HomeMy WebLinkAboutAgenda Packet - LB - 1989.09.19 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
SEPTEMBER 19TH, 1989 - 4 : 30PM
{ SUGGESTED ACTION
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $41 ,841 .85 {
Special Fund: .00 {
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4 . MINUTES { APPROVAL
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Introduction of new reference Librarian - Teresa McCann
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Carol Minks Letter of Resignation and {
Acceptance by Council {
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b. Letter From Asst. City Manager of San {
Mateo, Jim Nantell, Complimenting Staff {
and Reply From City Librarian {
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C. Year-end Financial Status {
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L, {
6. REPORTS { INFORMATION
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a. City Librarian' s Report {
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b. Update Report on Branch Task Force - {
Trustees Blevins & Cannon {
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c. Report on Lantos Conference - "The Book {
And Beyond" - Trustee Cannon {
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7 . UNFINISHED BUSINESS {
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a. Field Trip to new Fremont LibraryeOct. 4 { INFORMATION
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8 . NEW BUSINESS {
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a. Request For Funds From The Duncan Trust { ACTION
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b. CLA Registration { INFORMATION
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10 . EXECUTIVE SESSION - EMPLOYEE ACHIEVEMENT AWARDS {
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11 . ADJOURNMENT {
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09/14/89 {
AGENDAS {
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f
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
AUGUST 15TH, 1989
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by Past-President Cannon.
Trustees Present: CANNON, MINK, & BLEVINS
Trustees Absent: BACIGALUPI & ROBERTSON
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS•
r.
M/S/C (Mink/Ba-eigalupi) unanimously to approve the payment of
City checks in the amount of $21,622. 15, and Special Fund checks
in the amount of $3,106.37.
MINUTES:
Minutes of the regular meeting of July 18th, 1989 were
approved as written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Peninsula Community Foundation - Duncan Property -
Income and Expense Report - Mailed in packets
b. California State Library - Newsletter
Mailed in packets
There was brief discussion about the materials that had been
mailed in the packets, with particular emphasis on the fact that
the Board is receiving unsolicited Expense Reports from the
Foundation on the Duncan Property.
Acting Secretary Blevins read a letter to the Burlingame Lions
Club from Librarian Bergsing congratulating them on 60 years of
service to the citizens of Burlingame and thanking them for the
wonderful things they continue to support for the Burlingame
Library.
REPORTS:
CITY LIBRARIAN'S REPORT: Trustee Cannon commented on how
nice she thinks the new physical arrangement of the Library is.
Librarian Bergsing shared the new "Storytelling Kits" with the
Board members who thought they were wonderful.
Mrs. Bergsing announced that the two Librarian I, Permanent
Part-time positions in the Reference Department had been filled.
The new staff members are: Maribeth Farchich and Teresa McCann.
She said the announcement had been made on Friday and hopefully the
two people that were selected would attend the September Board
meeting.
UNFINISHED BUSINESS:
Report from Committee on "Employee Achievement Awards" -
Trustee Mink. The Board members discussed the proposed
criteria for the Employee Achievement Awards. There was some
discussion and a number of changes were made.
The Board members commended Trustees Mink and Robertson for the
excellent job they did. Trustee Blevins moved to accept the
report that was submitted with the amendments that were made.
The motion was seconded by Trustee Cannon and passed unanimously.
Trustee Mink requested a staff list, by department by the 8th
of September.
Librarian Bergsing announced the dates for the California
Library Association Annual Conference will be November 11-14th at
the Hyatt Hotel in Oakland, with Trustees day to be held on
Saturday, November 11th. She asked the Board members to make note
that pre-registration, at discount rates, is available through the
end of September for those wishing to attend, and could the
Trustees let her know by the September Board meeting.
NEW BUSINESS:
Field Trip to new Fremont Library: Tabled until the September
Board Meeting.
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 5:35 with the next meeting of the
Library Board of Trustees to be held on September 19th, 1989 at
4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
8/17/89
August
L
LIBRARIAN' S REPORT
September 19 , 1989
Request to the Peninsula Community Foundation
Attached to this report is a letter addressed to the Foundation, from
President Bacigalupi, requesting approximately $4 ,000 . for new planter
boxes/benches in front of the Library. We hope you will approve sending the
letter.
Branch Task Force
The Branch Task Force has met several times during the past few weeks to
discuss the collections and services of the Branch. The group has identified
three roles for the Branch, and is currently working on goals which will be
effective through 1993 . Task Force members include Board members Loretta
Blevins and Kris Cannon, and staff members Joan Manini, Joan Giampaoli , Vera
Warrick. Assistant City Librarian Al Escoffier is chairing the group.
Trustee Blevins, and Cannon may wish to give a more detailed interim report
at your meeting.
CLA Conference
The deadline for "early-bird" registration for the CLA Conference in
Oakland, November 11th through the 14th, is September 25th. I have included
a preliminary program in your packet. We ' ll be happy to send in your
registration if any of you are planning to attend. Saturday is Trustees Day.
County 2000
Reservations for the County 2000 forums will close on September 18th,
but if any of you are interested in attending and there is any space left, we
will try and register you.
Book Sale
The Friends of the Burlingame Library Book Sale will be held on October
12th through the 15th in the Community Room. A flyer is enclosed.
Circulation Task Force
The Circulation Task Force has also met to examine options for better
functioning of the Circulation Desk. One of the goals of this committee is to
streamline operations at the circulation desk to allow for circulation of
children' s materials from the main desk. This will free some staff from the
Children' s Room and should make the overall circulation of materials more
efficient.
The group is looking at long range and short range options . New
arrangements are being tried. Presently, a fourth terminal has been re-
installed at the desk, and the printer moved nearby to facilitate a
"discharge" area for materials which are being returned.
Page 1
Periodical Task Force
The Periodical Task Force has met to discuss space considerations in the
periodical storage areas. Decisions have been made to remove quarterly
magazines from the current racks to free space for the monthly and weekly
publications received. In addition, the magazines for the past 4 years
( instead of 5 years) will be housed on the main floor , with other magazines
moving to the basement.
In addition, some 20 lively new magazine titles have been selected by
the 15 subject selectors for inclusion in our new magazine order. New
subscriptions should begin in January 1990 . A list is attached for your
information.
A/V Task Force
The A/V Task Force has implemented a number of changes in the Audio
Visual section. Books on Tape and video cassettes are now on open shelves to
better serve the public.
Children' s Services
Plans for the Family Book Sharing program are nearly completed. Cathy
and Joan have compiled read-aloud booklists , and an area in the Children' s
Room has been set aside to display them. Banners have been made for the
Branch and the Main Library to promote the program. The Boutique-villager
will feature an article on the program and finally a mailing of over 500
fliers will be sent to families who took part in our summer programs and to
the recipients of the baby book bags.
PLAN/GEAC
The migration to the 9000 has been successful. Response time is at an
all-time high. Downtime has been negligible. July 21st marked the first day
of the 45 day System Reliability Acceptance Test when an uptime of 98% will
be maintained. Additional payments are tied to this test.
The new technical services terminal has been installed in the Technical
Services Division. This terminal is the first of its type to be installed
here. It consists of a PC with a hard disk, monitor and keyboard. This is
the type of terminal we will begin to see in other parts of the building as
we either replace existing worn-out terminals or add new terminals.
Circulation Division
The summer pages completed their various projects . The five summer-help
students were a great help in the shifting and re-arranging projects which
are now complete. We received some $ 860 . 00 from the Peninsula Community
Foundation for this effort. This paid for two of the five students .
Page 2
Reference Division
On August 9th, Donna Smith attended a workshop called "Video Resources
for Library Staff Training, " at which segments were viewed from 9 videos from
the LSCA funded Library Materials Training Project. PLS is a regional
materials center and as such, will supply videos for loan to Bay Area
libraries and municipalities.
Esther attended the California State Library Older Adult Grant follow-up
meeting in South San Francisco. Grant recipients from all over the state
gathered to exchange information on how the money was spent and how the
receipt of the grant affected library use.
Personnel
New staff were appointed during the month. Maribeth Farcich and Teresa
McCann were appointed to the two permanent part-time librarian openings.
Teresa comes to us with experience at DIALOG, the online retrieval
service, a position which she plans to retain as she takes on reference
duties here at Burlingame. Teresa also has had experience at Advanced
Information Management, a type of employment placement agency for library
staff .
Maribeth Farcich was already on staff in a part-time capacity. Maribeth
also works part-time at the San Bruno Public Library.
Our congratulations and good wishes are extended to Jan Laurie (Library
Book-Mender) and Vera Warrick (Technical Services Supervisor) on their
individual announcements of new babies which are due next April.
Congratulations are also due to the Library' s Softball Team "THE
OVERDUES. " On Sunday, September 10th, the Library team played the Fire
Department, ( lost 2-0 ) and then City Hall, ( lost 5-3 . ) It was our first
attempt and we think everyone did very well. We even executed two double
plays. Michael Hubbell was the organizer and team Captain. He did a great
job! Michael is already making plans for next year.
We need more of the staff and the Board to turn out and support the
team. (P.S. This year we forgot to notify the Board so we don' t blame you
for not being there! )
Programs
The docent lecture by Frank Stampfli of the deYoung Museum Docent
Council focused on the "American Paintings from the Manoogian Collection. "
The lecture took place on Wednesday, September 13 , at 7 : 30 pm. Paintings in
the collection included works by the foremost artists of the 19th century
including Bingham, Homer, Eakins, Sargent, Bierstadt, the American
Impressionists and others. Approximately 25 people attended.
The August poetry reading continued with Juanita Bourns, a Millbrae
resident, and Teardrop, who each read to an audience of approximately 27 .
�— The open readings have been popular as well.
Page 3
Paintings by Earl Chamberlain were displayed along with Ray Phillip' s
miniature metal soldiers.
Awela Makeba was the entertainer for the fourth Saturday Children' s
Program, with 35 children in attendance.
LIBREPTS
Page 4
STATISTICS FOR AUGUST 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 16 , 433
Burlingame Children 2 , 649
�.. Hillsborough Adults 2 ►724
Hillsborough Children 950
Non-San Mateo Co. Borrowers 443
TOTAL: 23 , 199
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals, pamphlets, paperbacks ) 20 , 105 1 ,718
Children' s Print Materials
(books , periodicals, pamphlets, paperbacks) 6 , 429 749
Audio Visual Materials
( records, cassettes, films, videos, art
prints , slides, equipment, talking books) 2 , 820 5
TOTALS: 29 , 354 2 , 472
Main Total 1989 Circ: 29 , 354 Main Total 1988 Circ: 28 ,752 = 2 . 09% Inc.
Branch Tot 1989 Circ: 2 , 472 Branch Tot 1988 Circ: 3 , 172 = 22 . 78% Dec.
GrandTotal 1989 Circ: 31 , 826 .GrandTotal 1988 Circ: 31 , 924 = . 30% Dec.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 7 , 108 I .L.L. Borrowed: 86
I .L.L. Lent: 226
Grand Total Ref. Activity: 7 , 420 I .L.L. Total: 312
--------------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 136 , 099/100,882 386 / 318 -0- / 31 136, 485/101 , 169
Ch.Non-Fic. 19 , 242/ 15 ,343 56 / 48 -0- / 12 19 , 298/ 15 , 379
YA Non-Fic. 3 , 419/ 3 , 366 3 / 3 -0- / -0- 3 , 422/ 3 , 369
Ad.Fiction 42, 377/ 39, 315 132 / 87 -0- / 6 42 , 509/ 39 , 396
Ch.Fiction 16, 244/ 10 ,918 68 / 41 -0- / 6 16 , 312/ 10, 953
YA Fiction 3 , 325/ 2, 932 3 / 2 -0- / -0- 3 , 328/ 2 , 934
TOTALS: 220 ,706/172,756 648 / 499 -0- / 55 221 , 354/173 , 200
OTHER MATERIALS:
Pamphlets 27 , 822 113 2 27 ,933
Paperbacks 2 ,726 -0- -0- 2 , 726
Maps 1 ,667 3 -0- 1 , 670
Records 5 , 337 4 -0- 5 , 341
Cassettes 2,970 174 -0- 3 , 144
Video Tapes 331 -0- -0- 331
Films 10 -0- -0- 10
Compact Discs 89 31 -0- 120
Deposited with the City Treasurer: Main: $ 1 , 526 . 29
Branch: $ 178. 95
`-- User Traffic: 33 , 227 - Daily Average: 1 ,071 Total: $,=1;; �-�
1/ 76 5-,,,7-
Total
Total Meetings Held: 7 People in Attendance: 139 U1�
Children' s Programs: 2 Children in Attendance: 300
MONTHLY REPORT
MONTH_jM v 1989—
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 36
2. Volunteers
A. Number of volunteers 16
B. Hours contributed 62
3. Shut-in Patrons---Individual Visits
A. Number of patrons 17
B. Number of visits made 28
C. Items circulated 168
4. Shut-in Patrons--Institutional Visits
0 visits Materials circulated
A. Hacienda 2 36
B. Edelweiss 2 14
C. Easter Seals 1 50
D. Care West. 1 40
E. Marion-Convent 1 15
5, Totals
A. Shut-in patrons �2 —
B. Visits made
C. Items circulated 227
Comments/Activities
MONTHLY REPORT
MONTH August 1989
• r
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 29
2. Volunteers
A. Number of volunteers 8
B. Hours contributed 33
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 23
C. Items circulated 154
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 34
B. Edelweiss 2 16
C. Easter Seals 1 50
D. Care West 1 40
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 149
B. Visits made 27
C. Items circulated 214
Comments/Activities
Due to hospitalization of two' of
our patrons (one permanent, one hopefutly
temporary) and serious illness of another,
our figures are down about 15% this month.
i
. L j
e
CITY OF BURLINGAME PAGE 36 ;
BUDGET STATUS REPORT '
e -_-_FOILTN.E__MONTH ENDING AUGUST 31. 1989.____ __ _ - __-_PnMIED 0.91 Q7/89-_ '
dei CURRENT MONTH YEAR-TO-DATE
„
°' _BUDGET____ EXPENDITURE EXPENDITURE ENCUMBRANCE -BALANCE-_ __--_P_ERGEMI--�'
--------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 613.115.00 46.880.00 94.518.67 518x596.33 15.42
011 PART-TIME SALARIES 346x321.00 SS.r_038.82 _.. _ _.__291s2H2-ld- o
012 OVERTIME 500.00 500.00
w TOTAL SALARU_S$viAGES_ _9.5-9r936._00_ '
m TOTAL DIRECT LABOR 959.936.00 74.216.28 149x557.49 810x378.51 15.58 7
030 RETIREMENT 221.168.00 70080.28 14x222.75 206.945.25 6.43
031 GROUP INSURANCE 5.574.24 10.381.42 <10,381.42>
< 036 MEDICARE INS.MN_C_ _- _�$L1�45____ _SL6.32-- <576.32->------
,
037 UNEMPLOYMENT INSURANCE
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71 TOTAL EMPLOYEE B-ENEf $__- _ _ .__ _ 2210.168.0(L__12,.93.4.9I_ . 25.180.14_____ 195.987.51-_- __ _11-39 ,
° TOTAL EMPLOYEE SERVICES 1.-181,104.00 870151.25 174,737.98 1.006o,366.02 14.79
--- el
110 OFFICE EXPENSE 11x300.00 129.95 129.95 11x170.05 1.15
120 SPECIAL DEPARTMENT EXPENSE 190700.00 1r812.10 1.-812.10 17x887.90 9.20
31 122 PERIODICA-L_S _ 20.295,.LOQ_ 100.80 _-_ __ 151_33 __- _ _-20 14.3-67
" 123 BOOK BINDINGS 110620.00 634.91 663.25 10x956.75 5.71
s-
124 CATALOGING EXPENSE 15.655.00 100.00 100.00 15x555.00 0.64
125 RECORDS AND_CASSETTES $x3_00._00 2.4y3�3$__._2c_49328-
129 BOOKS AND MAPS 177.100.00 10#791.86 13.-588.24 163.-511.76 7.67
130 SMALL TOOLS 300.00 300.00 "
160 COMMUNICATIONS __ 0.0_-431.42.- g05-63 _-__- __- ___-$s-9D9.37- - 8.29----__
170 ELECTRIC 8 GAS UTILITIES 32.550.00 3x122.86 5.910.17 26,639.83 18.16 r
190 MAINTENANCE OF BUILDINGS AND GROUND 17.-850.00 1,859.87 2r211.41 15,636.59 12.39 e
" 200 EQUIPMENT MAINTENANCE _ --3p-575-00--- _ -_ __ _. ;-575_00 __.__ S,
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1.970.00 14.49 1.955.51 0.74 v
210 PROFESSIONAL AND SPECIALIZED SERVIC 27.021.00 27,021.00
" 220 CONTRACTUAL__SEP_XLCES_ �--- 3$ 954..40- _ _--- . --__ --- ----_---- -- 38o,959-00 e
240 DUES AND SUBSCRIPTIONS 795.00 795.00 e R
250 TRAVEL. CONFERENCES & MEETINGS 1.000.00 1,000.00 63
251 DEPAS-ONF_E_RE-NC.E__".EETIN- 60-0-0 _ -------- 600.00
252 STAFF CONFERENCE AND MEETINGS 1,600.00 1x600.00
260 TRAINING AND SAFETY 3.,000.00 145.00 145.00 2x855.00 4.83
"I 290 OTHER CHARIES -__- 100_00 _ _ - --100-00
57, 701 INSURANCE COST ALLOCATION 3.424.00 856.00 2.568.00 25.00
TOTAL SUPPLIES AND SERVICIS 406,829_00 21.622 15 2jkx San of
F,
TALL tU??LLE.S__AND_SERVICES-__._-_--____406t829�D0--21 622.15- 2R.a90_95 __377o248-05 7.10
7 ]
1 3
® CITY OF BURLINGAME PAGE 37
' BUDGET STATUS REPORT
---FaB TME MONTH ENDING AUGUST 31.-.1980 PRINTED 0910 e
7
w
' CURRENT MONTH YEAR—TO—DATE u
° ___BUDGET EYPENDIJURF FYPFNDITURE ENCUMBRANCE BALANCE ABRCENT �ia1
--------------------------------------------------------------------------------------
' 800 CAPITAL OUTLAY 30.225.00 30.225.00
I7 Ib
'] TOTAL CAPITAL OUTLAY 30.225.00 30.225.00
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TOTAL CAPITAL EXPENDITURES 301225.00 30.225.00 11
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12D 67500 LIBRARY TOTAL Ia6181158..00 108.773.40 203.618.93 lo 414.539.07 12.58 I77
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