HomeMy WebLinkAboutAgenda Packet - LB - 1989.07.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JULY 18TH, 1989 - 4 : 30PM
{ SUGGESTED ACTION
1 . CALL TO ORDER f
2 . ROLL CALL {
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3 . BILLS $ 6,402.80 { APPROVAL
City Checks : $ 14,679.49 (1988-89) {
Special Fund: $ 494.47 {
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Letter to Hillsborough Regarding Library {
Services f
b. Letter from Mrs. Cowan {
C. City Newsletter f
d. Lempert Bill on Harmful Matter - Video {
e. Message from CLA Lobbyist, Mike Dillon {
on State Budget re: Libraries {
f. Congressman Lantos Conference "The Book {
and Beyond" {
g. County 2000 f
{
6. REPORTS { INFORMATION
a. City Librarian' s Report {
b. Public Works Staff Report regarding the {
Parking Structure {
{
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7 . UNFINISHED BUSINESS f
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a. Report from Committee on Staff {
Recognition - Trustees Mink & Robertson {
f
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8. NEW BUSINESS f
{
a. Election of Officers 1989-1990 { ACTION
to
01
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9. FROM THE FLOOR ;� � , ,={ PUBLIC COMMENTS
10 . ADJOURNMENT {
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f
FMB/Jg
07/13/89 ,, {
AGENDAJ ,KIX " {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 20TH, 1989
CALL TO ORDER
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by President Cannon.
Trustees Present: CANNON, MINK, BLEVINS & ROBERTSON,
BACIGALUPI
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS:
M/S/C (Robertson/Blevins) unanimously to approve the payment
of City checks in the amount of $44,596.61.
MINUTES:
Minutes of the regular meeting of May 16th, 1989 were approved
as written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Letter from the Peninsula Community Foundation -
Mailed in packets
b. Letter From Kumon Educational Institute - Mailed in
packets
C. Letter from Professor L. E. Scriven & the reply from the
City Librarian - Mailed in packets
d. Burlingame Statistics - Mailed in packets
e. Clarion (CLA Legislative Newsletter) - Mailed in packets
Trustee Mink inquired about the bill listed in the CLA
Legislative Newsletter sponsored by Assemblyman Lempert
regarding videos and children. Librarian Bergsing said
she wasn't sure what was in the bill and would find out.
f. California State Library Newsletter - Mailed in packets
REPORTS:
a. CITY LIBRARIAN'S REPORT: Librarian Bergsing said that the
entire City budget for 1989-1990 had been approved at the
Council meeting on June 18th without discussion on specific
department requests. The Board held a brief discussion
regarding space planning activities.
Trustee Robertson said the Browsing Room's new arrangement is
very nice and Trustee Cannon said it looks great. Mrs.
Bergsing gave a brief update on the shifting schedule which is
to start next Monday, June 26th.
There was some discussion regarding staff recognition.
President Cannon appointed a committee consisting of Trustees
Robertson and Mink to set-up some guidelines to recognize
staff's more outstanding achievements and then meet with Al
and Patti to discuss same.
Mrs. Bergsing said the position for Library Assistant I, part-
time, had been filled from current staff. Sharon Tani, who
currently works in Technical Processing, was chosen to fill the
position in Circulation. She also announced that Michael
Hubbell, Reference Librarian, would be taking Brenda Chavez's
place, full-time. Michael is currently part-time. Recruitment
has already begun to fill the new part-time Librarian I
position.
UNFINISHED BUSINESS:
None
NEW BUSINESS:
a. Report on appointment of two Library Trustees: Congratulations
were in order for Trustees Cannon and Robertson for their
reappointment to the Library Board.
b. Children's Department Summer Reading Club - Joan Manini: Mrs.
Manini gave a demonstration of one of the magic tricks that is
currently being featured during the Children's Summer Reading
Club. Which this year's theme is "SCIENCE WIZARDS, EXPERIMENT
WITH READING." She also said there were already 100 children
signed up to participate.
c. Report from Public Relations Task Force: The report had been
mailed in the packets and Trustee Mink made a motion to
enthusiastically support the Public Relations Task Force. The
motion was seconded by Trustee Bacigalupi and carried
unanimously.
Trustee Mink made an announcement of a special program to be held
on September 9th, 1989, "Bringing the Resources of the Library of
Congress to the People of the Peninsula," if anyone wanted to
attend. The program will be held at CSM and will be a day-long
event. It will feature Dr. James Billington, Librarian of Congress
as the key-note speaker, and John Cole, Director for the Center of
the Book will also be a speaker. Mrs. Bush has been invited
to attend.
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 5: 15 with the next meeting of the
Library Board of Trustees to be held on July 18th, 1989 at 4:30pm
in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
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june
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LIBRARIAN' S REPORT
JULY 1989
Library Service to Hillsborough
Enclosed is a copy of the City Manager ' s annual letter to Hillsborough
regarding library service. Based on this year ' s use, Hillsborough residents
accounted for 10 . 3% of the annual circulation, and 160 of the registered
borrowers. There are 3 , 633 Hillsborough card holders , or 32 . 40 of
Hillsborough' s population have Burlingame library cards.
Physical Rearrangement
Changes in the Browsing Room have resulted in mostly positive user
comments. Large type book users enjoy the better accessibility and
lighting. New book browsers are enjoying the featured travel exhibit, along
with the fiction in a more highly visible location. Temporary computer-made
signs have been installed. Paperback racks and display shelving are on
order. Several comments have been made requesting that we keep non-fiction
books in the Browsing Room longer, which we probably will do. Daily
monitoring of the circulation from the room indicates a high circulation of
both new books and large type.
The stack rearrangement continues , with the fiction stacks
reconfigured. The basement level stacks are also completely shifted. The
second floor shift continues with additional shelf space on each shelf,
including the oversize section. The sheet music ( formerly part of the
oversize section) will be shelved adjacent to the oversize in the regular
�... stack area.
PLAN/Geac
As of this writing, PLAN has scheduled a major revision in coding for
the week of July 10. Migration to the 9000 has been scheduled for the week
of July 17 . Both processes will result in downtime, some soft-backup and
some hard down. PLAN will try to keep these inconveniences to a minimum.
The Automated Planning Group and the Administrative Council reviewed CD
ROM technology and telecommunications options in recent forums. Both issues
will affect how we implement any potential on-line catalog. The
telecommunication issues will require a significant amount of planning for
the future. A particular issue will be whether we fund a short-term
improvement in telecommunications or go with a more expensive long-term
solution.
Children' s Services
June was a month of preparation and promotion. The preparation
involved the summer reading programs , finalizing the programs and setting up
dates and times to visit the schools . Michelle MacFarlane, Cathy Somerton
and Joan Manini visited the Burlingame and Hillsborough elementary schools
to tell them about the Summer Reading Club, "Science Wizards Experiment With
Reading. "
Page 1
The first of their series of Monday programs began on June 26th.
Michelle and Paul Dimitre helped plan and perform the program with Joan.
They had 32 children at the Branch and 80 children at the main. These
figures do not include a substantial number of parents. There are about 300
children- signed-up for the Club.
During the month of June, Cathy did a total of 37 programs , 19 of these
were programs for elementary school classes about the Summer Reading Club.
There were also:
5 Toddler Story Times; 2 Bedtime Story Hours ; 2 Preschool Story Hours ; 2
visits to Easton; 1 visit to the Main and 6 programs in the schools . The
Summer Reading Club Programs were for a total of 770 children and the other
programs for 265 .
With the summer program in full swing, Cathy and Joan have been
planning for the fall. Actually, their fall program is beginning in August.
Cathy is planning a series of Family Lapsit Programs for the month of
August. Lapsits (which were started at San Francisco Public Library) are for
families and children from infants up to age 5 . As all of the other
programs will be finishing up at the end of July, we decided to try this new
program format just for August and see how it goes.
Joan will start a Read Aloud series on the second Saturday of August,
September, and October at 11 : OOam. Their fourth Saturday programs , with
guest performers, will begin on August 26th.
Plans for the Family Book sharing program are nearing completion.
Beginning in September we will be introducing a program to encourage
families to read aloud in the home. This program will be called "Family
Book Sharing. " Families will be invited to sign-up at the library and will
receive a booklet with tips for reading aloud and a page where the family
ctn write the number of hours per week they are going to read-aloud together
and each family member will sign. We will also give them a list of good
titles for reading aloud and a door hanger that says, "Please Do Not
Disturb, Our Family is Reading. " The program will last for three months and
at the end a certificate will be sent to each family that participated. We
will also have three evening programs for the parents (with concurrent story
programs for the children) on "Introducing children to the arts through
books. " One of these programs will focus on music, one on visual art and
the third on literature. We are also exploring the possibility of producing
our own video on the topic of Reading-aloud which would feature fathers
reading with their children.
Parking Structure
Included with this packet, for your information, is the recommendation
from the Public Works Department regarding allocation of parking spaces in
the new structure. It will be discussed at the Council Study Session on
Wednesday, July 19th.
Page 2
Adult Programs / Exhibits
The poetry series continued through the month of June with 30 people
attending a reading by Lynn Lonidier on June 16th, and 16+ attending a
reading on the 2nd. This month marks the first anniversary of the Minotaur
Poetry Series at the library.
Adult programs for the fiscal year have been planned. The first adult
program will be in September and will feature a lecturer from the deYoung
Museum. A display advertisement, for both the adult and children' s programs
will appear in the Fall Recreation Bulletin.
Paintings by Peninsula Art Association members were on display. Adopt-
a-cat was the theme for a book display. Hand painted porcelain was on
exhibit.
Reference Division
A number of reference librarians attended tours of the San Mateo County
Law Library, San Mateo Educational Resources Center and the Canada College
Libraries .
Esther went to a tour of Planetree Medical Resource Center in San
Francisco on June 29th. A similar library is opening soon at the Stanford
Shopping Center. Patrons with specific and detailed medical questions which
require materials that are beyond what is available through the public
libraries are often referred to this facility.
�- Circulation Division
Deanna Tomei is training Michael Donnellan and Sharon Tani on Geac.
Both will be added to the Circulation Desk staff roster shortly.
Michael has rapidly taken over the leadership role in supervision of
the pages, with very positive results . He also supervising the current
shifting projects.
Conference on the Book and Beyond
Attached to this report is follow-up information on the conference
planned by Congressman Lantos ' office for September 9th at the College of
San Mateo. The library community is a little concerned about whom the
audience is supposed to be and the rather fragmented approach.
State Issues Regarding Libraries
Attached to this report is a copy of the Lempert bill on harmful matter
- videos, that Trustee Mink requested. Also included is the message from
C.L.A. lobbyist Mike Dillon on cutbacks in library funding in the Governor ' s
Budget.
Page 3
County 2000
On June 22nd, I attended a meeting of about 50 to 75 people to hear
plans for a series of "Community Dialogs" on the future of San Mateo County
scheduled for this fall and winter. A short explanation is enclosed.
Personnel
Michael Hubbell was hired from the Civil Service List for the full-time
librarian position left vacant by Brenda Chavez.
Recruitment for a part-time 25 hour reference librarian will close on
July 21. An interview will take plan July 28 .
Sharon Tani, on staff for the past four years, will take the 15 hour
vacancy at the circulation desk.
LIBREPTJ
7/13/89
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STATISTICS FOR JUNE 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 16 , 165
Burlingame Children 2 , 591
Hillsborough Adults 2 ,712
Hillsborough Children 942
Non-San Mateo Co. Borrowers 428
TOTAL: 22 , 838
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks ) 18, 466 1 , 479
Children' s Print Materials
(books, periodicals , pamphlets, paperbacks) 5 ,716 1 ,239
Audio Visual Materials
(records, cassettes, films , videos , art
prints , slides, equipment, talking books) 2 , 623 3
TOTALS: 26 , 808 2 ,721
Main Total 1989 Circ: 26, 808 Main Total 1988 Circ: 25 ,740 4 . 14% Inc.
Branch Tot 1989 Circ: 2,721 Branch Tot 1988 Circ: 2 , 958 = 8 . 01% Dec.
GrandTotal 1989 Circ: 29 , 529 GrandTotal 1988 Circ: 28 , 698 = 2 -90% Inc.
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REFERENCE ACTIVITY:
Total Reference Questions: 6 , 699 I .L.L. Borrowed: 91
I .L.L. Lent: 213
Grand Total Ref. Activity: 7 , 003 I .L.L. Total: 304
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 135 ,610/100, 542 433 / 295 388 / 285 135, 655/100, 552
Ch.Non-Fic. 19 , 169/ 15 , 282 48 / 39 -0- / -0- 19 , 217/ 15 , 321
YA Non-Fic. 3 , 407/ 3 , 355 6 / 6 -0- / -0- 3 ,413/ 3 , 361
Ad.Fiction 42 , 116/ 39 , 194 223 / 137 124 / 109 42 , 215/ 39 , 222
Ch.Fiction 16 ,092/ 10, 832 94 / 48 -0- / -0- 16 , 186/ 10 , 880
YA Fiction 3 ,314/ 2, 922 -0- / 3 -0- / -0- 3 , 317/ 2 , 925
TOTALS: 219,708/173 , 807 807 / 528 512 / 394 220 , 003/173 , 941
OTHER MATERIALS:
Pamphlets 27 , 559 143 1 27 ,701
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 670 9 15 1 , 664
Records 5 , 353 -0- 19 5 , 334
Cassettes 2 , 937 15 -0- 2 , 952
Video Tapes 329 2 -0- 331
Films ' 10 -0- -0- 10
Art Prints 8 -0- -0- 8
Deposited with the City Treasurer: Main: $ 1, 026. 86
Branch: $ 227 . 00
User Traffic: 32 ,903 - Daily Average: 1 , 097 Total: $ 1 , 253 . 86
Total Meetings Held: 24 People in Attendance: 486
Children' s Programs: 2 Children in Attendance: 150
June 1989
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 39
2. Volunteers
A. Number of volunteers 15
B. Hours contributed 67
3. Shut-in Patrons---Individual Visits
A. Number of patrons 17
B. Number of visits made 30
C. Items circulated 177
4.: Shut-in Patrons--Institutional Visits �-
# visits Materials circulated
A. Hacienda 2 37
B. Edelweiss 2 13
C. Easter Seals 1 50
D. Care West 1 40
E. Marion Convent 1 13
5, Totals
A. Shut-in patrons 154 _
B. Visits made 31
C. Items circulated 237
Comments/Activities