HomeMy WebLinkAboutAgenda Packet - LB - 1988.12.20 BURLINGAME PUBLIC LIBRARY
LIBRARY BOARD OF TRUSTEES
AGENDA - DECEMBER 20, 1988
{ SUGGESTED ACTION
CALL TO ORDER {
2. ROLL CALL
3. BILLS { APPROVAL 1
City Checks: $21 ,222.51 {
Special Fund: $ 653.30 { `�
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4. MINUTES {
5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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A. Libnahy Spec tactu - Decembers
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6. REPORTS {
A. City Libtahi.an { INFORMATION
B.• Cati6omia Libnahy A66ociation Conti. { INFORMATION
Tnu6-tee RobeAt6 on
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UNFINISHED BUSINESS {
A. Tours o6 Redwood City Libnahy - Commen-t6{ INFORMATION
64om the Tnu.6tee6 {
8. NEW BUSINESS {
A. CALTAC W onh6hop - JanuaAy { INFORMATION
B. New Yeah'6 Re6ofu-tion6 { INFORMATION
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9. FROM THE FLOOR { PUBLIC ,COMMENTS
10. ADJOURNMENT {
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PMB/:jg { ,�{
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
NOVEMBER 22 , 1988
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : OOpm by
President Cannon.
Trustees Present: CANNON, BLEVINS, MINK & BACIGALUPI
Trustees Absent: ROBERTSON ( attended the tour only)
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED H. ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ , SECRETARY
BILLS:
M/S/C (Mink/Blevins) unanimously to approve the payment of City
checks in the amount of $ 78 , 049 . 96 and Special Fund checks in the
amount $3 , 059 . 67 .
MINUTES:
Minutes of the regular Meeting of October 18th, 1988 were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Government in Burlingame for manuals - Mailed in packet
b. Memo to City Council on Long-Range Plan - Mailed in packet
C. November Library Spectacles - Distributed at meeting
REPORTS•
City Librarian: Trustee Blevins inquired about new Branch Supervisor to
replace Diane Casey. Mrs . Bergsing said today was Diane ' s last day and
the staff held a luncheon for her held at the Garden Cafe. She explained
that Mr. Escoffier would be recruiting for a replacement, however, current
staff will cover the position until at least January.
UNFINISHED BUSINESS: None
NEW BUSINESS: None
FROM THE FLOOR: None
ADJOURNMENT•
The meeting was adjourned at 4 : 12pm to tour the new facility of the
Redwood City Public Library. The next meeting is to be held on December
20th, 1988 at 4 : 30pm.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/
11/28/88
JAG
November
Page 1
LIBRARIAN' S REPORT
DECEMBER 1988
Tour of Redwood City Library
I hope you found the tour of the new Redwood City Library interesting and
informative. It' s exciting to see what they've done with an old fire station
and a new building. We envy them all their space. There' s time on your
Agenda if you want to discuss any of the things you saw or heard on the tour.
CALTAC Workshop
You should have received the preliminary announcement regarding the
Trustee workshops this winter and spring. The one closest to us will be held
in Pleasanton on Saturday, January 28th. I believe this will be the final
series on planning based on the P.L.A. Planning and Role Setting for Public
Libraries. This one will concentrate on evaluating library services. In view
of our own planning process, I hope some of you may be able to attend. I
think it may be useful. In addition, the Pleasanton Public Library is brand
new and we hear it is supposed to be beautiful. It is one of the new
libraries in the area that I hoped we might have an opportunity to visit.
New Year ' s Resolutions 1989
Attached to this report for your information, are copies of the City
Manager ' s Resolutions for 1989 , the City' s 1988 Year in Review, the Manager ' s
,,..,forecast for some items in 1989 , and the Library' s resolutions for this past
year. The Library Supervisors are currently working on their resolutions for
next year. Do you have any items you wish me to add?
CLA Conference in Fresno
Included in this packet are several brief written reports from the staff
who attended the conference. Trustee Robertson may wish to share her
reactions with you at the meeting. In general the consensus of the staff
seemed to be that they were not particularly impressed with the quality of the
meetings or with Fresno. Attendees at the conference were: Trustee
Robertson, Patti Bergsing, Al Escoffier, Donna Smith, Esther Cummings , Shuk-
Chun Au-Yeung and Joan Leach.
Programs and Services
The ninth annual family holiday program, will be held on Saturday,
December 17th, featuring the Magical Moonshine Theatre.
Poetry readings are continuing two Friday evenings per month. Open
reading will be held in December and January. Guest poets will again be
featured beginning in February. .
Tours during the month included the students of Larry Krusemark' s 7th and
8th grades from True Learning Center. The students got library cards and
followed up the tour with a pre-assigned homework assignment on library usage. ,
Page 1
In addition, 90 students from Our Lady of Angels school came in during
the two weeks prior to Thanksgiving. Their teacher had taught a library unit
min the classroom, and the students were following up on that experience. The
experience was a positive one for all and we hope to gain even greater
cooperation from these same students when they reach high school age !
Works of the artists of the Peninsula Art Association were featured
during the month, along with displays on Thanksgiving cooking; Jewish Book
Month; books on back pain (with a skeleton) and the Senior materials grant.
Children' s Services
Cathy Somerton has returned to the Begin with Books program. She did
seven programs during the month, reaching some 177 children. A new "new
parent" letter was prepared to be sent out in January to parents of 2 year
olds. In addition, a packet has been prepared to follow up on the Baby Book
Bags and the One Year Old gift.
A new Parent Collection of paperback books is being prepared and will be
available in January.
GEAC
We are anxiously awaiting the announcement by Geac regarding new
terminals, targeted for the end of December. This information will effect our
future planning for terminals, as well as general automation planning in
individual libraries.
Hardware and software are now fully installed and operator training
completed. The testing of the functional and operational software on the 9000
has turned up several bugs which are reported, then fixed, then retested. One
problem with memory allocation has slowed them down so that they are still at
the beginning of the test cycle. But identifying problems is what testing is
all about! It is too early yet for them to predict exactly when they can
schedule the switch to the 9000 -- at least several weeks.
Several tasks are to be completed in the coming weeks to prepare for the
switch to the 9000 . One is that all old style terminals ( 8324 ) and all
receipt printers must have the data integrity checking prom installed. These
proms will be installed as late as possible before the switch, as they will
reduce response time.
Another task to be accomplished will be the de-duplication of
bibliographic records by Library of Congress card number. Susan Yasar, PLAN
Data Base Manager, is busily reviewing 21 , 712 bibliographic records with
duplicate Library of Congress Card Numbers (LCCN) . More than 4 , 000 are
duplicates that will be merged automatically by software.
Page 2
Susan reports that some humor can be found if you look for it. After
more than one month of looking through the 2-1/2 feet of duplicate record
printouts, Susan has taken account not only of bibliographic corrections but
also some catchy titles:
- Acadamia nuts - How to win a pullet prize
- Ventriloquism for the total dummy - Money from Holme
- Wills, a dead giveaway - Unscientific Americans
- Venus disarmed - Otter nonsense
- Here no evil - Remember the a la mode
- The inside tract: the complete guide to the digestive. . . . .
- Merchants of menace
The merge software will shift items from duplicates onto a single master
bibliographic record, with the duplicate flagged for deletion. The software
to remove deleted bibliographic records from the data base will be run after
we are on the 9000 since it is time consuming and can run more quickly on the
faster machine.
There are several issues still to be resolved concerning the 9000
conversion. Use of the 8000 may be considered for the interim to load new
records.
Locally, we are continuing to streamline operations in preparation for
the 9000 . For example, all "Cliff Notes" have been removed from Geac, and
will be charged out "generically" which is easier and more cost effective.
Weeding is continuing in non-fiction and fiction sections to decrease the
numbers of unwanted materials which must be converted.
Reference Division
Esther Cummings attended the PenLit ( literacy) meeting on November 1
where fund-raising and future meetings were planned.
Shuk-Chun Au-Yeung and Brenda Chavez attended a PLS Film Committee
meeting where a new film booking system called the "Media Minder" was
demonstrated. This system is being studied, along with a similar system from
Geac, to determine the most flexible and useful system for booking films. In
addition, close to 60 films were purchased in the areas of classic,
children' s , popular, and special interest.
Donna Smith attended a demonstration of FAX machines sponsored by the PLS
reference committee. PLS will be giving nine libraries money toward the
purchase of FAX machines. Individual libraries will need to provide
approximately $ 1,000 . 00 in matching funds.
Donna is contacting the library schools at UC Berkeley and San Jose State
University about the possibility of getting a reference intern for spring
1989 . The intern would work at the reference desk.
A thorough weeding of the college catalogs has been completed by Ms .
Chavez . In addition, the art print collection, which has seen little use in
recent years, is being dismantled in favor of more popular materials. Esther
Cummings is planning a silent auction to dispose of the prints in the
community.
Page 3
San Mateo Public Library presented a "Business Basics" class which was
attended by Esther Cummings and Shuk-Chun Au-Yeung.
Esther Cummings also attended the Advanced MS-DOS series at San Mateo
Union High School District. Instruction was given in managing the hard disk
environment and setting up commands that make the system easier to use.
Easton Branch
Diane Casey' s last day was November 22nd. During the interim period
until we fill the Branch Librarian position, Patti Flynn is supervising the
Branch with assistance from the supervisors at the Main library.
Trustees
Trustee Carol Mink is making an excellent recovery from her recent
surgery. In fact, she is expecting to be released from the hospital on
Thursday, Dec. 15 . We are all wishing her well, and hoping she may be able to
attend the January meeting.
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STATISTICS FOR NOVEMBER 1988
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 15 , 248
Burlingame Children 2 , 403
Hillsborough Adults 2 , 620
Hillsborough Children 899
Non-San Mateo Co. Borrowers 394
TOTAL: 21 , 564
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CIRCULATION ACTIVITY:
Main• Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 19 , 795 1 , 445
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 6 , 475 1 ,133
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 2 , 192 6
TOTALS: 28 , 462 2 , 584
Main Total 1988 Circ: 28,462 Main Total 1987 Circ: 26 , 236 = 8 . 48% Inc.
Branch Tot 1988 Circ: 2, 584 Branch Tot 1987 Circ: 2 , 271 = 13 . 78% Inc.
GrandTotal 1988 Circ: 31 , 046 GrandTotal 1987 Circ: 28 , 507 = 8 . 91% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
�- Total Reference Questions: 6 ,782 I .L.L. Borrowed: 71
I .L.L. Lent : 188
Grand Total Ref. Activity: 7 , 041 I .L.L. Total: 259
--------------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 138, 596/103 , 819 347 / 237 774 / 875 138 , 169/103 , 181
Ch.Non-Fic. 18, 281/ 14 , 909 44 / 33 -0- / 4 18 , 325/ 14 , 938
YA Non-Fic. 3 , 312/ 3 , 265 4 / 4 -0- / -0- 3 , 316/ 3 , 269
Ad.Fiction 47,027/ 43 ,142 184 / 108 1,758 /1, 583 45 , 453/ 41 , 667
Ch.Fiction 15 , 431/ 10, 428 73 / 38 -0- / -0- 15 , 504/ 10 , 466
YA Fiction 3 , 211/ 2 , 848 8 / 3 -0- / -0- 3 , 219/ 2 , 851
TOTALS: 225, 588/178, 424 660 / 423 2, 532 /2 , 462 223 ,716/176 , 385
OTHER MATERIALS:
Pamphlets 27 , 575 182 334 27 , 423
Paperbacks 2 ,726 -0- -0- 2,726
Maps 1 ,599 5 32 1 , 572
Records 5 , 563 -0- -0- 5 , 563
Cassettes 2 , 348 -0- -0- 2 , 348
Video Tapes 274 -0- -0- 274
Films 6 -0- -0- 6
Art Prints 74 -0- -0- 74
Deposited with the City Treasurer: Main: $ 1 , 522 . 85
� Branch: $ 23.5. 10
User Traffic: 31, 670 = 1 , 131 daily average Total: $ 1 ,757. 95-
Total Meetings Held: 7 People in Attendance: 176
Children' s Programs: 1 Children in Attendance: 35
e
s
MONTHLY REPORT
MONTH November 1988
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 38
2. Volunteers
A. Number of volunteers 30
B. Hours contributed 138
3. Shut-in Patrons---Individual Visits
A. Number of patrons 9
B. Number of visits made 22
C. Items circulated 105
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 3 66
B. Edelweiss 2 10
C. Easter Seal 1 50
D. CareWest 1 40
E. Marian Convent 1 12
5, Totals
A. Shut-in patrons 158
B. Visits made 30
C. Items circulated 283
Comments/Activities
Outreach has a new patron and a new volunteer couple,
Mr. and Mrs. Bojack.
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[TY OF BURLINGAME BUDGET STATUS REPORT
12 MONTH Y-T-D Y-T-O CUR .40 UNEXPENDED
ICCT DESCRIPTION APPROP. ESTIMATE AC-fUAL WC-t_UX-LV t-ktj-XNCE -BALANCE-E-WM,4E
[BRARY
i0010 LIBRARY SALARIES 5269992 175, 664 1799201 45, 107 31537- 3479791
50011 LIBRARY EMPLOYEE BENEFITS 194, 765 64, 920 58,386 14,597 6 , 534 136, 379
50012 L I BRARY OVERT IME 1, 500 500 500--
50013 LIBRARY PARTTIME 307, 929 102, 644 97.929 22,940 4, 715 210#000
50110 LIBRARY OFFICE EXPENSE 10,760 3, 588 41291 464 703- 6,469
10120 LIBRARY SPECIAL DEPTL EXPENSE 18, 760 6,252 bs54a 50� 288= I�,220
50121 LIBRARY BOOKS E MAPS 168 ,670 56,224 43#885 15,314 12, 339 124,785
50122 LIBRARY PERIODICALS 209295 61764 14,439 721 7,675- 51856
50123 LIBRARY BINDINGS 11, 150 3, 716 5x487 X041 L,TTL= 5,bb3
50124 LIBRARY CA TALOGING 159655 59220 629 143 4, 59 1 15,026
50125 LIBRARY RECORDS 6 CASSETTES 8, 200 21732 1 ,060 716 1 ,672 7, 140 -
56l-l-0 L IBRARY---SMALL 700LS E EQUIP-- --- - ---- 30u 100---
50160
00-50160 LIBRARY COMMUNICATIONS 9#250 3,084 2,033 108 1 ,051 7,217
50170 LIBRARY UTILITIES 31,000 10, 332 81467 21738 11865 229533
501-9-VL f 3f:FARl-,4 -B_L0-G--E-GROUNDS- LT,-00-0---- -5. 66�----- 2-s 72 I-----------2�3-----�947----- I"4.2T9- ---
50200 LIBRARY EQUIPMENT MAINTENANCE 1 ,075 360 19 0 282 997
50201 LIBRARY EQUIP MAINT-AUDIO VIS 1, 120 372 0 0 372 19120
50202 L IBRARY-EQUI P MAINT-SEC.SYSTE�Y --0 - - - --0 - - 0 0 --- -- ----0- --- --- 0--- - -
50210 LIBRARY PROF S SPECIAL SERVICE 5,246 11748 5,246 0 3 #498- 0
50220 LIBRARY OTHER CONTRUCTUAL SERV 37,747 12, 584 2#826 0 9, 758 34,921
56232 INSURANCE COST ALLOCATION- 3r 337 1, 112 0 0 19 112 3, 33T
50240 LIBRARY DUES E SUBSCRIPTIONS 730 244 50 0 194 680
50250 LIBRARY TRAVEL 950 316 66 20 250 884
50251 LIB CONF 6 MTGS-LIBRARIAN 800 268 396 _ 0 ---- 128 - 404- -
50252 LIB CONF E MTGS-STAFF 19600 532 0 0 532 1 , 600
50260 LIBRARY TRAINING E SAFETY 5, 000 1, 668 168 39 1 , 500 4, 832
'502 90 L I BRARY OTHER CHARGES - 100 32 0 -- - 0 -- -- 32 - 100- -
50800 CAPITAL OUTLAY 26, 651 26,651 0 0 269651 26,651
*#*** TOTAL LIBRARY 1426,582 493,295 433 ,942 105,673 59, 353 992 , 640