HomeMy WebLinkAboutAgenda Packet - LB - 1997.01.21 BURLINGAME
i URLINGAME PUBLIC LIBRARY r
Board of Trustees Agenda Q�
LrC LISP
January 21st, 1996- 4 30pm
130 Park Road- Conference Room
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SUGGESTED ACTION
1. CALL TO ORDER: � ►L� {�.. �-' ��`t
2. ROLL CALL: v1 -7
3. BILLS:
City Checks: $25,523.73 / `1 Approval
Special Fund: $ 320.01
Duncan Funds:$ .00
4. MINUTES: Approval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. Letter of Commendation: Manuel Caneri
b. Letter of Thanks: Call Primrose
c. Letter of Acknowledgement: Gift of Plaques
d. State Library Budget
e. Report on Legislation: Mike Dillon
6. REPORTS: Information
a. City Librarian's Report-Escoffier
b. Foundation Report- Herman
c. SAB Report
7. UNFINISHED BUSINESS:
a. Sacramento Reads Program Prototype -"- ' Discussion
8. NEW BUSINESS: OOY
a. Goals/Status 1996; Goals for 1997 Discussion
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9. ADJOURNMENT:
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( BURLINGAME 1
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Burlingame Public Library
Board of Trustees
Minutes
December 17th, 1996
1. CALL TO ORDER:
The meeting of December 17th, 1996 was called to order by President
Herman at 4:30 pm.
2. ROLL CALL:
Trustees Present: Berger, Cannon, Dunbar, Herman & Taylor
Trustees Absent: None
Staff Present: Alfred Escoffier,City Librarian
Judy Gladysz, Administrative Secretary
3.BILLS:
�-- M/S/C (Taylor/Dunbar) unanimously to approve the payment of City and
Special Fund checks.
4. MINUTES:
The Minutes of the Meeting of November 19th, 1996 were approved as
written and ordered filed.
5. CORRESPONDENCE AND COMMUNICATIONS:
All correspondence was mailed in the Trustee packets.
6. REPORTS:
a. City Librarian's Report-Escoffier:
There was some discussion following the City Librarian's Report.
b. Foundation Report -_Herman:
There was no report as there was no meeting in December.
480 Primrose Road • Burlingame, CA 94010abV83 • (415) 342-1038 0 Fax (415) 342-1948
7. UNFINISHED BUSINESS:
None
8. NEW BUSINESS:
a. Opening Events - Escoffier:
Librarian Escoffier distributed a partial list of opening events for the new
library. Some discussion followed.
b.Lion's Thank You Letter - Herman:
President Herman suggested a letter of thanks be sent to the Burlingame
Lion's Club to acknowledge their donation for the large print books. M/S/C
Cannon/Dunbar.
c. Sacramento Reads Program Prototype:
This item was tabled until the January meeting.
9. ADJOURNMENT:
The meeting of December 17th, 1996 was adjourned at 4:55 pm. The next
regular Board meeting will be held on January 21st, 1997 in the Conference Room at
130 Park Road.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes-9613ecember
1/13/97
Page 2
IF BUR�INGAMF_ 1
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City Librarian's Report
January 21, 1997
"Something New is Building..."
Installation of the below-grade wall waterproofing has been completed and the
area has been backfilled with soil. The next steps will be to install scaffolding so that
work can begin on the cladding of the exterior walls. Despite the rain, most of the
trades have been able to continue working in the building. Plastic sheeting has been
installed over the skylights and other areas, so that work can continue uninterrupted at
the main and upper levels.
The furniture bid for new and refinished furniture will be let January 15. This
begins the 6 week cycle for the bid process. The Construction Manager and City staff
are coordinating this process.
The City Council approved the requests from the Architect and Construction
manager for additional service fees to complete the project. Group 4 requested
additional fees because of the longer duration and greater complexity of the project.
RSA requested additional fees due to the city's request for additional oversight.
Children's Services
During December, Cathy Somerton did a total of 17 programs, including: 2
Preschool Story Times, 2 Toddler Story Times, 2 Main Library Story Times, 4 class
visits to Easton, and 7 programs at schools. These programs reached a total of 433
children. During 1996, Cathy did a total of 301 programs which were attended by
7,309 children!
Cathy has also arranged with Pacific Cable to do one Story Time at the studio
for future broadcast on January 23rd, 1997.
The Children's Division is working on a " Youth Commemorative Book"
sponsored by the Burlingame Library Foundation. Students who either reside or
attend school in Burlingame or Hillsborough, Kindergarten through 12th grade, may
enter. The book is being published to coincide with the opening of the new library in
the Fall. Cathy and Jan Eustis are busy finishing up fliers for the children, and
explanatory letters for the principals and teachers.
January is Poetry Month in the Children's Room. School age children are
invited to bring in a poem, original or copied from a book, which they read to a
-1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Children's Room staff person. Then they receive a free paperback poetry book. On
Saturday, January 25th "Word for Word" a storytelling group, will present a program at
11 am for all ages. The program will be followed by a Poetry Workshop (12:00-2:00
pm) for grades 3-8.
Easton Branch
We experienced roof leaks on the Easton Branch building during the recent
storms. Damage was minor and has been repaired. Wall patching and repainting will
be completed shortly.
The Branch hosted the Holiday Children's program featuring Ane Rovetta,
naturalist, storyteller and artist.
Reference Services
On December 9, Esther attended a meeting between local High School
librarians and a few of the public librarians to discuss ways in which we might
cooperate to provide more support for the High School students. On December 11,
staff attended the Violence in the Workplace training presented by Jim Comstock of
Assist-U. It focused on dealing with disturbed patrons.
Personnel
I am pleased to announce the appointment of Sue Reiterman to the position of
Reference Librarian/Volunteer Coordinator. Sue returns to Burlingame after a 5 year
stint at BPL in the 1970's and early 80's. Sue has worked at the Pasadena Public
Library as a Branch Librarian, and for the West Portal Branch of San Francisco Public
Library in a similar capacity. We welcome her back!
Upcoming Events:
o Martin Luther King Holiday: Monday, January 20, Closed
o City Council Goal Session, Saturday, January 25, 9 am
o Childrens Program, "How Our Library Grew", Saturday, February 8, 11 am
o Foundation Board, Thursday, February 13, 4:30 pm
o President's Day Holiday, Monday, February 17, Closed
o Library Board, Tuesday, February 18, 4:30 pm
o Commissioner's Dinner, March 14, Details to Follow
CL.47
1/15/97
-2-
STATISTICS FOR DECEMBER 1996
REGISTERED BORROWERS_ Total Registered:
Burlingame Adults 15,300
Burlingame Children 3,045
Hillsborough Adults 2,165
Hillsborough Children 930
Universal Borrowers 210
Total Registered Borrowers: 21 ,650
----------------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 16,945 933
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 6,225 1,063
Audio Visual Materials(records, cassettes, films, videos, cd's) 4,919 144
TOTALS: 28,089 2,140
Main Total 1996 Circ: 28,089 Main Total 1995 Circ: 23,946 = 17.30% Inc.
Branch Total 1996 Circ: 2,140 Branch Total 1995 Circ: 2,067 = 3.53% Inc.
Grand Total 1996 Circ: 34,229 Grand Total 1995 Circ: 26,013 = 16.20% Inc.
REFERENCE ACTIVITY: Questions Directions
Reference 3,135 621
Children's 220 123 ILL Borrowed: 1,703
Branch 178 45 ILL Lent: 2,329
Total: 3,533 789 ILL Total: 4,032
---------------------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 116,290 /110,815 4,820 121 ,110
Ch.Non-Fiction 22,055 / 20,725 1,960 24,015
YA Non-Fiction 1,910 / 1,695 95 2,005
Ad. Fiction 51,155 / 48,975 5,335 56,530
Ch. Fiction 18,395 / 17,150 5,580 23,975
YA Fiction 2,785 / 2,520 350 3,135
Reference 5,595 / 5,400_ 190 5,785
Totals: 218,225 /207,280 18,330 236,555
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OTHER MATERIALS_
Pamphlets 31,047 Paperbacks 3,410 Maps 1,635 Records 1,500
Cassettes 6,910 Video Tapes 1,800 Compact Discs 1,555
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Deposited with the City Treasurer: Main: 2 2.Q5.Z_ Branch: .00
Xerox: 200.00
Donations 50.00 CLSA: 12,111.64
TOTAL: $ 14,567.42
Est. User Traffic: Power Outage-No figures Daily Avg.: NA
Children's Programs: 17 Attendance: 433
Children's Programs for the year 1996: 301 with a total attendance of 7,309 children
U[ BOURLINGAME ,
December 30, 1996
TO: Dennis Argyres
FROM: Al Escoffie
RE: New Year's Resolutions
Attached please find the status report for the 1996 Resolutions and the new 1997 New
Year's Resolutions for the Library.
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
1997 New Year's Resolutions
City Librarian's Office
I. Develop an appropriate budget to offer quality library services during the first
transitional year from the temporary to the new building„ with 4 months in temporary
quarters and 8 months in the new library building.
2. Plan and implement procurement of furniture and equipment for the new building
including planning, specification and bidding of: furniture refinishing, new furniture,
equipment, telephone system, computer network, graphics and signage.
3. Plan "THE MOVE" back into new building, including move of: books and
collections, existing furniture, new furniture, from 5 sites and integrate into new
building.
4. Develop Public Relations plan for transition to new building, including closures,
move, extended Easton hours, and reopening.
5. Plan and implement computer technology including: reinstallation of Dynix system,
computer workstations for public and staff, installation of self check out machines,
installation of CD network, coordination of OCLC installation.
6. Complete staffing plan for opening day including reorganization of staff as necessary,
staff training, implementation of volunteer program. Plan staff retreat on "Change."
7. Assist Foundation in further fund development and development of computer based
operations for donor record keeping. Implement Donor Wall.
8. Develop building project history via documentary photography, video production, etc.
9. Plan and implement opening events for the new library, including public relations,
event planning, coordination of volunteers, brochures and other PR for new library
(brochure update, printing, maps, etc.)
10. Plan for new policy and procedure in operation of library building, including:
security, opening, closing, locks and keys, lights, power,etc. Implement staff
orientation.
11. Continue to maintain high quality library services through it all!!
1996 New Year's Resolutions
---- ------- - ---- - Status Report
City Librarian's Office
1. Develop an appropriate budget to offer quality library services during the first
transitional year of operation in temporary quarters. Budget on track; Completed
fiscal 1995/96 with unexpended balance.
2. Complete Primrose library interior planning including: wrap up of interior design,
organization of collections, and arrangement within the building. Interior planning
nearly complete.
3. Monitor and provide assistance to the City, Construction Manager, Contractor, as
needed, for main library reconstruction. Provided oversight to project on a daily
basis;particularly with the loss of the Public Works Director on the project.
4. Implement online Acquisitions and Serial modules for Dynix, in concert with
Peninsula Library System Automated Network. Install Telecirc to allow for touch-
tone phone renewals, and automated notice systems.Acquisitions and Serials modules
delayed by PLAN; Telecirc installed.
5. Continue to upgrade technical training for staff in the use of online system, CD-Rom
products, and database management. First tier training of all staff in PC Windows
environments completed; Additional training continuing.
6. Evaluate, select and implement, system-wide online periodical index and document
delivery system. 1A C2000 implemented at Main and Branch libraries.
7. Conduct needs assessment of community for library service in Burlingame.
Postponed due to lack of sufficient time to complete.
8. Develop new 3 year Long Range Plan with staff and Board. Postponed to Fall 1997
due to lack of sufficient time to complete.
9. Review staffing needs for Primrose building in anticipation of providing appropriate
staffing for the new operation. Progress toward staffing of new building;position
upgraded to full-time to handle volunteers, community relations.
10. Continue to work with the Burlingame Library Foundation on their successful fund
development efforts.Assisted Foundation on direct mail campaign, as well as
programs for the library. Total money raised to date over$ 175,000.
12/30/96 12:04 PM
r .
January 6,1997
To: Librarian Burlingame Public Library
I wish to thank Manuel for taking the time to call me
and let me know that a film I had ordered from the County Film Center
had not arrived at Burlingame library.
It is service like this and people like Manuel that make Burlingamwe Public
Library something special.
Thank you
Sincerely,
Harriet A. Kumetat
35 Marialinda Court
Hillsborough, CA.
94010
CALL
December 31, 1996
CHRISTIA
ACTION —
LeLIFE LINE �
- 1 Ms. Esther Cummings
HI)Primrose Road Burlingame Library
Burlingame.CA 130 Park Road
94010
Burlingame, CA 94010
415-342-2255
FAY
415-342-5005
Dear Esther,
Coordinating Council I wanted to thank you for being our representative at the library
Board Members for the Second Harvest Food Bank barrel project. Our agency
Rev.Mary Ellen Anda benefited from these food donations and I appreciate having this
resource kept in our own community.
Mary Lou Baldra
Fred l3aldra We have been at our present sight for twelve years assisting
those who come to us with food and financial assistance in the
sally Broumlee form of rental and utility aid. All those who sit in front of
DuightCarter, Walgreens and occasionally Safeway and Lucky know we are here.
President No one receives cash from us but no one is turned down for
Card Deatherage food, It is always a challenge to communicate that services are
Jahn Hooper available close by and no one needs to be hungry.
Bruce Kirkbridge Again, thank you for helping us with our community program.
Carol Knowles
Terry 1). Nagel
Tom Nicholls
Reddie Nichols
Rea. Richard Tavlor Best Regards,
Naomi Youngdoff
Bryant Zimmerman Cathy Nessier
Director
Director
Cath),Nessier
Assistant Director
Charlene Hogan
To faithfully assist those in need to
become self-sufficient.
UBWURLINGAME
December 10, 1996
Jean Nisbett
Corporate Secretary
Markling, Yamasaki Architects, Inc.
405 Primrose Road
Burlingame, CA 94010
Dear Ms. Nisbett:
Please extend my personal thanks to Mr. Yamasaki for the donation of the 10 framed
historical photographs of Burlingame. They are indeed a welcome addition to our
historical collection. Library users are often very interested in the history of the City, and
your photos will serve to enhance that collection.
We have hung the two larger pieces in our present conference room in the temporary
library. Next year, we will find a place in the new building to permanently display the
remaining photographs.
Again, thank you for thinking of the library.
Sincerely,
�L .�/V. y
Alfred H. Escoffi�
City Librarian
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Date : January 13 , 1997
From: Liz .Gibson@library. ca.gov, BureaU.Chief@library.ca.gov,
Library.Development . Services@I.ibrary.ca.gov
To: PUBLIC.LIBRARY.DIRECTORS@agenc:y.ceres . ca.gov
Subject : GOVERNOR' S BUDGET RE CSL AUGMENTATIONREQUESTS (97/98)
t'fe following information will provide you with a brief overview of CSL
augmentation requests related to local assistance for public libraries .
Overall, the governor was very receptive to our 12 requests this year for
additional funding for the State Library. There are a lot of positives
for CSL in his budget released today. Unfortunately for us, we didn' t
receive all of what we had requested for the library community.
Specifically, they did increase CLSA TBR by $1, 382, 000 , which covers only
the workload increase, not the handling cost increase which we had also
requested; we requested 2 . 9 million to cover both, so we have a question
there of whether we view the glass as half empty or half full . On the
down side they refused to include any funding for the proposed new CLSA
program for Young Adult Services and none for the State Reference Centers
program. He also turned down our request for the state to fully fund the
state' s share of the Public Library Foundation program, but they did
leave the state funding for that program at the augmented level (i .e .
$15, 000, 00) that. was approved in the 1996/97 budget .
JHI�fi'?-1.997 17 3 E1--C 13 PLS 1415349508? P.01/'01
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JAN-09-97 THU 17'11 P. 01
PAFtK LXECUTIVE BUILDING • L STREET SUITE 1400
SACROUIE_NM, CA M14 • {916) 44$-2196 FAX (Sig) 4484sm
January'9, IM
TO- CI-A MEMBERS AND ALL COOPERAMW LIBRARY SYSTEMS
FROM: We Dillom Lobbyist
RE: NEWS FROM =HE.CA PtTal_
GOVERNOR R-FASES H* 1997 BUWET PROPOSAL.
lWa morn" the Govemor rereased hits annum BUdV.t prOrx>� for the 7997-98 fiscal ytar,
which etffti;ls a 1.1% Marva of$SS3 rnllion. McMI;4M Of ate prv"wtpe wkrsd ttre Corremor
during his press conrerenc* held shortly beforae noon, if in ligh#of'tho recent floods ravaging the
State of Carrbmia, would his reserve ba r*affi--J st_ (Me reporter said,'TM 4�ature has fr ktd
far a 2-3.% mwive. Is yours enough?" The Co++emor mwwed that Mm was a reluctarree an
Me part of t11ombem of tttC legislature, who Rm inking for the 2 3% reserva. to make the dmMio
Cuts rwoessary to put is in place.
The Governor's Budget hiolighted iasuies SU& aS a WMe-scala plan for educMon,
incwdirtg ContinuatiOn of last year's dans size reduction efforts,,
fforts, r;nd an extensive plan for
imPIementl V the federal welfare rrnar eve. Ulmvies w7l be Inte"ed in the Oovarnor'S prvpasal
in the fQIWWnig anms:
rl_F
Last year, CLA was able to incT+ene the PLF augment,-*ion fiord S8.870 million to
.$15,874,0(}0_ The GaJwnor is mcornmerx no that fhe PLF cominUe to bo funded at last
Year's I(4vel'of$15.870,000.
CLSA
A major Budget &*u3tMent is being proposed for 1997-88 as an sugmwntaban of
$1,382,000 for tai Transadbn-Basad Reimbursement Program. Last yezWs total funding of
CL.,$A was $14,338,000. THS veil's figurs has been increased t0'$15,720,0W-
LSC
LSrA ++vas ftrrded last year at $11,830,000 :end t4vQ increase to LSCA thio year is minimal at
Tata) of local Awshnanoe dollars: $43,491.000
Post-It'"brand fax transmittal memo 7671 "P-y)—►
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