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HomeMy WebLinkAboutAgenda Packet - LB - 1989.07.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA JULY 18TH, 1989 - 4 : 30PM { SUGGESTED ACTION 1 . CALL TO ORDER f 2 . ROLL CALL { { 3 . BILLS $ 6,402.80 { APPROVAL City Checks : $ 14,679.49 (1988-89) { Special Fund: $ 494.47 { { 4 . MINUTES { APPROVAL { 5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { a. Letter to Hillsborough Regarding Library { Services f b. Letter from Mrs. Cowan { C. City Newsletter f d. Lempert Bill on Harmful Matter - Video { e. Message from CLA Lobbyist, Mike Dillon { on State Budget re: Libraries { f. Congressman Lantos Conference "The Book { and Beyond" { g. County 2000 f { 6. REPORTS { INFORMATION a. City Librarian' s Report { b. Public Works Staff Report regarding the { Parking Structure { { { { 7 . UNFINISHED BUSINESS f { a. Report from Committee on Staff { Recognition - Trustees Mink & Robertson { f { 8. NEW BUSINESS f { a. Election of Officers 1989-1990 { ACTION to 01 { 9. FROM THE FLOOR ;� � , ,={ PUBLIC COMMENTS 10 . ADJOURNMENT { { f FMB/Jg 07/13/89 ,, { AGENDAJ ,KIX " { BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JUNE 20TH, 1989 CALL TO ORDER A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4:30pm by President Cannon. Trustees Present: CANNON, MINK, BLEVINS & ROBERTSON, BACIGALUPI Trustees Absent: NONE Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN MRS. JUDY GLADYSZ, LIBRARY SECRETARY BILLS: M/S/C (Robertson/Blevins) unanimously to approve the payment of City checks in the amount of $44,596.61. MINUTES: Minutes of the regular meeting of May 16th, 1989 were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: a. Letter from the Peninsula Community Foundation - Mailed in packets b. Letter From Kumon Educational Institute - Mailed in packets C. Letter from Professor L. E. Scriven & the reply from the City Librarian - Mailed in packets d. Burlingame Statistics - Mailed in packets e. Clarion (CLA Legislative Newsletter) - Mailed in packets Trustee Mink inquired about the bill listed in the CLA Legislative Newsletter sponsored by Assemblyman Lempert regarding videos and children. Librarian Bergsing said she wasn't sure what was in the bill and would find out. f. California State Library Newsletter - Mailed in packets REPORTS: a. CITY LIBRARIAN'S REPORT: Librarian Bergsing said that the entire City budget for 1989-1990 had been approved at the Council meeting on June 18th without discussion on specific department requests. The Board held a brief discussion regarding space planning activities. Trustee Robertson said the Browsing Room's new arrangement is very nice and Trustee Cannon said it looks great. Mrs. Bergsing gave a brief update on the shifting schedule which is to start next Monday, June 26th. There was some discussion regarding staff recognition. President Cannon appointed a committee consisting of Trustees Robertson and Mink to set-up some guidelines to recognize staff's more outstanding achievements and then meet with Al and Patti to discuss same. Mrs. Bergsing said the position for Library Assistant I, part- time, had been filled from current staff. Sharon Tani, who currently works in Technical Processing, was chosen to fill the position in Circulation. She also announced that Michael Hubbell, Reference Librarian, would be taking Brenda Chavez's place, full-time. Michael is currently part-time. Recruitment has already begun to fill the new part-time Librarian I position. UNFINISHED BUSINESS: None NEW BUSINESS: a. Report on appointment of two Library Trustees: Congratulations were in order for Trustees Cannon and Robertson for their reappointment to the Library Board. b. Children's Department Summer Reading Club - Joan Manini: Mrs. Manini gave a demonstration of one of the magic tricks that is currently being featured during the Children's Summer Reading Club. Which this year's theme is "SCIENCE WIZARDS, EXPERIMENT WITH READING." She also said there were already 100 children signed up to participate. c. Report from Public Relations Task Force: The report had been mailed in the packets and Trustee Mink made a motion to enthusiastically support the Public Relations Task Force. The motion was seconded by Trustee Bacigalupi and carried unanimously. Trustee Mink made an announcement of a special program to be held on September 9th, 1989, "Bringing the Resources of the Library of Congress to the People of the Peninsula," if anyone wanted to attend. The program will be held at CSM and will be a day-long event. It will feature Dr. James Billington, Librarian of Congress as the key-note speaker, and John Cole, Director for the Center of the Book will also be a speaker. Mrs. Bush has been invited to attend. FROM THE FLOOR: ADJOURNMENT: The meeting was adjourned at 5: 15 with the next meeting of the Library Board of Trustees to be held on July 18th, 1989 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/j g 6/21/89 june fi LIBRARIAN' S REPORT JULY 1989 Library Service to Hillsborough Enclosed is a copy of the City Manager ' s annual letter to Hillsborough regarding library service. Based on this year ' s use, Hillsborough residents accounted for 10 . 3% of the annual circulation, and 160 of the registered borrowers. There are 3 , 633 Hillsborough card holders , or 32 . 40 of Hillsborough' s population have Burlingame library cards. Physical Rearrangement Changes in the Browsing Room have resulted in mostly positive user comments. Large type book users enjoy the better accessibility and lighting. New book browsers are enjoying the featured travel exhibit, along with the fiction in a more highly visible location. Temporary computer-made signs have been installed. Paperback racks and display shelving are on order. Several comments have been made requesting that we keep non-fiction books in the Browsing Room longer, which we probably will do. Daily monitoring of the circulation from the room indicates a high circulation of both new books and large type. The stack rearrangement continues , with the fiction stacks reconfigured. The basement level stacks are also completely shifted. The second floor shift continues with additional shelf space on each shelf, including the oversize section. The sheet music ( formerly part of the oversize section) will be shelved adjacent to the oversize in the regular �... stack area. PLAN/Geac As of this writing, PLAN has scheduled a major revision in coding for the week of July 10. Migration to the 9000 has been scheduled for the week of July 17 . Both processes will result in downtime, some soft-backup and some hard down. PLAN will try to keep these inconveniences to a minimum. The Automated Planning Group and the Administrative Council reviewed CD ROM technology and telecommunications options in recent forums. Both issues will affect how we implement any potential on-line catalog. The telecommunication issues will require a significant amount of planning for the future. A particular issue will be whether we fund a short-term improvement in telecommunications or go with a more expensive long-term solution. Children' s Services June was a month of preparation and promotion. The preparation involved the summer reading programs , finalizing the programs and setting up dates and times to visit the schools . Michelle MacFarlane, Cathy Somerton and Joan Manini visited the Burlingame and Hillsborough elementary schools to tell them about the Summer Reading Club, "Science Wizards Experiment With Reading. " Page 1 The first of their series of Monday programs began on June 26th. Michelle and Paul Dimitre helped plan and perform the program with Joan. They had 32 children at the Branch and 80 children at the main. These figures do not include a substantial number of parents. There are about 300 children- signed-up for the Club. During the month of June, Cathy did a total of 37 programs , 19 of these were programs for elementary school classes about the Summer Reading Club. There were also: 5 Toddler Story Times; 2 Bedtime Story Hours ; 2 Preschool Story Hours ; 2 visits to Easton; 1 visit to the Main and 6 programs in the schools . The Summer Reading Club Programs were for a total of 770 children and the other programs for 265 . With the summer program in full swing, Cathy and Joan have been planning for the fall. Actually, their fall program is beginning in August. Cathy is planning a series of Family Lapsit Programs for the month of August. Lapsits (which were started at San Francisco Public Library) are for families and children from infants up to age 5 . As all of the other programs will be finishing up at the end of July, we decided to try this new program format just for August and see how it goes. Joan will start a Read Aloud series on the second Saturday of August, September, and October at 11 : OOam. Their fourth Saturday programs , with guest performers, will begin on August 26th. Plans for the Family Book sharing program are nearing completion. Beginning in September we will be introducing a program to encourage families to read aloud in the home. This program will be called "Family Book Sharing. " Families will be invited to sign-up at the library and will receive a booklet with tips for reading aloud and a page where the family ctn write the number of hours per week they are going to read-aloud together and each family member will sign. We will also give them a list of good titles for reading aloud and a door hanger that says, "Please Do Not Disturb, Our Family is Reading. " The program will last for three months and at the end a certificate will be sent to each family that participated. We will also have three evening programs for the parents (with concurrent story programs for the children) on "Introducing children to the arts through books. " One of these programs will focus on music, one on visual art and the third on literature. We are also exploring the possibility of producing our own video on the topic of Reading-aloud which would feature fathers reading with their children. Parking Structure Included with this packet, for your information, is the recommendation from the Public Works Department regarding allocation of parking spaces in the new structure. It will be discussed at the Council Study Session on Wednesday, July 19th. Page 2 Adult Programs / Exhibits The poetry series continued through the month of June with 30 people attending a reading by Lynn Lonidier on June 16th, and 16+ attending a reading on the 2nd. This month marks the first anniversary of the Minotaur Poetry Series at the library. Adult programs for the fiscal year have been planned. The first adult program will be in September and will feature a lecturer from the deYoung Museum. A display advertisement, for both the adult and children' s programs will appear in the Fall Recreation Bulletin. Paintings by Peninsula Art Association members were on display. Adopt- a-cat was the theme for a book display. Hand painted porcelain was on exhibit. Reference Division A number of reference librarians attended tours of the San Mateo County Law Library, San Mateo Educational Resources Center and the Canada College Libraries . Esther went to a tour of Planetree Medical Resource Center in San Francisco on June 29th. A similar library is opening soon at the Stanford Shopping Center. Patrons with specific and detailed medical questions which require materials that are beyond what is available through the public libraries are often referred to this facility. �- Circulation Division Deanna Tomei is training Michael Donnellan and Sharon Tani on Geac. Both will be added to the Circulation Desk staff roster shortly. Michael has rapidly taken over the leadership role in supervision of the pages, with very positive results . He also supervising the current shifting projects. Conference on the Book and Beyond Attached to this report is follow-up information on the conference planned by Congressman Lantos ' office for September 9th at the College of San Mateo. The library community is a little concerned about whom the audience is supposed to be and the rather fragmented approach. State Issues Regarding Libraries Attached to this report is a copy of the Lempert bill on harmful matter - videos, that Trustee Mink requested. Also included is the message from C.L.A. lobbyist Mike Dillon on cutbacks in library funding in the Governor ' s Budget. Page 3 County 2000 On June 22nd, I attended a meeting of about 50 to 75 people to hear plans for a series of "Community Dialogs" on the future of San Mateo County scheduled for this fall and winter. A short explanation is enclosed. Personnel Michael Hubbell was hired from the Civil Service List for the full-time librarian position left vacant by Brenda Chavez. Recruitment for a part-time 25 hour reference librarian will close on July 21. An interview will take plan July 28 . Sharon Tani, on staff for the past four years, will take the 15 hour vacancy at the circulation desk. LIBREPTJ 7/13/89 PMB/jg 4 Page 4 t STATISTICS FOR JUNE 1989 REGISTERED BORROWERS: Total Registered Burlingame Adults 16 , 165 Burlingame Children 2 , 591 Hillsborough Adults 2 ,712 Hillsborough Children 942 Non-San Mateo Co. Borrowers 428 TOTAL: 22 , 838 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main• Branch• Adult Print Materials (books, periodicals, pamphlets, paperbacks ) 18, 466 1 , 479 Children' s Print Materials (books, periodicals , pamphlets, paperbacks) 5 ,716 1 ,239 Audio Visual Materials (records, cassettes, films , videos , art prints , slides, equipment, talking books) 2 , 623 3 TOTALS: 26 , 808 2 ,721 Main Total 1989 Circ: 26, 808 Main Total 1988 Circ: 25 ,740 4 . 14% Inc. Branch Tot 1989 Circ: 2,721 Branch Tot 1988 Circ: 2 , 958 = 8 . 01% Dec. GrandTotal 1989 Circ: 29 , 529 GrandTotal 1988 Circ: 28 , 698 = 2 -90% Inc. ------------------------------------------------------------- ------------ REFERENCE ACTIVITY: Total Reference Questions: 6 , 699 I .L.L. Borrowed: 91 I .L.L. Lent: 213 Grand Total Ref. Activity: 7 , 003 I .L.L. Total: 304 -------------------------------------------------------------------------- COLLECTIONS: added withdrawn total VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 135 ,610/100, 542 433 / 295 388 / 285 135, 655/100, 552 Ch.Non-Fic. 19 , 169/ 15 , 282 48 / 39 -0- / -0- 19 , 217/ 15 , 321 YA Non-Fic. 3 , 407/ 3 , 355 6 / 6 -0- / -0- 3 ,413/ 3 , 361 Ad.Fiction 42 , 116/ 39 , 194 223 / 137 124 / 109 42 , 215/ 39 , 222 Ch.Fiction 16 ,092/ 10, 832 94 / 48 -0- / -0- 16 , 186/ 10 , 880 YA Fiction 3 ,314/ 2, 922 -0- / 3 -0- / -0- 3 , 317/ 2 , 925 TOTALS: 219,708/173 , 807 807 / 528 512 / 394 220 , 003/173 , 941 OTHER MATERIALS: Pamphlets 27 , 559 143 1 27 ,701 Paperbacks 2 ,726 -0- -0- 2 ,726 Maps 1 , 670 9 15 1 , 664 Records 5 , 353 -0- 19 5 , 334 Cassettes 2 , 937 15 -0- 2 , 952 Video Tapes 329 2 -0- 331 Films ' 10 -0- -0- 10 Art Prints 8 -0- -0- 8 Deposited with the City Treasurer: Main: $ 1, 026. 86 Branch: $ 227 . 00 User Traffic: 32 ,903 - Daily Average: 1 , 097 Total: $ 1 , 253 . 86 Total Meetings Held: 24 People in Attendance: 486 Children' s Programs: 2 Children in Attendance: 150 June 1989 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 39 2. Volunteers A. Number of volunteers 15 B. Hours contributed 67 3. Shut-in Patrons---Individual Visits A. Number of patrons 17 B. Number of visits made 30 C. Items circulated 177 4.: Shut-in Patrons--Institutional Visits �- # visits Materials circulated A. Hacienda 2 37 B. Edelweiss 2 13 C. Easter Seals 1 50 D. Care West 1 40 E. Marion Convent 1 13 5, Totals A. Shut-in patrons 154 _ B. Visits made 31 C. Items circulated 237 Comments/Activities