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HomeMy WebLinkAboutAgenda Packet - LB - 1990.09.18 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA SEPTEMBER 18TH, 1990 - 4 : 30PM { SUGGESTED ACTION t 1 . CALL TO ORDER { { 2 . ROLL CALL { f 3 . BILLS { APPROVAL City Checks: $33,546.22 { Special Fund: .00 { { 4 . MINUTES { APPROVAL { 5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { { f { { { f f { { { { 6 . REPORTS { INFORMATION a. City Librarian' s Report { { { f 7 . UNFINISHED BUSINESS { { a. Selection of Board Member for RFP Review { ACTION Process { b. Employee Achievement Awards { ACTION C. CLA Conference - November { INFORMATION { 8 . NEW BUSINESS { { { f { { { { { { 9 . FROM THE FLOOR { PUBLIC COMMENTS { 10 . ADJOURNMENT { f { 9/13/90 { AGENDAS { Burlingame Public Library Board of Trustees _ Minutes August 21st, 1990 The meeting of August 21st, 1990 was called to order by Acting President Robertson at 4:30pm. Trustees Present: Cannon, Robertson & Taylor Trustees Absent: Benson & Blevins Staff Present: Mrs. Patricia Bergsing, City Librarian Mrs. Judy Gladysz, Library Secretary Vo M/S/C (Cannon/Taylor) unanimously to approve the payment of City checks in the amount of $30,043.80 and Special Fund checks in the amount of $156.00. Minutes eche Meeting JE�& 117th, Minutes of the meeting of July 17th, 1990 were approved as written and ordered filed. Corresigw � l cC nabr�prc ¢o League of California Cities Legislative Bulletin from August 10th: Mailed in packets Memo from CLA Lobbyist - August 1st: Mailed in packets C.L.A. Lobbyist Update: Mailed in packets Annual Report to State Library: Mailed in packets CLSA Reimbursements for Serving Non-Residents: Mailed in packets Thank you from San Francisco Performing Arts Library & Museum: Read and acknowledged at meeting page 2. Duncan Property - Income and Expense Report, June 30, 1990: Mailed in packet Rel ®moo Librarian's Report: Discussed under New Business. Status Report on RFP for Space Planning Consultants: Librarian Bergsing asked for a volunteer from the Board to sit-in on the final selection for the Space Planning Consultant. There was discussion and it was unanimously decided to table the issue until there was a complete Board present at the September meeting. Mew 07�gsinw Election of Officers: Trustee Cannon made a motion to nominate Trustee Robertson to the office of President and Trustee Blevins to the office of Secretary. The motion was seconded by Trustee Taylor and carried unanimously. Review of Policy Regarding Piano Recitals in the Community Room: There was discussion regarding the present policies and procedures for the use of the Community Room and it was decided that nowhere in the current policies did it state that piano recitals were an acceptable use in the Community Room. After careful study and deliberation, Trustee Taylor made a motion to discontinue present policy regarding music teachers and eliminate the recitals to be consistent with the policies and procedures. The motion was seconded by Trustee Cannon and it was carried unanimously. Page 3: Set a Time Table and Establish a Committee for Employee Achievement wards: Trustee Taylor made a motion to distribute nomination papers to the staff in order for them to select an employee to be honored at the October general staff meeting to be due back to the Board President, Shirley Robertson, no later than September 17th. The motion was seconded by Trustee Cannon. Any Charles In Fines and Fees: After some discussion, Trustee Taylor made a motion to change the following fines and fees in order to be consistent with the other libraries in the system: Raise the processing fee from $5 to $7.50. Change reserve charges from 25 cents to 50 cents. Change ILL charges from 25 cents to $1. Trustee Taylor said if the rest of the libraries don't change their fees, that Burlingame would also remain the same. The motion was seconded by Trustee Cannon and carried unanimously. CLA Conference - November: Mrs. Bergsing shared the CLA Conference Program with the present Board members. She asked if anybody would be attending. The only person who said she might was President Robertson who said she would let Librarian Bergsing know later. Dom the The meeting of August 21st, 1990, was adjourned at 5:30pm with the next meeting scheduled for September 18th, 1990 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board 8/23/90 minutes/August LIBRARIAN' S REPORT SEPTEMBER 1990 Library Space Planning The deadline for the submission of proposals is September 14th. We will let you know at your meeting how many were actually received. Then you need to decide who will represent the Board on the selection committee. The one thing I have heard from everyone who has called is there isn' t enough money in the budget to cover everything we are requesting. Employee Achievement Awards Nomination forms are due to President Robertson by September 17th, so you should be able to set-up your selection process and time line at your meeting. The next general staff meeting is tentatively set for October 31st, Wednesday, at 8 : OOam. CLA Conference We sent in memberships to CLA for all of you that were not members. Did you receive your preliminary conference programs? If not, we have some extras . Do we know who will be attending the Conference in San Diego? Another conference to keep in mind is the Public Library Association' s ( a division of the American Library Association. ) They will be holding their national conference in San Diego in March 1991 . This seems to be the year for San Diego! ! Landscape Plans We have received a landscape plan drawn by a member of the Peter Callander Landscape firm. Mr. Callander did this plan for us gratis, and it is much appreciated. The City plans to go forward with the relandscaping of the front of the library sometime in October. We are currently negotiating with a brick mason to build some permanent benches and planters as part of the plan. We hope this work will begin shortly. Children' s Services New this fall are the Grandparent packets assembled by Begin with Books coordinator, Cathy Somerton. The packets are intended as a guide to encourage grandparents to read books and use the library with grandchildren. Included in the packet is a list of stories, fingerplays and other activities to share and a list of good books to give as gifts to children. Packets are available in the children' s room. An article recently ran in the Boutique. In August the Children' s Department presented two programs for the Burlingame Recreation Department ' s "Kid Camp. " There were 105 children in attendance. Page 1 Joan Manini wrote an article for the San Francisco Peninsula Parent Magazine entitled "Views on Mother Goose. " As a wrap-up of the Summer Reading Club, letters were sent to each school informing them about their students who participated in the program. A welcome letter and a packet of materials were sent to Robert Beuthel the new Superintendent of Schools to inform him about the library' s children' s programs and reference services for students. He responded with a phone call and we plan to meet with him when Joan Manini returns in October from her vacation. PLAN/GEAC Geac representatives met with the PLS Administrative Council on September 6th. Nick Haley, Vice President, gave an overview of the Geac corporate structure, products and pricing. Peter Tyson offered information on the more technical aspects of the Geac system. Mr. Tyson met with the Conversion Task Force (Vera is our current representative) the following day to discuss the more technical implications of the system, as well as the changes anticipated for the future. Reference Division Recruitment for replacement of Tibi McCann and Michael Hubbell is continuing. In the meantime, on call librarians are helping fill-in. One of our newest on call librarians is Joan Larson, former head of reference at San Mateo County Library. Joan worked for us during the 1970 ' s before taking the San Mateo County position. Personnel Recruitment for the Librarian II will close September 21 . Recruitment for the Librarian I will close September 28 . Civil Service exams will be held in mid-October. Michael Head is the new page at the Branch Library, replacing Jenalyn Gomez . A Page test was be held on September 12th to hire at least three new pages for the divisions . A total of 10 applicants took the test. Book Sale The Friends of the Library Fall Book Sale will be held on October 11th, 12th, 13th, & 14th. Programs and Services Minotaur Poetry Readings during August were moderately attended. Featured poets were A.M. Fonda, Larry Dean and Simon Alexander. PMB/jg 9/13/90 Page 2 CITY OF EuRLINGAME PAGE 44 BLDGET STATUS REPCRT FOR ThE MONTH ENDING JULY 31, 1990 PRINTED CE/Z7/9C CURRENT MCNTh YcAR-TO-DATE -------8UDGcT EXPENDITURE EXPENDITLRE ENCUMBRANCE BALANCE PERCENT ------------------------------------------------------------------------------ 101 GENERAL FUND 67500 LIBRARY 010 REGULAR SALARIES 615.833.00 51.038.82 51.038.82 564,794.18 E.29 011 PART-TIME SALARIES 35C,C73.CO 29.836.54 29,b3o.54 ?20,236.46 8.52 012 OVERTIMt 500.00 5GL.LO TOTAL SALARIES s WA5ES 96o,4C6.00 EO.875.3o 8OP875.36 E85.53C.04 6.37 TOTAL DIRECT LA80R 960o4Co.LO 80.875.36 80.875.30 E85,13C.c4 8.37 030 RETIREMENT e21.5)1.CC 8.645,35 8.645.35 212.945.o5 3.y0 031 HEALTH INSLRANCE 4,564,44 4,584.44 <4,584.44> 033 CITY DENTAL PLAN oo5.8c 685.66 <685.bo> 034 LIFE INSURANCE 236.75 236.75 <c 3 c.7 5> 035 LONG TERM DISABILITY INSURANCE 650.83 650.83 <65C.E3> 036 MEDICARE INSURANCE 34C.03 340.05 <34C.03> 037 UNEMPLOYMENT INSLRA14CE 038 WORKERS COMPENSATION INSURANCE 439,52 439.52 <439.52> 041 CITY VISICN PLAN 166.34 166.34 <15c.34> TOTAL EMPLOYEE dEhEFITS 221.591.00 15,749.12 15.749,12 205,641.88 7.11 TOTAL EMPLOYEE SERVICES 1.167.997.CC 9o.624.4b 96,624.46 1,C91,372,52 8.13 110 OFFICE EXPENSE 11,750.00 159,02 159,C2 11,59L.9a 1.35 160 SPECIAL DEPARTMENT EXPENSE 2L.496.CO 4d1.53 461.53 2U.OGb.47 2.35 122 PERIODICALS 21P310.CO 613.J2 618.[2 20,o91.98 2.90 123 800K BINDINGS 12,320.00 1,296.64 1,298.64 11,G21.36 12.54 124 CATALOGING EXPENSE 15,655.00 412.15 412.15 15,242.85 2,c3 125 RECORDS AND CASSETTES 9,2CC.00 9,2CG.CJ 129 300KS AND MAPS 164,10J.00 141943.07 14,993.[7 1o9,1Ct.93 c.14 130 SMALL TOOLS 3CU.G0 3GC.00 100 COMMUNICATIONS 11,215.CG 11.215.00 170 ELECTRIC d GAS LTILITIES 34.16U.6C 3,6L9.74 3,609.74 30,57C.26 10.5t 190 MAINTENANCE OF EUILDINGS AND GROLNO 2c.325.CO 403.90 403.96 25,921,C4 1,53 2G0 EQUIPMENT MAINTENANCE 3,575.CO 3.575.C0 209 AuDIC-VISLAL EQUIPMENT MAINTENANCE 1,970.60 1,97G.LJ 210 PROFESSIONAL AND SPECIALIZED SERVIC 31.37 t.LJ 31.37..L0 220 CONTRACTUAL SERVICES 45.544.CO 45,544.00 2.0 DOES AND SUoSCRIPTIONS 1.535.CO 1.535.00 250 TRAVEL, CONFERENCES 3 MEETINGS 1.000.00 1.000.OJ 251 DEPARTMENT HEAD CONFERENCE 6 MEETIN 900.00 9CL.L0 252 STAFF CONFERENCE AND MEETINGS x.000.00 2.606.00 200 TRAINING AND SAFETY 3.000.00 3.LCO.00 290 OTHER CHARGES 1CO.00 1CG.G0 761 INSURANCE COST ALLOCATION 4P128.CO 344.06 344.CC 3,754.00 b.33 CITY OF eURLINGAME PAGE 45 MUDGET STATUS REPORT FOR ThE MON7M ENDING JULY 31. 1990 FRINTED CE/27/90 CURRENT MCNTN YEAR-TO-DNTE o'UDGET EXPENDITURE EXPENDITLRE ENCUMoRANCE eALAKCc FERCENT -------------------------------------------------------------------------------------- TUTAL SUPPLIES AND SERVICES 441p969.G0 22.320.13 22.320.13 419.64t.t7 5.L5 TOTAL SUPPLIES AND SERVICES 441P909.CC 22.-320.13 24f32C.13 419164F.a? 5.0 BUO CAPITAL OLTL4Y 4C.0?2.00 4U.032.CO TOTAL CAPITAL CLTLAV 4C.032.CU 4OP632.GO TOTAL CAPITAL EXPENDITURES 4C.-032.CO 40.-03c.CO -------------- -------------- -------------- -------------- --------------- 675u0 LIORAhY ICTAL 1.66y.99d.00 114.944.01 11ft944.61 1.551.653.39 7.12 STATISTICS FOR AUGUST 1990 REGISTERED BORROWERS: Total Registered Burlingame Adults 10 , 259 _ Burlingame Children 1 ,773 Hillsborough Adults 1 ,700 Hillsborough Children 694 Non-San Mateo Co. Borrowers 378 TOTAL: 14 , 804 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 20, 294 1 , 549 Children' s Print Materials (books, periodicals, pamphlets, paperbacks) 6 , 027 922 Audio Visual Materials (records, cassettes, films, videos, art prints , slides, equipment, talking books ) 3 ,929 5 TOTALS: 30 ,250 2,477 l�y17(o Main Total 1990 Circ: 30,250 Main Total 1989 Circ: 29, 354 = 3 . 05% Inc. Branch Tot 1990 Circ: 2 ,471 Branch Tot 1989 Circ: 2 , 472 = . 02% Inc. GrandTotal 1990 Circ: 32 ,72it GrandTotal 1989 Circ: 31 , 826 = 2 . 83% Inc. -------------------------------------------------------------------------- REFERENCE ACTIVITY: Total Reference Questions: 7,738 I .L.L. Borrowed: 102 I .L.L. Lent: 289 Grand Total Ref. Activity: 8 ,129 I .L.L. Total: 391 -------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 109, 283/108 , 120 4 ,672/ 4 , 672 113 , 955/112 ,792 Ch.Non-Fic. 19, 630/ 18 ,748 2 ,754/ 2 ,754 22 , 384/ 21 , 502 YA Non-Fic. 1 ,682/ 1 , 544 110/ 110 1 ,792/ 1 , 654 Ad.Fiction 45, 035/ 34 , 918 4 ,681/ 4,681 49 ,716/ 39 ,599 Ch.Fiction 18, 479/ 16 , 946 4 , 571/ 4 , 571 23 ,050/ 21 , 517 YA Fiction 2 , 515/ 2 , 318 315/ 315 2 , 830/ 2 , 633 Reference 5 , 176 5 ,171 122/ 122 5 , 298/ 5 , 293 TOTALS: 201, 800/187 ,765 17 , 225/17 , 225 219 , 025/204 , 990 OTHER MATERIALS: Pamphlets 28 , 619 N/A 28 , 619 Paperbacks 2,726 " 2 ,726 Maps 1,707 if 1 , 707 Records 4 ,760 4 ,760 Cassettes 2 , 484 " 2 , 484 Video Tapes 428 " 428 Compact Discs 273 " 273 Deposited with the City Treasurer: Main: $ 963 . 08 Branch: $ 106 . 80 User Traffic: - 30,937 - Daily Average: 998 Total: $ 1 , 069 . 88 Total Meetings Held: 11 People in Attendance: 215 Children' s Programs: 1 Children in Attendance: 75 MONTHLY REPORT MONTH August 1990 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 39.5 2. Volunteers A. Number of volunteers 10 B. Hours contributed 65 3. Shut-in Patrons---Individual Visits A. Number of patrons 15 B. Number of visits made 24 C. Items circulated 114 4. Shut-in Patrons--Institutional Visits # visits Materials circulated A. Hacienda 3 39 B. Edelweiss 3 10 C. Easter Seals 1 50 D. Care West E. Marion Convent 1 15 5, Totals A. Shut-in patrons 15 + 30 B. Visits made 26 C. Items circulated 198 Comments/Activities September will bring us at least two new patrons and possibly five. Five new patrons would bring us up to a total of t.wanty, which would maU eur all time ;ZQh