HomeMy WebLinkAboutAgenda Packet - LB - 1990.01.16 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JANUARY 16TH, 1990 - 4 : 30PM
{ SUGGESTED ACTION
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . INTRODUCTION OF NEW TRUSTEE: JANE TAYLOR {
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4 . BILLS { APPROVAL
City Checks : $ 18,625.06 {
Special Fund: _00 {
5 . MINUTES {
f APPROVAL
6 . CORRESPONDENCE AND COMMUNICATIONS f
{ INFORMATION
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a. Memo from City Manager - Capital Improve-{
ment program 1990-1995 {
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b. Library' s New Year ' s Resolutions {
C. City Newsletter f
d. CALTAC Workshop Announcement {
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e. Information on new data bases {
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f . Letter to Richard Waters - Library Bldg. {
Consultant f
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g. Library Events - January {
7 . REPORTS {
{ INFORMATION
a. City Librarian' s R-eport {
b. System Advisory Board - Trustee Robertson{
8 . UNFINISHED BUSINESS f
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a. Branch Task Force Report { APPROVAL
9 . NEW BUSINESS f
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a. Capital Improvement Suggestions { INFORMATION
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b. Luncheon Date for Trustee Mink { INFORMATION
10 . FROM THE FLOOR {
{ PUBLIC COMMENTS
11 . ADJOURNMENT {
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1/10/90 {
AGENDAJ f
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
DECEMBER 19th, 1989
CALL TO ORDER:
A duly noticed regular meeting of the Burlingame Public
Library Board of Trustees was held on the above date in the
California Room of the Burlingame Public Library. The meeting was
called to order at 4:30pm by President Bacigalupi.
Trustees Present: BACIGALUPI, CANNON, MINK, & BLEVINS,
& ROBERTSON
Trustees Absent: NONE
Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN
MR. ALFRED ESCOFFIER, ASST. CITY LIBRARIAN
MRS. JUDY GLADYSZ, LIBRARY SECRETARY
BILLS:
M/S/C (Cannon/Robertson) unanimously to approve the payment
of City checks in the amount of $24,720.80 and Special Fund checks
in the amount $17.84.
MINUTES:
Minutes of the regular meeting of November 21st, 1989 were
approved as written with the following correction: Trustee Blevins
complimented Trustee Mink on the excellent job she had done on the
employee awards. She asked that her remarks be added under the
title of Unfinished Business, Employee Achievement Awards. The
Minutes were then ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Memo from the City Manager - New Year's Resolutions 1990-
1991 Budget Schedule - Mailed in packets
b. Letter to Joan Manini from the Newcomer's Club thanking
her for her book talk. The letter was read by Trustee
Robertson.
C. Memos from CLA Lobbyist on Governor's Budget & California
Education Summit. - Mailed in packets
d. Notice from Peninsula Community Foundation regarding
significant growth in assets. - Mailed in packets
e. Status of Trustees Fund - Distributed at meeting. There
�— was brief discussion regarding the fund.
REPORTS:
CITY LIBRARIAN'S REPORT: Librarian Bergsing asked if the Trustees
would be sure to bring their Board Manuals into the Library within
the next couple of days for updating. She also reported that
Councilman Harrison had been in to the Library to bring the staff
some Christmas candy and reported that the interviews for the new
Library Board member had been held on Friday, December 15th.
PUBLIC RELATIONS MASTER PLAN: Mailed in packets.
UNFINISHED BUSINESS:
1990 Update of Library Long Range Plan: The Trustees were given
the new 1990 update of the Long Range Plan. Trustee Mink moved
the approval of the long range plan goals and objectives for 1990,
the motion was seconded by Trustee Blevins and passed unanimously.
Final Summary of Employee Achievement Awards: The final summary
of the Employee Achievement Awards had been finalized and ready for
placement in the Board Manuals just as soon as they are all brought
in to the Library for update.
NEW BUSINESS:
Trustee Cannon extended an invitation to Trustee Mink for a
"Farewell Luncheon" in her honor. Trustee Blevins thanked Trustee
Mink for her number of years on the Library Board and for her
absolute dedication to the Board, the Library, and the Staff.
Trustee Mink said she is very sorry to leave the Board that it has
been wonderful to be a part of it. The date for the luncheon will
be set on January 16th.
FROM THE FLOOR:
ADJOURNMENT:
The meeting was adjourned at 5:00 with the next meeting
scheduled for January 16th, 1990 at 4:30 pm in the California Room
preceded by the demonstration of the new data bases at 4:OOpm.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
12/20/89
December
LIBRARIAN' S REPORT
January 1990
New3Library Trustee
At its regular meeting of January 3rd, the City Council appointed Jane
Taylor to fill the unexpired term of Trustee Mink. Mrs. Taylor is a
Counselor at Burlingame High School and a long-time user of the Library. It
is a pleasure to welcome her to the Board of Trustees.
New Reference Data-Bases
Michael Hubbell, Reference Librarian, will be giving demonstrations of
our two new reference data-bases, Magazine Article Summaries and Wilsearch
at 4 : OOpm, before the Board meeting on Tuesday. Brief information about the
two sources is included in this packet.
Capital Improvement Program 1990-1995
Attached to this report is a copy of the City Manager' s memo regarding
the Capital Improvement Program for the next five years. As you can see,
the budget will be even tighter this year. We are currently in the process
of prioritizing our needs for the next five years. Do you have any
suggestions? The City Council preliminary study session regarding the
budget will be held on January 20th.
Duncan Property
The Foundation notified us that the upstairs portion of. the Duncan
Property has been rented by two Counselors and an Architect for one year
beginning on February 1st. They are planning on doing some painting and
minor repairs this month. The rent will be $1 ,500 per month.
I spoke with the manager of Fox and Carskadon and he tells me that the
firm is continuing to look for a commercial site in Burlingame where they
might: build. Their lease is up for renewal in September 1990 , and it
appears likely that they will exercise their option to renew for five years.
However, the manager seemed to indicate that if they could find and build
suitable quarters that they would not remain in the building for the next
five years.
In view of the uncertainty, I think we will have to continue our step-
by-step space planning with the hope that we will have plans ready to go
whenever the property becomes available. Of course, everything will depend
on the status of the City' s finances when the property is vacated.
'Space Planning
I have sent a letter to Mr. Richard Waters, a library building
consultant, to see if he is interested in helping us with the next phase of
our space planning. The letter is attached and I ' ll let you know if I hear
anything from him prior to your meeting.
Page 1
Branch Task Force Report
�-- The final report of the Branch Task Force is included here for your
apl3roval. I 'd like to congratulate the committee for a great deal of hard
work and a job well done!
New Year' s Resolutions
Included in this packet is a copy of the Library' s New Year ' s
Resolutions as submitted to the City Manager.
Library Tour
As of this writing, we are still trying to set up a time for
Councilwoman O'Mahony and Trustee Taylor to tour the Library. Trustee
Taylor and I did meet and review the various issues currently facing the
Library and the Board.
Board Manuals
The Board manuals have been revised and updated and will be returned to
you at your meeting.
Fines and Fees
In December the Library received a check for $1 , 129 . 24 in full payment
for lost, stolen and damaged books taken from the library by a former
�--
employee.
PLAN/GEAC
Forty-two personal computers and 25 screen printers have been ordered
for the city libraries and the community colleges. We will install our two
terminals in the Spring.
Major installation work is continuing on the upgrade of the
telecommunications lines for the system. We will not be a part of the
upgrade this fiscal year.
Periodicals Division
The Periodicals Division, under Marilyn Morrison, has completed the
shift of periodicals. The result is that there will be 4 years of magazines
on the main floor including the most current year. Earlier issues will be
on microform or shelved in the basement. Marilyn has also cleared the 100
shelves of items which are to be discarded and offered to other libraries,
as part of the Periodical (eight year) plan.
Page 2
Children' s Services
New Children' s programs for the season include a new series of "Read
Aloud" programs, one for toddlers and one for ages 6-12 years. The monthly
Saturday programs will also resume on the fourth Saturday of the month with
"Cat Tales" presented by Pamela Brown. The program will feature
storytelling and puppet-making.
Cathy Somerton did 17 programs during the month for the Begin With
Books Program, reaching a total of 351 children.
At the conclusion of the last Toddler Story Time for the Fall of 1989
session, Cathy counted all of the name tags that had been made for the
children attending at least one program. The total was 821 Fortunately,
they did not ever all come at the same time!
January is POETRY MONTH for children at the Burlingame Library at both
the Main and Easton Branch.
We ' re asking children to have a poem in their pocket when they come to
the Library. We want the children to share the poem with a member of the
Children' s Room staff . After the child reads the poem he/she will receive a
paperback book of poetry. Members of the staff will have poems in their
pockets to share with the children.
Audio Visual Services
Audio Visual services have been reviewed by the A/V Task Force. The
City Librarian has approved a revised job description which will include: 25
hours A/V Supervisor, 10 hours A/V cataloging, and the remainder in one or
two reference desk shifts.
In addition, the ordering, cataloging and processing of Audio Visual
materials has been moved to Technical Services.
The new Audio Visual Librarian will report to the Assistant City
Librarian. Recruitment is underway for this revised position at the
Librarian II level.
Reference Division
Esther attended the PLS Board meeting on December 5th to represent the
PLS Community Relations Committee.
Tibi McCann and Maribeth Farcich attended the City Orientation on
December 4th.
Page 3
Easton Branch
The holiday party held at the Branch was a great success. The pot luck
horst d'oeuvres party had a good turn out and was a most enjoyable event.
The Parents ' Collection is now in place at the Branch Library. This
small collection of paPerback books is designed to assist parents with all
aspects of parenting and is supplemental to our regular collections . The
collection has proven very popular at the Main Library.
Programs and Services
Paintings by the Peninsula Outdoor Painters were featured in the
Reference Room during the month.
Poetry readings for December included Don Havis and Paul Edwin Zimmer.
Warren Wickliffe was the featured poet at the January 5th reading.
Exhibits included features on the holidays: Christmas, and Hannukah, as
well as a feature on Dicken' s work to tie-in with the many theater
productions of "A Christmas Carol" in the area.
Up and Coming Meetings _ Reminder
1 . County 2000 - January 24th - 8 : 30am - Dunfey Hotel
2 . Commissioners Dinner - March 2nd
3 . CALTAC Workshop - March 3rd - 9: OOam - 3 : OOpm - Fremont Library
PMB/jg
1/10/90
librptl
Page 4
STATISTICS FOR DECEMBER 1989
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 , 080
Burlingame Children 2 , 106
`- Hillsborough Adults 1 , 812
Hill.,�borough Children 736
Non-San Mateo Co. Borrowers 378
TOTAL: 16 , 112
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals, pamphlets, paperbacks) 17 , 396 2 , 365
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 4 , 182 637
Audio Visual Materials
( records, cassettes, videos cassettes,
c d' s, slides, equipment, talking books ) 2 ,934 -0-
TOTALS: 24,512 3 , 002
Main Total 1989 Circ: 24 , 512 Main Total 1988 Circ: 24 , 181 = 1 . 37% Inc.
Branch Tot 1989 Circ: 3 , 002 Branch Tot 1988 Circ: 2 , 076 = 44 . 61% Inc.
GrandTotal 1989 Circ: 27 , 514 GrandTotal 1988 Circ: 26 , 257 = 4 . 80% Inc.
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REFERENCE ACTIVITY:
�- Total Reference Questions: 5 , 964 I .L.L. Borrowed: 78
I .L.L. Lent: 226
Grand Total Ref. Activity: 6,268 I .L.L. Total: 304
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 102 ,193/101 , 720 4, 467 / 4, 467 106 , 660/101 , 820
Ch.Non-Fic. 16 , 317/ 15 , 521 2 , 671 / 2 , 671 18 , 944 / 16 , 361
YA Non-Fic. 1 , 524/ 3 , 385 108 / 108 1,629 / 1 , 632
Ad.Fiction 39 , 410/ 39, 594 4 , 343 / 4 , 343 43 ,753 / 39 , 509
Ch.Fiction 13 , 196/ 11, 068 4 , 370 / 4 , 200 17 , 566 / 15 , 375
YA Fiction 2 , 124/ 2, 946 287 / 287 2 , 411 / 2 , 130
Reference 4 , 935/174 , 234 116 / 111 5 ,051 / 4 , 911
Total: 179 ,696/165 , 595 16, 318 16 , 143 196 ,014 181 ,738
OTHER MATERIALS:
Pamphlets 28 ,139 N/A 28 , 139
Paperbacks 2,726 if 2,726
Maps 1 ,670 it 1 , 670
Records 4 ,770 4 ,770
Cassettes 2,047 2 , 047
Video Tapes 332 332
Compact Discs 142 142
Deposited with the City Treasurer: Main: $ 1 , 672 . 05
Branch: $ 345 . 90
User Traffic: 30, 553 - Daily Average: 1 , 091 Total: $ 2 ,017 . 95
Total Meetings Held: 10 People in Attendance: 171
Children' s Programs : 1 Children in Attendance: 125
MONTHLY REPORT '
MONTH December 89
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 31
2. Volunteers
A. Number of volunteers 11
B. Hours contributed 48
3. Shut-in Patrons---Individual Visits
A. Number of patrons 11
B. Number of visits made 23
C. Items circulated 95
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 28_
B. Edelweiss 2 4
C. Easter Seals _ 1 50
D. Care West- - -
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 11+ 30
B. Visits made 25
C. Items circulated 160
' Comments/Activities
This month one of our long-time vol-unteers, Dana Scadden
_chose to retire, and she will be missp_i However, the oos_ition
will be filled by Jean Dahlinger, who has worked with iLs ;n
`— the past as a substitute volunteer.
l
Dale Nelson