HomeMy WebLinkAboutAgenda Packet - LB - 1989.08.15 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
AUGUST 15TH, 1989 - 4 : 30PM
{ SUGGESTED ACTION
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1 . CALL TO ORDER {
2 . ROLL CALL f
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3 . BILLS { APPROVAL
City Checks : $ 21 ,622.15 {
Special Fund: $ 3 ,106.37 {
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Peninsula Community Foundation - Duncan {
Property - Income and Expense Report {
April - June 1989 f
b. California State Library - Newsletter {
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6 . REPORTS { INFORMATION
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a. City Librarian' s Report {
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7 . UNFINISHED BUSINESS {
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a. Report from Committee on "Employee { ACTION
Achievement Awards" - Trustee Mink {
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8 . NEW BUSINESS {
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a. Field trip to new Fremont Library { INFORMATION
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT f
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PMB/Jg {
08/09/89 {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JULY 18TH, 1989
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by President Cannon.
Trustees PVesent: CANNON, MINK, BLEVINS & ROBERTSON,
BACIGALUPI
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS:
M/S/C (Mink/Bacigalupi) unanimously to approve the payment of «
City checks in the amount of $23,711.90, and Special Fund check`s
in the amount of $494.47.
9
MINUTES:
Minutes of the regular meeting of June 20th, 1989 were
approved as written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Letter to Hillsborough Regarding Library Services-
Mailed in packets
b. Letter from Mrs. Cowan - Read by Trustee Bacigalupi
C. City Newsletter - Mailed in packets
d. Lempert Bill on Harmful Matter - Mailed in packets
e. Message from CLA Lobbyist, Mike Dillon - on State Budget
re: Libraries - Mailed in packets
f. Congressman Lantos Conference "The Book and Beyond" -
Mailed in packets
4
s g. County 2000 - Mailed in packets
There was brief discussion about the materials that had been
mailed in the packets.
i
i
REPORTS:
a. CITY LIBRARIAN'S REPORT: Librarian Bergsing said that the
Hillsborough agreement will probably continue another year on a
month-to-month basis. She said there has been no contract since
1978.
Mrs. Bergsing and Mr. Escoffier reported that they had attended
a meeting on telecommunications at San Mateo Public Library prior
to the Board meeting and Mr. Escoffier gave a brief explanation of
the options available for communications with Geac at PLAN.
Mrs. Bergsing extended an invitation to everyone interested in
attending the Summer Reading Club Program to be held on Monday,
July 31st.
Trustee Robertson said the three evening programs for the
parents on "Introducing children to the arts through books," is a
good idea.
UNFINISHED BUSINESS:
a. Report from Committee on Staff Recognition: Tabled until the
September Board Meeting.
NEW BUSINESS:
a. Election of Officers 1989-1990: Trustee Blevins nominated
Trusteb Bacigalupi for new Board President for 1989-1990 and
Trustee Robertson as Secretary, it was seconded by Trustee Cannon
and carrier unanimously. Congratulations to both of you! !
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 5:15 with the next meeting of the
Library Board of Trustees to be held on August 15th, 1989 at 4:30pm
in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/j g
7/20/89
july
LIBRARIAN' S REPORT
AUGUST 1989
Physical Rearrangement
All three floors of stacks have now been shifted. The new paperback
racks have been installed and are proving to be quite popular. We have new
display bins installed on the ends of the mezzanine stacks and in the
Browsing Room; and we have some new display racks for paperbacks in the
young adult section. A new rack is on order for the foreign language
paperbacks , and the new A/V shelving has been ordered and should arrive in
the next few weeks. We have been getting very positive reactions to these
changes from the public.
PLAN/Geac
We are now operating the circulation system on the new 9000 computer.
The transfer went more smoothly than we dared hope, and everything seems to
be "o.k. " so far. They are still running tests at PLAN headquarters. The
next step will be to negotiate a contract with the conversion vendor. The
conversion process will take approximately 20 to 24 months .
Children' s Services
The Summer Reading Club party was held on Monday, July 31st with "Joker
Enterprises ( a duo, ) performing magic tricks. The Community Room was full
and overflowing with children and parents . We estimate that at least 135
people were in attendance.
The Recreation Department offered three classes for prospective
babysitters. Joan Manini spoke to each of the groups about books they could
read to their charges, and also suggested books that they might find
interesting to read themselves.
Joan and Michelle MacFarland attended an author symposium on realistic
fiction for young adults.
August and Fall Programs in the Children' s Room
Lap Sit Programs: Wednesday nights at 7pm - Cathy Somerton
Read Aloud Programs: Second Saturdays in August, September & October at
11am - Joan Manini
Fourth Saturday Programs : September Storyteller: Awela Makeba
Family Book Sharing Program: September - November - Cathy Somerton and Joan
Manini
Finally, in September, the Children' s Room will begin circulating
Storytelling Kits for pre-school and kindergarten teachers. The Kits will
include all the materials needed for the teachers to present a story program
to their children. each kit will be built around a theme (colors, farm
animals, etc. , ) and will include:
Page 1
a. Two paperback picture books
b. One flannel board set
�. c. Fingerplays and/or poems
d. A list of other related books available at the library Suggestions for
craft or other activities related to the program.
The kits will be checked out only to individuals with BPL teacher cards
and to home day care providers residing in Burlingame or Hillsborough. We
will circulate the Kits in large manila envelopes.
There are several reasons we are planning this new kind of service to
teachers :
1 . To encourage creative use of books in the classroom
2. To offer an incentive to bring teachers into the library (hopefully when
they are here they will check-out other materials )
Because of increased in-library programming (two toddler story times
each week) , Cathy will be less available to visit schools and do programs on
a regular basis. The Kits will encourage teachers to continue the kind of
programs she has been doing.
This is also a way to provide programs to home day care providers .
Cathy will check with the Child Care Coordinating Council ( 4-C' s) about ways
to publicize the Kits among home day care providers .
Employee Achievement Awards
Included in your packet are the materials developed for the Employee
Achievement Awards by the Board sub-committee of Trustees Mink and
Robertson. Trustee Mink will have a full report for your meeting.
The Book and Beyond
In your packet is the flyer announcing the September 9th program
sponsored by Congressman Lantos. If any of the Board is planning to attend,
will you take care of your own registration?
Count 2000
The first meeting of "County 2000" is scheduled for September 25th.
You should be receiving an invitation in the next couple of weeks .
Programs/Exhibitions
July' s poetry readings were well-attended. Over 26 people attended the
July 7th reading by Melinda Gohn and Michael Kelly. On July 21st, Janine
Canan made a return visit to read with newcomer Barbara Brooker to 27
listeners. Paintings by Earl E. Chamberlin were on display along with
Kachina Dolls from the Pot Carrier.
Page 2
Personnel
The civil service interviews for the Librarian I permanent part-time
position took place on July 28th. Donna Smith and Michael Hubbell conducted
second interviews for six of the sixteen candidates. We hope to make a
decision within the next few days.
Meetings/Continuing Education
Esther Cummings and Maribeth Farcich attended the PLS Community
Relations committee meeting on July 11th. Funding for the National Library
Week Authors Fair and the September 9th conference on "The Book and Beyond"
were the main topics under discussion.
Donna Smith and Shuk-Chun Au-Yeung, Al Escoffier and I held an A/V task
force meeting on July 5th to make implementation decisions regarding the new
CD display case, unlocking of the books on tape and video cases, etc.
On July 21st, Donna and I went to Oakland for a State Library Network
Planning Session, at which there were speakers and small group brainstorming
sessions regarding the future of networking of all types of libraries in
California.
The first meetings of the Branch task force and the Circulation task
force were also held in July. Trustees Blevins or Cannon may have reports
on the Branch task force.
Audio-Visual
Compact Discs were made available for circulation in early July and are
already circulating heavily!
Class Visit
On July 19th a high school history class visited. I spoke to them
about the history of the building and the role of the library in the
community and Esther told them about library services and how to find
materials in the library.
New Fremont Library
Would any of you be interested or available to go on a tour of the new
Fremont Library this month or next? Could we decide on a date at your
meeting?
PMB/jg
librept8
Page 3
STATISTICS FOR JULY 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 16 , 298
Burlingame Children 2 , 618
Hillsborough Adults 2 ,718
Hillsborough Children 946
Non-San Mateo Co. Borrowers 432
TOTAL: 23 , 012
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets , paperbacks) 19 , 469 1 ,637
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 6,711 1, 328
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides, equipment, talking books) 2 , 822 3
TOTALS: 29 ,002 2, 968
Main Total 1989 Circ: 29 , 002 Main Total 1988 Circ: 27 , 267 = 6. 36% Inc.
Branch Tot 1989 Circ: 2 , 968 Branch Tot 1988 Circ: 3 ,114 = 4. 69% Dec.
GrandTotal 1989 Circ: 31, 970 GrandTotal 1988 Circ: 30 , 381 = 5. 23% Inc.
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REFERENCE ACTIVITY:
Total Reference Questions : 6, 997 I .L.L. Borrowed: 67
I .L.L. Lent: 228
Grand Total Ref. Activity: 7 , 292 I .L.L. Total: 295
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 135 , 655/100, 552 444 / 330 -0- / -0- 136 , 099/100 , 882
Ch.Non-Fic. 19 , 217/ 15 , 321 25 / 22 -0- / -0- 19 , 242/ 15 , 343
YA Non-Fic. 3 , 413/ 3 , 361 6 / 5 -0- / -0- 3 ,419/ 3 , 366
Ad.Fiction 42 , 215/ 39, 222 162 / 93 -0- / -0- 42 , 377/ 39 , 315
Ch.Fiction 16 , 186/ 10 , 880 58 / 38 -0- / -0- 16 , 244/ 10 , 918
YA Fiction 3 , 317/ 2, 925 8 / 7 -0- / -0- 3 , 325/ 2 , 932
TOTALS: 220 ,003/173 , 941 703 / 495 -0- / -0- 220 ,706/172 ,756
OTHER MATERIALS:
Pamphlets 27 ,701 123 2 27 , 822
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 664 3 -0- 1 , 667
Records 5 , 334 3 -0- 5 , 337
Cassettes 2,952 18 -0- 2,970
Video Tapes 331 -0- -0- 331
Films 10 -0- -0- 10
Compact Discs 8 81 -0- 89
Deposited with the City Treasurer: Main: $ 981 . 14
Branch: $ 165 . 66
User Traffic: 30,990 - Daily Average: 1 , 033 Total: $ 1 , 146 . 80
Total Meetings Held: 12 People in Attendance: 305
Children' s Programs: 1 Children in Attendance: 150