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HomeMy WebLinkAboutMin - LB - 1988.03.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MARCH 15TH, 1988 L CALL TO ORDER- A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by President Mink. Trustees Present: MINK, CANNON, ROBERTSON & BLEVINS Trustees Absent: BACIGALUPI Staff Present: MRS. JUDY GLADYSZ, LIBRARY SECRETARY MRS. PATRICIA BERGSING, CITY LIBRARIAN MR. ALFRED ESCOFFIER BILLS: M/S/C (Cannon/Robertson) unanimously to approve the payment of City checks in the amount of $24 , 810. 46 and payment of the Trustees Special Fund in the amount of $1, 296 . 59. MINUTES: Minutes of the Regular Meeting of February 16th, 1988 were approved. CORRESPONDENCE AND COMMUNICATIONS: Acknowledgements: a. Letter from the San Mateo County Adult School thanking Michael Hubbell for assistance on their field trip with the students of ESL. There was some discussion regarding the new foreign language materials that Sandy Gleichmann is purchasing for the library. Some discussion followed. b. Library Spectacles - Mailed in packets REPORTS: City Librarian: Budget: Mrs. Bergsing reported that she had not yet completed the Library Budget. She mentioned again to the Board that City revenues are down, and large capital improvement projects are pending, so it appears there will be no increases in the Library budget beyond the absolute essentials. She said that in view of increasing service demands from the public, particularly in the areas of Reference, Audio-Visual, and Technical Services, and no increases in staff, that it was time to look at clearer priorities of service, more efficient procedures, and possible reduction of service in some areas. Discussion followed. Parking Structure: Librarian Bergsing described the "Architect' s drawings she had borrowed from the City Manager, and brought them up to date on the current status of the parking structure plans. Some brief discussion followed. The Board said they appreciate Patti ' s efforts to keep them informed. S.M. County Reading Day: Trustee Robertson reported on the letters being sent from the library to leaders in the community inviting them to participate in "San Mateo County Reading Day" on April 27th. Individuals will read aloud from their favorite books for a 15-30 minute period of time at the Main Library from 10 : 00am to 8: OOpm. The Board agreed to support the special "Reading Day. " Page 1 SB181 : Librarian Bergsing reminded the Trustees that the Legislative Breakfast is Saturday, March 19th and that SB181 will be discussed. Personnel: The Library Board said "Wow! ! " to Cathy Somerton. . . . . She is doing one fantastic job. PLANNING COMMITTEE: Trustee Cannon reported that the members of the planning committee met on February 25th at the Captain' s House on Coyote Point. She said the committee discussed internal strengths and weaknesses, external threats and opportunities and stakeholders in the results of the planning process. Another meeting of the committee was held with the facilitator, Marilyn Snider, and the staff members on the committee to work on some of the internal issues of concern that were raised during the first meeting such as effective communications, etc. The next meeting of the committee is scheduled for March 31st and will deal with assessment tools, and discussion of the Mission Statement and roles of the Library. President Mink asked that the Board be kept informed about the progress of the planning process, and suggested that keeping the staff informed was also an excellent morale builder for staff. There was some further discussion. UNFINISHED BUSINESS: Project Read: Mrs. Bergsing said she had called Nancy Crabbe, the City Librarian at San Mateo Public Library and that she and Project Read Director Maura Okamoto, will be attending the April Board meeting to discuss the Literacy Project. President Mink asked that any information, background and/or statistics that would be helpful to the discussion be • distributed to the Board members prior to the meeting. The City Librarian agreed. Roles of the Burlingame Library: Mrs. Bergsing had asked the Library Board to fill-out a questionnaire regarding eight possible roles of the Library. Assistant City Librarian Escoffier tallied the scores submitted by the four Trustees present. Some discussion followed but it was agreed that further discussion would be postponed until they could get input from all the Trustees and all could be present. NEW BUSINESS: None ADJOURNMENT: The meeting of March 15th, 1987 was adjourned at 5 : 50pm with the next meeting scheduled for April 19th in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 031888 MARCH Page 2