HomeMy WebLinkAboutAgenda Packet - LB - 1990.03.20 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
MARCH 20TH, 1990 - 4 : 30PM
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks : $29,251. 17 {
Special Fund: $ 1,555.52 {
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Memo on Legislative Issues from Mike {
Dillon {
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b. Library Events - March {
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b . REPORTS { INFORMATION
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a. City Librarian' s Report {
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b. System Advisory Board - Trustee Robertson{
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7 . UNFINISHED BUSINESS {
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8 . NEW BUSINESS {
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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3/15/90 {
AGENDAM 4 {
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Trustee Robertson asked about the personnel situation and Mr.
Escoffier explained. Some discussion followed.
SYSTEM ADVISORY BOARD _ TRUSTEE ROBERTSON:
Trustee Robertson gave a report on the most recent SAB meeting that
was held last week. There some discussion regarding Legislative Day in
Sacramento.
COUNTY 2000 - TRUSTEE ROBERTSON:
Trustee Robertson gave her report on the County 2000 meetings. She
said that as a result of the meetings people are enthusiastic to make
changes within the County. She said there will be a follow-up meeting in
May.
UNFINISHED BUSINESS:
None
NEW BUSINESS:
Mrs. Bergsing distributed evaluation forms for the Trustee Tool Kit.
FROM THE FLOOR•
ADJOURNMENT•
The meeting of February 20th, 1990 was adjourned at 5 : 15pm with the
next meeting scheduled for March 20th in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
02/22/90
February 90
LIBRARIAN' S REPORT
MARCH ;990
COUNCIL STUDY SESSION
The City Council met on February 24th to discuss budget issues and
priorities for the fiscal year 1990-1991. The minutes of the meeting are
included.
PARKING STRUCTURE
The parking garage opened with a brief ceremony and ribbon cutting on
Friday March 9th at 9 : OOam. My apologies to all of you for not notifying
you of the event. I felt it had been postponed so many times that I just
didn' t really believe it would happen. There are still a number of things
that the City must do to complete the building. As far as the Library is
concerned, we are still trying to find a better place for the garbage
dumpster, and we aren' t very pleased with the book return box location.
BUDGET
Al and I have begun working on the budget almost daily since the
divisions submitted their requests on March 2nd. It is still too early to
have much to report to you but it appears we may need to carry-over and re-
budget for the new security system and the space planning consultant.
`- SPACE-PLANNING
Al and I met with Dick Waters for about three hours on February 22nd.
Mr. Waters felt the project was an exciting one and he would enjoy working
on it. We have completed an agreement for Phase One of the space study.
Phase two is in this year' s budget and that is what we may need to re-
budget. It seems more and more unlikely that he can do the report justice
in such a short time period. We will ask for funds in next year ' s budget
for at least Phase Three of the study. Phase Two will need to be approved
by Council before we can proceed. Included in your packet, is Mr. Waters '
letter, my two follow-up letters, and a copy of the information I sent him
to do Phase One of the study. Let me know if you have any questions .
DUNCAN PROPERTY
I ' ll give you an oral report at your meeting on current discussions
regarding the City, the Peninsula Foundation and Fox and Carskadon.
CALTAC WORKSHOP
Trustees Blevins, Cannon, Robertson and Taylor , along with staff ,
attended the CALTAC Workshop at Fremont Main Library on Saturday, March 3rd.
The speakers included June Fleming, Assistant City Manager of Palo Alto, and
the State Librarian, Gary Strong. The recent Monterey Park Library Board
powers decision was also highlighted by the attorney who won the case for
the Library Board.
Page 1
PLS LEGISLATIVE BREAKFAST
�— PLS sponsored their annual Legislative Breakfast in Burlingame at the
Marriott Hotel, on Saturday, March 10th. The keynote speaker was be
Assembly woman Jackie Speier, with additional remarks by Yolanda Cuesta of
the State Library staff on serving California' s multi-cultural, multi-
lingual population. There were about 85 people in attendance.
PROGRAMS AND SERVICES
The ALA Poster Show at the County Government Center was well attended.
This show featured the series of celebrity posters published by the American
Library Association. PLS has the posters framed. They are now available
for local library display.
Paintings by the students of Monica de la Fuente were installed on the
13th. The children range in age from 7 - 16 years old.
CHILDREN' S SERVICES
Joan Manini reports that the second Saturday program read aloud had 14
in attendance. in addition, Joan did book talking at Burlingame High School
to sophomore honors classes ( 42 students ) . Twenty four teachers attended the
Teacher' s Preview.
Cathy Somerton did 33 programs during the month for the Begin With
Books Program, reaching a total of 632 children.
The Toddler Story Time continues to be very popular. Even with two
sessions, the crowds are sometimes too large. Options being considered
include: offering a third session or limiting attendance. A smaller group
makes for a better experience at this very young age.
Cathy wrote an article for San Francisco Peninsula Parent which appears
in the March issue entitled "Books About Bedtime Fears . "
PLAN/GEAC
Work is progressing in preparing the "loaders" for the on-line catalog.
We are probably 18 months away from a fully loaded and available catalog.
Redwood City, San Bruno and Menlo Park libraries will be experimenting this
year with patron access to the circulation system. We will watch their
progress carefully, as we hope to move into this area during fiscal 1990/91 .
"Depot" maintenance at PLAN is being considered in an effort to repair
Geac terminals which will no longer be serviced by Geac. We hope to have
back-up terminals available to put in place of those which are having
difficulties, and then to send the faulty terminal to PLAN for repair. This
process will being January 1991 .
REFERENCE DIVISION
Michael Hubbell attended a "Defending the First Amendment" workshop
held at the Hayward Public Library on February 7th.
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Page 2
Sandy Gleichmann and Maribeth Farcich attended the alternative session
of the PLS Time Management Workshop on February 7th.
On March 23 , Donna attended a tour of the Sunnyvale Patent Library with
a group from PLS.
AUDIO-VISUAL SERVICES
Linda Santo has been hired as our Audio Visual Librarian. Linda comes
to us with experience at San Mateo Public Library, University of California
at Berkeley and, most recently the law firm of Thelen, Marrin, Johnson and
Bridges in Oakland. Linda will begin her work here on March 26th. We are
very pleased to have her.
EASTON BRANCH LIBRARY
Joan Giampaoli did a story hour for the Little Friends of Jesus Nursery
School.
Steve Stamates will be leaving the Branch to become a Library Assistant
I at the Main Desk. Congratulations Steve!
PERSONNEL
We have hired two new pages as a result of the Page test we gave last
month. They are Eric Marquis and Jenalyn Gomes. Eric ' s position is being
funded by the Peninsula Community Foundation as part of its Youth Employment
Program. Jenalyn is going to replace Steve Stamates at the Branch Library.
We are still recruiting for other vacancies .
The winter general staff meeting was held at 8 : OOam on February 28th.
Awards were given for excellent attendance records and various years of
service to the City. Joan Giampaoli received a pin for 10 years of service.
Jan Laurie, Library Assistant II , the Library Book Mender, is due to
have her first baby on April 10th. She will be "on leave" for several weeks
thereafter. We will try to cover some of her duties with current staff .
The rest will wait until her return.
UPCOMING EVENTS
1 . Legislative Day Orientation - to be held at the San Mateo County Library
Central, on Tower Road - April 19th from 7 : 00 - 8 : 30pm
2 . National Library Week Author ' s Programs :
April 22nd - Redwood City Library
April 29th - Burlingame City Hall Council Chambers
3 . Legislative Day in Sacramento - May 1st - All day
4 . Friends of the Library Book Sale - May 3rd - 6th
5 . County 2000 - College of San Mateo - May 12th - 9 : OOam to 1 : OOpm
PMB/3g
LIBRPT3
Page 3
STATISTICS FOR FEBRUARY 1990
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 , 329
Burlingame Children 2 , 155
`- Hillsborough Adults 1 , 835
Hillsborough Children 748
Non-San Mateo Co. Borrowers 391
TOTAL: 16 , 458
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CIRCULATION ACTIVITY:
Main: Branch•
Adult Print Materials
(books , periodicals, pamphlets, paperbacks) 18 , 200 1 , 633
Children' s Print Materials
(books , periodicals, pamphlets , paperbacks) 5 ,746 1 , 118
Audio Visual Materials
( records , cassettes , films , videos , art
prints, slides , equipment, talking books) 3 , 183 -0-
TOTALS: 27 , 129 2 ,751
Main Total 1990 Circ: 27 ,129 Main Total 1989 Circ: 26 , 875 = 0 . 09% Inc.
Branch Tot 1990 Circ: 2 ,751 Branch Tot 1988 Circ: 2 , 649 = 3 . 85% Inc.
GrandTotal 1990 Circ: 29 , 880 GrandTotal 1988 Circ: 29 , 524 = 1 . 21% Inc.
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REFERENCE ACTIVITY:
�.- Total Reference Questions : 7 , 309 I .L.L. Borrowed: 88
I .L.L. Lent: 259
Grand Total Ref. Activity: 7 , 656 I .L.L. Total: 347
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 102 ,719/101, 551 4 , 468/ 4 , 468 107, 187/106 , 019
Ch.Non-Fic. 16 , 374/ 15 ,651 2 , 640/ 2 , 640 19 , 014/ 18 , 291
YA Non-Fic. 1 , 519/ 1 , 388 107/ 107 1 , 626/ 1 , 495
Ad.Fiction 39 , 564/ 29 ,719 4 , 351/ 4, 351 43 , 915/ 34 , 070
Ch.Fiction 13 , 083/ 12 , 158 4 ,400/ 4 , 400 17 , 483/ 16 , 558
YA Fiction 2, 137/ 1 , 953 288/ 288 2 , 425/ 2 , 241
Reference 4 , 953 4 , 912 116/ 116 5, 069/ 5 , 028
TOTALS: 180 , 349/167 , 332 16 , 370/ 16 , 370 196 ,719/183 ,702
OTHER MATERIALS:
Pamphlets 28 , 376 N/A 28 , 376
Paperbacks 2,726 2 ,726
Maps 1 , 674 1 , 674
Records 4 ,761 " 4 ,761
Cassettes 2 , 077 2 ,077
Video Tapes 341 341
Compact Discs 171 " 171
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Deposited with the City Treasurer: Main: $ 2 , 282 . 94
Branch: $ 240 . 80
User Traffic: 33 , 329 - Daily Average: 1, 281 Total: $ 2 , 523 . 74
TotaD Meetings Held: 24 People in Attendance: 636
Children' s Programs : 1 Children in Attendance: 75
�y
CITY OF BURLINGAME PAGE 36
BUDGET STATUS REPORT
FOR THE MONTH ENDING FEBRUARY 28. 1990 PRINTED 03/12/90
CURRENT MONTH YEAR-TO-DATE
--- - - - BUDGcT EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
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101 GENERAL FUND
--67500 LIBRARY
010 REGULAR SALARIES 613.115.00 44.656.00 391.d32.78 221.282.22 63.91
--Oil PART-TIME SALARIES 346.321.60 261971.15 227x445.45 11d.d75.55 65.67
012 OVERTIME 500.00 7y.86 420.14 15.97
- -TOTAL-SALARIES i-MAGES 959.936.00 711627.15 619.358.09 3401577.91 64.52
TOTAL DIRECT LABOR 959.93o.CO 71.627.15 619.358.09 340.577.91 64.52
030 RETIREMENT 221.16o.CO 7.104.59 60.707.16 160.460.84 27.45
031 GROUP INSLRANCE 6.316.38 50.185.98 <50.185.98>
--036 MEDICARE INSURANCE 200.11 2.364.17 <2.364.27>
037 UNEMPLOYMENT INSURANCE
038 MORKERS COMPENSATION INSURANCE 472.76 4.081.94 <4.081.94>
TOTAL EMPLOYEE BENEFITS 221.16d.CO 14.159.84 117.339.35 103j,82o.05 53.U5
- TOTAL EMPLOYEE SERVICES 1.181.1C4.G0 b5.7d6.99 736.o97.44 444.406.56 61.37
110 OFFICE EXPENSE 11.300.00 142.97 6.334.56 4.965.44 56.06
120 SPECIAL DEPARTMENT EXPENSE 19.700.00 1.088.89 9.218.71 10.481.29 4o.80
122 PERIODICALS 26.295.00 1.510.92 13.989.00 o.306.00 68.93
123 BOOK BINDINGS 11.620.00 198.79 9.001.75 3.olo.25 68.66
124 CATALOGING EXPENSE 15.655.00 379.73 2.221.94 13.433.06 14.19
125 RECORDS AND CASSETTES 8.700.00 865.05 7.149.16 1.550.b4 82.17
129 BOOKS AND MAPS 177.100.00 8.718.98 95.420.11 81.673.89 53.48
-----130 SMALL TOOLS - 300.00 52.36 247.o4 17.45
160 COMMUNICATIONS 9.715.CO 500.84 5.624.51 4.090.49 57.90
170 ELECTRIC d GAS UTILITIES 32.550.00 5.895.75 22.o70.00 9.880.00 69.65
- 190 MAINTENANCE OF BUILDINGS AND GROUND 17.a50.00 2.009.02 15.060.69 2.189.31 87.73
200 EQUIPMENT MAINTENANCE 3.575.CO 189.00 1.290.00 2.285.00 36.08
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1.970.00 324.CO 1.640.00 16.45
--- --210 PROFESSIONAL AND SPECIALIZED SERVIC 27.021.00 7.021.00 20.000.00 25.98
220 CONTRACTUAL SERVICES 3d.959.CO 37.504.40 1.454.60 90.27
240 DUES AND SUBSCRIPTIONS 795.GO 25.00 800.00 <5.00> 100.03
- 250 TRAVEL• CCNFEAENCES t MEETINGS 1.000.GO 216.09 783.91 21.01
251 DEPARTMENT HEAD CONFERENCE K MEETIN 600.00 518.19 91.81 80.37
252 STAFF CONFERENCE AND MEETINGS 1.600.00 455.00 1.145.00 28.44
----260 TRAINING AND SAFETY 3.000.CO 80.00 593.00 2.407.00 19.77
290 OTHER CHARGES 100.00 100.00
701 INSURANCE COST ALLOCATION 3.424.00 2.568.00 65o.00 75.00
TOTAL SUPPLIES AND SERVICES 406.d29.G0 21.604.94 237.638.47 169.190.53 58.41
TOTAL SUPPLIES AND SERVICES 406.b29.CO 21.604.94 237.638.47 169.190.53 58.41
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MONTHLY REPORT
MONTH February, 1990
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 32
2. Volunteers
A. Number of volunteers 11
B. Hours contributed 57
3. Shut-in Patrons---Individual Visits
A. Number of patrons 11
B. Number of visits made 25
C. Items circulated 108
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 27
B. Edelweiss 2 5
C. Easter Seals 1 50
D. Care West. 0 0
E. Marion Convent 1 16
5, Totals
A. Shut-in patrons 11 + 30
B. Visits made2--8----
C. Items circulated 171
Comments/Activities
No new patrons, nor any dropouts this month. However,
for the future, Joan G. , Esther and myself are starting
talks concerning April 's Volunteer Appreciation Tea. Details
r to follow.
& Dale Nelson