP Hotns,sTRATpay UgETp4r.S ChrWln2 Dflkm, an behalf of CLA, h"boon regulaffy attending a aar*4 of moofirgs of the Allier.for Calbrnwq.Cities, Counted and SplgdW Distida _a group of local govern"nt O"OOROOM arid buw)m 94ernft, fQfMOd 10 d"Vath.ft ERAF issue. in Aft"On to drn'tW meadngs, the WOW has aft had man group meetng$with Senators BA*e SW ThOmPson- Of concern to the Apes OrOW,are varlous conwents mWe by 1egW2tOM urqkV the Allies to W a vmy to gepwaW rnme pasftn about this issue." Said am legWator, V&are not hearing much about this from the leadership, and this reeft to be Part of the&jjW lege rogeftoom., FEB-27-1997 12.31 BALIS PLS SBCLS 14153495089 P.02/04 UWLiI J1 u...M.jj --/ 71,J _TJ -IM-0 1COL MUas A UVC uu.s FEB-27-07 RU 11:43 P.03 CALIFORNIA LIBRARY ASSOCIATION SUMMARY OF 1997 LEGISLATION BILLVAUTHOR DESCRIPTION STATU$ X18 '�AGM_ Would freeze: the current ERAF Assembly L=l Govt. SL MMd (Educational Revenue AugmenWion Fuad)shift amount at 1996-97 Iavels, ad 9Mdually return pioperty tax fevenues to counties and tether lorel governments that are annually transferred to the Educ s t nal Revenue Augmentation Fund (ERRE). M_"AAEEN�Y Would provide for a gradual retum Assembly Rules Supper of the ERAF base amount to awnties and Intal governmerft using a osrtain peroantage formula (not yet deMffnined). AS 132-GAMPRELL Would mquim a school district that Assembly Education Disapprove provide$ pups with aoman to the lnhHmt or an on-line serAm, to insult a software program to prohibit ft 9toom by iupffs to Sites that contain or make referent* to herrnful matter, as deGrted, sexual etas, groes depictions, drugs or the drug eukure, gambling, illegal ae6viity, alcoholic beverages, and tobacco. AB 206-HERTZBERG Citizen Complaint Art of 1007; would Asaernbly Rules RLC require each state agency. including CSU, to make available on ft Irttemet web site, a form through which maiden is Can f0gister complaints. Mate agent must then k&rm those complaining of the nearest public library providing Internet access. ACA ' s, Same content as AB 1. but Assernl* Lomd Govt_ Support 32 a Constilu+lianal amendment, mould be placed on the stat wide baltot by a two4hirds vote of the i--gLslaturp, thus avoiding a Governor's veto. SB 199-KOPP Public notices: among outer things, Serrate Judiciary Watch Close imposes a state mandate, by requiring county recorders to submit infixmiftn rived by r ewspapera re a'ding flchbuus business dame statemants, to the Sbate Librarian for inclusion on its Calornia hornemo on the Internet. FEEL-27-1997 12:32 EJALIS PLS SELLS 14153455029 P.03/04 SO 147 AYALAiKopp Would require that no city, cncrrrty, Serrate Local GovL Disapprove or kx;sl agency may incur any tndebiedn®ss (such as cerocates of partk*abcn [COPS], as defined, w thout por appr©val by a majordy of tha voters. SB 15�kMQM22M Would at#horL-e the haard Senate Rev & Tax Spormortsupport of supervisora in a county to impose a 1f4 or Ila Gent (Principal CO- sales'tax, subjed to a 213rds authom Rssy_ vote of the vers in a county, Valeria Brown, and not to exceed 16 years, Helen Thomson) to be used orJy far library purposes- SB 409,ALPERT The Library of California: Senate Education & SWEENEY Sponsomd by GLA, would CLA Sponwre&RLc establish a major, statewide neW crldng system of resmroa- shaMg, communfttions and +dekvq. and preservation for appmx►raataly 6,000 of California's muftkype tibrarfes. 212"7 FEE'S-27-1997 12:32 EALIS PLS SP+CLS 141534550 P.04/04 FEB-27-97 T{B 11:42 tin Tuesday, the Aswrnbly Wool Government Caucw held att informal discussion and overview on the EW kaw. More than foGltW Assemblpmembem altarxWd the meating, arranged by Assemblyman Milne Stimeeney, in order to be briefed on the Allies isslum Duf1riq a rouncaab*disc ion by 11-m legis;MM who shared loyal perspectives in tPteir disbicts, one Assemblyman st'ah4 'The lkrari6ss are the one's that get flit the worst. And the minute you start shutift the doors an your Rprarles, you hear ir>m everyone." The Local Government CsuMS will meet again in several 1NeaM'id Was on speeft vropo&M6 including the bills that have been introduced to date on the ERAl=iaaw. Ill. WAVE OF LEGISLATION INCIRWASiING Wdh the February 2ft deadline to introduce bills in the legiWature "aching, our of e* is rypaing a steady Increwe in the number of bills in print. SeveMl papain to Ilbmry issues and ufill Ike referred to the CIA LoWslaWs Committee for review. Evety year, our ofte produoo a kxjWathm 3urrvrrarY, tvtWI we Updm regularly and submit to you elect icsffy for your Interest. AtWdmd are the bilis that CIA is failovAng to date. New koWaflon wlll be added as tote LegWa Ne COMMAbS takes poewom on the measures. TOTAL. P.R4