HomeMy WebLinkAboutAgenda Packet - LB - 1989.10.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
OCTOBER 17TH, 1989 - 4 : 30PM
{ SUGGESTED ACTION
1 . CALL TO ORDER {
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2 . ROLL_CALL {
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3 . BILLS { APPROVAL
City Checks: $25,025.61 {
Special Fund: $ 133.00 {
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4 . MINUTES { APPROVAL
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
a. City Newsletter {
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b. Library Events - October {
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c. Governor ' s Action on Legislation {
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6. REPORTS { INFORMATION
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a. City Librarian' s Report {
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b. Report on County 2000 - {
Trustees Robertson and Mink {
c. Report on Visit to New Fremont Library {
Trustees Blevins , Cannon & Robertson {
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d. Report from the System Advisory Board {
Meeting - Trustee Robertson {
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7 . UNFINISHED BUSINESS {
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a. Board Attendance at the General Staff { INFORMATION
Meeting - October 25th at 8 : 00am {
b. Board Attendance at C.L.A. - Nov. 11-13 { INFORMATION
f
8 . NEW BUSINESS {
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a. Holiday Schedule for 1990 { ACTION
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b. MAS Demonstration in November { INFORMATION
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . EXECUTIVE SESSION _ EMPLOYEE ACHIEVEMENT AWARDS {
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11 . ADJOURNMENT {
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�- 10/11/89 {
AGENDAO {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
`.- MINUTES
SEPTEMBER 19TH, 1989
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by President Bacigalupi.
Trustees Present: BACIGALUPI, ROBERTSON, CANNON; MINK,
& BLEVINS
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS:
M/S/C (Blevins/Mink) unanimously to approve the payment of
City checks in the amount of $41,841.85.
MINUTES:
Minutes of the regular meeting of August 15th, 1989 were
approved as written after the following correction: BILLS: M/S/C
(Mink/Blevins) instead of (Mink/Bacigalupi) as President Bacigalupi
was not present. The Minutes were then ordered filed.
Mrs. Bergsing introduced Teresa McCann to the Board members.
Ms. McCann told of her background and experience and said she was
happy to be employed by the Burlingame Public Library. The Board
members welcomed Teresa.
CORRESPONDENCE AND COMMUNICATIONS:
a. Carol Minks Letter of Resignation and Acceptance by
Council - Mailed in the packets.
b. Letter from Asst. City Manager of San Mateo, Jim Nantell,
complimenting staff and the reply from City Librarian
Bergsing - Mailed in the packets.
C. Year-end Financial Status Report = Mailed in the packets.
There was brief discussion about the materials that had been
mailed in the packets.
REPORTS:
CITY LIBRARIAN'S REPORT: Trustee Mink commended the A/V Task
Force on the wonderful job they are doing.
President Bacigalupi said he would be sure that the Friends
Booksale is publicized on KGO radio.
Trustee Mink said she would like to see some reading materials
for new "Grandparents" on the shelves in a special area to
encourage reading to grandchildren.
UPDATE REPORT ON BRANCH TASK FORCE - TRUSTEES BLEVINS & CANNON:
Trustee Blevins gave an update report on the Branch Task Force
meeting. The purpose of the study is to improve the relevance of
the collection and services to the community.
She said the Task Force is reviewing and evaluating the collection
and service policies at the Branch and goals and objectives are
currently being drafted. The final report will be made available
in December. Some discussion followed.
REPORT ON LANTOS CONFERENCE - "THE BOOK AND BEYOND" - TRUSTEE
CANNON:
Trustee Cannon gave her report on the Lantos Conference. All
who attended thought it was a worthwhile conference. Brief
discussion followed.
UNFINISHED BUSINESS:
Mrs. Bergsing said she had received an invitation from the new
Fremont Library to attend their Open House on October 4th from
3-6. Trustees Cannon, Robertson and Blevins all said they would
attend. Librarian Bergsing said she would RSVP on their behalf.
NEW BUSINESS:
Mr. Escoffier gave a very detailed report, about the landscape
project, complete with drawings, that will take place as soon as
possible. After some suggestions and discussion the Board agreed
to request an amount, not to exceed $5,000 from the Duncan Trust
to supplement, not supplant, the City funds that are available for
this undertaking.
After some discussion, Trustees Cannon and Robertson decided
they would be attending the CLA Conference in November. Librarian
Bergsing said she would send in the registrations.
Librarian Bergsing distributed the CLA Legislative changes to
date to keep the Board informed.
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 5:40 to executive session, to.
discuss the Employee Achievement Awards with the next meeting of
the Library Board of Trustees to be held on October 17th, 1989 at
4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
9/26/89
September
LIBRARIAN' S REPORT
October 17th, 1989
Branch Task Force
The Branch Task Force is finalizing their recommendations for updating
the collections and services at the Branch Library. Goals, objectives and
activities have been drafted. The final report will include the process of
the work of the committee, along with demographics and other statistics
gathered, and final recommendations from the committee. It will be
submitted for Board approval at your November or December meeting.
Book Selection
All subject selectors attended the September 13 book selection meeting.
The focus was on the new budget and collection management assignments . A
number of procedural issues were discussed and resolved.
The third revised edition of the Burlingame Bibliography has been
published. It is a classified list of sources on the city and its history.
There are sections on Indians , architecture and landmarks, schools ,
planning, etc. Al Escoffier compiled the bibliography which includes
annotations to give an idea of what each source contains . All sources are
available here at the library.
A/V Task Force
The A/V Task Force is continuing their work on weeding the collection.
Many titles are being weeded on condition alone, as many titles are nearly
unusable. In addition, plans are being made to move the Audio Visual Desk
back to create a better traffic flow and a more workable staff station.
PLAN/GEAC
Only minor downtime has occurred with the Geac 9000 to date. We are
pleased that the transfer to the new machine has been so successful.
Planning for the purchase of new terminals is currently being done by a task
force of the Automated Planning Group. Their recommendations will be
offered shortly for those libraries wishing to purchase equipment. We
anticipate two new terminals this fiscal year.
Three Requests for Proposal for the telecommunications upgrade to our
system have been received. The response will be reviewed shortly.
Bibliographic conversion details are still being worked out with the
community college district in an effort to reduce the overall costs of
conversion. .
CLSA Reimbursements 1989-1990
Attached to this report is the summary of the amount money received
from the State for serving non-residents during the past year. As you see,
the City was reimbursed approximately $5 ,000 more than last year.
Page 1
Holiday Schedule
Included in your packet are the City Hall Holiday Schedule for 1990 and
the proposed Library Holiday Schedule. We would like your approval of the
Library schedule.
Duncan Trust
The Peninsula Community Foundation has approved your request for $4 , 000
to provide brick planter boxes and two new benches in front of the Library.
The Park Department has not yet scheduled the renovation project pending
completion of other projects.
We also received word from the Foundation that the tenant upstairs in
the Duncan Building has given notice that she is leaving on October 31st.
After conferring with the City Manager, we notified Bill Somerville that it
would be alright to lease the upstairs for one year. The five-year lease on
the downstairs expires in Septdmber 1990, and if for some reason Fox and
Carskadon do not exercise their option to renew the lease for another five
years, we don' t want to be locked into a long-term lease upstairs.
Friends Booksale
The Fall Booksale is a four day event this year. Opening night will be
October 12 , 6-9 PM. The sale continues Friday, 4-8 , Saturday, 10-4 , Sunday,
1-4 .
Magazine Article Summaries
The CD ROM index to magazine articles is now available to the public.
The public is responding well and seem to be able to access the citations
and abstracts by themselves. Some afternoons it appears as if we should
have several machines !
We have scheduled a brief demo of MAS for your November meeting, and
have included in this report a brief description of what it provides . If
possible, because of staff schedules, we would like to hold the demo prior
to your meeting at either 4 : 15 or 4 : 30pm.
Children' s Services
Twenty one families have joined the Family Book Sharing program to
date. The publicity in the Boutique was front page news ! A mailing to 500
hundred families has also been made.
The first of the three presentation to parents on Introducing children
to the Arts was held on Wednesday evening, September 27th. Fifteen people
heard Pat Skjverhein speak about visual awareness. Concurrently, Michelle
Barrese, along with pages Amy Dower and Joe Scheurs conducted a program for
the 3 years olds in the Children' s Room. •The second presentation will be
Music and Books, featuring Cathy Somerton.
The fourth Saturday program was the Magical Moonshine Theatre with Mike
Nelson. One hundred and thirty-five people attended!
Page 2
The first of the Saturday Read Aloud program drew only .five children.
Since it is a new program hopefully this number will increase.
Marlys Lovell from Lincoln School has asked Joan Manini to assist in
choosing books for grades 3-5 for their "Books of the Month Program" for the
months January through May.
Theodore Taylor, children' s author, who had volunteered to speak to the
public in November had to cancel. He will reschedule in January.
Begin with Books
Programs and school visits resumed the middle of September. During the
month, Cathy did 15 programs including 2 preschool Story Hours, 4 toddle
Story Times, 1 class visit to Easton, 1 class visit to the Main and 7
programs in the schools. These program were attended by a total of 247
children. Fourteen of the 25 pre-schools and kindergartens in the city have
responded to the letter Cathy send out early this month and have scheduled
programs.
Circulation Division
The Circulation Task Force is continuing to review circulation
arrangements at other libraries in an effort to better understand our space
options at Burlingame.
Michael Donnellan has competed the first draft of a new Page Handbook.
The intent of the Handbook is to provide a training device for new pages.
The Handbook will include basic work rules and expectations for pages .
�..- Currently the draft is under review by those staff who supervise pages , for
their input. It should prove a useful device for management of our pages
throughout the library.
Six candidates took the page test on September 28th. We will be hiring
from that list in the next week.
Reference Division
Esther set up the PLS Booth on California History at the Books and
Beyond Conference.
Donna attended the PLS Reference Committee Meeting on September 26th.
Shuk Chun attended the Film Committee meeting on September 20. A new
master video list is available. Over 100 titles were approved for purchase.
Plans are nearing completion for the PLS forum on "Multi-Cultural
Awareness in our libraries . " Sandy Gleichmann is the organizer of the event.
The forum will be held for staff of all PLS libraries and will be on
Tuesday, October 24 , 9 - 11 : 30 AM.
Poetry Readings for September included Phyllis Koestenbaum who read
more than 20 of her sonnets to an audience of 14 . Philip Klasky entertained
over 22 people with his unique performance style.
Page 3
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Easton Branch
i
The Branch carpet has finally been repaired. Old carpet from the I
community room (at the Branch) was removed and used to repair the stair =
treds . New carpet was purchased for the meeting room.
Personnel
Allegra Diaz transferred to the Children' s Division from the Technical
Services Division. Scott Harden of the Children' s Division resigned.
Brandon Dudley transferred to the Audio Visual Division.
Exhibit
An exhibit on "Ear Tissue Donation" was on display with books on
hearing during this past month.
PMB. j
10/11/89
librptl0
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Page 4
STATISTICS FOR SEPTEMBER 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 ,743
Burlingame Children 2 , 003
Hillsborough Adults 1 ,760
Hillsborough Children 723
Non-San Mateo Co. Borrowers 359
TOTAL: 15 , 588
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets , paperbacks) 17 ,152 1 ,578
Children' s Print Materials
(books, periodicals, pamphlets , paperbacks) 5 , 534 928
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides , equipment, talking books ) 2 , 459 2
TOTALS: 25 , 143 2, 508
Main Total 1989 Circ: 25 , 143 Main Total 1988 Circ : 26 ,175 = 3 . 94% Dec.
Branch Tot 1989 Circ: 2, 508 Branch Tot 1988 Circ: 2 ,775 = 9 . 62% Dec.
GrandTotal 1989 Circ: 27 , 651 GrandTotal 1988 Circ: 28 , 950 = 4 . 49% Dec.
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REFERENCE ACTIVITY:
Total Reference Questions: 6 , 214 I .L.L. Borrowed: 79
I .L.L. Lent: 204
Grand Total Ref. Activity: 6 ,497 I .L.L. Total: 283
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COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 136, 485/101,169 445 / 346 -0- / 57 136 , 930/101 ,458
Ch.Non-Fic. 19 , 298/ 15 , 357 90 / 80 -0- / -0- 19 , 388/ 15 , 459
YA Non-Fic. 3 , 422/ 3 , 369 8 / 8 -0- / -0- 3 , 430/ 3 , 377
Ad.Fiction 42 , 509/ 39, 396 147 / 95 -0- / 1 42 ,656/ 39 , 490
Ch.Fiction 16 , 312/ 10, 953 91 / 68 -0- / -0- 16 , 403/ 11 , 021
YA Fiction 3 , 328/ 2,934 -0- / -0- -0- / -0- 3 , 328/ 2 , 934
TOTALS: 221 , 354/173 ,200 781 / 597 -0- / 58 222, 135/173 ,739
OTHER MATERIALS:
Pamphlets 27 , 833 89 20 28 , 002
Paperbacks 2,726 -0 -0- 2 ,726
Maps 1 , 670 -0- -0- 1 , 670
Records 5, 341 3 55 5 , 289
Cassettes 3 , 144 14 6 3 , 152
Video Tapes 331 10 -0- 351
Films 10 -0- -0- 10
Compact Discs 120 5 -0- 125
Deposited with the City Treasurer: Main: $ 952 . 63
Branch: $ 205 . 35
User Traffic: 33 , 175 - Daily Average: 1, 228 Total: $ 1 , 157 . 98
Total Meetings Held: 21 People in Attendance: 437
Children' s Programs: 1 Children in Attendance: 130
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'{ CITY OF 3U:RLINGAMc
3UDGET STATUS REPORT
6 FOR THE r131dTH ENDING SEPTt_M3_R 30, 1939
'
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPEiP�.ITU�c.a,_�ALANCF..-_�_
o ----------- --
101 GENERAL- FUND
57500 LI3RARY
31 110 OFFICE... EXPENSE 11.300. 00 936.50 1 ,036. 45 . ..•.10. 213. 55.
j 32' 120 SPECIAL OEPARTAENT EXPENSE 19,700.00 965.47 2,777. 57 1d,922.43
�3; 122 PERIODICALS 20. 295 .00 9,337. 27 9,538 .60 10,756. 40
= ! 123 300K 31INDINGS 11 ,620 00 5,302.47 6.465. 15,154. 28
" 351 124 CATALOGING EXPENSE 15.655.00 1 ,314.47 1 ,414. 47 14, 240. 53
�76+ 125 RECORDS AND CASSETTES 3,_700. 00 535. 42 3,0_43.80 5,651 . 20
1 Z 9 30OKS AND - MAPS 177,100.00 12,753.92 26,347.16 150,752. 84
Jl-a{ 130 SMALL TOOLS 300.00 w7.05 47.08 . 252. 92
> 160 COMMUNICATIONS 9,715. 00 1,OJ7.93 1 ,813 . 61 7,901 .39
170 ELECTRIC y GAS UTILITIES _--- 32,550. 00-- 3,050. 60 3,960 .85-- 23,589.15• --
, �,+,<< 190 MAINTENANCE OF 3UILDINGS AND GROUND 17,350.00 5,2 3? . 3 9 7,444. 00 -10,406.00
!'z{ 200 EQUIPMENT MAINTENANCE _N_ _ 3, 575 . 00 137.00 157. 00 3, 418. 00
209 AUDIO-VISUAL EyUIPAENT MAITEN.INC00 - - - 14. 49 1 ,955.51
210 PROFESSIO?JAL AND SPECIALIZED SERVIC 27,021 .00 271021 . 00
3 220 CONTRACTUAL - SERVICES 36,939.00 33,959. 00
- - - - - t0. _- _ 4500 750.00 -- --
� .; Z4J DUES AND SUBSCRIPTIONS
793 .00 ;5.
250 TRAVcL, CO1FE:.E ACES � M E T I N G S 11000. 00 1.000. 00
' 251 DEPARTMENT HEAD CONFERENCE � MEETIV 600.00 131 .00 151 . 00 449.00
--- - ---
252 STAFF CONFERENCE AND ilEETIVvS 1,600.00 403. 010 405 . 00 1 195. 00
260 TRAINING AND SAFETY 3,000. 00 5.00 150.00 2,850.00
29:0 OTHER CHA,RIES _100.00 ` 100.00
701 INSURAC-E- COST ALLOCATION _ --- --- 3,424.00 356.00 2,568.00
sj TOTAL SUPPLIES AND SERVICES - 406,829 .00 41 ,341 . 35 70,P722. 30 -1 336,1-06. 20
ro
TOTAL SUPPLIES AND SERVICES 406,629.00 41 ,341 .35 70,722. 80 336,106.2-0
--, MONTHLY REPORT
T`-- MONTH September 1989
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 25
2. Volunteers
A. Number of volunteers 9
B. Hours contributed 77.5
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 22
C. Items circulated 152
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 36
B. Edelweiss 2 17
C. Easter Seals 1 50
D. Care West. 1 40
E. Marion Convent 1 15
5, Totals
X. Shut-in patrons 148 _
B. Visits made
–77—
C. Items circulated ' 216
' Comments/Activities
Two of our volunteer delivery persons (Dana and Marge)
were on vacation during parts of September but Jean
Dahlinger, who function's as a substitute volunteer.
was, able to "pinch-hit" for them so the deliveries
continued smoothly.
Dale Nelson