HomeMy WebLinkAboutAgenda Packet - LB - 1988.07.19 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JULY 19th, 1988
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1 . CALL TO ORDER {
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2. ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $13,178.93 1988-89: $24,235.89 {
Special Fund: $619.41 {
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. City Newsletter {
b. State Reimbursements for Serving Non- {
Residents {
c. Letter to Hillsborough Regarding Library {
Services {
d. Survey Results on Distribution of Tax {
Forms {
e. Letter to New Parents From the "Begin {
With Books" Program Coordinator {
f. Trustee Attendance Record January-June 88{
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�� . UNFINISHED BUSINESS {
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None {
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8 . REPORTS { INFORMATION
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a. City Librarian {
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9. NEW BUSINESS {
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a. Election of Officers 1988-89 { ACTION
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10. FROM THE FLOOR { PUBLIC COMMENTS
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11. ADJOURNMENT {
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PMB/jg {
7/13/88 {
�GENDAJ {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 21ST, 1988
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
Trustee Cannon.
Trustees Present: CANNON, ROBERTSON, BLEVINS, BACIGALUPI
Trustees Absent: MINK
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
MS. SHUK-CHUN AU-YEUNG, LIBRARIAN II
MS. MARIBETH FARCICH - LIBRARIAN I
MRS. KATHY NAFTALY - LIBRARY ASSISTANT II
BILLS:
M/S/C (Blevins/Bacigalupi ) unanimously to approve the payment of City
checks in the amount of $59,086 . 59 and payment of the Trustees Special
Fund in the amount of $527 . 75 .
Trustee Cannon welcomed the new staff members.
MINUTES•
Minutes of the Regular Meeting of May 17th, 1988 were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Acknowledgements: a. Letter from San Mateo City Librarian Regarding
Project Read - Mailed in packets
b. Letter from President Mink to Council Regarding
Project Read - Mailed in packets
C. Council Minutes - June 8 , 1988 Meeting - Mailed in
packets
d. Priority of Service Statement from the Planning
Team - Mailed in packets
e. Letter to the Peninsula Community Foundation -
Mailed in Packets
f. CLA Clarion - Mailed in packets
g. Flyer for Booth at San Mateo County Fair - Mailed
in packets
h. Library Spectacles - Mailed in packets
INTRODUCTION OF STAFF MEMBERS:
Mrs . Bergsing introduced the Board members to the new staff members
and vice-versa. The staff members then told a little of their
backgrounds. The Board members welcomed them and expressed pleasure that
the Library was once again at full staff.
Page 1
UNFINISHED BUSINESS:
Budget Review - 1988-1989 : Mrs . Bergsing said the Library Budget for the
fiscal year 1988-1989 had been approved, as submitted, by City Council at
their regular meeting on June 20 , 1988 .
The Board members noticed that there were no funds approved for Project
Read. Mrs. Bergsing said she had notified Nancy Crabbe, San Mateo Public
Library Director, and Ms. Crabbe agreed that San Mateo Public Library
would continue to serve Burlingame residents for the 1988-89 budget year.
REPORTS:
Planning Committee - Trustee Cannon: Trustee Cannon gave the Board an
update on the Long-Range Planning Process, stating there was a meeting on
May 19th. Trustee Blevins congratulated the Committee on the good job
they have done in so little time. Librarian Bergsing said a full report
will be forwarded to the Board in the fall.
Meeting with Dr. McCune - Trustees Cannon and Robertson: Trustees
Robertson and Cannon gave a brief synopisis of the meeting they had
attended with Dr. McCune who spoke on changing demographics, societal
changes, and the need for planning.
City Librarian: Trustee Blevins said the volunteer coffee was very nice.
Trustee Cannon asked Mrs. Bergsing if there had been any feedback on the
answering machine located at the Reference Desk. Mrs. Bergsing said she
had only heard of two people who were not happy with it, all of the other
feedback had been positive.
Trustee Robertson asked what happens to the books that are "de-
selected" from the Library' s collection. Mrs . Bergsing said they are
placed in the Friends Book Sale which netted $3 , 100 in May.
Trustee Bacigalupi said he advertised the Friends Booksale on the
radio as a public service message.
ADJOURNMENT:
The meeting of June 21st, 1988 was adjourned at 5 : 15pm with the next
meeting scheduled for July 19th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
071188
JUNE
Page 2
LIBRARIAN' S REPORT
July 19th, 1988
It has been a relatively quiet month since your last meeting. With
school out, much of the emphasis of our service has turned to pleasure
reading, hobbies, and other recreational pursuits. The Summer Reading Club
is off to a great start and all the children seem to be very enthusiastic
about the program. So far, 171 children are participating at the Main
Library and Branch combined. The Bedtime Story Hours and Tuesday Pre-School
Story Hours are attracting an average of 22 children per program.
An added incentive for the children is that the San Francisco Zoo is
offering free admission to the Zoo for one adult when accompanied by a child
enrolled in a Summer Reading Program. The Zoo is also sponsoring a three-day
festival on August 19th, 20th and 21st honoring Summer Readers . In addition,
KGO TV is publicizing Summer Reading throughout the Bay Area.
Board Interviews
Interviews for the Library Board are tentatively scheduled for Monday
evening, July 18th. Carol Mink or I will let you know the results.
Programs and Services
The new foreign language paperback collection is now available for
public use in the Browsing Room. The collection includes paperback books in
six different languages: French, German, Russian, Spanish, Chinese, Italian.
The paperback collection has been inaugurated to better serve those community
members who would prefer to read in languages other than English. A list of
selections is available at .the Reference Desk.
In August, members of the Board and staff will participate in the
Peninsula Library System booth at the San Mateo County Fair. The award-
winning display will again feature a lottery spin for prizes, with the theme
"Everyone is a Winner at the Library. "
Begin with Books Program
Cathy Somerton presented 27 programs, including: 3 Preschool Storyhours
in June, to reach a total of 565 children. Cathy also visited two elementary
schools and made presentations about the Summer Reading Club to a total of 16
classes with approximately 450 children.
Cathy also prepared a letter to go out to the new parents in September.
( sample enclosed. )
After working her 4 hour shift on July 6th, Cathy called in at 2 : 30 to
say she wasn' t feeling well and probably couldn' t do storyhour that evening.
Two hours later, ( 4 : 30pm, ) she gave birth to her second daughter Leslie Ruth!
Geac
The Automated Planning Group in continuing to monitor the progress of
the Geac Upgrade. It now appears that there may be some further decisions to
be made concerning the upgrade scenario. Negotiations with Geac will
determine whether the more prudent course of action would be to completely
convert the bibliographic records before bringing the 9000 on-line, or to
bring the system up and attempt to convert at the same time.
Page 1
Several subcommittees have been formed which will be charged with
determining the screen formats for the new system, along with bibliographic
formats for the system itself.
Due to time and cost constraints, the computer room at PLAN will remain
as is. Two new smaller disk driveSwill be purchased which will allow the
upgraded system to remain in the existing space for another 18 months. In
the meantime, plans will be formulated for a larger room.
Reference Division
Reference statistics were up 8 . 50 over the same month last year.
Collection Development
Collection Development duties are moving forward full tilt this summer.
All sections of the non-fiction on the second floor are undergoing weeding.
Two goals are moving us forward: to shift the entire floor to better
redistribute the space on that floor; and to complete the necessary weeding
for the Geac upgrade. Most book selectors will be involved in some way in the
process.
Exhibits and Displays
. Exhibits this month included Kay Schorr ' s watercolors on display in the
Reference Room. Displays also included New Sweden, the Drought program and
cycling.
Easton Branch
Branch Librarian Diane Casey visited the first through fifth grades in
four elementary schools : Franklin, Lincoln, Our Lady of Angels and McKinley,
to tell them about the Summer Reading Club.
Personnel
A page test was given on July 7th, to hire new pages for the coming
months . Fifteen applicants took the test.
David Russell, Librarian I , who was re-hired as a part-time cataloger to
assist us with cataloging the backlog left us on June 30.
The Library is participating in a Summer Youth Employment Program
sponsored by the Peninsula Library System and funded by the Peninsula
Community Foundation. We have hired 6 students between the ages of 14-17 to
work 10 hours per week for an 8 week period. The students have been assisting
with housekeeping chores such as dusting and shifting, as well as with the
Summer reading club and with regular shelving duties.
Following Council Budget approval, we were able to give our student
assistants raises based on the minimum wage. This raised the salary scale and
should help assist us in attracting more staff at this level.
PMB/j g
07/13/88
JULY
Page 2
STATISTICS FOR JUNE 1988
REGISTERED BORROWERS:
Total Registered
rlingame Adults 14, 501
Burlingame Children 2 , 248
Hillsborough Adults 2 , 550
Hillsborough Children 868
Non-San Mateo Co. Borrowers 377
TOTAL: 20, 544
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CIRCULATION ACTIVITY:
Adult Print Materials Main: Branch:
(books, periodicals, pamphlets, paperbacks) 17 ,784 1 ,631
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 5 , 505 1 , 322
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides, equipment, talking books) 2, 451 5
TOTALS: 25 ,740 2 , 958
Main Total 1988 Circ: 25 ,740 Main Total 1987 Circ: 26 , 575 = 3 . 14% Dec.
Branch Tot 1988 Circ: 2, 958 Branch Tot 1987 Circ: 3 , 015 = 1 . 89% Dec.
GrandTotal 1988 Circ: 28, 698 GrandTotal 1987 Circ: 29 , 590 = 3 . 01% Dec.
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7FERENCE ACTIVITY:
Total Reference Questions: 6, 111 I .L.L. Borrowed: 76
I .L.L. Lent: 208
Grand Total Ref. Activity: 6 ,395 I .L.L. Total: 284
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 139 , 574/104, 631 589 / 442 905 / 746 139, 258/104 , 327
Ch.Non-Fic. 18 , 837/ 15, 134 47 / 32 2 / -0- 18 , 879/ 15, 166
YA Non-Fic. 3 , 384/ 3 , 322 24 / 14 -0- / -0- 3 , 408/ 3 , 336
Ad-Fiction 49, 316/ 45 , 402 246 / 162 292 / 250 49 , 270/ 45 , 314
Ch-Fiction 16 , 308/ 10,810 99 / 38 -0- / -0- 16 , 407/ 10, 848
YA Fiction 3 , 326/ 2, 932 27 / 20 -0- / -0- 3 , 353/ 2 , 952
TOTALS: 230, 745/182, 231 1,032 / 708 1, 199 / 996 230 , 575/182 , 943
OTHER MATERIALS:
Pamphlets 26 ,989 173 1 27, 161
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 ,577 -0- -0- 1 , 577
Records 5 , 520 9 2 5 , 527
Cassettes 2 ,115 129 -0- 2 , 244
Video Tapes 213 -0- -0- 213
Films 6 -0- -0- 6
Art Prints 78 -0- -0- 78
_�posited with the City Treasurer: Main: $ 1 , 166 . 86
Branch: $ 195 . 23
User Traffic: 37 ,726 = 1, 257 daily average Total: $ 1, 362 . 09
Total Meetings Held: 20 People in Attendance: 348
Children' s Programs: -0- Children in Attendance: -0-
MONTHLY REPORT
MONTH June 1988
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 38
2. Volunteers
A. Number of volunteers 26
B. Hours contributed 134
3. Shut-in Patrons---Individual Visits
A. Number of patrons 31
B. Number of visits made 53
C. Items circulated 258
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 42
B. Edelweiss 2 10
C. Easter Seal 1 50
D. Carewest 2 40
E. •Retirement Inn 1 15
5, Totals
A. Shut-in patrons 154
B. Visits made 65
C. Items circulated 420
Comments/Activities
The Volunteer Coffee for Burlingame Library volunteers was
held June 8 out on the patio. Volunteers, Staff members and
guests enjoyed a lovely, sunny morning. Carol Mink praised our
volunteers for their dedication to the Library and Patti
Bergsing presented each volunteer with an award and a mug.