HomeMy WebLinkAboutAgenda Packet - LB - 1990.06.19 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JUNE 19TH, 1990 - 4 : 30PM
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1. CALL TO ORDER {
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3 . BILLS { APPROVAL
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. June Library Events {
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6 . REPORTS { INFORMATION
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a. City Librarian' s Report f
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7 . UNFINISHED BUSINESS f
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8 . NEW BUSINESS {
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a. Space Needs Assessment Study { INFORMATION
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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6/13/90 {
AGENDAJ {
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Burlingame Public Library
Board of Trustees
Minutes
May 15th 1990
CaffT® On r.-
The
.The meeting of May 15th, 1990 was called to order by Secretary
Robertson at 4:30pm.
Trustees Present: Robertson, Cannon & Taylor
Trustees Absent: Bacigalupi & Blevins
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Bim.
M/S/C (Cannon/Taylor) unanimously to approve the payment of City
checks in the amount of $23,479.95, and payment of the Trustees Special
Fund in the amount of $723.00.
Minutes of the Meeft A2rilI7th, 1990:
Minutes of the meeting of April 17th, 1990 were approved as written
and ordered filed.
CgEw � amyl Co mvmunic td®m.
Letter from Gladys Church complimenting staff member Hilde Rooth
for outstanding service was read by acting Trustee Cannon
Legislative Issues re: Tax Forms from Mike Dillon - Distributed at the
meeting
Library Events for May: Distributed at meeting
page 2.
R�e
Librarian's Report: Trustee Taylor asked the current status on the
Duncan property/Fox & Carskadon. Mrs. Bergsing gave an update on
the most recent happenings. 'There was some discussion that followed.
Trustee Robertson asked what the current fines are. Mrs. Bergsing said
they vary however an overdue book is 10 cents per day. She further
explained that because Redwood City is in such financial difficulty that the
Redwood City Library is looking at the possibilities of increasing their fines
and fees. She further explained that PLS tries to maintain continuity
between all of the libraries in the system and that there has been a small
committee appointed to review everything. Librarian Bergsing said she
would report the findings to the Board.
Trustee Cannon congratulated Mrs. Bergsing on her nomination as
"Chair" of the PLS Council for 1990-1991.
Trustee Taylor said the Friends did an outstanding job on the book sale.
System Advisor Board: Trustee Robertson gave a brief report on the
most recent SAB meeting that she attended. She reported that if she is
reappointed by City Council as Burlingame's representative that she will
be running for Co-Chairperson of the Advisory Board.
Legislative Day and Author's Fair: Trustees attending these events said
they enjoyed themselves.
Un�faa¢a� d�aasav¢�se
e
Budget 1990-1991: Librarian Bergsing said she had nothing to report
other than what was in the Librarian's Report. Trustee Cannon asked
about the reclassification of the Secretarial position, was it more money
and was it a classification with another name. Mrs. Bergsing explained
the process.
-Page 3
MW Ousawso
Recommendation to Council to reappoint Shirley Robertson to the PLS
Advisory Board: Trustee Cannon read a letter, written by President
Bacigalupi, recommending the reappointment of Trustee Robertson to the
SAB as Burlingame's representative. Trustee Taylor then made a motion
to forward the letter to Council. The motion was seconded by Trustee
Cannon.
Request for funds to the Friends of the Library: Trustee Cannon asked
Mrs. Bergsing if she had any philosophy about the requesting of funds
from the Friends. Mrs. Bergsing said yes she does. For example, most of
the audio-visual materials are provided by the Friends, all the Children's
and Adult programs and items for the staff room, such as the refrigerator,
the microwave oven and the sofa. She also said there were some items in
the community room that have been provided for by the Friends and for
the most part they provide things that normally wouldn't be supplied
through City funds.
Trustee Cannon made a motion to forward the request for funds to the
Friends of the Library. The motion was seconded by Trustee Taylor.
Erom the 520
zam-mmmto
s.
The meeting of May 15th, 1990, was adjourned at 5:15pm with the next
meeting scheduled for June 20th, 1990 at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
City Librarian
5/16/90
minutes/may
LIBRARIAN' S REPORT
JUNE 19TH, 1990
Library Budget
The City Council discussed the library budget at their June 6th study
meeting. The space planning issues were discussed and clarified. No
changes in the library budget were suggested by the Council. Formal
approval of the budget is scheduled for the June 18th Council Meeting.
The Friends of the Library Executive Board recieved your request for
funds. Due to vacations, we will not be meeting with them until July 10th.
We haven' t completed the request to the Peninsula Community Foundation
for funds from the Duncan Trust.
Library Space Planning
"A Main Library Needs Assessment for the Burlingame Public Library, "
prepared by Richard Waters of HBW Associates was received on June 8th. This
study marks the next phase in the library' s space planning project. The
study summarizes existing space utilization, discusses the optimal size of
the Main Library and projects future needs for the Main Library through the
year 2005 .
The data compiled will be helpful in moving on to the next steps of the
space evaluation process. I 'd like to discuss the report with you at your
meeting and discuss some next steps.
Library Service to Hillsborough
Enclosed with this report is the annual letter from the Burlingame City
Manager to Hillsborough regarding the agreement to provide library service
to Hillsborough residents. To date there has been no reply from
Hillsborough which is not unusual.
Board Appointments
Trustee Shirley Robertson was officially re-appointed for a second term
on the System Advisory Board by the Burlingame City Council at its meeting
of May 21st. Congratulations Shirley! !
Applications for two vacancies on the Library Board were due by June
13th. As of this writing, only two candidates had applied, and one of those
was our own Loretta Blevins. Her term expires the end of June. Council
will decide at its meeting of June 18th whether to extend the filing
deadline or to accept the two candidates. I ' ll let you know at your
meeting.
Page 1
Volunteer Recognition
Our Library Outreach and Friends Volunteers were honored at a volunteer
recognition luncheon on May 23 . Twelve volunteers were honored for their
service during the past year, and given a small gift. Connie Cooper, library
volunteer for eight years, received a plaque the following week for her
years of dedicated service.
Programs and Services
Lively and informative Betty Horn, a docent from the San Mateo County
Historical Association gave a slide/lecture program " Gardens and Gates" on
May 10. Approximately 40 were in attendance.
Pictures painted by the students of Monica de la Fuente were on display
for part of the month, followed by Charles Mitchel ' s collection.
Over 40 attended May' s poetry reading to hear local poets Juanita
Bourns and Richard Yurman. June features Jym Marks and William Talcott.
Children' s Services
Joan Manini and her staff began visiting the schools to talk about the
Summer Reading Club. This year they spoke to the kindergarten through third
grades. The presentation included "Beeple. " Michelle Barrese and Cathy
Somerton dressed up like Beeple and wore a Beeple mask.
The summer programs are ready to go. This summer we are offering 33
pre-school programs. Cathy Somerton, Michelle Barrese and Joan Giampaoli
will be conducting them. Then there is the Summer Reading Club for
kindergarten through 4th grade, and the "Take a Reading Break" for 5th
through 8th graders. Finally, there will be "Read Aloud" on the second
Saturday of the month.
Other class visits included: Lincoln School and Washington School.
Begin with Books
During the month of May, Cathy Somerton did 29 programs including: 4
Preschool Storyhours, 10 Toddler Story Times; 1 Saturday Story Hour, 5 class
visits to Easton and 9 programs at schools. These programs were attended by
a total of 522 children. Cathy sent a letter to parents of preschool
children listing the programs we are offering during the summer.
The first five of a series of book lists for parents on special
subjects have been compiled. There are on frequently requested topics such
as: food, moving, visiting the doctor, visiting the dentist, visiting the
hospital, toilet training, and school.
Page 2
PLAN/GEAC
Plans are underway for a meeting with library directors and key staff
to discuss the expectations for the automated system in the next 3-5 years.
-his will be an opportunity to clarify our plans for the system.
Locally, staff are evaluating a building map of potential terminal
installations. This presents a graphic picture of their potential placement
during the next two years.
Reference Division
The Literature Workshop is scheduled for June 27 and 28. Presenters
will include: Tibi McCann, Sandy Gleichmann, Joan Giampaoli, Joan Manini, Al
Escoffier, Donna Smith. This workshop will be open to other libraries and is
designed to help other library staff understand what is in BPL' s
collection.
Michael Hubbell and Al Escoffier attended the PLS forum "The Homeless
in Our Libraries. " Discussion ranged from the special needs of the homeless
(obtaining library cards without an address, and information on how to
obtain shelter, ) to the problems library staff have with the homeless
visiting their facilities. The Director of the Hungry and Homeless
Coalition, gave some startling statistics on the homeless in central San
Mateo County. It is definitely a problem for all of the libraries and will
continue to grow worse, if services are not available to assist. In general,
the participants felt that library staff should enforce their library' s
existing rules concerning appropriate behavior. Further discussion is
expected at the system level.
Donna Smith is the new chair of the PLS Reference Committee for the
next year beginning in July.
Audio Visual Services
Linda Santo reports that audio visual circulation accounted for 10% of
the circulation for May. In addition, 44 videocassettes, 23 compact discs,
and 49 audio cassettes (music, books on tape and instructional) have been
ordered.
At the PLS Council Meeting, it was agreed to dispose of the 16mm Film
Collection effective July 1, 1990. The County will retain a collection of
the children' s films for use in library programming. The San Mateo Office
of Education (SMERC) will take over the remaining collection.
The PLS Film Center will publish a list of new videos, which we will
duplicate and post. The Master List (compiled in September 1987) remains at
the A/V Desk.
Linda attended the American Film and Video Association Film and Video
Festival in San Francisco on May 31. She acted as a juror in the film/video
competition, voting in the category of "politics and government. " There
was also an exhibit of the many film/video distributors.
libreptmay/06/13/90
Page 3
STATISTICS FOR MAY 1990
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 ,733
Burlingame Children 2 ,216
Hillsborough Adults 1 , 882
Hillsborough Children 780
Non-San Mateo Co. Borrowers 417
TOTAL: 17 ,028
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks ) 21 , 513 1, 554
Children' s Print Materials
(books , periodicals, pamphlets, paperbacks) 5 , 994 1 , 062
Audio Visual Materials
( records, cassettes, films , videos, art
prints, slides, equipment, talking books ) 3 , 326 -0-
TOTALS: 30 , 833 2 ,616
Main Total 1990 Circ: 30 , 833 Main Total 1989 Circ: 27 , 936 = 10 . 37% Inc.
Branch Tot 1990 Circ: 2, 616 Branch Tot 1989 Circ: 2 , 666 = 1 . 88% Dec.
GrandTotal 1990 Circ: 33 , 449 GrandTotal 1989 Circ: 30 , 602 = 9 . 30% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions : 8 , 226 I .L.L. Borrowed: 91
I .L.L. Lent: 293
Grand Total Ref. Activity: 8 ,610 I .L.L. Total: 384
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 103 , 952/102 , 379 4 , 597/ 4 , 597 108 , 549/106 , 976
Ch.Non-Fic . 16 ,715/ 15 , 909 2 ,709/ 2 , 709 19 , 424/ 18 , 618
YA Non-Fic. 1 , 543/ 1 ,411 107/ 107 1 , 650/ 1 , 518
Ad.Fiction 40,008/ 30, 084 4 , 551/ 4, 551 44 , 559/ 34 , 635
Ch.Fiction 13 , 487/ 12 , 155 4 , 473/ 4 , 473 18 , 060/ 16 ,728
YA Fiction 2 ,194/ 1 , 999 294/ 294 2 , 488/ 2 , 293
Reference 5 ,014 4 , 947 122/ 122 5 , 136/ 5 , 069
TOTALS: 182 , 913/168 , 884 16 , 846/16 ,846 199 ,759/185 ,730
OTHER MATERIALS:
Pamphlets 28 ,836 N/A 28 , 836
Paperbacks 2 ,726 " 2 ,726
Maps 1 ,706 1 ,706
Records 4 ,756 4 ,756
Cassettes 2 , 333 2 , 333
Video Tapes 398 398
Compact Discs 222 " 222
Deposited with the City Treasurer: Main: $ 1 , 576 . 55
_ Branch: $ 212 . 75
User Traffic: 38 , 225 - Daily Average: 1 , 274 Total: $ 1,789 . 30
Total Meetings Held: 17 People in Attendance: 391
Children' s Programs: 1 Children in Attendance: 75
CITY OF EURLINGAPE FACE 3F
BUDGET STATUS REPCRT
FOR TME PONTH ENDING MAY 31. 199C PRINTED CE/120 C
CURRENT PONTH YEAR-TO-DATE
EUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
1G1 GENERAL FUND
67500 LIBR4RY -.
010 REGULAR SALARIES 613.115.CC 46.233.35 529.419.26 83.695.74 86.35
011 PART-TIME SALARIES 346.321.[0 Z7.981.66 311.501.54 34,819.46 89.95
012 OVERTIME 5CO.CC 79.86 4e0.14 15.97
TOTAL SALARIES i WAGES 959.936.CC 74.215.01 841•COO.E6 118.935.34 87.61
r.,
TOTAL DIRECT LABCP. 959.936.CC 74.215.01 841.000.66 118.935.34 87.61
030 RETIREMENT 221.168.[0 7.694.36 83.121.83 138.OA6.17 37.58
031 GROUP INSURANCE 6.233.6 68.866.97 <68.866.97>
036 PEDICARE INSURANCE 320.17 3.263.96 <3.263.96>
037 UNEMPLOYMENT INSURANCE 37.CC <37.CO> 1 -
038 WORKERS COPPENSATION INSURANCE 496.16 5.548.E", <5.548.82>
TOTAL EMPLOYEE EENEFITS 221.168.CC 14.744.87 160.838.5E 60.329.42 72.72
TOTAL EMPLOYEE SERVICES 1.181.1C4.00 88.959.8E 1.0C1.839.Z4 179.264.75 84.82
i -
110 OFFICE EXPENSE 11.3CO.CC 2.139.13 8.911.88 2.388.12 78.87
120 SPECIAL DEPARTMENT EXPENSE 19.7CC.CC 1.158.76 13.544.75 6.155.25 68.76
122 PERIODICALS 2C•295.CC 52.05 16.738.175 3.556.25 82.48
123 HOOK :;INDINGS 11•t20.CC 1.359.55 9.925.87 1.694.13 85.42
124 CATALOGING EXPENSE 15.655.00 123.C3 Z•556.2t 13•C9E.74 16.33
125 RECORDS AND CASSETTES 8.7GO.00 8.700.CC 1CC.00
129 HCOKS AND MAPS 177.1CU.CC 19.526.14 148.851.tC 28.248.40 84.C5
130 SMALL TCOLS 3CO.CG 163.91 279.CG 21.00 93.00
160 COMMUNICATIONS 9.715.CC 937.66 8.186.CC 1.529.00 84.26
170 ELECTRIC B GAS UTILITIES 3i•550.CO 171.59 28.047.93 4.5C2.C7 °6.17
190 MAINTENANCE OF BUILDINGS AND GPCLNO 17.850.CC 329.94 16.620.79 1.229.21 93.11
200 EQUIPMENT P.AINTENANCE 3.575.CO 167.0E 3.125.42' 449.58 °7.42
201 AUDIO-VISUAL EQUIPMENT PAINTENANCE 1.970.CC 324.CC 1.646.00 16.45
210 PROFESSIONAL AND SPECIALIZED SERV IC 27.021.CO 7.021.CC 200CCC.CO 25.98
210 CONTRACTUAL SERVICES 38.959.00 38.959.4C <C.40> 100.00
240 DUES AND SU3SCRIPTIONS 795.00 815.CC <2C.00> 102.52
250 TRAVEL• CCNFERENCES 8 MEETINGS 1•CGO.CC 427.9E 572.04 42.80 fi
251 DEPARTMENT HEAD CONFERENCE ; MEE71N 60U.CC 2C.00 538.19 61.81 89.70
252 STAFF CONFERENCE AND MEETINGS 106CO.CO 15C.00 1.04C.CC 56C.00 65.00
260 TRAINING AND SAFETY 3.00U.GC 335.OG 2.07C.58 929.42 69.[2
290 OTHER CHARGES 1CO.00 16.09 83.91 16.C9
701 INSURANCE COST ALLOCATION 3.424.00 3.424.CC 1CC.00
TOTAL SUPPLIES AND SERVICES 40t•829.CC 25.633.74 32U•124.47 F6.7C4.53 78.69
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TOTAL SUPPLIES AND SERVICES 406.829.CC 25.633.74 320.124.47 pt•7C4.51 78.69
0
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CITY OF PURLINGAME PAGE 39
EUDGET STATUS REPCRT
FOR THE MONTH ENDING NAY 31. 1990 FRINTED CE/12/9C
CURRENT MONTH YEAR-TO-DATE
EUOGET EXPENDITUFE EXPENDITURE ENCL'MBPANCE PALAACE PERCENT
---------------------------------------------------------------------------------------
900
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900 CAPITAL OLTLAY I 3CO225.CC 201767.71 91457.29 68.71
TOTAL CAPITAL CUTLAY 3CO225.CC 20x767.71 90457.29 6A.71
TOTAL CAPITAL EXPENDITIUR�S 3CO225.CO 200757.71 90457.29 6E.71 f'')
-------------- -------------- ----------=-=— -------------- ---------------
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67500 LI°RARY TCTAL I 1061E0158.CC 114.593.62 103420731 42 2750426.58 82.98
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MONTHLY REPORT
MONTH May, 1990
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 32.5
2. Volunteers
A. Number of volunteers 13
B. Hours contributed 94.5
3. Shut-in Patrons---Individual Visits
A. Number of patrons 12
B. Number of visits made 20
C. Items circulated 114
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 28
B.—Ed elweiss 2 5
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 15
5, Totals '
A. Shut-in patrons 12+ 30
B. Visits made
C. Items circulated 164
Comments/Activities
Volunteer hours are up this mb'nth due to the heavy work
load for the book sale. The sale went' guite well , raising
$4500. The volunteer luncheon also went very well , everyone _
enjoying themselves and ,hopefully, feeling appreciated.
Dale Nelson, Volunteer Co-ordinator