Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1989.06.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA JUNE 20TH, 1989 - 4 : 30PM { SUGGESTED ACTION { 1 . CALL TO ORDER { 2 . ROLL CALL { { 3 . BILLS { APPROVAL City Checks : $44,596.61 { Special Fund: None { { 4 . MINUTES { APPROVAL { 5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { a. Letter from Peninsula Foundation { b. Letter from Kumon Educational Inst. { C. Letter from Professor L. E. Scriven & { Reply from City Librarian { d. Burlingame Statistics { e. Clarion ( CLA Legislative Newsletter) { f . California State Library Newsletter { { { 6 . REPORTS { INFORMATION { a. City Librarian' s Report { { { { { { 7 . UNFINISHED BUSINESS { { { { { { 8 . NEW BUSINESS { { a. Report on appointment of two Library { Trustees { INFORMATION b. Children ' s Department Summer Reading Club{ INFORMATION Joan Manini { C. Report from Public Relations Task Force { APPROVAL { { 9 . FROM THE FLOOR r D"RLIC COMMENTS 10 . ADJOURNMENT OO D PMB/Jg 06/14/89 O AGENDAJ { { { BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES MAY 16TH, 1989 CALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4:30pm by President Cannon. Trustees Present: CANNON, MINK, BLEVINS & ROBERTSON Trustees Absent: BACIGALUPI Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN MRS. JUDY GLADYSZ, LIBRARY SECRETARY BILLS: M/S/C (Mink//Robertson) unanimously to approve the payment of City checks in the amount of $29,024.51, and Special Fund checks in the amount of $605.33. MINUTES: Minutes of the regular meeting of April 18th, 1989 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: a. Peninsula Community Foundation Report on the Duncan Property - January - March 1989 - Mailed in packets b. Brown Act Memo - Mailed in packets REPORTS: a. CITY LIBRARIAN'S REPORT: Mrs. Bergsing reported the Library Budget, as submitted, was being forwarded to the City Council. She also said that the entire City budget for 1989-1990 is up approximately 1.8% overall. Some discussion followed. President Cannon said she had heard some positive feedback from the administrative staff at Mills High School regarding Youth In Government Day. Once again. . . . "Hats off" to Cathy Somerton and the marvelous job she's doing for children of all ages. b. LEGISLATIVE DAY: Trustee Blevins said she really enjoyed Legislative Day in Sacramento. She said she was disappointed that Jackie Spier wasn't there. She commented that there were a total of about 450 people in attendance. Burlingame had the biggest contingent from San Mateo County and San Mateo County had the largest in the State. Trustees Blevins and Robertson gave brief reports on Legislative Day. Some discussion followed. UNFINISHED BUSINESS: Letter to Friends of the Library Requesting Funds: Trustee Cannon had written a letter to the Friends of the Library requesting funds for various Library projects for the fiscal year 1989-1990. M/S/C (Mink/Blevins) unanimously to approve the letter as written. Letter to Peninsula Community Foundation Requesting Funds: President Cannon had written a letter to the Peninsula Community Foundation requesting funds for the Library special projects not requested in the City Budget. M/S/C (Robertson/Mink) unanimously to approve the letter as written. UNFINISHED BUSINESS: None FROM THE FLOOR: MISCELLANEOUS: Trustee Blevins commented on how bad the garbage cans look in the alley between the Duncan property and the Library. Mrs. Bergsing said she has reported this unsightly mess on several occasions to the Fox and Carskadon people. They just don't care. Mrs. Bergsing said she would call the Foundation and see if they can't remedy the situation. There was some discussion regarding the reorganization of the audio-visual area. ADJOURNMENT: The meeting was adjourned at 5:25 with the Board members going to the Community Room to view a video tape on "Burlingame." The next meeting of the Library Board of Trustees will be held on June 20th, 1989 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing City Librarian PMB/jg 5/23/89 LIBRARIAN' S REPORT �- -may 19 8 9 Budget 1989-1990 At the regular study meeting of the Council on June 7th, the Council gave preliminary approval of the City Budget for 1989-1990. Formal adoption will take place at the regular Council meeting on June 19th. There were questions from Council regarding the upgrade of the circulation system and the proposed library space planning. Peninsula Community Foundation Attached to this report is a letter from the Peninsula Community Foundation granting your request for funds from the Duncan Trust. In addition, the library has received over $ 800. 00 to hire young people between the ages of 14 and 18 to work in the library. This will allow us to hire two students for a total of 160 hours to assist with our summer projects. Friends of the Library The Board of the Friends of the Library met on May 25th and approved all the requests submitted to them for the upcoming year. We are most appreciative of their support. On June 12th, the Friends hosted a small luncheon in the Community Room. Among those invited were staff members, Judy Gladysz, Esther Cummings, Joan Manini and Patti Bergsing. This was to thank staff for their on-going help with Friends activities. Physical Rearrangement Implementation has begun on two task force plans. The revision of the Browsing Room to a more contemporary look is taking place. Large type books now share the room with fiction and a pared-down non-fiction section. A special exhibit of travel guides is also a focal point. Work continues on signage, banners, paperback racks and other improvements. The stack task force plan to rearrange books in the stacks has begun in earnest. Michael Donnellan and his crew have already shifted most of the basement level books to make room for the 812 ' s (drama) which will be moved to the basement. This move will free up 12+ sections of stacks on the overcrowded upper floor. This space will be used to loosen all of the stacks ( including oversize) on that level. On June 26th, the move of the Main Floor fiction stacks will begin. We are renting 35 wooden dollies on which to shelve the mysteries while we reverse the arrangement of the Page 1 fiction collection and make room for the new separate mystery collection. During the move the mysteries will be shelved in the Community Room and will not be available for circulation. For this reason we will work as quickly as possible to complete the move in one week. . Task Forces Attached to this report is the report of the Public Relations Task Force. We would appreciate your support and approval. The A-V Task Force is continuing its planning. The Circulation and Branch Task Forces should begin to meet in July after we complete the major shift of the fiction stacks. Periodicals Study Marilyn Morrison continues to chair the Periodical Study task force. In addition to the task force meetings which are reviewing the entire periodical collection, she is planning two other meetings with the subject selectors to review new acquisitions for the periodical collections. Kumon Presentation Representatives of the Kumon Institute of Japan, offered a gift of 200 books to the Library. The books , which are mainly children' s and young adult titles in the Japanese language will be a welcome addition to our foreign language collections. Mr. Kumon and his entourage of teachers were in Burlingame to open their new regional offices which will be located in the Seabreeze complex. Mayor Amstrup presented a plaque to Mr. Kumon. Library Board president Kris Cannon thanked Mr. Kumon on behalf of the library. The event was covered by the San Mateo Times and the Boutique Villager. Parking Structure Work continues steadily on the structure. Overall circulation tends to be down somewhat. Complaints about parking during this construction period have been few. Staff Recognition Our Spring staff recognition was held on Wednesday, June 7th. Staff were honored for their years of service in the library. Staff recognition is held three times a year and has been designed as a supplement to the city recognition. Plants were distributed to the staff with 4 to 20 years of service. Those with 1-3 years of service received certificates. Deanna Tomei and Joan Giampaoli also received certificates for successful completion of supervisory course work through the city. Page 2 Children' s Services The theme of the Summer Reading Club this year is "Science Wizards- experiment with Reading. " The theme is the result of the cooperative efforts of the PLS Children' s Services Committee. After the theme was decided upon, an artist was hired to do the artwork. Each library will adapt the program to their particular summer reading club structure. As part of the Club, a science presentation will be held on Mondays, 4 pm at Easton Branch and 7 pm at the Main. The famous science duo Ein and Stein, otherwise known as staffers Michelle MacFarlane and Paul Dimitre, will do the program. Joan Manini attended the Association of Children' s Librarians Institute. The theme was poetry. The keynote speaker was Paul Fleischman, the author of the award winning Joyful Noises. Joan also attended the annual award dinner of the San Mateo County Reading Council, and the Burlingame Writer' s Club Luncheon. Cathy Somerton did 31 programs including 3 preschool story hours; 4 toddler story times; 6 class visits to Easton, and 18 programs in the schools. Cathy' s 1988 year end report shows a total of 198 programs attended by 3 ,725 children; N%_ three letters sent to all preschool and kindergarten parents in the city; 110 baby bags distributed to new parents; 110 one year old gifts sent to parents of children born in 1987 ; two teacher workshops held. PLAN/GEAC Most of .the upfront testing of the Geac 9000 has been successfully completed. Migration to the 9000 is anticipated in late July according to PLAN. The Automated Planning Group and the Administrative Council will be reviewing CD ROM technology verses on-line technology at a joint meeting on June 21st. The meeting is planned as an informational session as we move closer to making a decision on these technological options. Programs and Services Paintings by members of the Peninsula Art Association are on display at the library during the month. Displays featured Better Sleep Month, Picnics, and National Home Decorating Month. The May Poetry reading had an audience of 20 for guest poet Larry Dean. Page 3 Reference Division Donna Smith is serving on two PLS reference subcommittees: one on tours of area libraries for librarians and one on medical resources for the public. Esther attended a PLS Literacy Committee on May 2nd and served in an information booth on literacy at Hillsdale Mall on June 11. Both Esther and Maribeth Farcich attended a PLS Community Relations Committee meeting on May 9th. At that meeting is was decided that PLS will not participate in the Fair this year due to the uncertainty about the construction at the fair site. Donna attended a workshop on making library instructional video tapes at California State University Sacramento. Shuk Chun Au-Yeung attended the Music Library Association spring meeting on the 12th at Cal State, Hayward. The agenda was on impact of compact discs and videos. On the 17th, she attended the PLS Film Committee meeting. The committee revised the 1989-90 goals and objectives, discussed rejuvenating the list of local commercial video stores and committee members were asked to summarize their observation on work shifts at the PLS Film Center. The budget was reviewed and a selection of videos reviewed and approved for purchase. Personnel At their study meeting on June 7th, the Council approved the library budget with no changes. As a result we will be recruiting for a permanent part time reference librarian shortly. Brenda Chavez has decided not to return from leave. Brenda leaves us after nearly 5 years of service, four as our Audio Visual Librarian. This leaves us with a full time vacancy. Five pages will be hired for summer help to assist with the stack shifting and other projects such as the pulling of catalog cards. Interviews are in progress for part-time circulation desk staff. We had 55 applicants. Thirty-nine took the written exam. We intend to hire two new circulation desk staff at 12-15 hours each. PMB/jg 6/14/89 REPT.MAY Page 4 STATISTICS FOR MAY 1989 REGISTERED BORROWERS: Total Registered `- Burlingame Adults 16 ,032 Burlingame Children 2 , 550 Hillsborough Adults 2 , 699 Hillsborough Children 934 Non-San Mateo Co. Borrowers 423 TOTAL: 22 , 638 ------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 20 , 270 1, 465 Children' s Print Materials (books, periodicals, pamphlets , paperbacks) 5 , 273 1 , 195 Audio Visual Materials (records, cassettes, films, videos, art prints, slides, equipment, talking books) 2 ,393 6 TOTALS: 27 , 936 2 ,666 Main Total 1989 Circ: 27 ,936 Main Total 1988 Circ: 28 , 473 = . 02% Dec. Branch Tot 1989 Circ: 2 , 666 Branch Tot 1988 Circ: 2, 513 = . 06a Inc. GrandTotal 1989 Circ: 30 , 602 GrandTotal 1988 Circ: 30 , 986 = . 01% Dec. ------------------------------------------------------------------------- �' REFERENCE ACTIVITY: Total Reference Questions: 7 , 291 I .L.L. Borrowed: 112 I .L.L. Lent: 184 Grand Total Ref. Activity: 7 , 587 I .L.L. Total: 296 -------------------------------------------------------------------------- COLLECTIONS: added withdrawn total VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 135,782/100,709 425 / 302 597 / 469 135 , 610/100 , 542 Ch.Non-Fic. 19,088/ 15 , 235 85 / 49 4 / 2 19 , 169/ 15,282 YA Non-Fic. 3 ,388/ 3 , 336 19 / 19 -0- / -0- 3 , 407/ 3 , 355 Ad.Fiction 42, 245/ 39, 344 177 / 104 306 / 254 42 , 116/ 39 , 194 Ch.Fiction 15, 968/ 10 ,751 124 / 81 -0- / -0- 16 , 092/ 10 , 832 YA Fiction 3 ,294/ 2 , 906 20 / 16 -0- / -0- 3 , 314/ 2 , 922 TOTALS: 219 ,765/173 , 961 850 / 571 907 / 725 219 ,708/173 , 807 OTHER MATERIALS: Pamphlets 27 , 559 176 7 27 , 559 Paperbacks 2 ,726 -0- -0- 2 ,726 Maps 1 ,670 10 -0- 1 , 670 Records 5 ,353 3 -0- 5 , 353 Cassettes 2 , 937 25 -0- 2 ,937 Video Tapes 329 11 -0- 329 Films 10 -0- -0- 10 Art Prints 8 -0- -0- 8 Deposited with the City Treasurer: Main: $ 1, 266 . 12 Branch: $ 184 . 45 User Traffic: 35,174 - Daily Average: 1,172 Total,: $ 1, 450. 57 Total Meetings Held: 12 People in Attendance: 300 Children' s Programs: 1 Children in Attendance: 65 MONTHLY REPORT MONTH May , 1989 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 15 5 2. Volunteers A. Number of volunteers 14 B. Hours contributed 72 3. Shut-in Patrons---Individual Visits A. Number of patrons ig B. Number of visits made 31 C. Items circulated 181 4. Shut-in Patrons--Institutional Visits 4 visits Materials circulated A. Hacienda 2 3_ B. Edelweiss 2 12 C. Easter Seals 1 50 D. Care West 1 40 E. Marion Convent 1 12 5, Totals A. Shut-in patrons 159 _ B. Visits made 3-- C. Items circulated 244 Comments/Activities Unfortunately we lost two patrons this month . Mr wolf temporarily (we hope) due to a fall which broke a hip and Mr. Ross passed away . MONTHLY REPORT MONTH A p r i l 1989 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 37 2. Volunteers A. Number of volunteers 16 B. Hours contributed 92 3. Shut-in Patrons---Individual Visits A. Number of patrons 1g B. Number of visits made 31 C. Items circulated 178 4. Shut-in Patrons--Institutional Visits visits Materials circulated A. Hacienda 2 36 B. Edelweiss 2 12 C. Easter Seals 1 50 D. Care West 1 40 E. Marion Convent 1 15 5, Totals A. Shut-in patrons 161 — 0. Visits made *1 a C. Items circulated 2 54 Comments/Activities Anri1 hrniinht us the much-antiriRateri Volunteer' s Tpa , which was a cnmplete suc_c_es_s , due to the efforts pf ,lnan G and Fs h r A largPr turn nut of volunteers �- mould have been nice , but everyone in attendance thor- oughly enjoyed themselves . __