HomeMy WebLinkAboutAgenda Packet - LB - 1990.08.21 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
AUGUST 21st, 1990 - 4 : 30PM
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1 . CALL TO ORDER {
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2. ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $30 ,043 .80 {
Special Fund: $ 156 .00 {
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4. MINUTES { APPROVAL
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5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. League of Calif .Cities Legislative {
Bulletin - August 10 {
b. Memo from CLA Lobbyist - Aug. 1 , 1990 {
c. Library Events - August {
d. Annual Report to State Library {
e. CLSA Reimbursements for Serving Non- {
Residents {
f . Thank You from San Francisco Performing {
Arts Library & Museum {
g. Duncan Property - Income & Expense {
.. Report, June 30, 1990ow
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6 . REPORTS { INFORMATION
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a. City Librarian' s Report {
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7 . UNFINISHED BUSINESS {
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a. Status Report on RFP for Space Planning { ACTION
Consultants {
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8 . NEW BUSINESS {
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a. Election of Officers { ACTION
b. Review of policy regarding Piano Recitals{ ACTION
in the Community Room {
C. Setting a Time Table and Establishing a { ACTION
Committee for Employee Achievement Awards{
d. Any Changes in Fines and Fees { ACTION
e. CLA Conference - November { INFORMATION
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10. ADJOURNMENT {
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8/15/90 {
AGENDAA {
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Burlingame Public Library
Board of Trustees
Minutes
July 17th, 1990
CSTo Ozfen
The meeting of July 17th, 1990 was called to order by Acting President
Blevins at 4:30pm. Mrs. Bergsing introduced new Board member, Mr.
John Benson. The Board members welcomed Trustee Benson and
congratulated Trustee Blevins on her reappointment.
Trustees Present: Blevins, Benson, & Taylor
Trtistees Absent: Cannon & Robertson
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Mr. Alfred Fscoffier, Assistant City Librarian
Bim: -
M/S/C (Taylor/Benson) unanimously to approve the payment of City
checks in the amount of$36,917.00 and Special Fund checks in the amount
of $746.20.
minuttm Z[t he Mfftidun& 1.9tt�,
Minutes of the meeting of June 19th, 1990 were approved as written and
ordered filed.
Coffessson&= icattion
Library Events for July: Mailed in packets
City Newsletter: Mailed in packets
C.L.A. Lobbyist Update: Mailed in packets
page 2.
Librarian's Report: Trustee Taylor asked if every commission in the
' City had to report twice a year on the attendance record of the
Commissioners. Mrs. Bergsing said yes.
There was discussion regarding the literature workshop that was
presented by Burlingame Library staff for the staff members of the other
P.L.S. libraries.
Mr. Escoffier explained about the "on-line" catalog. He further
explained that because of some unexpected delays and the complexity of
the conversion that it might be 1993 or 1994 before there is an automated
catalog at the Burlingame Public Library. Some discussion followed.
Trustee Blevins had asked "What's a Beeple?" Mrs. Bergsing reported
that a "Beeple" is the Children's Summer Reading Club mascot. There is a
stuffed version at the Children's Circulation Desk. The name "Beeple"
originated from "BPL" which is more commonly known as Burlingame
Public Library.
Mew Bm i s.
R.F.P. for Space Planning Consultants: After review, M/S/C
(Taylor/Benson) to approve the Request for Proposal as written. The
Trustees commended Mr. Escoffier for writing such a clear and concise
report.
Trom the
The meeting of July 17th, 1990, was adjourned at 5:20pm with the next
meeting scheduled for August 21st, 1990 at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
City Librarian
7/25/90
minutes/July
LIBRARIAN' S REPORT AUGUST 21st, 1990
Library Space Planning
The Request for Proposal for bids for space analysis have been
mailed to more than thirty library consultants and/or architects. We
now await the results. The deadline for submission of proposals is
September 14 , 1990. We have had inquiries from about ten library
consultants and architects. The next step is to have one or two
Board members agree to sit on the committee to review the proposals .
Election of Officers
Since you had so many members on vacation in July, you postponed
the annual election of officers until this month.
Piano Recitals
For your information and review, I am enclosing the "Policies"
for the use of the Community Room. They don' t directly address the
use of the room for piano recitals but for years we have allowed this
use by local piano teachers. However, recently we have been having
more and more complaints about the noise from library users , and more
and more problems regarding refreshments and toilet facilities. We
would like you to consider prohibiting recitals in the room.
Employee Achievement Awards
_ If you refer to your Board manuals , you will see that it is time
to begin the process of soliciting staff nominations for the Employee
Achievement Awards to be given in October at the General Staff
Meeting. You need to decide on a time table and appoint a committee
to handle the process. Former Trustee Carol Mink offered to be of
assistance if you want her help.
Fines and Fees
A committee of PLS met and discussed raising fines and fees.
The only three changes they could agree to consider were the
following:
1 . Raising the processing fee from $5 . 00 to $7 . 50 ( this is the
amount added to the replacement cost of a book when it has
been lost) .
2 . Raising charge to reserve a book within PLS from 25 cents to
50 cents.
3 . Raising charge for Interlibrary Loans (outside of PLS only)
from 25 ccr,t�3 to $1 . 00 .
Page 1
After discussing these changes with staff , we arrived at the
following consensus:
The majority of staff was not unhappy with the current charges,
but all agreed that the most important thing was consistency from
library to library. Therefore, if all the other libraries agreed to
raise their fees , they thought Burlingame should go along in order to
be uniform.
All the library directors agreed to check with their staff and
Boards and report back their findings. We need to know your wishes.
I am enclosing a survey of fines and fees that was compiled by
the Redwood City Public Library.
CLA Conference
The preliminary CLA Conference program for San Diego has been
received. Did you receive copies? Are any of you planning on
attending? Early bird registration rates are in effect through
September 27th.
Programs and Services
Newly appointed Board member, John Benson, received a tour and
introduction to the Library by representatives of each division.
Paintings by members of the Burlingame Art Society were on
display during the month.
The Quilting Program was held on the evening of August 14th.
Kay Payne of the Docent Council of the De Young Memorial Museum was
the speaker and there were approximately 50 people in attendance.
Books about quilts are currently on display, along with a giant
poster promoting the event.
Children' s Services
The summer reading programs have come to a close. The party for
the older readers was held Tuesday, July 31st. One hundred and ten
finished the Club. Randall Metz ' The Puppet Company, provided the
entertainment featuring puppets and marionettes in a lively
presentation to over 100 parents and children. Board member Shirley
Robertson, and Lions Club President Dan Santos, were on hand to
congratulate the children.
Singer/songwriter, Lisa Atkinson was the featured entertainment
for the "Read To Me" group of younger library users . Their program
was held August 7th.
Page 2
Michelle Barrese and Joan Manini have been doing a number of
summer programs for the Burlingame Recreation Center. Joan also did a
Babysitting and Mother ' s Helper class and talked to boys and girls
about taking books with them when they go babysitting. With Mother' s
Helpers, Joan reminded them that there are books about cooking, arts
and crafts, and outdoor activities. Joan reached 330 children with
12 programs.
Begin with Books
Cathy Somerton is on leave as of this writing. Cathy' s baby
Julia Alice, was born Monday, August 6th. Silvia Boosten will be
filling in for Cathy for the next four months.
PLAN/GEAC
Terminal planning continues for future Geac terminals through
the fiscal year 1993 . We have two terminals to install (possibly
three) for last fiscal year, two more which have been budgeted, but
not yet ordered, for this fiscal year.
As soon as locations have been determined by staff for the
terminals, Lois Kershner will help us with the planning for the
telecommunications upgrade. This upgrade will require rewiring and
re-configuration of communications lines and ports for all terminals
in the main library building. The purpose of the upgrade is to
improve computer response time. Following the re-configuration,
necessary equipment will be ordered for installation approximately
four months later.
The installation of the new operating system on the main
computer went smoothly. The next step is the installation of Release
21 bibliographic software. This will enable the PLAN staff to begin
to build the Marc database. A second component will be the Release
21 circulation software which allow staff to add new terminals.
PLS Library directors will be meeting with representatives from
Geac in a discussion and question-answering session at the
Administrative Council meeting on September 6th.
Reference Division
Donna chaired her first PLS Reference Meeting, July 24th.
Michael attended a PENLIT meeting on July 10th. Esther attended a
PLS Community Relations Committee meeting on July 11th. Plans are
underway for next year' s author program, April 21st, 1991 .
Personnel
Staff will be doing a good deal of double duty in the coming
weeks as we lose several staff members.
Page 3
In addition to Cathy Somerton' s maternity leave, Vera Warrick is
planning a maternity leave beginning mid-September. Both staff plan
to return in January.
Reference Librarian Tibi McCann will leave her permanent part
time position, effective August 27, to take a full time position with
DIALOG, where she has been working as a part time Information
Specialist. Tibi will continue to work with us in an on-call status.
Michael Hubbell has resigned effective September 14 to take a
position teaching English as a Second Language in Czechoslovakia. An
accomplished writer and student of Czech culture, Michael will be
assisting with setting up a cultural center there.
Cheryl Young, Library Assistant II, leaves us after 6 years to
take a full time position as a manager with the Emporium Department
Store.
We wish you all well in your new endeavors!
LibRept8
PMB/jg
8/15/90
Page 4 �<
STATISTICS FOR JULY 1990
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 , 117
Burlingame Children 1 ,753
Hillsborough Adults 1 , 683
Hillsborough Children 692
Non-San Mateo Co. Borrowers 367
TOTAL: 14 , 612
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 20 , 203 1 , 684
Children' s Print Materials
(books, periodicals , pamphlets, paperbacks ) 6 , 255 1 , 461
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 3 , 926 5
TOTALS: 30 , 384 3 , 150
Main Total 1990 Circ: 30 ,384 Main Total 1989 Circ: 29 , 002 = 4 . 77% Inc.
Branch Tot 1990 Circ: 3 , 150 Branch Tot 1989 Circ: 2 , 968 = . 55% Inc.
GrandTotal 1990 Circ: 33 ,534 GrandTotal 1989 Circ: 31 , 970 = 4 . 89% Inc.
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REFERENCE ACTIVITY:
Total Reference Questions: 7, 309 I .T;.L. Borrowed: 122
I .L.L. Lent: 316
Grand Total Ref. Activity: 7 ,747 I .L.L. Total: 438
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 109 , 346/107 , 664 4 , 657/ 4 , 657 114 , 003/112 , 321
Ch.Non-Fic. 19, 551/ 18 , 696 2 ,739/ 2 ,739 22 , 290/ 21 , 435
YA Non-Fic. 1,667/ 1,533 108/ 108 1 , 775/ 1 , 641
Ad.Fiction 44,904/ 34 , 841 4 ,643/ 4 , 643 49 , 547/ 39, 484
Ch.Fiction 18, 342/ 16 , 873 4 , 533/ 4 , 533 22 , 875/ 21 , 406
YA Fiction 2 ,506/ 2 , 309 315/ 315 2 , 820/ 2 , 624
Reference 5,176 5, 171 122/ 122 5 , 298/ 5 , 293
TOTALS: 201 , 492/187 , 087 17 ,117/17 , 117 218 , 609/204 , 204
OTHER MATERIALS:
Pamphlets 28 , 534 N/A 28 , 534
Paperbacks 2,726 it 2 ,726
Maps 1 ,707 it 1 ,707
Records 4,760 it 4 ,760
Cassettes 2, 451 2 , 451
Video Tapes 422 " 422
Compact Discs 262 " 262
Deposited with the City Treasurer: Main: $ 1 , 285 . 39
Branch: $ 242 . 05
User Traffic: 36,975 - Daily Average: 1 , 193 Total: $ 1, 527. 44
Total Meetings Held: 7 People in Attendance: 125
Children' s Programs : -0- Children in Attendance: -0-
MONTHLY REPORT
MONTH Ou 1 y 1990
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 35
2. Volunteers
A. Number of volunteers 10
B. Hours contributed 48.5
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 23
C. Items circulated 110
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 26
B. Edelweiss 2 6
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 15 + 30
B. Visits made 25
C. Items circulated 192
Comments/Activities
Smooth-running month with few glitches. No new activities
to report on this month
Dale Nelson