HomeMy WebLinkAboutAgenda Packet - LB - 1996.11.19 UBURLINIGME1130
URLINGAME PUBLIC LIBRARYBoard of Trustees Agenda
November 19th, 1996- 4 30pm
Park Road- Conference Room
SUGGESTED ACTION
1. CALL TO ORDER.
2. ROLL CALL:
3. BILLS:
City Checks: $ 36,578.95 Approval
Special Fund: $ 616.69
Duncan Funds:$ 290.36
4. MINUTES: Approval
5. CORRESPONDENCE & COMMUNICATIONS: Information
a. Letter, Peninsula Community Foundation
b. Legislation Update
c. Memo from Dr. Kevin Starr, State Librarian
REPORTS: Information
a. City Librarian's Report - Escoffier
b. Foundation Report- Herman
7. UNFINISHED BUSINESS:
a. None
8. NEW BUSINESS: `
a. Donor Opportunities Information
b. "Entering the 21st Century" (to be di tributed) �j I Information
c. Christmas Lights at 480 Primrose Ro d Information/Action
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9. ADJOURNMENT: '1
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BURLINGAME 1
Burlingame Public Library
Board of Trustees
Minutes
October 15th, 1996
1. CALL TO ORDER:
m a.�
The meeting of October 15th, 1996 was called to order by President
at 4:30 pm.
2. ROLL CALL:
Trustees Present: Berger, Cannon, Dunbar & Herman
Trustees Absent: Taylor
Staff Present: Alfred Escoffier, City Librarian
Judy Gladysz, Administrative Secretary
3. BILLS:
M/S/C (Berger/Dunbar) unanimously to approve the payment of City
checks.
4. MINUTES:
The Minutes of the Meeting of September 17th, 1996 were approved as
written and ordered filed.
5. CORRESPONDENCE AND COMMUNICATIONS:
All correspondence was mailed in the Trustee packets.
6. REPORTS:
a. City Librarian's Report-Escoffier:
The Trustees commended Cathy Somerton on the fantastic job she is
doing with the children.
480 Primrose Road 9 Burlingame, CA 940lbW83 • (415) 342-1038 9 Fax (415) 342-1948
b. Foundation Report - Herman:
Trustee Herman reported that she expects about 100 guests at the "Elegant
Affair". She further reported that the Foundation is still receiving donations from
the mailing that was sent out to Burlingame residents. Trustee Herman said she
would like to do a large fund raiser again in January.
c. System Advisory Board Report - Robertson:
There was no System Advisory Board Meeting to report on.
7. UNFINISHED BUSINESS:
a. "Topping Out":
There was no discussion.
8. NEW BUSINESS:
a. Staff Holiday Luncheon Sponsorship:
M/SIC (Cannon/Berger) unanimously to approve up to $400.00 for the 1996
staff holiday luncheon to be held on December 19th, 1996 from 12 until 2 at 130 Park
Road.
9. ADJOURNMENT:
The meeting of October 15th, 1996 was adjourned at 4:50 pm. The next
regular Board meeting will be held on November 19th, 1996 in the Conference
Room at 130 Park Road.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
Trustees Minutes-960ctober
10/16/96
Page 2
V
City Librarian's Report
November 19, 1996
"Something New is Building..."
The steel erection on the building is complete--all 500 columns, beams and
cross pieces! Welding and bolting have continued during the last few weeks to
finalize the steel work. In the meantime, the electrical conduits and cable runs have
been installed on top of the steel decking in anticipation of the pouring of the concrete
decking. The pouring of the two slabs for the main and upper floors is scheduled for
the week of November 12.
Moving Toward Building Completion
Library and city staff are actively involved in the many tasks which need to be
accomplished in the coming year to complete the building.
Among those tasks to be completed before opening day: finalize, issue,
monitor furniture and equipment contracts; determine needs for additional equipment,
building maintenance equipment, including copy machines, vending machines;
coordinate donor supplied audio visual systems for community room; research and
develop the phone systems for new building; develop guidelines for art within the
library; plan for the move to the new building, including staffing and public relations;
coordinate moves from storage (2 sites) and from temporary quarters and furniture
vendors; plan, coordinate technology, including move and upgrade of Dynix system
and computer workstations for the public and staff; research, budget for CD Rom
network; develop staffing plan for the new building; develop volunteer plan for the new
building; plan for opening events; continue to review building issues: graphics,
signage and other issues.
"Topping Out" Celebration
The Topping Out celebration, on October 16, co-sponsored by the Library
Board of Trustees and the Burlingame Library Foundation, was a great success. The
celebration included music from children of Crocker School, a few words from the
Mayor, the architect, the Library Board and the Library Foundation. Attendees signed
their names on a steel beam which become a permanent part of the structure.
-1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Foundation Update
The "Elegant Affair: Through Rose Colored Glasses," a Foundation-sponsored
fund raiser, was a great success! Six authors spoke during the evening of their
experiences with books, reading and libraries. The buffet atmosphere enabled
attendees to circulate and socialize. Senator Tom Lantos and his wife Annette were
in attendance, along with most of the City Council and Board members. The event
received very favorable press coverage, with many photographs. Co-chairs Loretta
Blevins and Sheri Galvin are to be congratulated on their hard work in making the
event such a success!
Children's Services
During October, the Children's Division offered a total of 45 programs,
including: 1 Saturday Story Time, 5 Preschool Story Times, 5 Toddler Story Times, 5
Main Story Times, and 22 visits to schools, and one Halloween Story Time. These
programs were attended by a total of 1,092 children!
Easton Branch
The Branch landscaping project is continuing with some plantings installed
along with stepping stones on the Cabrillo Avenue side. After school children have
calmed down as staff continue to strictly enforce rules of appropriate behavior.
The Branch now has the IAC 2000, a periodical resource with full text magazine
indexing.
Reference Services
Dan Alvarez attended the PLS Community Relations Forum meeting held at
the Community Information Program Office in Belmont on October 10. The members
of the forum were given an introduction to CIP and their new Community Information
Mapping Project.
Personnel
Employee Achievement Awards were given to three staff members by the
Library Board of Trustees. Those so honored were: Lisa Dunseth, Mary Scharlan,
Dorothy Wilson. It is indeed an honor to be named by your peers and honored by the
Board. Congratulations!
We have extended our recruitment for a Librarian II to head up our volunteer
program to November 19.
-2-
We have hired two on-call librarians. Bill Sanders and Barbara Janis. Bill is a
retired librarian who has worked at the United States Geological Survey Library, and
at Stanford University. Barbara is a recent graduate from San Jose State Library
School, and works part time with the retirees of the University of California Berkeley.
Upcoming Events:
o Thanksgiving Closures: Wednesday, November 27, close at 5 pm; Thursday, November 28, Closed;
Friday, November 29,Close at 5 pm.
o Library Board, December 17, 4:30 pm
o Holiday Luncheon, December 19, 12-2,Temporary Quarters
CL.45
11/12/96
-3-
STATISTICS FOR OCTOBER 1996
REGISTERED BORROWERS: Total Reaistered:
Burlingame Adults 15,152
Burlingame Children 2,989
Hillsborough Adults 2,157
Hillsborough Children 916
Universal Borrowers 195
Total Registered Borrowers: 21 ,409
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CIRCULATION ACTIVITY: Main Branch
Adult Print Materials(books, periodicals, pamphlets, paperbacks) 19,382 1,174
Children's Print Materials (books, periodicals, pamphlets, paperbacks) 8,746 1,763
Audio Visual Materials(records, cassettes, films, videos, cd's) 5,378 202
TOTALS: 33,506 3,139
Main Total 1996 Circ: 33,506 Main Total 1995 Circ: 32,867 = 1.94% Inc.
Branch Total 1996 Circ: 3,139 Branch Total 1995 Circ: 3,710 = 15.39% Dec.
Grand Total 1996 Circ: 36,645 Grand Total 1995 Circ: 36,577 = .19% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 4,106 801
Children's 300 255 ILL Borrowed: 1,896
Branch 259 96 ILL Lent: 2,441
Total: 4,665 1,152 ILL Total: 4,337
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES TOTAL VOLUMES
Ad.Non-Fiction 116,125 /110,795 4,775 120,900
Ch.Non-Fiction 21,950 / 20,645 1,935 22,580
YA Non-Fiction 1,910 / 1,695 95 2,005
Ad. Fiction 50,995 / 48,845 5,300 56,295
Ch. Fiction 18,255 / 17,060 5,535 23,790
YA Fiction 2,770 / 2,505 345 3,115
Reference 5,595 / 5,400 190 5,785
Totals: 216,295 /206,945 18,175 234,470
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OTHER MATERIALS:
Pamphlets 30,905 Paperbacks 2,040 Maps 1,630 Records 1,500
Cassettes 6,665 Video Tapes 1,780 Compact Discs 1,465
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Deposited with the City Treasurer: Main: 1,900.95 Branch: 532.95a/y3 9d
Xerox: 750.00
Donations: .00 CLSA: .00
TOTAL: $ 3,183.89
Est. User Traffic: 25,677 Daily Avg.: 856 Children's Programs: 45 Attendance: 1,092
P E N I N S U L A
C 0 M M U N I T Y
FOUNDATION
November 4, 1996
Al Escoffier
Burlingame Public Library
480 Primrose
Burlingame, CA 94010
Dear Mr. Escoffier:
DIRECTORS
I'm pleased to send along your Advised Fund statement for Robert C.Kirkwood,Chair
the third quarter of 1996. As we near the end of the year, you Tbomas F. Bailard
might enjoy knowing that you've been part of one of the best years Hugh C Burroughs
John H. Clinton,Jr.
in Foundation history! Susan B. Fiord
Hon. 7honurs Af.Jenkin.,
We've made more grants to community organizations than Charles R Johnson
�-- ever before—$9.1 million at this writing—and donors like you Olivia G.Afartinez, F.d D
have made gifts to the Foundation totaling more than $30 Karen Van Hoesen Olson
million. The Foundation now stewards $140 million in charitable Cordon Russe/1
assets for the good of the community. Donald 1� Seiler
William Wilson 111
I hope you're enjoying the Foundation's Annual Report Rosemary Young
"Circle of Friends." Focusing on the great stories of friends like
you at work in our community made the whole project fun. I'm so OF COUNSEL
pleased that you're part of our circle. My best wishes to you and Albert J. Horn. Fsq.
your family for the upcoming holidays.
EXECUTIVE DIRECTOR
Sterling K.,Speirn
Sincerely,
�J
Sterling ,K.T eirn
g �
Executiv�i ctor
TEL: 41
( 5) 358-9369 FAX: (415) 358-9817
PENINSULA COMMUNITY FOUNDATION DDUN
10/31/9(
Roger & Jean Hunt Duncan
F U N D B A L A N C E
For the period 7/01/1996 through 9/30/1996 inclusive.
BEGINNING FUND BALANCE (as of 7/01/1996 ) : $ 721 , 751 . 04
STATEMENT OF ACTIVITY:
INFLOWS
Revenues
Contributions 0 . 00
Interest & Dividends, Net 5 , 139 . 49
Gains (Losses) , Realized 787 . 18-
Gains (Losses ) , Unrealized 25, 010 . 53-
Other 0 . 00
Interfund Grants RecE!ived 0 . 00
OUTFLOWS
Administrative Fees 902 . 19-
Other Expenses 0 . 00 _
Interfund Grants Awarded 0 . 00
Grants Awarded 0 . 00
--------------
--------------
Total Activity: 21 , 560 . 41-.
- ---------------
---------------
ENDING FUND BALANCE (as of 9/30/1996 ) : $ 700 , 190 . 63
Although the Foundation's investment returns for 1996 have been
good overall, you'll notice that your fund experienced a loss this quarter.
Quarterly measurements tend to be variable, nonetheless the Investment
Committee of the Board is naturally concerned about the negative
return. The investment performance will be discussed at their next
regular meeting in November.
14OV-06-1995 16:31 FROM PEN111SULP LIEFnRY SYSTEMS TO EIRLINGAIIE P 1._ P.01%u
PiilEl_IMINARY ELECtION ICFSUI TS rIDR LIBRARY BALLOT MEASURES
NOVEMBER, 1996 CENEItAt, EtfCTION
By.,
Wchaxd S. ball
Library Development Bureau
California State Library
SIXTY PERCENT OF LIBRARY MEASURES PASSY
Overall librariesdid pretty wiell ai the ballot box this fall with 6 out of 10 rrtP.AVirPq pansingt
Five of the measures received over 2f3's of the popular vote and three of them got over
70% with one library receiving a spectacular 77.5 percent approval ratel
The following is a listing of the results by community in alph W, ical order:
ALAMEDA COUNTY
A utility users tart passW countywide with 67'16 of the vote. This tax will be in P&K.l for
4 years and raise approximately:fit.25 million per year. The funds am availableto provide
library, planning, sheriff and other services in the unincorporated areas of the County and
will be allocated cat the discsmtion of the Roard of Supervim. m.
BERKELEY
Approximately $30 million In general obligation bonds has been approved by a 67.1`X:
margin in the City of Berkeley to expand and remodel the main library. The library project
was part of a larger $49 million package which included City Hall repairs and street
Improvements.
COALINGA-HURON UNIFIED SCHOOL DISTRICT LIBMRY
A parcel tax for $12 per residential unit failed with 54% of the vote. if approved, the
measure would have proOded art additional $130,000 per year of operating funds dedicated
to the library district for an indefinite amount of time.
MIu VALLEY
Seventy-four parcent of the votflrs approved a Mello-Roos spedal tax which will he in r4fec:t
for 30 years. The tax will ralse $64 per parcel per year for a total of $4.6 million for the
Pxpansion and remodeling of flee library building. This monrry is dedicated only to the
library palert and will he supplemented with additional fundraising efforts for furnishings
and equipme"t.
Past it'Fax Nota 7571 nes tt G 5
To �
57 C
Fax a Fax -ZIA
S d
IdOI�-C1G-19'3= 16:'-31. FROM P T111,ISUI_A L[L-MR`r' S`Y'STEMS TO Et_PLIHGArIE P L P.02/02
OAKLAND _
As part of a $45 million package, the library will receive $13 million for wristnXtion
projects rased upon tlw appro)ral of the general obligation bond measure• lite qty of
Oakland measure received a 77.6% approval level for the meawre which includes a
number of public works projects (Zea, Parks. & Recmation, Scionrw C_entpr t4c.).
PIA.CENTIA LISKARY DISTRICIf
A parcel tax for $29 per unit fall,A, with only a 49.5° approval level in this Orange County
library district. The tax would have been in place for 5 year's quid would have raised
approximately $500,000 per year.
SA c.ttAmFNTo (CITY & COUNTY)
A benefit a5sessrnent for$22 per residential parcel passed with 62.7%of the vote In the City
of Sacramento, but unfortunately failed in the County which requirQ � ?13's approval race
by getting 58.3% of the vote. The measure will raise$3 million per year in the City for 10
years, and would have raised $3.4 million from the C-ountY.
SANTA CRUZ (CITY & COUNTY)
A 1/4 cent sales tax passed with a 72% approval rate county-wide. the tact will be in effect
for 16 years and will raise appnaximateiy$5.5 million per ywr.
SAN DIEGO? (CITY & COUN 11)
A 1f4 cent sales tax failed in San Diego with 59% of the vote. This tax would have raised
approximately $73 million per year county-wide for 5 years if it had been succMful-
The above results are preliminary and may be subiea to change. If I have overlooked a
library ballot measure, please c�antact me, and I will try to do an update.
Richard 8, Hall
Tele: (916) 653-7252
E-Mail. rhaltOlibrary.c Lgov
Tnrai P.ct
CALIFORNIA STATE LIBRARY
Telephone (916) 653-5217
LIBRARY—COURTS BUILDING•P.O.BOX 942837•SACRAMENTO,CA 94237-0001 P MR P, 4
CALIFORNIA
STATE LIBRARY
10-Deo IM
TO: Members of the California Library Community
FROM: Dr. Kevin Starr, State Librarian of California
DATE: November 6, 1996 K"
SUBJECT: Library Services and Technology Act (LSTA) Grant Program
As many of you nave heard by now, the news from Washington, is good. The passage, of the Library
Services and Technology Act (LSTA) replaced, with entirely new legislation, the Library Services and
Construction Act(LSCA), which expired September 30. Passage was achieved after a massive campaign
initially for .re-authorization of LSCA which evolved into a big push by ALA and many others for
approval of LSTA. The most vital support came at the end from the State's Congressional delegation
led by Congressman Randy "Duke" Cunningham (R-Escondido). The bill was signed by the President
October 1, 1996.
The LSTA extends certain of the provisions of the LSCA for library programs in the area of services to
special populations, expands the emphasis on technology, and will accommodate resource sharing/library
cooperation. Since it is unclear which law (LSCA or LSTA)governs during this transition year, we plan
to comply with both Acts for the 1997/98 grant cycle. Application materials are in preparation, along
with an information guide, forms, procedures, and last-minute changes to prior programs.
Grants will be awarded on a competitive:basis for the 1997/98 funds available. Although some changes
in the priority categories in LSTA and its funding levels are becoming clear, there may be more changes
in the kind of projects we are able to fund. We will keep you apprised as clarifications become available.
Successful grant projects will begin on October 1, 1997, and conclude on September 30, 1998.
The major provisions of LSTA for the 1997/98 grant cycle are:
Services to Special Populations
• Public libraries, public library systems, and State institutional libraries are eligible for
grants under this provision
• Eligible projects involve. library services to people who are underserved--those who are
disadvantaged, who are geographically isolated, who are illiterate, etc.
Technology, Networking, and Resource Sharing
• Libraries of all types -- academic, corporate, institutional, public, school, special — are
eligible for grants under this provision
• Eligible projects involve technology innovation, multitype library networking, and
resource sharing
-2-
I am taking this occasion to announce a change in assignments at the State Library. Effective with the
beginning with the 1997/98 cycle, the LSTA Coordinator in the Library Development Services Bureau
will be Jay Cunningham, tel. (916) 653-8112; e-mail <jcunning@library.ca.gov> . Please contact him
if you have questions concerning the LSTA program or the application process.
We all owe a tremendous debt of gratitude to those who spent so many hours in the re-authorization
effort, including Barbara Will, who, along with many other Californians, ALA members, librarians, and
state library staff played an influential role in forging the re-authorization and successful passage of the
LSTA legislation.
Because of the delay in action on the LSTA legislation, the application and grant-processing timeline is
somewhat compressed this year. However, the basic two-stage procedures will remain the same as in
the past: a proposal for a grant concept is submitted, followed by advice from the State Library regarding
the competitiveness of the proposed project. Completed applications may then be submitted,with awards
announced after review by the State Librarian. Detziled instructions may be found in the application
packet.
The deadline.for filing proposals for LSTA grants is February 3, 1997.
If you would like to apply for an LSTA grant for 1997/98 or are interested in the program and wish to
know more about it, please send your request for an application packet (together with a mailing label)
to:
Library Development Services
ATTN: LSTA Application Packet
California State Library
P.O. Box 942837
Sacramento, CA 94237-0001
FAX (916) 653-8443
KOS:JO Lstal.ann