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HomeMy WebLinkAboutMin - LB - 1988.05.17 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 17TH, 1988 CALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 40pm by President Mink. Trustees Present: MINK, CANNON, ROBERTSON, BLEVINS, BACIGALUPI Trustees Absent: NONE Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN MRS. JUDY GLADYSZ, LIBRARY SECRETARY MRS. ESTHER CUMMINGS, REFERENCE LIBRARIAN Others Present: NANCY CRABBE, CITY LIBRARIAN, SMPL MAURA OKAMOTO, DIRECTOR, PROJECT READ BILLS: M/S/C (Cannon/Bacigalupi ) unanimously to approve the payment of City checks in the amount of $19 , 020 . 12 and payment of the Trustees Special Fund in the amount of $1 , 145 . 04 . President Mink welcomed the above mentioned guests . MINUTES: Minutes of the Regular Meeting of April 19th, 1988 were approved after the inclusion of "for the purchase of miscellaneous items" under New Business , in reference to the request for Duncan Funds. CORRESPONDENCE AND COMMUNICATIONS: Acknowledgements : a. Proposed Literacy Contract with San Mateo Public Library: Mailed in packets b. Letter Appointing Trustee Robertson to the Peninsula Library System Advisory Board - Mailed in packets c. Letters From the Peninsula Community Foundation Granting Request for funds from the Duncan Trust, and Statement of Income and Expenses - Jan-March 1988 -Mailed in packets d. Planning Info; Mission Statement; Summary of Library Roles ; Summary of Survey Responses from Public; Demographic Information Compiled for Planning Committee - Mailed in packets e. Summer Reading Club Materials - distributed at the Meeting f. Library Spectacles - Mailed in packets g. San Mateo Public Library Book Auction Flyer - Mailed in packets h. Article from Library Trends "The Library Building Tomorrow" , by Richard Waters - Mailed in packets Page 1 UNFINISHED BUSINESS : Project Read _ San Mateo City Librarian, Nanc Crabbe, and Project Read Director, Maura Okamoto: Mrs . Bergsing gave some background as to the reason Nancy Crabbe and Maura Okamoto were in attendance at the meeting. _ Ms . Crabbe then explained, to the Board members, the origination and purpose of Project Read. She further described the roles of the staff; i .e. the Project Read Director, the Tutor-Student Coordinator and the clerical employee. She said they have had an Outreach Coordinator to do public relations but the position will not exist after June. Ms. Okamoto added further details of the program, and Ms. Crabbe described the funding of the Project. The Board members had numerous questions regarding the costs , the tutor training, the materials, the number and type of students etc. After further discussion the Board agreed that it is an important and worthwhile program, and it was M/S/C to support the San Mateo Public Library' s request for $9 , 817 to serve Burlingame residents in the Project Read Literacy Program. President Mink agreed to write a letter to accompany the San Mateo Public Library request for funds and the proposed agreement between the cities of San Mateo and Burlingame. Older Adult Materials Grant - Cummings : Reference Librarian, Esther Cummings, gave a report on the Grant that had recently been received. She explained that the amount is $5 , 000 and is for the purpose of purchasing library materials for older adults. Esther presented a budget to the Board on how the funds will be spent. She also shared book bags , display materials , etc. Some discussion followed. REPORTS: Planning Committee - Trustee Cannon: Trustee Cannon gave the Board an update on the Long-Range Planning Process , stating there will be one last meeting to be held on May 19th. Trustee Blevins congratulated the Committee on the Mission Statement. City Librarian: Mrs. Bergsing said the City Library Budget was submitted to the City Council by the City Manager with only two minor changes. One was the reduction of costs from PERS to the City, and the other was a request to change the classification of a Library Assistant II to a Library Assistant III in Technical Services . She reminded the Board that there is a meeting at the San Mateo Community College District Offices on Monday, May 23rd. She also said that the Friends Book Sale netted $3 , 100 . Trustee Bacigalupi said to be sure to let him know when the materials for the senior citizens arrive and he will be happy to promote the materials on the radio in order to reach those who can use the service. President Mink congratulated Cathy Somerton once again for the fantastic job she is doing and will write a letter from the Board. The Board wanted the Minutes to reflect how very proud they are to have the people working at the Library who have served the City, collectively for 80 years : Paul Lechich, Marilyn Morrison, Jan Laurie, and Patti Bergsing. Page 2 Legislative Day: Trustee ' s Robertson and Cannon both said they enjoyed Legislative Day very much and found it to be both interesting informative. ADJOURNMENT: The meeting of May 17th, 1988 was adjourned at 6 : 25pm with the next meeting scheduled for June 21st in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 051988 MAY Page 3