HomeMy WebLinkAboutAgenda Packet - LB - 1988.06.21 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - ' AGENDA
JUNE 21st, 1988
{ SUGGESTED ACTION
1 . CALL TO ORDER
2 . ROLL CALL �`�� ` }�rl, �� {
3 . BILLS Ile
�\ { APPROVAL
City Checks: $59,086.59
Special Fund: $ 527.75 {
{
4. MINUTES { APPROVAL
{
5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
{
a. Letter from San Mateo City Librarian {
Regarding Project Read {
b. Letter From President Mink to Council {
Regarding Project Read {
C. Council Minutes - June 8th, 1988 {
d. Priority of Service Statement from the {
Planning Team f
e. Letter to the Peninsula Community Found. {
f. CLA Clarion {
g. Flyer for Booth at San Mateo Co. Fair {
h. Library Spectacles {
6. INTRODUCTION OF NEW STAFF MEMBERS: {
{
Shuk-Chun Au-Yeung-Libn.II-Reference Full-time{
Maribeth Farcich -Libn. I- Reference Part-time{
Michelle MacFarlane - Library Asst. I - {
Children' s - Part-time {
Kathy Naftaly - Library Asst. II-Circ/Tech- {
nical Services - Full Time {
{
7 . UNFINISHED BUSINESS {
{
a. Budget Review - 1988-1989 { INFORMATION
{
8 . REPORTS { INFORMATION
{
a. Planning Committee - Trustee Cannon {
b. Meeting with Dr. McCune -Trustees Cannon {
and Robertson {
C. City Librarian { '
{
9. NEW BUSINESS {
{
None {
{
10 . FROM THE FLOOR { PUBLIC COMMENTS
{
11 . ADJOURNMENT {
PMB/jg {
6/15/88 { 4
AGENDAJ {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MAY 17TH, 1988
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 40pm by
President Mink.
Trustees Present: MINK, CANNON, ROBERTSON, BLEVINS, BACIGALUPI
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
MRS. ESTHER CUMMINGS, REFERENCE LIBRARIAN
Others Present: NANCY CRABBE, CITY LIBRARIAN, SMPL
MAURA OKAMOTO, DIRECTOR, PROJECT READ
BILLS•
M/S/C (Cannon/Bacigalupi ) unanimously to approve the payment of City
checks in the amount of $19, 020 . 12 and payment of the Trustees Special
Fund in the amount of $1 , 145 . 04 .
President Mink welcomed the above mentioned guests .
MINUTES:
Minutes of the Regular Meeting of April 19th, 1988 were approved
after the inclusion of "for the purchase of miscellaneous items" under New
Business, in reference to the request for Duncan Funds .
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements : a. Proposed Literacy Contract. with San Mateo Public
Library: Mailed in packets
b. Letter Appointing Trustee Robertson to the
Peninsula Library System Advisory Board - Mailed
in packets
C . Letters From the Peninsula Community Foundation
Granting Request for funds from the Duncan Trust,
and Statement of Income and Expenses - Jan-March
1988 -Mailed in packets
d. Planning Info; Mission Statement; Summary of
Library Roles; Summary of Survey Responses from
Public; Demographic Information Compiled for
Planning Committee - Mailed in packets
e. Summer Reading Club Materials - distributed at the
Meeting
f. Library Spectacles - Mailed in packets
g. San Mateo Public Library Book Auction Flyer -
Mailed in packets
h. Article from Library Trends "The Library Building
Tomorrow" , by Richard Waters - Mailed in packets
Page 1
UNFINISHED BUSINESS:
Project Read - San Mateo City Librarian, Nancy Crabbe, and Project Read
Director, Maura Okamoto: Mrs. Bergsing gave some background as to the
reason Nancy Crabbe and Maura Okamoto were in attendance at the meeting.
Ms. Crabbe then explained, to the Board members, the origination and
purpose of Project Read. She further described the roles of the
staff; i.e. the Project Read Director, the Tutor-Student Coordinator and
the clerical employee. She said they have had an Outreach Coordinator to
do public relations but the position will not exist after June.
Ms. Okamoto added further details of the program, and Ms . Crabbe
described the funding of the Project. The Board members had numerous
questions regarding the costs , the tutor training, the materials , the
number and type of students etc. After further discussion the Board
agreed that it is an important and worthwhile program, and it was M/S/C to
support the San Mateo Public Library' s request for. $9 , 817 to serve
Burlingame residents in the Project Read Literacy Program.
President Mink agreed to write a letter to accompany the San Mateo
Public Library request for funds and the proposed agreement between the
cities of San Mateo and Burlingame.
Older Adult Materials Grant - Cummings : Reference Librarian, Esther
Cummings, gave a report on the Grant that had recently been received. She
explained that the amount is $5 , 000 and is for the purpose of purchasing
library materials for older adults . Esther presented a budget to the
Board on how the funds will be spent. She also shared book bags, display
materials , etc. Some discussion followed.
- REPORTS:
Planning Committee - Trustee Cannon: Trustee Cannon gave the Board an
update on the Long-Range Planning Process, stating there will be one last
meeting to be held on May 19th. Trustee Blevins congratulated the
Committee on the Mission Statement.
City Librarian: Mrs. Bergsing said the City Library Budget was submitted
to the City Council by the City Manager with only two minor changes . One
was the reduction of costs from PERS to the City, and the other was a
request to change the classification of a Library Assistant II to a
Library Assistant III in Technical Services.
She reminded the Board that there is a meeting at the San Mateo
Community College District Offices on Monday, May 23rd. She also said
that the Friends Book Sale netted $3 , 100 .
Trustee Bacigalupi said to be sure to let him know when the materials
for the senior citizens arrive and he will be happy to promote the
materials on the radio in order to reach those who can use the service.
President Mink congratulated Cathy Somerton once again for the
fantastic job she is doing and will write a letter from the Board.
The Board wanted the Minutes to reflect how very proud they are to
have the people working at the Library who have served the City,
collectively for 80 years : Paul Lechich, Marilyn Morrison, Jan Laurie, and
Patti Bergsing.
Page 2
Legislative Day: Trustee ' s Robertson and Cannon both said they enjoyed
Legislative Day very much and found it to be both interesting informative.
ADJOURNMENT:
The meeting of May 17th, 1988 was adjourned at 6 : 25pm with the next
meeting scheduled for June 21st in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
051988
MAY
Page 3
LIBRARIAN' S REPORT
JUNE 21st, 1988
BUDGET 1988-89
At the regular study meeting of the Council on June 8th, the Council
informally approved the budget as submitted by the City Manager. Formal
approval will take place at the regular Council meeting on June 20th. Mayor
Pagliaro requested $500 . 00 for Project Read, but this was not supported by a
majority of the Council. He also requested funds for an additional two hours
per night at the Branch during the summer months. This did not receive
support from the other Council members . I ' ll have a brief report for your
meeting.
STRATEGIC PLANNING PROCESS
Trustee Cannon will report on progress to date on our planning process.
We have developed goals and preliminary objectives. We won' t have a full
report until later in the summer. Enclosed is the "Priority of Service"
statement developed by the Planning Team. In addition, Trustees Cannon and
Robertson may wish to share with you information on the program by Dr.
Shirley McCune.
REQUESTS FOR FUNDS TO THE FRIENDS OF THE LIBRARY
At the Board meeting of the Friends on May 19th, all the requests
submitted by the Library were approved unanimously. We are very
appreciative of their continuing support.
VOLUNTEER COFFEE
A coffee honoring our Library volunteers was held in the Duncan Patio on
June 8th. President Mink very graciously thanked all the volunteers for
their service to the Library and presented each of them with a coffee mug
with the City seal on it and also a small bronze replica of the seal. There
were about 12 of our 25 volunteers in attendance, and Trustees Blevins and
Robertson were also present. It was a very pleasant occasion and everyone
seemed to enjoy themselves . Joan Giampaoli was in charge of the party, and
she was assisted by Esther Cummings .
BOND CAMPAIGN
Enclosed is the June issue of the CLA legislative update "Clarion. "
Among other things it explains about the upcoming campaign to publicize the
75 million dollar bond issue for library construction and renovation on the
November ballot. Donations are badly needed. CLA is requesting at least $50
per person. Can you help?
REFERENCE SERVICES
A telephone answering machine was installed at the Reference Desk, to
answer calls at times when the reference staff is too busy to answer the
phone. The initial intention is to use it only at "single staffing" times .
RLIN, the on-line bibliographic database, is being successfully used at
the Reference Desk, as a verification tool for purchase requests and
reference queries . In March, it was logged on 20 times ( including training) ,
in April 8 times , and in May, 11 times .
Page 1
On May 31st, Lisa Kernan of Community Information Project came to train
our two new staff members on the human services database.
On May 5th, Donna attended the Public and High School Libraries
Committee of the San Mateo Union High School District. The meeting was held
at Aragon High School, the test site for the dial-in access to Geac . Nancy
Tucker, the Aragon High School Librarian, gave a demonstration of searching
to the group of librarians, teachers and administrators.
On May 13 , Michael Hubbell gave a tour to a high school ESL class and on
May 20, Brenda gave a tour to a Sixth grade Nueva Learning Center class.
Esther gave a tour of the library for the Adult School Basic Reading Class.
The 30 minute tour and information on how to locate basic reference sources
was followed by a class assignment prepared by the teacher.
PROGRAMS AND SERVICES
Esther Cummings on our Reference staff scheduled a program for June 15th
on gardening during the drought. The featured speaker was Rich Quadri,
Director of the Park Department. Unfortunately, there were only about 20
people in attendance.
Sandy Gleichmann is coordinating plans for two Poetry Readings in our
Community Room on Monday evenings , June 13 and 27 , from 7 : 30 PM - 8 : 30 PM.
Sandy was contacted by Jim Gove, one of the editors of Poetry Flash, a
newspaper poetry review and calendar for the Bay Area, headquartered in
Berkeley.
The PLS Community Relations Committee is again planning a booth at the
San Mateo County Fair this year. A flier is included in your packet if you
wish to participate. Participants will be trained again this year and the
Lottery theme from previous years will be used.
CHILDREN' S SERVICES
The Summer Reading Club begins this month with two programs : Travel in
Book Country for readers; and the Read Aloud Program for those too young to
read. Both programs commence June 27th.
BEGIN WITH BOOKS PROGRAM
During May, Cathy Somerton did a total of 34 programs: 25 visits to
schools, 4 pre-school storyhours, 4 class visits to Easton, 1 class visit to
the Main Library. A total of 607 children attended these programs. Cathy' s
Fathers Day Program on June 11th, at the Branch, was attended by only 2
children and their fathers. The Monday night , June 13th program, at the
Main, was attended by 18 children and fathers.
COLLECTIONS
De-selection is continuing in the fiction and non-fiction sections at an
intensive pace. A Geac-produced list indicates to selectors which books have
not circulated since we came on-line. Additionally, we are reviewing items
which were either never converted or would be potentially difficult or
expensive to convert to the Geac 9000 .
Page 2
PLAN/GEAC
At their June 7th Board meeting, the PLS Administrative Council
discussed options for the computer room at San Mateo County Central. The
room needs to be expanded to accommodate the Geac 9000. The Council will
also consider other alternatives such as moving the computer to other
facilities in the next year or two.
An update on the Geac 9000 was held for all staff on May 26th. Vera and
Al presented a one hour history and update on the system and its implications
for Burlingame and the entire system. Also outlined are the many questions
and decisions which will need to be made before the computer is actually
operational. Although the date is uncertain, we seem to be looking at the
computer being installed and operational for circulation by early 1989 .
EASTON BRANCH
After meeting with Cathy Somerton, Diane Casey revised the latest draft
for the Latchkey Policy. Currently there exist two drafts: 1 ) Guidelines for
Staff, and 2 ) a behavior policy. There are circulating for staff reactions
and suggestions . Eventually they will come to you for your approval.
PERSONNEL AND STAFF DEVELOPMENT
We are pleased to welcome Michelle MacFarlane to our Children' s
Division. Michelle comes to us with experience in pre-school education and
public libraries.
Diane Casey attended the Association of Children' s Librarians ' "Folktale
Institute. "
Donna attended a workshop on Chinese traditional medicine sponsored by
the Chinese American Library Association.
PMB/jg
June
Page 3
STATISTICS FOR MAY 1988
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 9, 851
Burlingame Children 1,652
�. Hillsborough Adults 1,662
Hillsborough Children 615
Non-San Mateo Co. Borrowers 310
TOTAL: 14 , 090
--------------------------------------------------------------------------
CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 21 ,004 1 , 525
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 5 , 471 985
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 1 ,998 3
TOTALS: 28 , 473 2 , 513
Main Total 1988 Circ: 28, 473 Main Total 1987 Circ: 27 , 887 = 2. 10% Inc.
Branch Tot 1988 Circ: 2, 513 Branch Tot 1987 Circ: 2, 539 = 1. 02% Dec.
GrandTotal 1988 Circ: 30,986 GrandTotal 1987 Circ: 30, 426 = 1 . 84% Inc.
----------------------------A----------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 7 , 231 I .L.L. Borrowed: 88
I .L.L. Lent: 192
Grand Total Ref. Activity: 7, 511 I .L.L. Total: 280
--------------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139, 585/104 , 673 676 / 542 687 / 584 139 , 574/104,631
Ch.Non-Fic. 18,796/ 15,117 41 / 17 -0- / -0- 18 , 837/ 15 , 134
YA Non-Fic. 3 , 367/ 3 , 308 17 / 14 -0- / -0- 3 , 384/ 3 , 322
Ad.Fiction 49, 224/ 45, 355 198 / 96 106 / 49 49, 316/ 45 , 402
Ch.Fiction 16,248/ 10 ,794 63 / 16 3 / -0- 16, 308/ 10 , 810
YA Fiction 3 , 315/ 2 , 920 13 / 12 2 / -0- 3 , 326/ 2 , 932
TOTALS: 230, 535/182,167 1,008 / 697 798 / 633 230,745/182 , 231
OTHER MATERIALS:
Pamphlets 26 , 899 95 5 26 , 989
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 577 -0- -0- 1 , 577
Records 5, 500 63 43 5 , 520
Cassettes 2 ,045 99 29 2 , 115
Video Tapes 201 12 -0- 213
Films 6 -0- -0- 6
Art Prints 78 -0- -0- 78
Deposited with the City Treasurer: Main: $ 1 ,627. 22
Branch: $ 223 . 80
�- User Traffic: 36 ,764 = 1,225 daily average Total: $ 1, 851 .02-
Total
, 851 .02Total Meetings Held: 12 People in Attendance: 270
Children' s Programs: 1 Children in Attendance: 65
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APPROP* ;TIMATF ACTUAL ACTUAL VARIAN C( N �
BALANCEF
ACCT DESCRIPTION _— — ---___—_
_ - LIBRARY '
� 3 T L2 3 7-
7500
—
750010 LIBRARY SALARIES 5 25 s 24 L------4.a 12—AJ 1— —
7504L1 LIBRARY EMPLOYEE BENEFITS 190 ,405 174, 537 157, 861 0 16 .676 32,544
750012 LIBRARY OVERTIME 500 462 152 0 7823tO 349
750013 LIBRARY_._PART.TIME _ - --- -- --
---_142,746__ 14 ---1.4.277 7$Z 25172 _
750110 LIBRARY �3FFICE EXPENSE 10.245 9, 344 51743 374 3,651, 4, 5, 2
750120 LIBRARY SPECIAL OEPTL EXPFNSF 11, 860 tb, 3h8 Lh,664 4,471 296- 1, 196
----7513121 L.16RARY_ BOOKS C MAPS-----
302614-
750122 LIBRARY PERIODICALS 19 ,445 17:823 181731 698 524 114
750123 LIBRARY BINDINGS 109725 9, 834 T, 31R 141 2,52; 3,415
19 t215�T_ 138z7—
T5�2124_ LI BR AR.Y_.CATALOC LNC __—_ _----------__L4L3�5--- --1.�-���-- 1- --
750125 LIBRARY RECnROS E CASSETTES 7,605 6,974 5,445 371 1,519' 2. 10
750130 LIBRARY SMALL TOOLS 6 EQUIP 300 275 94 7 181' 2066
25116`1 LIBRARY -COMMUNICAT-IONS— ----__ -------4:-252---__-- 814$3.—_---5t9F�7 --___ ],Q4 2.514 322-83
750170 LIBRARY UTILITIES 31 .000 2'3,413 25,231 29376 39192 59769
750190 LIBRARY MAINT SLOG 6 GROUNDS 15,201 14,861 12s�++57 3*241 2,344 3sT4o
_-. 750230 LIBRARY EQUIP MENT_.MAI.NTENANCE----_--- L.eQ2'5---------93.5-- ------1:425 - ----14__9 ----67- $5-
--- -
750201 LIBRARY FQUIP MAINT-AUDIO VIS 11050 968 11135 312 1611 0
750202 LIBRARY EQUIP MAINT-SFC.SYSTEM 0 0 0 0
750210 LIBRARY PROF C SPECIAL SERVICE-__ _ _ 41310 42-116 ---- 4* `1� - ------- � —374- --- 0 -
T50220 LIBRARY OTHER CONTRUCTUAL SERV 39039 36, 333 391139 0 39305- n
750232 INSURANCE COST ALLOCATION 3:696 3, 388 31 0813 J 308 616
750240 LIBRARY DUES & SUBSCR IPTLnNS. ---_----- - - 7Z545-
7Z5gon 925- -----692 ----- 130 133 208
750250 LIBRARY TPAVF.L
750251 LIB CONF S MTGS-LIBRARIAN d.10 737 393 104 354 427
85 ------ - --_175----- 611 748
150252 LIS CO"IF S MTGS-STAFF -_t ,6,JQ __ - . -- 11463-__--- - - - - - --- --
750260 LIBRARY TRAINING C SAFETY 21000 1, 337 475 285 3622 1, 1130
8
750291 LIBRARY OTHER CHARGES 101 99 0 ;7 8 00
750800 CAPITAL OUTLAY 181.8b2- --- - __ 181 ,362 _ 181862 ___ - a---------_0-- - --- �-
**#ts< TITAL LIBRARY 13871760 1L73t698_--- - 1LA e41�_____1O�i :-$b _ 8TLS85 —_201 L7!*T
MONTHLY REPORT
MONTH May1988 -
4
Outreach Activities
1. Volunteer Coordinator
i38
A. Hours worked
2. Volunteers
A. Number of volunteers 28
i B. Hours contributed 77
' 3. Shut-in Patrons--Indivuadual Visits
A. Number of patrons 34
B. Number of visits made 57
C. Items circulated 333
4. Shut-in Patrons--Institutional Visits
No. visits Attendance Materials circ.
A. LaVrar 2 o
C. Hacienda 3 0
D. IARC W AS1rE. Marian Convent 2
F.
S. Totals (3&4)
A. Shut-in patrons 157
B. Visits made bb
C. Items circulated 463
. Comments/ activities:
The 'Frierrds of -the Burlingame Library volunteers had a marvelous
and very profitable book sale this month for the benefit of the
Library. Many thanks are due these dedicated Friends.