HomeMy WebLinkAboutAgenda Packet - LB - 1989.11.21 BOARD OF TRUSTEES - AGENDA
NOVEMBER 21ST, 1989 - 4 : 30PM
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1. CALL TO ORDER {
2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $86,930.33 {
Special Fund: $ 680.40 {
4 . MINUTES {
{ APPROVAL
5. CORRESPONDENCE AND COMMUNICATIONS {
{ INFORMATION
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a. Financial Report on the Duncan Property {
b. Library Events - November {
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C. CALTAC Workshop Announcement {
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d. California State Library Newsletter {
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6 . REPORTS {
f INFORMATION
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a. City Librarian' s Report {
b. Branch Long Range Plan of Service {
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C. CLA Reports - Trustees and Staff {
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7 . UNFINISHED BUSINESS {
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a. Employee Achievement Awards - Summary, {
{ INFORMATION
Continents and Recommendations - Trustee {
Mink and all members of the Board {
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8 . NEW BUSINESS {
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a. Holiday Schedule for 1990 {
{ ACTION
b. MAS and Wilsearch Demonstration {
{ INFORMATION
9 . FROM THE FLOOR {
f PUBLIC COMMENTS
10 . ADJOURNMENT {
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11/15/89 {
AGENDAN {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
OCTOBER 17TH, 1989
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by President Bacigalupi.
Trustees Present: BACIGALUPI, ROBERTSON, CANNON, MINK,
& BLEVINS
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS:
M/S/C (Cannon/Blevins) unanimously to approve the payment of
City checks in the amount of $25,025.61, and Special Fund checks
in the amount $133.00.
MINUTES:
Minutes of the regular meeting of September 19th, 1989 were
approved as written.
CORRESPONDENCE AND COMMUNICATIONS:
a. City Newsletter - Mailed in the packets
b. Library Events - October - Mailed in the packets.
c. Governor's Action on Legislation - Mailed in the packets.
REPORTS:
CITY LIBRARIAN'S REPORT: Librarian Bergsing distributed the 3rd
revision of the Burlingame Bibliography that Mr. Escoffier had
compiled. The Board members thought it was excellent and commended
Mr. Escoffier. There were some suggestions as to giving a copy to
the schools, including the local high schools. Mr. Escoffier said
he would have more copies printed and would see that they were
distributed.
Librarian Bergsing said the Friends Booksale had netted
$4,250.
There was some discussion regarding the Duncan property and
the recent notice that the upstairs tenant had given to move on
�-- October 31st.
LIBRARIAN' S REPORT
NOVEMBER 21ST, 1989
L. Branch Task Force Report
The Long-Range Plan of Service 1989-1993 for the Easton Branch is
enclosed. Please bring it to your meeting so you can make any suggestions,
changes, or recommendations to the Task Force members. We ' ll schedule final
approval for your December meeting.
Earthquake Update
The Library came through the earthquake relatively unscathed. Since you
were here you know that the power went off immediately. It was restored
sometime in the middle of the night. The staff performed admirably. They
had the building evacuated and closed by about 5 : 30. We opened the next
morning as usual, and picked up about a truckload of books that had fallen
from the shelves primarily on the 2nd floor.
Both the Fire Department officials and the City Engineer toured the
building the next morning to determine there was no major damage.
The quake prompted a review of our emergency procedures, both locally
and citywide. In the library, we have updated the Emergency Plan and put it
in a red binder, so that it is easily located in the event of an emergency.
Additional stores of flashlights, batteries and other materials are now in
place.
Al Escoffier developed special procedures and training for the Branch
Library staff , as they tend to be isolated in an emergency. In addition, an
emergency telephone was installed at the Branch which may be used in the
event of a power outage there.
I have had the book stacks checked by Ross Macdonald Company, which
specializes in seismic safety of book stacks. Some reinforcements are
planned, particularly for the free-standing stacks in the Biography section.
We have all learned a great deal during this quake which should serve us
well in planning for future quakes. We feel we were very, very lucky.
Duncan Property
Enclosed is the Financial Report regarding the Duncan Property for the
months of July-September 1989 . Bill Somerville and a lawyer from the Board
of the Foundation met with the City Manager to discuss future plans for the
Duncan building. Nother definite has been arranged for a new tenant
upstairs. If I hear anything more, I ' ll update you at your meeting.
Holiday Schedule 1990
Under new business on your October Agenda, was approval of the library
holiday schedule for 1990. Because of the earthquake, you never got to new
business, so we include it again for approval this month.
Page 1
Employee Achievement Awards
The Awards were a wonderful suprprise and a very rewarding and positive
experience for all the staff. They could not have come at a more opportune
moment with everyone still a little nervous from the earthquake.
CLA Conference November 10-14
The California Library Association Conference was interesting and
informative, but the travel to and from Oakland was very time consuming for
some staff depending on the day and the time. We' ll have some reports in
time for your meeting.
Library Long-Range Plan
The Library Supervisors are in the process of reviewing, evaluating, and
updating the objectives and activities in the Library' s Long-Range Plan for
the year 1990 . We hope to be able to distribute these to you either in your
packet or at your November meeting. We would then schedule the "Plan" for
your approval at your December meeting.
Holiday Part
The staff is planning it' s annual holiday party for Thursday, December
14th, from 5 : 30 to 7 : 30 pm at the Branch Library. You and your guest are
invited, including children. We will have a sign up sheet at your meeting.
We are asking everyone to bring some kind of Hors d' eouvres or "finger food" ,
hot or cold appetizers, etc. Would the Board like to help with the purchase
of the wine or soft drinks?
MAS & Wilsearch Demonstration
Magazine Article Summaries and Wilsearch (an on-line reference data
base) are our newest reference resources. We will schedule a demonstration
for you whenever you wish. Since we are all so rushed during the holidays ,
we are suggesting that we do the demo at your Janaury meeting if you agree.
Children' s Services
The second of the Family Book Sharing Programs was held on October 25 .
The attendance was disappointing. Alternatives being considered are to repeat
the programs at lunch time (brown bag lunch format) and possibily video
taping the programs.
Joan and Cathv are looking at ideas for a "Grandparents Kit" which might
include: a list of suggested gift books for children, a list of stories about
Grandparents, books about being a grandparent (one especially good one called
Grandparents Handbook, will be added to the Parent Collection) , and possible
some ideas for fingerplays and games to play with grandchildren.
Joan assembled three book collections for teachers: one for Donna Wright
at Burlingame Intermediate School; another for Marlys Loveall at Lincoln, and
another for a teacher who lives in Burlingame, but teaches in San Franscisco.
Page 2
Begin with Books
During the month, Cathy Somerton did 41 programs including: 5 Preschool
Story Hours , 8 Toddler Story Times , 5 class visits to Easton, 21 programs in
the schools and 2 special programs at the Main. Total attendance at the
programs was 758.
The "Storytelling Kits" are proving to be quite popular. Cathy has put
together two copies each of three more kits which should be available in
November.
The special Halloween Story Time at the Main Library was very popular.
Approximately 60 children attended in costume plus many parents.
PLAN/GEAC
The Telecommunications Task Force met and made recommendations to the
Administrative Council on telecommunications upgrades for the system. These
were approved after discussion. Many sites will upgrade to the 9600 baud
rate (a much faster communications rate) this fiscal year. Burlingame will
not need to upgrade at this time, as we are not adding new communications
lines. Should we add new terminals to the line next fiscal year, we will
need to include an upgrade in our telecommunications at that point.
The Terminal Task Force met and made recommendations on terminals for
the PLAN network. The recommendations were approved by the Administrative
Council and the terminals will be available in late Winter/early Spring.
Burlingame is planning two new terminals this fiscal year, one for the
Outreach area and one for the Periodicals/Reference Department.
Circulation Division
The Circulation Division is coping well with some up and down times , as
well as modem problems. Despite these hardware problems, staff did
beautifully after the November 10 holiday, discharging hundreds of backlogged
books in the space of a few hours.
New pages in Circulation include: Joseph Kuo, Eric Carr and Martin O'
Kane.
Periodicals Division
The Periodicals Task Force has finished their work of reviewing the
periodicals in our collection. Over 100 shelves have been emptied to allow
for expansion of the collection in the next 5-7 years. Marilyn Morrison is
to be commended for her hard work in keeping the committee on track and
focused during the 16+ meetings of the task force.
Reference Division
Sandy planned and led a PLS forum on Multi-Cultural Awareness in our
libraries. More than 27 library staff members discussed frustrations and
hopes for future better service to our patrons from varied cultural
backgrounds, . Sandy is to be congratulated for a job well done in carrying
the forum from the idea stage to reality.
Page 3
Easton Branch
The Branch staff underwent some mini-training for emergencies. All
staff are now aware of utility turn-offs, emergency telephone and other
procedures for most emergencies.
Joan Manini took the Third Grade class from Our Lady of Angels on a tour
of the Branch and instructed them on how to use a library.
Personnel
Skuk-Chun Au-Yeung resigned as Audio Visual Librarian. She will take a
position at Gavilan College as Reference Librarian. We will miss the special
dimension which Shuk Chun added to our reference desk.
Recruitment of a replacement is currently under study.
Programs and Services
Paintings by members of the Burlingame Art Society were on display
during the month. In addition, new biographies and books on baseball for the
"World Series" were featured in the New Book Room.
LibRptll
11/15/89
Page 4
STATISTICS FOR OCTOBER 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 , 865
Burlingame Children 2 ,045
Hillsborough Adults 1 ,785
Hillsborough Children 730
Non-San Mateo Co. Borrowers 369
TOTAL: 15 ,794
--------------------------------------------------------------------------
CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 18 , 151 1, 492
Children' s Print Materials
(books , periodicals, pamphlets, paperbacks) 6 , 594 1 , 325
Audio Visual Materials
( records, cassettes, films, videos, art
prints , slides , equipment , talking books) 2 , 461 -0-
TOTALS: 27, 206 2 , 817
Main Total 1989 Circ: 27 , 206 Main Total 1988 Circ: 27 , 380 = . 64% Dec.
Branch Tot 1989 Circ: 2 , 817 Branch Tot 1988 Circ: 3 , 030 = 7 . 03% Dec.
GrandTotal 1989 Circ: 30 , 023 GrandTotal 1988 Circ: 30 , 410 = 1. 27% Dec.
----------------------= ----------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 7 ,071 I .L.L. Borrowed: 63
I .L.L. Lent: 235
Grand Total Ref. Activity: 7, 369 I .L.L. Total: 298
--------------------------------------------------------------------------
COLLECTIONS: added withdrawn total
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 136 , 930/101 , 458 331 / 263 91 / -0- 137 , 170/101, 720
Ch.Non-Fic. 19 , 388/ 15, 459 69 / 62 -0- / -0- 19 , 457/ 15 , 521
YA Non-Fic. 3 , 430/ 3 , 377 8 / 8 -0- / -0- 3 , 438/ 3 , 385
Ad.Fiction 42, 656/ 39 , 490 148 / 104 -0- / -0- 42 , 804/ 39 , 594
Ch.Fiction 16 , 403/ 11,021 83 / 47 -0- / -0- 16 , 486/ 11 , 068
YA Fiction 3 , 328/ 2 , 934 13 / 12 -0- / -0- 3 , 341/ 2 , 946
TOTALS: 222, 135/173 ,739 652 / 495 91 / -0- 222 , 696/174 , 234
OTHER MATERIALS:
Pamphlets 28 , 002 32 1 28 , 033
Paperbacks 2 ,726 -0- -0- 2 ,726
Maps 1 , 670 -0- -0- 1 , 670
Records 5, 389 5 79 5 , 215
Cassettes 3 , 152 58 22 3 , 188
Video Tapes 351 30 -0- 381
Films 10 39 -0- 49
Compact Discs 125 -0- -0- 125
Deposited with the City Treasurer: Main: $ 1 , 355 . 57
Branch: $ 148 . 25
User Traffic: 35 476 - Daily Average: 1 , 183 Total: $ 1, 503 . 82
Total Meetings Held: 11 People in Attendance: 327
Children' s Programs : 1 Children in Attendance: 75
® CITY OF jURLINGAME PASE 37
s _UDSET STATUS REPORT '
FUR THE .IONTH ENDING OCTObER .)1. 19o9 PRINTED 11/07/89
,
CURR:NT MONTH YEAR-TO-DATE
dUDSET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCc PERCENT
o ---------- - --- ----- ----------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY 30.294
q
1. 010 REGULAR SALARIES 613.115.00 4o.974.00 188.372.o7 424.742.33 30.72
Uk PART-TIME SALARIES 346.321.00 25.760.13 1(j0.271.o6 240.049.34 36.0
012 OVfftTIMt 500.00 500.00
s TOTAL SALARIES b WAibcS 959.936.00 72.734.13 29...644.33 c65.291.07 30.69
19
v..
I TOTAL DIRECT LABOR 959.t3o.00 72.734.13 294.o44.33 665.291.67 30.o9
21
2� MEN-T---_- - - 221.16;3.00 7.320.61 2b.619.68 192.348.32 13.03
2J 031 GROUP INSURANCE 6.123.67 22.191.o5 <22.191.65>
2, 03o MEDICARE INSURANCE 262.21 1.141.92 <1.141.92>
2, -V"ftPLOYMENT INSURANCE
ry
x 333 WORKERS COMPENSATION INSURANCE 1.939.39 1.938.,9 <1.938.69>
--IMPLOYEE BENEFITS ZL1.169.00 15.605.38 54.092.34 167.075.o6 24.45 a
79
, TOTAL
EMPLOYEE SERVICES 1.1o1.104.00 .65.399.51 348.73o.o7 932.367.33 29.53
110 OFFICE EXPENSE 11.30,..00 466.60 2.053.05 9.246.95 18.17
v
120 SPECIAL DEPARTMENT EXPENSE 19.700.00 1.229.90 4.007.47 15.092.53 20.34
„ 122 PCKI-30IC-ALS 2J.295.00 361.93 9.900.53 10.394.47 4,9.78
� 35 123 300K oINDINGS 11.026.00 109.0.) 5.574.75 5.045.25 56.58
>. 124 CATALOGING EXPENSE 15.655.00 y4.57 1.509.04 14.14.).96 9.c4
37 Oft, It It C 0*"-*#W-t71t#tTtS 8.700.00 1.184.85 4.233.65 4.466.35 48.66
QQXS A,IIQ;xi 1770100.00 140V5._18 411282.34 135.817.66 23.31
130 SMALL TOOLS 300.00 5.20 52.3o 247.o4 17.45
o108 COM ONICATIONS-- 9.715.00 1.423.33 3.236.94 6.478.06 33.32
170 ELECTRIC d uAS UTILITIES 3 u»J.GO 2.361.9.* 11.762.79 2J.767.Z1 36.14
a 190 MAINT-cNANCE OF 8UILDINGS AND GROUND 17.050.00 1.431.1) 8.875.10 9.974.90 49.72
a EvUiPMfN -MAINTENANCE 3.575.UO 157.00 3.418.00 4.39
�„ 209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1.973.00 132.95 147.44 1.622.56 7.43
., 210 PROFESSIONAL AND SPECIALIZED SERVIC 27.021.00 27.021.00
?20--CONTRAt"AL SERVICES 38.959.00 33.959.00
' 240 DUES AND SUdSCRIPTIONS 795.00 30.06 75.00 720.00 9.43
b 250 TRAVEL. CONFERENCES & MEETINGS 1.O0J.uo 131.95 151.95 o40.05 15.20
p251 DEPARTMENT MEAD CUNfERENCe a MEETIN 000.UO 10.00 101.00 439.00 26.83
w 252 STAFF CONFERENCE AND ,MEETINGS 1.000.03 50.01 455.00 1.145.00 26.44
f
51 2oJ TRAININ4 AND SAFETY 3.600.00 105.00 255.u0 2.745.00 6.50
W 0 OTHEit--"ARGES-- - 100.00 100.00 -
s, 701 INSURANCE COST ALLOCATION 3.»24.60 356.00 1.712.00 1.712.00 50.00
N
ss T-OTAt AND SERVICES 4U6,019.00 45.x79.61 96.1,02.41 310.226.59 23.75
sa
,, fit3fiAt SUPPLIES ANU SERVICES 40,.629.00 25.879.61 96.602.41 310.226.59 23.75
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— -- — CITY OF 3URLINGAM: PAGE 36
s BUDGET STATUS REPORT
e FOR THE MONTH ENDING OCTOoik 31.. 19o9 PRINTED 11/07/89
CURRENT MONTH YEk R—TO—DATE
9
.3UDGET EXPENDITURE EXPENDITURE ENCuMdRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
v 800 CAPITAL OUTLAY 36..L25.00 2.700.00 27..525.00 S.93
IaI
TOTAL CAPITAL OUTLAY 30..225.00 2.700.00 27..525.0) 6.93
s:
,a
TOTAL CAPITAL EXPENDITURES 3u..225.00 t..70u.U0 27..525.00 0.93
19
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7lj 67500 LIBRARY TOTAL 1..018..1.50.00 114..279.12 443..039.04 1i17u.l1 .r_ 27.09
24
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MONTHLY REPORT
MONTH (1Ctnhar l4 Q
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 33.'5--
2. Volunteers
A. Number of volunteers 12
B. Hours contributed 127
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 20
C. Items circulated 162
�. 4. Shut-in Patrons--Institutional Visits
N visits Materials circulated
A. Hacienda 2 38
B. Edelweiss 2 18
C. Easter Seals 1 50
D. Care West. 1 40
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 148
B. Visits made 26
C. Items circulated 228
Comments/Activities
This was the last month for our deliveries to Cara
West Their director cited failing eyesight and general nnnr _
health in the "Reading Circle" as the reason for disrnntimiPinn
��- the service.
Dale Npl enn