HomeMy WebLinkAboutAgenda Packet - LB - 1988.03.15 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
MARCH 15, 1988
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1 .,,,— ;ALL TO ORDER {
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2 . ROLL CALL {
3 . BILLS {
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City Checks: $24,810.46 {
Special Fund: $ 1 ,296.59 {
4 . MINUTES f
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Library Spectacles - March {
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6. REPORTS { INFORMATION
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a. City Librarian {
b. Planning Committee - Trustee Cannon {
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7 . UNFINISHED BUSINESS { INFORMATION
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a. Project Read - Tabled to April Meeting {
b. Roles of the Burlingame Public Library { DISCUSSION
c. Reading Day - April 27th {
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10. ADJOURNMENT {
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3/8/88 {
AGENDAM {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
FEBRUARY 16TH, 1988
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
President Mink.
Trustees Present: MINK, CANNON, BACIGALUPI , ROBERTSON & BLEVINS
Trustees Absent: NONE
Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY
MRS. PATRICIA BERGSING, CITY LIBRARIAN
BILLS•
M/S/C (Blevins/Bacigalupi) unanimously to approve the payment of City
checks in the amount of $16 , 897 . 98 . M/S/C (Blevins/Bacigalupi )
unanimously to approve the payment of the Trustees Special Fund in the
amount of $861 . 52 .
MINUTES:
Minutes of the Regular Meeting of January 19th, 1987 were approved.
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements : a. Thank you to Joan Leach for evening with Teachers
and Librarians from St. Matthews Episcopal School.
b. Year-end Statement of Income and Expenses on the
Duncan property - Mailed in packets .
C. Clarion - Mailed in packets.
d. Caltactics - Mailed in packets
e. CALTAC Workshop announcement - Mailed in packets
f. Library Spectacles - Mailed in packets.
g. California State Library Newsletter - Mailed in
packets
REPORTS•
City Librarian: Reference Services: Trustee Cannon asked if the "Weekend
Library Line" , based in Berkeley, got any use. Mrs. Bergsing said it does
and in fact had the need to use it herself on one occasion in an emergency
situation. She said further information on the Line is available at the
Burlingame Library' s Reference Desk.
New Statistics: President Mink said she was impressed with the amount of
people who passed through the Library doors in the month of January.
Easton Branch: President Mink said in the long-range planning process she
would like to see the "role of the Branch" examined. Trustee Cannon said
there is a real problem after school regarding the large number of
children who come to the Branch. She said there is hardly any space left
to sit and study when they' re there. Trustee Bacigalupi stated that if in
fact the Library is being used to "baby sit" the after-school children
from OLA, that Mrs. Bergsing should get in touch with the principal, Ji
Morino, who is very receptive to problems such as these. Librarian
Bergsing said she would check with the Branch Librarian regarding the
L.. situation.
Page 1
S.M. County Reading Day: Trustee Robertson said she was glad to hear that
the Library is planning to observe "Reading Day" in the County. Trustee
Bacigalupi offered some public service air space for announcements
�,_promoting Reading Day in the County.
Personnel: Trustee Blevins said she was sorry to see Allen Testa leave
the staff . Mrs. Bergsing explained that he was married last summer and in
order to buy a home, he and his wife had to move out of the area. The
Board members wished him well.
CALTAC WORKSHOP: Trustee Cannon said that Patti Bergsing, Claudia Argyres,
Al Escoffier, and herself had attended the CALTAC Workshop which was held
in Salinas in January and she strongly recommends that the other Trustees
attend the very same workshop which will be held in Davis in March.
She gave a very complete summary of the day activities which centered
on the Trustees role and responsibilities in the planning process, and an
outline of the Public Library Association' s "Planning and Role Setting For
Public Libraries. " Both the California State Librarian and Utah State
Librarian were speakers at the Workshop.
UNFINISHED BUSINESS:
Project Read: Mrs . Bergsing said she had called the City Librarian at San
Mateo Public Library for information as requested by the Board at their
January meeting. Mrs. Bergsing said however that she had not, to date,
received a budget for Project Read. She gave a breakdown of the funds and
staff required to run Project Read, and informed the Board that she would
be attending a forum next Tuesday and perhaps she could obtain further
information about the program. The Board members concurred they would be
interested in seeing the budget for the Project Read before requesting
funds from the City of Burlingame to supplement the program. Mrs.
Bergsing said she would, once again, request a budget as well as
statistics for a completion rate. They further requested that the
Director of Project Read and/or Nancy Crabbe, the City Librarian at San
Mateo Public be invited to the March Board meeting. The matter was then
tabled until the March Board meeting.
NEW BUSINESS:
Budget Requests for 1988-1989 : Mrs. Bergsing had included the Budget
instruction from the City Manager in the Board packets. She explained the
budget process to the Board. Trustee Cannon asked if it would be
reasonable to request "Summer Hours" at the Branch and to keep it open
until 8 : 00pm instead of 6 : 00pm on Monday through Thursday? Mrs . Bergsing
said she would cost it out to see how much money it would require.
Trustees as Links to Community Groups: Trustee Cannon stated that the
Trustees were excellent links to the other community groups in which they
participate. She suggested that if each of them made a conscious effort
to promote the library' s programs and services to these groups it would be
excellent PR for the Library and would also improve communications and
knowledge of the Library in the community.
Parking Structure Update: Patti gave a brief update on the progress of
the parking structure. She said she would know more after Saturday' s
meeting of Council and would keep the Board informed.
Page 2
New Regulations Regarding Commission Appointments: Mrs. Bergsing said all
Trustees must re-file every time there is an opening on any commission if
they care to be considered.
�. Legislation Breakfast Registrations: Mrs. Bergsing reminded the Board
members that they had to make a reservation to attend.
Commissioners Dinner: Mrs. Bergsing also reminded the Board members that
they need to RSVP if they plan on attending the Commissioners dinner on
March 4th.
Discussion of Strengths and Weaknesses : The Board did some brainstorming
and discussed the strengths and weaknesses of the Library. These were
recorded and passed on to Trustee Cannon for inclusion in the discussions
of the long-range planning committee.
ADJOURNMENT:
The meeting of February 16th, 1987 was adjourned at 6 : 20pm with the
next meeting scheduled for March 15th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
021788
FEBRUARY
Page 3
LIBRARIAN' S REPORT
MARCH 1988
Pr_ZSj ect Read
Attached to this report are brief minutes from the Literacy Forum held on
February 23rd at the County Library. The bottom line is that all of the
Literacy projects in San Mateo County agreed to adopt a standard contract
approach to serving residents from other jurisdictions. After discussion with
San Mateo Public Library Director, Nancy Crabbe, and San Mateo County Project
Read Director Maura Okamoto, they agreed that they would be happy to attend
your April Board meeting and discuss your questions and concerns. This would
give them time to develop a tentative contract for serving
Burlingame/Hillsborough residents.
Strategic Planning Process
The Long Range Planning team held their first session on February 25th at
the Coyote Point Captain' s House. The next session on team-building will be
held at the Library on March 14th. Trustee Cannon will have a report for your
meeting.
As part of the Library' s Strategic Planning Process, Trustee Cannon and I
have included the chapter on "Developing Roles. . . " in your packet. We thought
it would be helpful and informative if each of you would fill out Workform
"E" , and then come to the Board meeting prepared to share your assessment of
what roles you think we are currently performing, and what you would rather
see us emphasize. We realize this is only an informal sharing of your
impressions at this stage, but we thought it might stimulate discussion and
g us all thinking about priorities. Pay particular attention to what
"�T'itical resources" are required to perform each role.
Budget 1988-1989
At the moment, we are working on the Library Budget. I 'm not sure if
I ' ll have any information about where we stand in time for your meeting. The
PLAN expenses are somewhat lower than we anticipated so that is encouraging.
Revenues are tight but luckily we are not in the same situation as San
Francisco, San Jose or Shasta County. I 've included a teletype message on the
tax election in Shasta County.
Parking Structure
As you probably know by now from the article in the newspapers, the
Council directed the Architect to proceed with plans to develop Scheme "B" for
the parking structure beside the Library. This plan gains slightly more
parking spaces than Scheme "C. " The majority of Council agreed to build just
one deck at this time, but to lay foundations that would accommodate a second
deck in the future. There was no decision on the outside facade nor on
scheduling a public hearing.
Reading Day
We are still planning on "Reading Day" at B.P.L. on April 27th. We will
be sending out letters to community leaders, teachers, City and Library staff,
etc. , asking if they wish to participate. We may have the letters ready in
time for your meeting.
f
Page 1
S.B. 181
We received an interesting hand-out from the Friends of California
Lib--ries on S.B. 181, the California Library Construction and Bond Act of
19k,,- I 've enclosed it for your information. The current status of the
legislation is that it is still stalled in the legislative process. We may
know more by next week.
S.B. 181 is the subject of Senator Quentin Kopp' s remarks at the
Legislative breakfast on March 19th.
Programs and Services
User traffic in the library this month was 31, 816 persons, or an average
of nearly 1,200 per day.
Tours of the library were held for 14 developmentally disabled adults
from Kainos Home in Redwood City. Mr. Pablo Fuentes brought the group on a
special outing by commuter train from Redwood City, and made the library a
special focus for the day.
Michael gave a tour of the library to Rosemary Ockerman' s "English as a
Second Language" class. The students, mostly Spanish-speaking, had a good
working level of English and seemed especially interested in the audio visual
materials. They obtained library cards and answered class-assigned questions
about the library.
Exhibits this month included Pat Bykoff ' s landscape and still life
paintings, and were followed by paintings by the members of the Oriental Art
As- ^iation of San Francisco. Exhibits included Project Read, walking and the
ar,,,_,jf Turner.
Children' s Services
Cathy Somerton did 44 programs during the month of February, including 4
pre-school storyhours; 2 Valentine Storytimes, one at the Main and one at
Easton; 9 class visits to both the Main or the Branch; and 29 programs in the
schools. The Pre-school and Kindergarten Teacher' s Workshop on February 3rd
was attended by 27 teachers.
Cathy has begun planning for a second teacher workshop to be held on
April 9th. This will be a Saturday morning "hands-on" workshop.
Al Einhorn was our guest at the Saturday Special on February 27. His
combination of songs and stories for the children was a hit.
GEAC/PLAN
The Community Access Service pilot test has begun at Aragon High School.
A microcomputer and communication line has been installed at Aragon to provide
access to the PLS database in the dial-in mode. Aragon will be working with
San Mateo Public Library and PLAN as a pilot test site for determining how
well dial-in access works and how helpful it can be to direct high school
students to public library resources.
Geac ' s response to the PLAN System 9000 upgrade was received. Their cost
quotation has been incorporated into the PLAN 1988-89 Budget Forecast.
Figures have been received locally to determine Burlingame' s costs for FY
1' '-89. ti
Page 2
1988-89.
Reference Services
Reference statistics are up 2. 1% over the same month last year.
I'rcerlibrary loan statistics continue to decline.
Esther met with the PLS Community Relations Committee meeting where plans
are being made to offer two Sunday author programs, April 17 and 24, as part
of the National Library Week celebration.
Outside meetings attended included: Literacy Forum-(Project Read) - Esther
and Patti; PLS Film Committee-Brenda.
On call staff are filling-in admirably for our two vacancies.
Collection Development
Al Escoffier called a meeting of all book and materials selectors during ,
the month to review the budget balances and the approach to selection for the
remainder of the year. Several areas were reassigned due to two staff
resignations.
Weeding of sections is continuing as we remove items which have not
circulated since we came on line in 1985.
Plans are moving forward with our paperback book collection of foreign
language materials. Sandy Gleichmann has spearheaded this effort to provide
attractive, popular reading in various languages. Languages to be represented
will include: French, Spanish, German, Russian, Chinese and Russian. The
lection will be ready for the public in the next 60 days.
Personnel
We had hoped to announce the appointment of a new Library Assistant I in
the Children' s Department. However, due to a change in the financial
situation of the candidate (not related to the job) , she decided she would not
be able to accept the position. Ms. Leach is currently considering other
applicants.
We are presently recruiting for two librarians, one full-time Librarian
II and one part-time Librarian I . Ginger Fortmiller, our city Personnel
Assistant, has agreed to run the publicity for both positions together, to
receive greater coverage. The part-time position has been particularly
difficult to fill in the past, and has undergone a tremendous amount of
turnover in the past few years.
Interviews are scheduled for March 10 for the Library Assistant II
position. We hope to fill that position in the next few weeks.
PMB/jg
3/8/88
libreptmarch
Page 3
STATISTICS FOR FEBRUARY 1988
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 ,702
Burlingame Children 1, 697
.11sborough Adults 1,879
" Iillsborough Children 652
Non-San Mateo Co. Borrowers 319
TOTAL: 151249
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 19, 469 1 , 476
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 4 ,972 1 ,122
Audio Visual Materials
( records, cassettes, films, videos, art
prints , slides, equipment, talking books) 1,680 5
TOTALS: 26, 121 2, 603
Main Total 1988 Circ: 26 , 121 Main Total 1987 Circ: 27 , 205 = 3 . 98% Dec.
Branch Tot 1988 Circ: 2 ,603 Branch Tot 1987 Circ: 2, 564 = 1 . 52% Inc.
GrandTotal 1988 Circ: 28,724 GrandTotal 1987 Circ: 29,769 = 3 . 51% Dec.
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REFERENCE ACTIVITY:
Total Reference Questions: 6, 282 I .L.L. Borrowed: 63
`- I .L.L. Lent: 185
Grand Total Ref. Activity: 6 , 530 I .L.L. Total: 248
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 , 862/104 , 906 178 / 113 551 / 443 139, 489/104, 576
Ch.Non-Fic. 18 , 390/ 14, 843 78 / 40 1 / -0- 18 ,467/ 14 ,883
YA Non-Fic. 3 , 323/ 3 , 276 13 / 11 -0- / -0- 3 , 336/ 3 ,287
Ad.Fiction 48 , 478/ 44,757 326 / 252 34 / 1 48 ,770/ 45,008
Ch.Fiction 15, 602/ 10,393 41 / 28 -0- / -0- 15 ,643/ 10 , 421
YA Fiction 3 , 278/ 2,889 3 / 3 -0- / -0- 3 , 281/ 2 , 892
TOTALS: 228 , 988/180, 826 639 / 447 586 / 444 229 , 041/180 ,829
OTHER MATERIALS:
Pamphlets 26,757 140 -0- 26, 897
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1, 577 -0- -0- 1 , 577
Records 5 , 412 73 59 5 ,485
Cassettes 1,738 135 40 1 ,873
Video Tapes 205 -0- -0- 205
Films 6 -0- -0- 6
Art Prints 103 -0- 24 79
Deposited with the City Treasurer: Main: $ 1 , 367 . 24
Branch: $ 258 . 17
User Traffic: 311 , 816 = 1, 200 daily average Total: $ 1 , 625. 41
Total Meetings Held: 19 People in Attendance: 418
Children' s Programs: 2 Children in Attendance: 55
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MONTHLY REPORT
i ' MONTH February 1988 -
�" Outreach Activities
1. Volunteer Coordinator
A. Hours worked 40
2. Volunteers
A. Number of volunteers 21
B. Hours contributed
3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 33
B. Number of visits made 57
C. Items circulated 342
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circ.
A. LaVrar 2 30
B.
C. Hacienda 2 30
D. Burl. Care 2 30 .
E. Marian Convent 2 30
F.
S. Totals (3&4)
A. Shut-in patrons 156
B. Visits made
C. Items circulated 349
. Comments/ activities:
Jana Prat, PLS Outreach, and I visisted the Retirement Inn.
Pam Larson, the Director, is very enthusiastic and has requested
25 books a month. PLS Outreach is preparing a brochure explaining
outreach services available from each of the PLS libraries.
.+..►�----