HomeMy WebLinkAboutAgenda Packet - LB - 1989.04.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
APRIL 18TH, 1989 - 4 : 30PM
{ SUGGESTED ACTION
1 . CALL TO ORDER {
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2. ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $ 41 ,882.41 {
Special Fund: 442.08 {
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4. MINUTES { APPROVAL
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Peninsula Community Foundation Report On {
the Duncan Property {
b. City Newsletter {
c. Legislative Day Orientation {
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6. INTRODUCTION OF NEW STACK SUPERVISOR: {
MICHAEL DONNELLAN {
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7. REPORTS { INFORMATION
a. City Librarian' s Report {
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8. UNFINISHED BUSINESS {
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a. Action regarding recent incident of { ACTION
vandalism {
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9. NEW BUSINESS {
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10. FROM THE FLOOR { PUBLIC COMMENTS
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11. ADJOURNMENT {
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Phi 7 g
04/13/89
AGENDAA
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MARCH 21st, 1989
CALL TO ORDER•
A duly noticed regular meeting of the Burlingame Public Library Board
of Trustees was held on the above date in the California Room of the
Burlingame Public Library. The meeting was called to order at 4 : 30pm by
President Cannon.
Trustees Present: CANNON, BLEVINS, MINK, ROBERTSON & BACIGALUPI
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MRS. JUDY GLADYSZ, SECRETARY
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
Others Present: MR. DAVID SHERNICK, SPACE PLANNING CONSULTANT
BILLS:
M/S/C (Robertson/Mink) unanimously to approve the payment of City
checks in the amount of $ 27 ,403 . 02 and Special Fund checks in the amount
of $156 . 00.
MINUTES:
Minutes of the regular Meeting of February 21st, 1989 were approved
as written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Library Events: Mailed in packets.
President Cannon changed the order of the Agenda to allow Mr.
Shernick to give his presentation of the preliminary space plan concept.
NEW BUSINESS•
Mrs. Bergsing introduced Mr. Shernick to the Board members. He then
proceeded to share some polaroid pictures he had taken of the Library, the
way it exists today, and then he showed the Board a visual concept of the
first and second floors of the Main Library with changes, and then more
drawings of the first and second floors of the Duncan property.
The Board asked a few questions that Mr. Shernick answered and some
discussion followed. After further discussion, the Board thanked Mr.
Shernick for coming to their meeting and keeping them informed.
REPORTS:
a. CITY LIBRARIAN' S REPORT: Mrs. Bergsing asked which Board members will
be going to Legislative Day in Sacramento on April 24th. If anyone is
planning on going, she requested that they notify Al so he can handle
the registration. Trustee Blevins asked that she and her husband be
registered.
Trustee Mink had some questions regarding the new budget. This
led back to further discussion about space planning and the parking
structure.
Page 1
Trustee Mink asked about CD-ROM. . . Is it as pre-programmed as
Info-trac? Mr. Escoffier explained this is a way to use the catalog
without accessing Geac all the time in an on-line environment which
would eliminate on-line expenses .
Mrs. Bergsing said she needs someone from the Board to introduce
the volunteers on Volunteer Day. Trustee Blevins said she would be
here and Trustee Mink said she would try as well.
The Board commented that the feedback they had been hearing
regarding the gardening program was very good.
Trustee Mink said she is pleased to see libraries are getting
involved in planning issues. She was referring to the "County 2000"
program scheduled for Fall 1989.
Trustee Mink asked what the income to the Friends was for the
silent auction. Mrs. Bergsing told her $876 . 57 .
Trustee Cannon said she thinks the suggestion box is a great
idea.
b. SYSTEM ADVISORY BOARD: Trustee Robertson gave a report to the
Board about the System Advisory Board meeting she recently
attended.
UNFINISHED BUSINESS:
NEW BUSINESS: (Continued)
Mrs. Bergsing told the Board members about an incident that occurred
recently at the Library. Three girls were caught writing on the
basement walls (grafitti) , and three boys turned them in because of a
sign that has been posted in the Library for years. The sign refers
to a reward for anyone caught doing damage to Library property. After
some discussion the Board members voted to charge each parent $25 . 00
for the damage, and have the girls do some community service hours at
the Library to include trying to get the grafitti off the walls. Mrs.
Bergsing said she would contact their parents.
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 6 : 15pm with the next meeting set for
April 18th, 1989 in the California Room at 4: 30pm.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/
03/24/89
JAG
March
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Page 2
LIBRARIAN' S REPORT
APRIL 18TH, 1989
Budget 1989-1990
Enclosed is a copy of the Library Budget for 1989-1990 . The small
increases are what we outlined last month. As of this writing, I have not met
with the City Manager so I don' t know what he will be recommending. If there
is anything further to report I ' ll let you know at your meeting. We ' ll have
the requests to the Duncan Trust for your approval at your May meeting.
PLAN/Geac
Bibliographic Training was held the week of April 10th for one
representative from each PLS library. Vera Warrick was our representative.
The scope of the training was to build an understanding of the MARC record
format and how the bibliographic functions work in the Geac 9000 . These
individuals will then train others in the file management and structure.
We have ordered an 8379 technical processing terminal out of this year ' s
budget. This special terminal will allow full bibliographic update and
control for the 9000. We anticipate a 90 day arrival time. Additional
terminals have been planned for next fiscal year. It was learned that the
newly announced receipt printer will not work with PC clone type terminals .
We are investigating other types of printers.
The CD-ROM technology proposed for the Geac system is now available for
_.view on computer diskette. The diskette gives an overview of how the system
works.
The system upgrade is still pushed further into the future. The RLIN and
OCLC interfaces have successfully passed recorded into a holdings file,
however there is a software problem which limits getting the data into the
bibliographic file. According to other Geac sites, this delay is not unusual.
It now appears that May or June will be the switch-over dates to the 9000 .
Parking Structure
Work began April 3rd on the new parking structure adjacent to the
library. By April 10th the entire lot was closed to parking and staff and
public have had to seek other sites to park. We are hoping the public will
use the library during the less busy hours , in the evenings and on weekends .
Some library programs have already been rescheduled to evenings to accommodate
the parking impact.
Duncan Property
Attached to this report is an update on the status of the income and
expenses on the Primrose property as of Detember 31st, 1988 . As mentioned
earlier, we are preparing a request to go to the Foundation. This will be in
the $20 , 000 to $25 , 000 range.
Page 1
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Long-Range Plan Activities
A number of task-forces, committees , and subcommittees have been meeting
t accomplish activities that were agreed upon in the Long-Range plan. These
are:
Periodical Task Force: Meeting regularly to review current collection,
consider new additions and recommend deletions to
remain in existing space.
Browsing Room Task Force: Meeting to consider content, arrangement and
improvements in the Browsing Room.
Stack Arrangement Task Force: Meeting to determine possible rearrangement of
some areas of the stacks and improvement in
others .
A-V Task Force: Meeting to determine better ways to use the existing space,
how to plan for expansion and accommodate growing and
changing needs .
P. R. Task Force: Meeting to develop a more coordinated, comprehensive, and
visible public relations plan.
Gifts
Recently the Library has been the recipient of some interesting and
r-nerous gifts . Mrs . Bette Ghiotti donated her painting, entitled "The
caneer" to the Children' s Department. It is valued at $1 , 200 and is
currently on display in the Reference Room.
The Kumon Educational Institute, a Japanese company specializing in
teaching young children math is donating 200 Japanese books to the Burlingame
Library. The books cover a broad range of subjects and extends from pre-
school through high school. All in Japanese.
Finally, a Burlingame resident called and is seriously considering
donating an IBM personal computer to the Library. This is not final yet,
however.
Stack Situation
The stacks continue to be a problem both in re-shelving and shelf order .
We have hired a new stack supervisor, Michael Donnellan, who will take over
the supervision of the stacks. His job will be to select, train and supervise
the staff necessary to keep the stacks in order. We are pleased to welcome
Michael to the staff. Michael attended schools in Ireland, before earning his
MA at Catholic University. Michael has also worked in Vermont and at the
College of Notre Dame. He has had extensive experience working with and
teaching youth.
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Children' s Services
Cathy Somerton did a total of 23 programs during March, including two
P�school Story Hours, 5 class visits to Easton, 1 visit to Main ( two
kindergarten classes from Franklin totaling 60 children! ) , and 15 programs in
schools. The programs were attended by a total of 477 children. Additional
paperbacks have been purchased for the parent collection. The books seem to
be circulating well, with 2/3 of the collection circulating at any one time.
The toddler story time series ended on the first of March. Total
attendance was 48 for the four programs. We have scheduled another session to
run from April 19th to May 10th.
An "Idea Exchange" workshop for preschool and kindergarten teachers on
Saturday, May 13th.
Easton Branch
The Branch team has begun Operation Update. The goal is to update the
adult collection, both fiction and non-fiction. The result will be more room
on the shelves for current, popular books. Books will be easier to locate on
the shelves and more attractive to readers.
Annual Volunteer Tea
The annual tea to honor the Library volunteers was held on Wednesday,
April 12th, on the Duncan patio. A congenial group was on hand though we
a' Sys wish more volunteers were able to attend. Library Trustee Carol Mink,
Fh4or Irving Amstrup, and Outreach Coordinator, Dale Nelson, each gave special
thanks to the volunteers for all that they do for the Library. Trustees
Blevins and Robertson were also in attendance. A special award, a sweatshirt
saying "Burlingame Library' s #1 Volunteer" was given to Liane Quackenbush for
17 years of volunteer services to the Library. A special thank you goes to
Esther Cummings and Joan Giampaoli for the wonderful refreshments and the
program. The sun finally came out of the fog to make it a very nice occasion.
PLS News
The last meeting of the Library directors heard a report on the
shrinking resources of the Literacy Projects throughout San Mateo County, (and
the State) and the lack (to date) of any additional funds coming from the
Legislature. Options are being considered but none look too promising. There
will be a big emphasis on literacy during Legislative Day in Sacramento, and
the PLS Council will consider the problem again at its July meeting.
PLS submitted four preliminary LSCA proposals to the State Library this
year. Only one was given favorable recommendation by the State Librarian to
proceed with a full application. The successful project is on conducting
"Local History Workshops" in cooperation with the San Mateo County Historical
Museum.
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Programs and Services
I Exhibits during March included San Francisco walks, Women' s History Month
and Combating Creative Block. The Art Auction of the circulating art prints
was completed with nearly $ 1, 000 being raised for the Friends. Several
patrons were pleased to be able to purchase favorite prints they had borrowed
over the years.
Poetry readings for March were well received with 12+ people attending
the Edward Mycue reading and 20 present for William Talcott' s. Poets for
April are Ramona Wilson and Paul Mariah.
Staff Development
Supervisory Training continues for three of our supervisors.
Donna, Esther and Al attended the Computers in Libraries Conference in
Oakland the week of March 14th. It was an opportunity to hear presentations
on many subjects of interest to us including managing the personal computers
in the library environment, local area networking, and CD-ROM products and
their usefulness.
Shuk-Chun Au-Yeung, Joan Manini, and Marilyn Morrison attended a PLS
workshop on "Making Effective Presentations" , conducted by Marilyn Snider on
March 15th. It was a very useful session on communication skills, both
j-4ormative and interesting.
Personnel
Brenda and Dave Chavez are the proud parents of Anica Cecelia Chavez,
born April 5th, 1989 at 2 AM! Anica, ( rhymes with Monica) weighed in at 7
pounds even and was 20 inches long. Congratulations to all three!
PMB/j g
4/13/89
Page 4
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�_- CITY-Of BURLINGAME PAGE 36
s EXPENDITURES BY FUND, ACTIVITY. 05JECT
. " FOR THE MJNTH ENDING MARCH 31. 1989 PRINTED 04/14/89 '
CURRENT MONTH YEAR-TO-DATE
I« tiUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE 6ALANCE PERCENT 1
a
!„ 1wt1 GENERAL FUND �
...
;., o7500 LI84ARY
1
„
01 1142.00 <142.00>
,s
,. TOTAL
1. z
s, 010 REGULAR SALARIES 569.212.00 <40o373.9o> 416.441.52 152.770.48 73.16 ;'
,3 -'PART-TIME-1-AZA-RIES -____ ___ ._ _ _..__ _..._____-3Z9,511:UO-__._..-1'TOi000:U.0.._.___._20T.928.71___ ____.._ ..._.,._ T2'1i582.29 ._..._._._--__ 63.10 "_ ..._ _..____7
„ 012 OVERTIME 1,500.00 11,500.00 IQ -
;,
I, TOTAL-SWUARjlE4 & wAGES- _ -90�i"223:OII-`---b9i5Z3.D4+3741370:Z3----` `2T3� _- ,
„ TOTAL DIRECT LABOR 900.223.00 69.620.04 624.370.23 2751852.77 69.3631" ,
...__..._._ _._..... _-_ ._ . � .- _..__ _�_... __. �_ -_.-.,... s
20 030 RETIREMENT 204,212.00 7.029.23 77.242.86 126.969.14 37.82
30 031 GROUP INSURANCE 4,825.63 24,738.45 <24,738.45> '
093.00__._.. <T.Q93:QDr`
037 UNEMPLOYMENT INSURANCE
TpTAi ENPCOtrEE-BfwEFTTS _ - 204.212:L0 -- -- T20GO-:34'-- L_103 074-;3 1 -_-_- --. _---_. 101:13T 69_- 50.47...__.___. .__y- .
35
16 TOTAL EMPLOYEE SERVICES 1,104,435.00 81,695.38 727,444.54 376.990.46 65'.'8't' 47
110 OFFICE EXPENSE 101760.00 764.77 6,265.77 4,494.23 58.23
s,
120 SPECIAL DEPARTMENT EXPENSE 18.760.00 11310.03 111545.29 7,214.71"°" 61.54 5
122 PfRI0VTtAt'8- ._.__ ......_.._Z0.295:-00.--.-. ._. - 58;1'5----- 115.p 975'.87 _,,... 41319.T3......... 78.72 T .... .. _.
41 123 BOOK BINDINGS 11.150 00 174.54 8.049.28 3.100.72 72.19 �54
42 124 CATALOGING EXPENSE 15.655.00 1.346.53 2.532.16 13,122.84 16.17 5S
ECORDS AND t11-SSETTES Ti3bb":3T-
129 BOOKS AND MAPS 168,070.00 15,324.77 107.945.53 60,724.47 64.00 '
130 SMALL TOOLS 300.00 42.85 257.15 14.28
6x848":22 _. ._.. _.... ._ 79---7r4.--Cr3------_--
47
- ---'-- .....
170 ELECTRIC 8 GAS UTILITIES 31,000.00 2,741.52 22.003.36 8,996.64 70.98 °R
190 MAINTENANCE Of BUILDINGS AND GROUND 170000.00 1,655.58 10,912.63 6,087.37 64.19 „
200 EQUIPMENT ?EMA7?Ct`-' _ _.-1`i UTS:00_..." �"-"'1"1107:"b'0".__._ ._..._._.._...__.. __-.____.L__.�2__ . o
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1,120.00 1,120.00
210 PROFESSIONAL AND SPECIALIZED SERVIC 5,246.00 5.246.00 100.00
57.74'7.00__. - _..____.___-_..40.421.20_ _. .1 <2.674:2"'-_...._._-107,08'
33 u 240 DUES AND SUBSCRIPTIONS 730.00 42.10 807.10 <77.10> 110.56
250 TRAVEL, CONFERENCES 8 MEETINGS 950.00 141.45 260.50 689.50 27.42
27".-trf"*"ENT--NE" CONFERENCE- s MEETIN -800. ___534:8? -`�_...__._252 STAFF STAFF CONFERENCE AND MEETINGS 1,600.00 6.05 1,646491 <4o.91> 102.93
„ 200 TRAINING AND SAFETY 5,000.00 1,357.00 2,398.00 2.602.00 47.96 ;
2YB--9fiifE-R
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° . ...._,�..._. . . _.__...., .._ CITY OF EURLTNGANfE", ... _ ,._-..r..._._ _,._ _ . . __.._ ___, PAGE_. 3?....._,,
EXPENDITURES by FUND, ACTIVITY. OBJECT °
s ]
° FOR THE MONTH ENDING MARCH 31, 1989 PRINTED 04/14/89 c
] 9
CURRENT MONTH YEAR—TO—DATE
jj
s, 3UDGcT EXPENDITURE EXPENDITURE iENCUMBRANCE BALANCE PERCENT 1
! 701 INSURANCE COST ALLOCATION 3.337.00 2,224.00 1113.00 66.65 `
15
!.
s TOTAL_SUPFCI'E5`"A"AU"'SERVICES 368745`.0D_._._ 27040302 2311358:45_.__..., .,_.. . 1'17i38�:�5'5"`-""y""6�._�7,..•....:._...••.._.• ': tr
` rOTAL SUPPLIES"-A'PTD—'SERVICES 368i745.OG __2Ti403.02 251.358.45 117"36 6.55-
I+.
,+ 800 CAPITAL OUTLAY 2o,o51.00 21.963 00 4.688.00 82.41
if
so TOTAL CAPITAL OUTLAY 26.651.00 21,963.00 4.688.00 82.41
s
t
22 29
TOTAL CAPITAL EXPENDITURES 26,o51.00 21,963.00 4,688.00 82.41
24 S
ts 33
31 -------------- -------------- -------------- -------------- ---------------
34
67500 LIBRARY TOTAL 1,499,d31.UO 109, 1ro.4U 1,000,907.99 49b,923 G1 66.73 a
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o, III -
STATISTICS FOR MARCH 1989
REGISTERED BORROWERS:
Total Registered
Bi, , ingame Adults 15 ,756
Bt�,_ingame Children 2, 515
Hillsborough Adults 2 ,686
Hillsborough Children 918
Non-San Mateo Co. Borrowers 415
TOTAL: 22 , 290
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 22 , 188 1 ,799
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 7 , 067 908
Audio Visual Materials
(records, cassettes, films , videos , art
prints, slides, equipment, talking books) 2 , 595 4
TOTALS: 31 , 850 2,711
Main Total 1989 Circ: 31 , 850 Main Total 1988 Circ: 29 , 594 = 7 . 62% Inc.
Branch Tot 1989 Circ: 2 ,711 Branch Tot 1988 Circ: 2 , 945 = 7 . 95% Dec.
GrandTotal 1989 Circ: 34, 561 GrandTotal 1988 Circ: 32 , 539 = 6 . 21% Inc.
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Rr ,RENCE ACTIVITY:
I%-
Total Reference Questions: 8, 453 I .L.L. Borrowed: 97
I .L.L. Lent: 239
Grand Total Ref . Activity: 8 ,789 I .L.L. Total: 336
--------------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 137,887/101, 825 456 / 342 703 / 616 136 , 640/101 , 551
Ch.Non-Fic. 18, 914/ 15 , 107 106 / 90 -0- / -0- 19 , 020/ 15 , 197
YA Non-Fic. 3 , 344/ 3 , 293 39 / 38 -0- / -0- 3 , 383/ 3 , 331
Ad.Fiction 42, 057/ 39 , 262 161 / 99 192 / 157 42 ,026/ 39 , 204
Ch.Fiction 15 ,786/ 10, 628 106 / 58 -0- / -0- 15 , 892/ 10, 686
YA Fiction 3 , 267/ 2, 887 13 / 8 -0- / -0- 3 ,280/ 2,895
TOTALS: 220, 255/174 , 682 881 / 635 895 / 743 220, 241/174 , 544
OTHER MATERIALS:
Pamphlets 27 , 247 152 9 27 , 390
Paperbacks 2 ,726 -0- -0- 2 , 726
Maps 1, 632 17 2 1 ,647
Records 5, 574 2 -0- 5 , 576
Cassettes 2 ,800 144 4 2,940
Video Tapes 289 -0- -0- 289
Films 6 4 -0- 10
Art Prints 74 -0- 66 8
L )sited with the City Treasurer: Main: $ 1 , 117 . 22
Branch: $ 180 . 90
User Traffic: 41 , 600 - Daily Average: 1, 387 Total: $ 1 , 298 . 12
Total Meetings Held: 24 People in Attendance: 519
Children' s Programs: Children in Attendance:
MONTHLY REPORT
MONTH March 1989
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 28
2. Volunteers
.. 15
A. Number of volunteers
B. Hours contributed 40
3. Shut-in Patrons---Individual Visits
A. Number of patrons 19
B. Number of visits made 32
C. Items circulated 185
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 3 54 .;
B. Edelweiss 3 18
C. Easter Seals 1 50
p, Care West 1 40
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 163
--3-6-- —
B. Visits made
C. Items circulated 265
Comments/Activities
Gained two new patrons this month Mrs Evelyn Olson and
Mrs Grave Grivet Also, acquired two new volunteers, Mrs. _lean
Dahlinger and Mrs. Marjotie Borda, who is re-joining us after
a brief absence.