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HomeMy WebLinkAboutAgenda Packet - LB - 1989.04.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA APRIL 18TH, 1989 - 4 : 30PM { SUGGESTED ACTION 1 . CALL TO ORDER { { 2. ROLL CALL { { 3 . BILLS { APPROVAL City Checks: $ 41 ,882.41 { Special Fund: 442.08 { { 4. MINUTES { APPROVAL f 5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { a. Peninsula Community Foundation Report On { the Duncan Property { b. City Newsletter { c. Legislative Day Orientation { f 6. INTRODUCTION OF NEW STACK SUPERVISOR: { MICHAEL DONNELLAN { { 7. REPORTS { INFORMATION a. City Librarian' s Report { { { { { 8. UNFINISHED BUSINESS { { a. Action regarding recent incident of { ACTION vandalism { f { 9. NEW BUSINESS { ,pC f { { 10. FROM THE FLOOR { PUBLIC COMMENTS f 11. ADJOURNMENT { { { { f f { Phi 7 g 04/13/89 AGENDAA { BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MARCH 21st, 1989 CALL TO ORDER• A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by President Cannon. Trustees Present: CANNON, BLEVINS, MINK, ROBERTSON & BACIGALUPI Trustees Absent: NONE Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN MRS. JUDY GLADYSZ, SECRETARY MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN Others Present: MR. DAVID SHERNICK, SPACE PLANNING CONSULTANT BILLS: M/S/C (Robertson/Mink) unanimously to approve the payment of City checks in the amount of $ 27 ,403 . 02 and Special Fund checks in the amount of $156 . 00. MINUTES: Minutes of the regular Meeting of February 21st, 1989 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: a. Library Events: Mailed in packets. President Cannon changed the order of the Agenda to allow Mr. Shernick to give his presentation of the preliminary space plan concept. NEW BUSINESS• Mrs. Bergsing introduced Mr. Shernick to the Board members. He then proceeded to share some polaroid pictures he had taken of the Library, the way it exists today, and then he showed the Board a visual concept of the first and second floors of the Main Library with changes, and then more drawings of the first and second floors of the Duncan property. The Board asked a few questions that Mr. Shernick answered and some discussion followed. After further discussion, the Board thanked Mr. Shernick for coming to their meeting and keeping them informed. REPORTS: a. CITY LIBRARIAN' S REPORT: Mrs. Bergsing asked which Board members will be going to Legislative Day in Sacramento on April 24th. If anyone is planning on going, she requested that they notify Al so he can handle the registration. Trustee Blevins asked that she and her husband be registered. Trustee Mink had some questions regarding the new budget. This led back to further discussion about space planning and the parking structure. Page 1 Trustee Mink asked about CD-ROM. . . Is it as pre-programmed as Info-trac? Mr. Escoffier explained this is a way to use the catalog without accessing Geac all the time in an on-line environment which would eliminate on-line expenses . Mrs. Bergsing said she needs someone from the Board to introduce the volunteers on Volunteer Day. Trustee Blevins said she would be here and Trustee Mink said she would try as well. The Board commented that the feedback they had been hearing regarding the gardening program was very good. Trustee Mink said she is pleased to see libraries are getting involved in planning issues. She was referring to the "County 2000" program scheduled for Fall 1989. Trustee Mink asked what the income to the Friends was for the silent auction. Mrs. Bergsing told her $876 . 57 . Trustee Cannon said she thinks the suggestion box is a great idea. b. SYSTEM ADVISORY BOARD: Trustee Robertson gave a report to the Board about the System Advisory Board meeting she recently attended. UNFINISHED BUSINESS: NEW BUSINESS: (Continued) Mrs. Bergsing told the Board members about an incident that occurred recently at the Library. Three girls were caught writing on the basement walls (grafitti) , and three boys turned them in because of a sign that has been posted in the Library for years. The sign refers to a reward for anyone caught doing damage to Library property. After some discussion the Board members voted to charge each parent $25 . 00 for the damage, and have the girls do some community service hours at the Library to include trying to get the grafitti off the walls. Mrs. Bergsing said she would contact their parents. FROM THE FLOOR: ADJOURNMENT: The meeting was adjourned at 6 : 15pm with the next meeting set for April 18th, 1989 in the California Room at 4: 30pm. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/ 03/24/89 JAG March Y Page 2 LIBRARIAN' S REPORT APRIL 18TH, 1989 Budget 1989-1990 Enclosed is a copy of the Library Budget for 1989-1990 . The small increases are what we outlined last month. As of this writing, I have not met with the City Manager so I don' t know what he will be recommending. If there is anything further to report I ' ll let you know at your meeting. We ' ll have the requests to the Duncan Trust for your approval at your May meeting. PLAN/Geac Bibliographic Training was held the week of April 10th for one representative from each PLS library. Vera Warrick was our representative. The scope of the training was to build an understanding of the MARC record format and how the bibliographic functions work in the Geac 9000 . These individuals will then train others in the file management and structure. We have ordered an 8379 technical processing terminal out of this year ' s budget. This special terminal will allow full bibliographic update and control for the 9000. We anticipate a 90 day arrival time. Additional terminals have been planned for next fiscal year. It was learned that the newly announced receipt printer will not work with PC clone type terminals . We are investigating other types of printers. The CD-ROM technology proposed for the Geac system is now available for _.view on computer diskette. The diskette gives an overview of how the system works. The system upgrade is still pushed further into the future. The RLIN and OCLC interfaces have successfully passed recorded into a holdings file, however there is a software problem which limits getting the data into the bibliographic file. According to other Geac sites, this delay is not unusual. It now appears that May or June will be the switch-over dates to the 9000 . Parking Structure Work began April 3rd on the new parking structure adjacent to the library. By April 10th the entire lot was closed to parking and staff and public have had to seek other sites to park. We are hoping the public will use the library during the less busy hours , in the evenings and on weekends . Some library programs have already been rescheduled to evenings to accommodate the parking impact. Duncan Property Attached to this report is an update on the status of the income and expenses on the Primrose property as of Detember 31st, 1988 . As mentioned earlier, we are preparing a request to go to the Foundation. This will be in the $20 , 000 to $25 , 000 range. Page 1 1 Long-Range Plan Activities A number of task-forces, committees , and subcommittees have been meeting t accomplish activities that were agreed upon in the Long-Range plan. These are: Periodical Task Force: Meeting regularly to review current collection, consider new additions and recommend deletions to remain in existing space. Browsing Room Task Force: Meeting to consider content, arrangement and improvements in the Browsing Room. Stack Arrangement Task Force: Meeting to determine possible rearrangement of some areas of the stacks and improvement in others . A-V Task Force: Meeting to determine better ways to use the existing space, how to plan for expansion and accommodate growing and changing needs . P. R. Task Force: Meeting to develop a more coordinated, comprehensive, and visible public relations plan. Gifts Recently the Library has been the recipient of some interesting and r-nerous gifts . Mrs . Bette Ghiotti donated her painting, entitled "The caneer" to the Children' s Department. It is valued at $1 , 200 and is currently on display in the Reference Room. The Kumon Educational Institute, a Japanese company specializing in teaching young children math is donating 200 Japanese books to the Burlingame Library. The books cover a broad range of subjects and extends from pre- school through high school. All in Japanese. Finally, a Burlingame resident called and is seriously considering donating an IBM personal computer to the Library. This is not final yet, however. Stack Situation The stacks continue to be a problem both in re-shelving and shelf order . We have hired a new stack supervisor, Michael Donnellan, who will take over the supervision of the stacks. His job will be to select, train and supervise the staff necessary to keep the stacks in order. We are pleased to welcome Michael to the staff. Michael attended schools in Ireland, before earning his MA at Catholic University. Michael has also worked in Vermont and at the College of Notre Dame. He has had extensive experience working with and teaching youth. j Page 2 s Children' s Services Cathy Somerton did a total of 23 programs during March, including two P�school Story Hours, 5 class visits to Easton, 1 visit to Main ( two kindergarten classes from Franklin totaling 60 children! ) , and 15 programs in schools. The programs were attended by a total of 477 children. Additional paperbacks have been purchased for the parent collection. The books seem to be circulating well, with 2/3 of the collection circulating at any one time. The toddler story time series ended on the first of March. Total attendance was 48 for the four programs. We have scheduled another session to run from April 19th to May 10th. An "Idea Exchange" workshop for preschool and kindergarten teachers on Saturday, May 13th. Easton Branch The Branch team has begun Operation Update. The goal is to update the adult collection, both fiction and non-fiction. The result will be more room on the shelves for current, popular books. Books will be easier to locate on the shelves and more attractive to readers. Annual Volunteer Tea The annual tea to honor the Library volunteers was held on Wednesday, April 12th, on the Duncan patio. A congenial group was on hand though we a' Sys wish more volunteers were able to attend. Library Trustee Carol Mink, Fh4or Irving Amstrup, and Outreach Coordinator, Dale Nelson, each gave special thanks to the volunteers for all that they do for the Library. Trustees Blevins and Robertson were also in attendance. A special award, a sweatshirt saying "Burlingame Library' s #1 Volunteer" was given to Liane Quackenbush for 17 years of volunteer services to the Library. A special thank you goes to Esther Cummings and Joan Giampaoli for the wonderful refreshments and the program. The sun finally came out of the fog to make it a very nice occasion. PLS News The last meeting of the Library directors heard a report on the shrinking resources of the Literacy Projects throughout San Mateo County, (and the State) and the lack (to date) of any additional funds coming from the Legislature. Options are being considered but none look too promising. There will be a big emphasis on literacy during Legislative Day in Sacramento, and the PLS Council will consider the problem again at its July meeting. PLS submitted four preliminary LSCA proposals to the State Library this year. Only one was given favorable recommendation by the State Librarian to proceed with a full application. The successful project is on conducting "Local History Workshops" in cooperation with the San Mateo County Historical Museum. i Page 3 1 D i Programs and Services I Exhibits during March included San Francisco walks, Women' s History Month and Combating Creative Block. The Art Auction of the circulating art prints was completed with nearly $ 1, 000 being raised for the Friends. Several patrons were pleased to be able to purchase favorite prints they had borrowed over the years. Poetry readings for March were well received with 12+ people attending the Edward Mycue reading and 20 present for William Talcott' s. Poets for April are Ramona Wilson and Paul Mariah. Staff Development Supervisory Training continues for three of our supervisors. Donna, Esther and Al attended the Computers in Libraries Conference in Oakland the week of March 14th. It was an opportunity to hear presentations on many subjects of interest to us including managing the personal computers in the library environment, local area networking, and CD-ROM products and their usefulness. Shuk-Chun Au-Yeung, Joan Manini, and Marilyn Morrison attended a PLS workshop on "Making Effective Presentations" , conducted by Marilyn Snider on March 15th. It was a very useful session on communication skills, both j-4ormative and interesting. Personnel Brenda and Dave Chavez are the proud parents of Anica Cecelia Chavez, born April 5th, 1989 at 2 AM! Anica, ( rhymes with Monica) weighed in at 7 pounds even and was 20 inches long. Congratulations to all three! PMB/j g 4/13/89 Page 4 1 i y 1 1 ' �_- CITY-Of BURLINGAME PAGE 36 s EXPENDITURES BY FUND, ACTIVITY. 05JECT . " FOR THE MJNTH ENDING MARCH 31. 1989 PRINTED 04/14/89 ' CURRENT MONTH YEAR-TO-DATE I« tiUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE 6ALANCE PERCENT 1 a !„ 1wt1 GENERAL FUND � ... ;., o7500 LI84ARY 1 „ 01 1142.00 <142.00> ,s ,. TOTAL 1. z s, 010 REGULAR SALARIES 569.212.00 <40o373.9o> 416.441.52 152.770.48 73.16 ;' ,3 -'PART-TIME-1-AZA-RIES -____ ___ ._ _ _..__ _..._____-3Z9,511:UO-__._..-1'TOi000:U.0.._.___._20T.928.71___ ____.._ ..._.,._ T2'1i582.29 ._..._._._--__ 63.10 "_ ..._ _..____7 „ 012 OVERTIME 1,500.00 11,500.00 IQ - ;, I, TOTAL-SWUARjlE4 & wAGES- _ -90�i"223:OII-`---b9i5Z3.D4+3741370:Z3----` `2T3� _- , „ TOTAL DIRECT LABOR 900.223.00 69.620.04 624.370.23 2751852.77 69.3631" , ...__..._._ _._..... _-_ ._ . � .- _..__ _�_... __. �_ -_.-.,... s 20 030 RETIREMENT 204,212.00 7.029.23 77.242.86 126.969.14 37.82 30 031 GROUP INSURANCE 4,825.63 24,738.45 <24,738.45> ' 093.00__._.. <T.Q93:QDr` 037 UNEMPLOYMENT INSURANCE TpTAi ENPCOtrEE-BfwEFTTS _ - 204.212:L0 -- -- T20GO-:34'-- L_103 074-;3 1 -_-_- --. _---_. 101:13T 69_- 50.47...__.___. .__y- . 35 16 TOTAL EMPLOYEE SERVICES 1,104,435.00 81,695.38 727,444.54 376.990.46 65'.'8't' 47 110 OFFICE EXPENSE 101760.00 764.77 6,265.77 4,494.23 58.23 s, 120 SPECIAL DEPARTMENT EXPENSE 18.760.00 11310.03 111545.29 7,214.71"°" 61.54 5 122 PfRI0VTtAt'8- ._.__ ......_.._Z0.295:-00.--.-. ._. - 58;1'5----- 115.p 975'.87 _,,... 41319.T3......... 78.72 T .... .. _. 41 123 BOOK BINDINGS 11.150 00 174.54 8.049.28 3.100.72 72.19 �54 42 124 CATALOGING EXPENSE 15.655.00 1.346.53 2.532.16 13,122.84 16.17 5S ECORDS AND t11-SSETTES Ti3bb":3T- 129 BOOKS AND MAPS 168,070.00 15,324.77 107.945.53 60,724.47 64.00 ' 130 SMALL TOOLS 300.00 42.85 257.15 14.28 6x848":22 _. ._.. _.... ._ 79--­-7r4.--Cr3------_­-- 47 - ---'-- ..... 170 ELECTRIC 8 GAS UTILITIES 31,000.00 2,741.52 22.003.36 8,996.64 70.98 °R 190 MAINTENANCE Of BUILDINGS AND GROUND 170000.00 1,655.58 10,912.63 6,087.37 64.19 „ 200 EQUIPMENT ?EMA7?Ct`-' _ _.-1`i UTS:00_..." �"-"'1"1107:"b'0".__._ ._..._._.._...__.. __-.____.L__.�2__ . o 209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1,120.00 1,120.00 210 PROFESSIONAL AND SPECIALIZED SERVIC 5,246.00 5.246.00 100.00 57.74'7.00__. - _..____.___-_..40.421.20_ _. .1 <2.674:2"'-_...._._-107,08' 33 u 240 DUES AND SUBSCRIPTIONS 730.00 42.10 807.10 <77.10> 110.56 250 TRAVEL, CONFERENCES 8 MEETINGS 950.00 141.45 260.50 689.50 27.42 27".-trf"*"ENT--NE" CONFERENCE- s MEETIN -800. ___534:8? -`�_...__._252 STAFF STAFF CONFERENCE AND MEETINGS 1,600.00 6.05 1,646491 <4o.91> 102.93 „ 200 TRAINING AND SAFETY 5,000.00 1,357.00 2,398.00 2.602.00 47.96 ; 2YB--9fiifE-R of d ° 1 ..„,�,...,,�,.._ s ° . ...._,�..._. . . _.__...., .._ CITY OF EURLTNGANfE", ... _ ,._-..r..._._ _,._ _ . . __.._ ___, PAGE_. 3?....._,, EXPENDITURES by FUND, ACTIVITY. OBJECT ° s ] ° FOR THE MONTH ENDING MARCH 31, 1989 PRINTED 04/14/89 c ] 9 CURRENT MONTH YEAR—TO—DATE jj s, 3UDGcT EXPENDITURE EXPENDITURE iENCUMBRANCE BALANCE PERCENT 1 ! 701 INSURANCE COST ALLOCATION 3.337.00 2,224.00 1113.00 66.65 ` 15 !. s TOTAL_SUPFCI'E5`"A"AU"'SERVICES 368745`.0D_._._ 27040302 2311358:45_.__..., .,_.. . 1'17i38�:�5'5"`-""y""6�._�7,..•....:._...••.._.• ': tr ` rOTAL SUPPLIES"-A'PTD—'SERVICES 368i745.OG __2Ti403.02 251.358.45 117"36 6.55- I+. ,+ 800 CAPITAL OUTLAY 2o,o51.00 21.963 00 4.688.00 82.41 if so TOTAL CAPITAL OUTLAY 26.651.00 21,963.00 4.688.00 82.41 s t 22 29 TOTAL CAPITAL EXPENDITURES 26,o51.00 21,963.00 4,688.00 82.41 24 S ts 33 31 -------------- -------------- -------------- -------------- --------------- 34 67500 LIBRARY TOTAL 1,499,d31.UO 109, 1ro.4U 1,000,907.99 49b,923 G1 66.73 a x s] A�. 11 +j 45 �12 + {s Si 5 5 ss .._.......__.�._.....�..e......_.�.,.» ..._..,_.:_�.....__.__�.......___.._..._....._.....,_.....ems..- __........._..�_.�.....�......_ 5 r. 41 I I el r 1) 63 0 : ° f o, III - STATISTICS FOR MARCH 1989 REGISTERED BORROWERS: Total Registered Bi, , ingame Adults 15 ,756 Bt�,_ingame Children 2, 515 Hillsborough Adults 2 ,686 Hillsborough Children 918 Non-San Mateo Co. Borrowers 415 TOTAL: 22 , 290 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 22 , 188 1 ,799 Children' s Print Materials (books, periodicals, pamphlets, paperbacks) 7 , 067 908 Audio Visual Materials (records, cassettes, films , videos , art prints, slides, equipment, talking books) 2 , 595 4 TOTALS: 31 , 850 2,711 Main Total 1989 Circ: 31 , 850 Main Total 1988 Circ: 29 , 594 = 7 . 62% Inc. Branch Tot 1989 Circ: 2 ,711 Branch Tot 1988 Circ: 2 , 945 = 7 . 95% Dec. GrandTotal 1989 Circ: 34, 561 GrandTotal 1988 Circ: 32 , 539 = 6 . 21% Inc. -------------------------------------------------------------------------- Rr ,RENCE ACTIVITY: I%- Total Reference Questions: 8, 453 I .L.L. Borrowed: 97 I .L.L. Lent: 239 Grand Total Ref . Activity: 8 ,789 I .L.L. Total: 336 -------------------------------------------------------------------------- COLLECTIONS: added withdrawn total VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 137,887/101, 825 456 / 342 703 / 616 136 , 640/101 , 551 Ch.Non-Fic. 18, 914/ 15 , 107 106 / 90 -0- / -0- 19 , 020/ 15 , 197 YA Non-Fic. 3 , 344/ 3 , 293 39 / 38 -0- / -0- 3 , 383/ 3 , 331 Ad.Fiction 42, 057/ 39 , 262 161 / 99 192 / 157 42 ,026/ 39 , 204 Ch.Fiction 15 ,786/ 10, 628 106 / 58 -0- / -0- 15 , 892/ 10, 686 YA Fiction 3 , 267/ 2, 887 13 / 8 -0- / -0- 3 ,280/ 2,895 TOTALS: 220, 255/174 , 682 881 / 635 895 / 743 220, 241/174 , 544 OTHER MATERIALS: Pamphlets 27 , 247 152 9 27 , 390 Paperbacks 2 ,726 -0- -0- 2 , 726 Maps 1, 632 17 2 1 ,647 Records 5, 574 2 -0- 5 , 576 Cassettes 2 ,800 144 4 2,940 Video Tapes 289 -0- -0- 289 Films 6 4 -0- 10 Art Prints 74 -0- 66 8 L )sited with the City Treasurer: Main: $ 1 , 117 . 22 Branch: $ 180 . 90 User Traffic: 41 , 600 - Daily Average: 1, 387 Total: $ 1 , 298 . 12 Total Meetings Held: 24 People in Attendance: 519 Children' s Programs: Children in Attendance: MONTHLY REPORT MONTH March 1989 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 28 2. Volunteers .. 15 A. Number of volunteers B. Hours contributed 40 3. Shut-in Patrons---Individual Visits A. Number of patrons 19 B. Number of visits made 32 C. Items circulated 185 4. Shut-in Patrons--Institutional Visits # visits Materials circulated A. Hacienda 3 54 .; B. Edelweiss 3 18 C. Easter Seals 1 50 p, Care West 1 40 E. Marion Convent 1 15 5, Totals A. Shut-in patrons 163 --3-6-- — B. Visits made C. Items circulated 265 Comments/Activities Gained two new patrons this month Mrs Evelyn Olson and Mrs Grave Grivet Also, acquired two new volunteers, Mrs. _lean Dahlinger and Mrs. Marjotie Borda, who is re-joining us after a brief absence.