HomeMy WebLinkAboutAgenda Packet - LB - 1990.07.17 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JULY 17TH, 1990 - 4 : 30PM
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1. CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $36 ,917 .00 {
Special Fund: $ 746 . 20 {
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4 . MINUTES { APPROVAL
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. July Library Events {
b. City Newsletter {
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c. C.L.A. Lobbyist Update {
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6 . REPORTS { INFORMATION
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a. City Librarian' s Report {
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7 . UNFINISHED BUSINESS {
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8. NEW BUSINESS {
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a. R.F.P. for Space Planning Consultants { ACTION
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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7/11/90 {
AGENDAJ {
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Burlingame Public Library
Board of Trustees
Minutes
Tune 19th, 1990
The meeting of June 19th, 1990 was called to order by Secretary
Robertson at 4:30pm, President Bacigalupi arrived at 4:35pm and presided
over the meeting.
Trustees Present: Bacigalupi, Blevins, Robertson, Cannon & Taylor
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Mr. Alfred Escoffier, Assistant City Librarian
lie
M/S/C (Blevins/Taylor) unanimously to approve the payment of City
checks in the amount of $66,243.71.
Minutes of the mertim Mgg 15th" 19-90.-
Minutes
9-'00Minutes of the meeting of May 15th, 1990 were approved as written and
ordered filed after there was a correction made regarding Trustee Cannon
under Correspondence and Communication. The sentence is to read:
Letter from Gladys Church complimenting staff member Hilde Rooth for
outstanding service was read by acting "Secretary" Trustee Cannon.
Library Events for June: Mailed in packets
page 2.
e
Librarian's Report: Trustee Taylor asked about the current status on
the Hillsborough Contract. Mrs. Bergsing gave an explanation of the
courses of events over the past few years. There was brief discussion that
followed.
Mr. Escoffier explained about a workshop he and Michael Hubbell had
attended about the hungry and the homeless. Some discussion followed.
Mrs. Bergsing reported that the budget had been approved at the
Council meeting and that the filing period for applications for prospective
new Board members had been extended to June 30th.
unfinished ousi s.
9Vew Business:
Space Needs Assessment Study: The Board members were sent the
Study from Mr. Waters in their packets and had had time to read it
through. There was some discussion about various items within the Study.
There was further discussion about the Duncan Property.
There was a motion made by Trustee Cannon, seconded by Trustee
Robertson, and carried unanimously, to send the Study to City Council as
the Board feels the Council should be informed.
Mrs. Bergsing shared a "Survey" that is going to appear in the Rec
Program in August that will be mailed to all residents in Burlingame. After
some discussion, Trustee Robertson made a motion that the Library
portion of the survey be removed before it is distributed to the public. The
motion was seconded by Trustee Cannon and carried unanimously.
-Erom the Ekon
Trustee Blevins said if she's not reappointed to the Board for another
term she would like to take this opportunity to thank everyone for being
able to serve on the Board and that she has enjoyed being a part of it.
Page 3.
The meeting of June 19th, 1990, was adjourned at 5:35pm with the next
meeting scheduled for July 21st, 1990 at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
City Librarian
6/20/90
minutes/June
LIBRARIAN'S REPORT
JULY 17TH, 1990
Board Appointments
The City received six applications for the Library Board vacancies. We
have not heard when the City Council sub-committee will interview the
prospective candidates, but it is unlikely that any appointments will be
made in time for your July meeting. Therefore, we are hoping that Trustees
Blevins and Bacigalupi will plan to attend so you will have a quorum.
Board Attendance
Enclosed is the record of Board attendance during the first six months
of 1990. This is requested bi-annually by the City Council.
Election of Officers
Usually the Board holds the annual election of officers at its July
meeting. However, since there are two trustees on vacation, and two
vacancies on the Board, it seems prudent to carry-over the election until
your August meeting.
Space Pianning
Enclosed with this packet is a draft of the R.F.P. to be sent to
library building consultants and architects. Mr. Escoffier wrote the
document, and it was sent to the City Manager and the Public Works Director
for their comments and suggestions. We would appreciate hearing any
suggestions you may have, and then we request your approval to send it out.
Library Budget
The City Council approved the library budget as submitted. The Council
has also approved salary adjustments for most positions in the library.
With the start of the new budget and fiscal year, we will be moving
ahead with a number of maintenance items. . . scraping and painting the trim
around many of the windows; repairing the roof; repairing the front
sidewalk; and finally, upgrading telecommunications for the Geac system.
Unfortunately plans for the front landscaping are still on "hold" because
of the drought.
Friends of the Library
The Executive Board of the Friends of the Library held a meeting of
July 10th. They approved all the budget requests for 1990/91. Among other
issues discussed were the Fall Book Sale dates, a fall newsletter, a general
membership meeting, and a dues increase.
Page 1
Park and Recreation Department Study
The City Council granted your request to delete the "Library Expansion"
issue from the survey scheduled for the Fall Recreation Bulletin. I have
_ enclosed a copy of the memo and new format of the survey for your
information.
General Staff Meeting
The summer general staff meeting was held on July 12th. Staff was
updated on the budget, space planning and other projects in progress . The
next staff meeting will be in late October and that is the meeting you
designated as the time to announce the recipients of the Staff Recognition
Awards . Therefore, in August, you will need to begin the process of
soliciting nominees.
Periodicals Selection
The annual review of our periodical collection and the selection of new
subscriptions was held in June. The list of new subscriptions is attached.
Public Relations
As part of the Library' s Long-Range Plan, the PR Committee has begun to
investigate a new library logo. They are in the process of getting
estimates from local graphic artists. The most popular idea at the moment
is to feature the open book and leaves that are featured all around the
outside of the Main Library. We ' ll keep you posted.
Children' s Services
The summer reading programs, "Where in the World is. . . " and "Take a
Reading Break, " continued through the month. More and more footprints
appeared leading children to great summer reading.
Begin with Books
During June, Cathy Somerton did 18 programs . She also purchased
software for the Macintosh computer to print mailing labels for the Baby
Book Bag follow-up gifts and for materials sent out to the preschools .
Cathy will go on maternity leave in mid-August for a four month period.
We have hired Silvia Boosten of San Mateo Public Library to fill-in for her.
Silvia has five years of experience in San Mateo' s Children' s Department and
several more years with the County Library. We welcome Silvia on July 17th.
Easton Branch
Michelle Barrese ( aka the BEEPLE) and Joan Giampaoli promoted the
Summer Reading program at OLA. The BEEPLE stole the show to the delight of
the children. Cathy Somerton is telling stories to the Preschoolers Tuesday
mornings at the Branch. Joan Giampaoli is hostessing the Bedtime Story Hour
on Wednesday nights at the Branch. Thirty two children attended the first
two evenings. Both programs continue until July 28 .
Page 2
PLAN/GEAC
The three new personal computer/terminals have been set up for use as
_ computers. This was done to test the PC' s and get staff oriented to them
before wiring and cabling is done. our present plan is to wire and cable
for two additional terminals ( 4 in all) , as well as for our new
telecommunications lines. This will be done after the installation of
Release 21 software, a program which will allow PLAN to add terminals and
set up the on-line database. We anticipate that this present planning will
allow cabling to fill our needs for the next two years .
Reference Division
The Literature Workshop held June 27 and 28 was a success. Presenters
included: Al Escoffier, Joan Giampaoli, Sandy Gleichmann, Joan Manini , Tibi
McCann and Donna Smith. All of the reference staff had a hand in the
workshop either as presenters , bibliography compilers or tour leaders.
Congratulations go to all who made this a successful event!
Programs and Services
June poetry readings had moderate attendance with 15 gathered to hear
our Black barber, jazz musician and former D.J. Jym Marks read his poems.
Steve Abbott returns to read in July and Gerald Locklin, will read on July
20th. Gerald comes to us through the generosity of the Friends of the
Library, whose donation allowed Minotaur to qualify for matching funds grant
from Poets and Writers, Inc.
Charles Mitchells mixed media collection was on display in the
Reference Room during the month.
Library Volunteer
Long term library volunteer, Connie Cooper died in June after a short
illness. Connie was a library volunteer for eight years , working in the
administrative offices. We miss her cheerful presence.
librept7
PMB/jg
07/11/90
Page 3
STATISTICS FOR AAY`1990
u7
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 , 845
Burlingame Children 2 , 243
Hillsborough Adults 1 ,893
Hillsborough Children 782
Non-San Mateo Co. Borrowers 421
TOTAL: 17 , 184
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals , pamphlets, paperbacks ) 19 ,328 1 ,610
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 5 ,565 1 , 329
Audio Visual Materials
(records, cassettes, films, videos , art
prints, slides, equipment, talking books ) 3 , 453 3
TOTALS: 28 , 346 2 , 942
Main Total 1990 Circ: 28 , 346 Main Total 1989 Circ: 26 , 808 = 5 .74% Inc.
Branch Tot 1990 Circ: 2 , 942 Branch Tot 1989 Circ: 2 ,721 = 8 . 12% Inc.
GrandTotal 1990 Circ: 31, 288 GrandTotal 1989 Circ: 29 , 529 = 5 . 96% Inc.
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REFERENCE ACTIVITY:
Total Reference Questions: 6 , 570 I .L.L. Borrowed: 97
I .L.L. Lent: 311
Grand Total Ref. Activity: 6, 978 I .L.L. Total: 408
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 108 , 909/107 , 334 4 , 630/ 4, 630 113 , 539/111 , 964
Ch.Non-Fic. 19,494/ 18 , 665 2 ,722/ 2 ,722 22 , 216/ 21 , 387
YA Non-Fic. 1 , 658/ 1 , 526 107/ 107 1 ,765/ 1 , 633
Ad.Fiction 44,722/ 34 ,732 4 , 600/ 4 , 600 49 , 322/ 39 , 332
Ch.Fiction 18 , 177/ 16 ,786 4 , 494/ 4 , 494 22 , 671/ 21 , 280
YA Fiction 2 , 499/ 2 , 304 315/ 315 2 , 814/ 2 , 619
Reference 5 , 149 5 ,170 122/ 122 5 , 271/ 5 , 292
TOTALS: 200,608/186 , 517 16 , 990/16 , 990 217 , 598/203 , 507
OTHER MATERIALS:
Pamphlets 28, 672 N/A 28 , 672
Paperbacks 2 ,726 2 ,726
Maps 1 ,706 1 ,706
Records 4 ,756 4 ,756
Cassettes 2 , 393 2 , 393
Video Tapes 410 " 410
Compact Discs 251 251
Deposited with the City Treasurer: Main: $ 2,132 . 34
Branch: $ 242.GG__ ,
User Traffic: 38,421 - Daily Average: 1 , 281 Total: $ 2,374.34
Total Meetings Held: 15 People in Attendance: 337
Children' s Programs: -0- Children in Attendance: -0-
MONTHLY REPORT
MONTH June, 1990
OUTREACH ACTIVITIES
1. Volunteer Coordinator
A. Hours worked 35
2. Volunteers
A. Number of volunteers 8
B. Hours contributed 25
3. Shut-in Patrons---Individual Visits
A. Number of patrons 14
B. Number of visits made 21
C. Items circulated 89
4. Shut-in Patrons--Institutional Visits
visits Materials circulated
A. Hacienda 2 27
B. Edelweiss 2 5
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 17
5, Totals
30
A. Shut-in patrons 14 + _
B. Visits made _
C. Items circulated 171
Comments/Activities
Dramatic reduction in volunteer hours due to the lull
Which follows our end-of-Spring book sale. We're pleased to
1Kelcome two new patrons this month and one more in first week of
Wlll�h *111 bring Our total back up to 15 patrons (private) .
July
Dale Nelson