HomeMy WebLinkAboutAgenda Packet - LB - 1996.12.17 UURLINGAMOE
URLINGAME PUBLIC LIBRARY
Board of Trustees Agenda
December 17th, 1996- 4.30pm
130 Park Road- Conference Room
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS:
City Checks: $ 29,762.97 Approval
Special Fund: $ 1,131.65
Duncan Funds:$ .00
4. MINUTES: Approval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. City Newsletter
b. Poetry Month Press Release
c. System Advisory Board Schedule
d. Letter of Thanks Re: Dan Alvarez
�. REPORTS: Information
a. City Librarian's Report - Escoffier
b. Foundation Report- Herman
7. UNFINISHED BUSINESS:
a. None
8. NEW BUSINESS:
a. Opening Events - Escoffier Discussion
b. Lion's Thank You LetterAction
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c. "Sacramento Reads" Program Prototype Discussion
9. ADJOURNMENT: pe
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Burlingame Public Library
Board of Trustees
Minutes
November 19th, 1996
1. CALL TO ORDER:
The meeting of November 19th, 1996 was called to order by President
Herman at 4:30 pm.
2. ROLL CALL:
Trustees Present: Berger, Cannon, Dunbar & Herman
Trustees Absent: Taylor
Staff Present: Alfred Escoffier,City Librarian
Judy Gladysz, Administrative Secretary
3. BILLS:
M/S/C (Dunbar/Berger) unanimously to approve the payment of City and
�. Special Fund checks.
4. MINUTES:
The Minutes of the Meeting of October 15th, 1996 were approved as written
with the following correction: "President Herman called the meeting to order",
and ordered filed.
5. CORRESPONDENCE AND COMMUNICATIONS:
i
All correspondence was mailed in the Trustee packets.
6. REPORTS:
a. City Librarian's Report- Escoffier•
Trustee Dunbar said all of the recipients of the Employee Achievement
Awards had sent thank you notes.
Trustee Cannon remarked about how well the Easton Drive landscaping r
looks. f
480 Primrose Road 9 Burlingame, CA 940110RW83 • (415) 342-1038 0 Fax (415) 342-1948
b. Foundation Report - Herman:
Trustee Herman reported there is still money "rolling in" from the letters
that were sent out in July. She said there was a $5,200 profit from the fund raiser
and the Foundation has earmarked $5,000 to enhance the cassette collection and
$1,500 to support the Children's programs.
7. UNFINISHED BUSINESS:
None
8. NEW BUSINESS:
a. Donor Opportunities:
Librarian Escoffier explained to the Board that the Architects have compiled a
list of potential donor opportunities in the new library. He said he would mail the
list to the Trustees.
b. Entering the 21st Century:
Librarian Escoffier distributed "Entering the 21st Century" booklets to the
Board.
c. Christmas Lights at 480 Primrose:
Librarian Escoffier explained to the Board that the General Contractor, Dennis
Amoroso, would like to install Christmas lights on the frame of the new library.
M/S/C (Cannon/Dunbar) to unanimously approve the purchase of the lights up to
$1,000. based on a proposal from the contractor as to how many he would need to be
taken from the Trustees Special Fund. Trustees Berger and Cannon would review
donor possibilities.
9. ADJOURNMENT:
The meeting of November 19th, 1996 was adjourned at 5:15 pm. The next
regular Board meeting will be held on December 17th, 1996 in the Conference Room
at 130 Park Road.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes-96November
12/6/96
Page 2
IF UBURLINGIAME 'I
City Librarian's Report
December 17, 1996
"Something New is Building..."
The Contractor is maintaining the critical path work on the construction
schedule. Metal decking has been completed with the exception of the mechanical
rooms. Both main and upper level concrete floor slabs have been poured, leaving
only the concrete curbs and structural ties to the exiting building wings to complete the
structure. Following this, the temporary shoring of the existing building may be
removed, another important milestone.
Installation of the below-grade wall waterproofing was delayed because of bad
weather during the latter half of November. The installation, to be followed closely by
backfilling is now scheduled for the first half of December.
The Architect, Construction Manager and staff are finalizing bid documents and
agreement forms for new and refinished movable furniture, systems furniture and
window coverings. These documents will be ready for review this month, and for
bidding in February 1997.
The Architect and Construction manager have discussed the necessity of
additional service fees to complete the project. Group 4 is requesting additional fees
because of the longer duration and greater complexity of the project. RSA is
requesting additional fees due to the city's request for additional oversight of the
project. This matter is calendared for January 6, 1997 Council review.
Planning for Opening the New Building
Plans are in the conceptual stage for opening events for the building. Early in
January a meeting will be planned with representatives of various groups to assist
with the planning. A tentative schedule will be reviewed at the next Board meeting. It
is my hope that members of the Board of Trustees and the Foundation might assist
with various special events surrounding the opening.
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480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 0 Fax (415) 342-1948
Foundation Update
The Foundation gave a generous holiday gift to the library of $ 5,000 for the
— purchase of Books on Tape. This popular collection of cassettes is used by
commuters, as well as those who simply would like to hear a book rather than read
one. All of the library's collection of Books on Tape are unabridged and range from
classics to best sellers. The Board may wish to offer a special thank you to the
Foundation for their very successful year and generosity to the library.
Children's Services
During November, Cathy Somerton did a total of 24 programs, including: 1
Saturday Story Time, 4 Preschool Story Times, 4 Toddler Story Times, 3 Main Library
Story Times, 1 visit to Easton, and 11 programs at schools. These programs reached
a total of 617 children.
Cathy has also arranged with Pacific Cable to do one Story Time at the studio
for future broadcast on January 23rd, 1997.
Easton Branch
The Easton Branch patrons now have access to Dynix, Internet and Magazine
Index on the public computers. In addition, the Branch Librarian has a computer
which allows her to produce fliers and work on the Bookgroupies web page from the
Branch.
The Branch landscaping is nearing completion. Cobble stones have been
installed on the Cabrillo curbside to allow for mud-free arrival at the library!
Reference Services
Dan Alvarez is coordinating an update to Burlingame's holdings on the Union
List of Telephone Directories. Once all libraries have reported, a new edition will be
distributed. One day this useful list will be online.
Personnel
I will announce the official appointment to the Librarian II, Community Services
Librarian position at the Board meeting.
Shortly we will be recruiting to fill the vacancy for Staff Artist. This position was
vacated several months ago and will serve an important function in providing exhibits,
graphics, fliers, and other promotional materials for the new library.
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Upcoming Events:
o Board Sponsored Holiday Luncheon, December 19, 12-2 pm
o Holiday Closures: December 24, Close at 1 pm; December 25, Closed; December 31, Close 1
pm; January 1, Closed.
o City Council Meeting, January 6, 7 pm
o Foundation Board Meeting, January 9, 4:30 pm
o Martin Luther King Holiday, January 20, Closed
o Library Board Meeting, January 21, 4:30 pm
CL.46
12/11/96
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STATISTICS FOR NOVEMBER 1996
REGISTERED BORROWERS: Total Registered:
Burlingame Adults 15,236
Burlingame Children 3,022
Hillsborough Adults 2,161
Hillsborough Children 927
Universal Borrowers 205
Total Registered Borrowers: 21 ,551
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CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 18,309 1,052
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 8,135 1,432
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,243 190
TOTALS: 31,687 2,674
Main Total 1996 Circ: 31,687 Main Total 1995 Circ: 28,782 = 10.09% Inc.
Branch Total 1996 Circ: 2,674 Branch Total 1995 Circ: 3,684 = 27.42% Dec.
Grand Total 1996 Circ: 34,361 Grand Total 1995 Circ: 32,466 = 5.84% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 3,958 695
Children's 404 306 ILL Borrowed: 1,765
Branch 281 93 ILL Lent: 2,291
Total: 4,643 1,094 ILL Total: 4,056
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 116,090 /110,730 4,785 120,875
Ch.Non-Fiction 21,995 / 20,680 1,945 23,940
YA Non-Fiction 1,910 / 1,695 95 2,005
Ad. Fiction 51,155 / 48,970 5,320 56,475
Ch. Fiction 18,320 / 17,105 5,560 23,880
YA Fiction 2,785 / 2,520 350 3,135
Reference 5,595 / 5.400 190 5.785
Totals: 217,850 /207,100 18,245 236,095
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OTHER MATERIALS:
Pamphlets 30,975 Paperbacks 2,740 Maps 1,635 Records 1,500
Cassettes 6,800 Video Tapes 1,785 Compact Discs 1,525
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Deposited with the City Treasurer: Main: 2,028.35 Branch: 323.05
Xerox: 375.00
Donations: .00 CLSA: 9,747.43
TOTAL: $ 12,473.83
Est. User Traffic: 22,917 Daily Avg.: 790 Children's Programs: 24 Attendance: 617
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FOR IMMEDIATE RELEASE
Contact: Joan Manim, Head, Children's & Young Adult Services
342-1283
November 21, 1996
POETRY MONTH
at
Burlingame Public Library
School-aged children, January is poetry month! Bring us your favorite poem (either one
you write or one you copy from a book) and you will receive a free paperback book of poetry to
keep for your very own.
In addition, WORD FOR WORD will help us celebrate poetry with their performance of
Rudyard Kipling's story "The Elephant's Child" at 11 a.m. on Saturday, January 25 at the
Burlingame Public Library, TemporaryQuarters, 130 Park Road. Afterward, they will conduct a
workshop between 12 and 2 p.m. for children in grades 3 through 8 who would like to learn how
act out poems and stories themselves. Registration is required for the workshop.
For more information or to register for the workshop call Children's Services at 342-1283.
Programs are sponsored by the Burlingame Library Foundation and the Friends of the Library.
i
480 Primrose Road 9 Burlingame. CA 94010-408-3 • (4 15) 342 10381 f ,i . !"t I', ; 1 ' I"A8
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FOR IMMEDIATE RELEASE
Contact: Joan Manini, Head, Children's & Young Adult Services
342-1283
November 21, 1996
WORD FOR WORD
!r e hying literature io its feel!
In celebration of Poetby,Xfonlh the Children's Department of the Burlingame Public Library is proud to
present WORD FOR WORD, the San Francisco based theater group which brings literature to life in a tun,
dramatic way for audiences of all ages. Using Rudyard Kipling's language, they will act out his story "The
Elephant's Child" by adding just a few creative touches to dramatize it in a fresh, original way.
Following the performance they will hold a workshop for children in grades 3 through 8 during which
participants will learn techniques so that they, too, can act out a story or poem.
The performance is open to all ages and will be
Saturday, January 25, 1997 at 11 a.m.
at the Burlingame Public Library, Temporary Quarters, 130 Park Road.
The workshop which follows will be held between
12 and 2 p.m. for children in grades 3 through 8 and registration is required.
For more information or to register for the workshop call Children's Services at 342-1283.
Programs are sponsored by the Burlingame Library Foundation and the Friends of the Library.
480 Primrose Road Burlin<a<une, CA 94010-408 1 (4 15) 342 1018 I-ox -1 1
PENINSULA LIBRARY SYSTEM
SYSTEM ADVISORY BOARD
MEETING & EVENT CALENDAR
1996/97
ADOPTED SEPTEMBER 10, 1996
1996 Jul
August Orientation Committee Meets as needed
Update Orientation Materials if necess
Se tember OrientaUon and Review Session Tuesday, September 1
October Regular Meeting, Tuesday, ctober 1
Assign members to PLS Committees and Board Sub-committees
November Annual CLA Conference/Dinner- SAB Awards, November 14
December
1997 January Regular Meeting, Tuesday, January 14
Members make 2resentations on library advocacy to selected groups
February Sub-committee meets to plan Legislative Breakfast
Other committee meetings as needed
Members make presentations on library advocacy to selected groups
Implement Le 'slative Breakfast plans
March Joint Meeting with SBCLS Tuesday, March 4
Sub-committee meetings as needed
April Initiate Draft Plan of Service (SAB section) for FY 97/98
Host Legislative Breakfast , Saturday, April 19
Sub-committee meetings as needed
May Regular Meeting, Tuesday, May 2
Review and Approve Plan of Service, 1997/98
Attend Legislative Day, Sacramento
Sub-committee meetings as needed
June Regular Meeting, Tuesday, June 3 (tentative)
Elect new Chair
Conduct self-evaluation for 1996/97
Select SAB Orientation Committee
Note: All regular meetings are scheduled from 4:00 pm to 6:00 pm at PLS, 25 Tower Road, San Mateo;
the joint meeting with SBCLS is scheduled from 4:00 to 6:00 pm at Menlo Park Library, Alma&
Ravenswood, Menlo Park.
25 TOWER ROAD SAN MATEO, CALIFORNIA 94402-4000 415/349 5538 FAx 415/349 5089
x Nancy Frank
Photographer
769 Crescent Aven4e `
San Mateo, California 94402
415 / 344-2456
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