HomeMy WebLinkAboutAgenda Packet - LB - 1990.09.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
SEPTEMBER 18TH, 1990 - 4 : 30PM
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $33,546.22 {
Special Fund: .00 {
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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6 . REPORTS { INFORMATION
a. City Librarian' s Report {
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7 . UNFINISHED BUSINESS {
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a. Selection of Board Member for RFP Review { ACTION
Process {
b. Employee Achievement Awards { ACTION
C. CLA Conference - November { INFORMATION
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8 . NEW BUSINESS {
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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9/13/90 {
AGENDAS {
Burlingame Public Library
Board of Trustees
_ Minutes
August 21st, 1990
The meeting of August 21st, 1990 was called to order by Acting President
Robertson at 4:30pm.
Trustees Present: Cannon, Robertson & Taylor
Trustees Absent: Benson & Blevins
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Vo
M/S/C (Cannon/Taylor) unanimously to approve the payment of City
checks in the amount of $30,043.80 and Special Fund checks in the amount
of $156.00.
Minutes eche Meeting JE�& 117th,
Minutes of the meeting of July 17th, 1990 were approved as written and
ordered filed.
Corresigw � l cC nabr�prc ¢o
League of California Cities Legislative Bulletin from August 10th:
Mailed in packets
Memo from CLA Lobbyist - August 1st: Mailed in packets
C.L.A. Lobbyist Update: Mailed in packets
Annual Report to State Library: Mailed in packets
CLSA Reimbursements for Serving Non-Residents: Mailed in packets
Thank you from San Francisco Performing Arts Library & Museum:
Read and acknowledged at meeting
page 2.
Duncan Property - Income and Expense Report, June 30, 1990:
Mailed in packet
Rel
®moo
Librarian's Report:
Discussed under New Business.
Status Report on RFP for Space Planning Consultants:
Librarian Bergsing asked for a volunteer from the Board to sit-in on the
final selection for the Space Planning Consultant. There was discussion
and it was unanimously decided to table the issue until there was a
complete Board present at the September meeting.
Mew 07�gsinw
Election of Officers:
Trustee Cannon made a motion to nominate Trustee Robertson to the
office of President and Trustee Blevins to the office of Secretary. The
motion was seconded by Trustee Taylor and carried unanimously.
Review of Policy Regarding Piano Recitals in the Community Room:
There was discussion regarding the present policies and procedures
for the use of the Community Room and it was decided that nowhere in
the current policies did it state that piano recitals were an acceptable use
in the Community Room. After careful study and deliberation, Trustee
Taylor made a motion to discontinue present policy regarding music
teachers and eliminate the recitals to be consistent with the policies and
procedures. The motion was seconded by Trustee Cannon and it was
carried unanimously.
Page 3:
Set a Time Table and Establish a Committee for Employee Achievement
wards:
Trustee Taylor made a motion to distribute nomination papers to the
staff in order for them to select an employee to be honored at the October
general staff meeting to be due back to the Board President, Shirley
Robertson, no later than September 17th. The motion was seconded by
Trustee Cannon.
Any Charles In Fines and Fees:
After some discussion, Trustee Taylor made a motion to change the
following fines and fees in order to be consistent with the other libraries in
the system:
Raise the processing fee from $5 to $7.50.
Change reserve charges from 25 cents to 50 cents.
Change ILL charges from 25 cents to $1.
Trustee Taylor said if the rest of the libraries don't change their fees,
that Burlingame would also remain the same. The motion was seconded
by Trustee Cannon and carried unanimously.
CLA Conference - November:
Mrs. Bergsing shared the CLA Conference Program with the present
Board members. She asked if anybody would be attending. The only
person who said she might was President Robertson who said she would
let Librarian Bergsing know later.
Dom the
The meeting of August 21st, 1990, was adjourned at 5:30pm with the
next meeting scheduled for September 18th, 1990 at 4:30pm in the
California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
8/23/90 minutes/August
LIBRARIAN' S REPORT
SEPTEMBER 1990
Library Space Planning
The deadline for the submission of proposals is September 14th. We
will let you know at your meeting how many were actually received. Then you
need to decide who will represent the Board on the selection committee. The
one thing I have heard from everyone who has called is there isn' t enough
money in the budget to cover everything we are requesting.
Employee Achievement Awards
Nomination forms are due to President Robertson by September 17th, so
you should be able to set-up your selection process and time line at your
meeting. The next general staff meeting is tentatively set for October
31st, Wednesday, at 8 : OOam.
CLA Conference
We sent in memberships to CLA for all of you that were not members.
Did you receive your preliminary conference programs? If not, we have some
extras . Do we know who will be attending the Conference in San Diego?
Another conference to keep in mind is the Public Library Association' s ( a
division of the American Library Association. ) They will be holding their
national conference in San Diego in March 1991 . This seems to be the year
for San Diego! !
Landscape Plans
We have received a landscape plan drawn by a member of the Peter
Callander Landscape firm. Mr. Callander did this plan for us gratis, and it
is much appreciated.
The City plans to go forward with the relandscaping of the front of the
library sometime in October. We are currently negotiating with a brick
mason to build some permanent benches and planters as part of the plan. We
hope this work will begin shortly.
Children' s Services
New this fall are the Grandparent packets assembled by Begin with Books
coordinator, Cathy Somerton. The packets are intended as a guide to
encourage grandparents to read books and use the library with grandchildren.
Included in the packet is a list of stories, fingerplays and other
activities to share and a list of good books to give as gifts to children.
Packets are available in the children' s room. An article recently ran in
the Boutique.
In August the Children' s Department presented two programs for the
Burlingame Recreation Department ' s "Kid Camp. " There were 105 children in
attendance.
Page 1
Joan Manini wrote an article for the San Francisco Peninsula Parent
Magazine entitled "Views on Mother Goose. "
As a wrap-up of the Summer Reading Club, letters were sent to each
school informing them about their students who participated in the program.
A welcome letter and a packet of materials were sent to Robert Beuthel
the new Superintendent of Schools to inform him about the library' s
children' s programs and reference services for students. He responded with
a phone call and we plan to meet with him when Joan Manini returns in
October from her vacation.
PLAN/GEAC
Geac representatives met with the PLS Administrative Council on
September 6th. Nick Haley, Vice President, gave an overview of the Geac
corporate structure, products and pricing. Peter Tyson offered information
on the more technical aspects of the Geac system. Mr. Tyson met with the
Conversion Task Force (Vera is our current representative) the following day
to discuss the more technical implications of the system, as well as the
changes anticipated for the future.
Reference Division
Recruitment for replacement of Tibi McCann and Michael Hubbell is
continuing. In the meantime, on call librarians are helping fill-in. One of
our newest on call librarians is Joan Larson, former head of reference at
San Mateo County Library. Joan worked for us during the 1970 ' s before
taking the San Mateo County position.
Personnel
Recruitment for the Librarian II will close September 21 . Recruitment
for the Librarian I will close September 28 . Civil Service exams will be
held in mid-October.
Michael Head is the new page at the Branch Library, replacing Jenalyn
Gomez .
A Page test was be held on September 12th to hire at least three new
pages for the divisions . A total of 10 applicants took the test.
Book Sale
The Friends of the Library Fall Book Sale will be held on October 11th,
12th, 13th, & 14th.
Programs and Services
Minotaur Poetry Readings during August were moderately attended.
Featured poets were A.M. Fonda, Larry Dean and Simon Alexander.
PMB/jg
9/13/90
Page 2
CITY OF EuRLINGAME PAGE 44
BLDGET STATUS REPCRT
FOR ThE MONTH ENDING JULY 31, 1990 PRINTED CE/Z7/9C
CURRENT MCNTh YcAR-TO-DATE
-------8UDGcT EXPENDITURE EXPENDITLRE ENCUMBRANCE BALANCE PERCENT
------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 615.833.00 51.038.82 51.038.82 564,794.18 E.29
011 PART-TIME SALARIES 35C,C73.CO 29.836.54 29,b3o.54 ?20,236.46 8.52
012 OVERTIMt 500.00 5GL.LO
TOTAL SALARIES s WA5ES 96o,4C6.00 EO.875.3o 8OP875.36 E85.53C.04 6.37
TOTAL DIRECT LA80R 960o4Co.LO 80.875.36 80.875.30 E85,13C.c4 8.37
030 RETIREMENT e21.5)1.CC 8.645,35 8.645.35 212.945.o5 3.y0
031 HEALTH INSLRANCE 4,564,44 4,584.44 <4,584.44>
033 CITY DENTAL PLAN oo5.8c 685.66 <685.bo>
034 LIFE INSURANCE 236.75 236.75 <c 3 c.7 5>
035 LONG TERM DISABILITY INSURANCE 650.83 650.83 <65C.E3>
036 MEDICARE INSURANCE 34C.03 340.05 <34C.03>
037 UNEMPLOYMENT INSLRA14CE
038 WORKERS COMPENSATION INSURANCE 439,52 439.52 <439.52>
041 CITY VISICN PLAN 166.34 166.34 <15c.34>
TOTAL EMPLOYEE dEhEFITS 221.591.00 15,749.12 15.749,12 205,641.88 7.11
TOTAL EMPLOYEE SERVICES 1.167.997.CC 9o.624.4b 96,624.46 1,C91,372,52 8.13
110 OFFICE EXPENSE 11,750.00 159,02 159,C2 11,59L.9a 1.35
160 SPECIAL DEPARTMENT EXPENSE 2L.496.CO 4d1.53 461.53 2U.OGb.47 2.35
122 PERIODICALS 21P310.CO 613.J2 618.[2 20,o91.98 2.90
123 800K BINDINGS 12,320.00 1,296.64 1,298.64 11,G21.36 12.54
124 CATALOGING EXPENSE 15,655.00 412.15 412.15 15,242.85 2,c3
125 RECORDS AND CASSETTES 9,2CC.00 9,2CG.CJ
129 300KS AND MAPS 164,10J.00 141943.07 14,993.[7 1o9,1Ct.93 c.14
130 SMALL TOOLS 3CU.G0 3GC.00
100 COMMUNICATIONS 11,215.CG 11.215.00
170 ELECTRIC d GAS LTILITIES 34.16U.6C 3,6L9.74 3,609.74 30,57C.26 10.5t
190 MAINTENANCE OF EUILDINGS AND GROLNO 2c.325.CO 403.90 403.96 25,921,C4 1,53
2G0 EQUIPMENT MAINTENANCE 3,575.CO 3.575.C0
209 AuDIC-VISLAL EQUIPMENT MAINTENANCE 1,970.60 1,97G.LJ
210 PROFESSIONAL AND SPECIALIZED SERVIC 31.37 t.LJ 31.37..L0
220 CONTRACTUAL SERVICES 45.544.CO 45,544.00
2.0 DOES AND SUoSCRIPTIONS 1.535.CO 1.535.00
250 TRAVEL, CONFERENCES 3 MEETINGS 1.000.00 1.000.OJ
251 DEPARTMENT HEAD CONFERENCE 6 MEETIN 900.00 9CL.L0
252 STAFF CONFERENCE AND MEETINGS x.000.00 2.606.00
200 TRAINING AND SAFETY 3.000.00 3.LCO.00
290 OTHER CHARGES 1CO.00 1CG.G0
761 INSURANCE COST ALLOCATION 4P128.CO 344.06 344.CC 3,754.00 b.33
CITY OF eURLINGAME PAGE 45
MUDGET STATUS REPORT
FOR ThE MON7M ENDING JULY 31. 1990 FRINTED CE/27/90
CURRENT MCNTN YEAR-TO-DNTE
o'UDGET EXPENDITURE EXPENDITLRE ENCUMoRANCE eALAKCc FERCENT
--------------------------------------------------------------------------------------
TUTAL SUPPLIES AND SERVICES 441p969.G0 22.320.13 22.320.13 419.64t.t7 5.L5
TOTAL SUPPLIES AND SERVICES 441P909.CC 22.-320.13 24f32C.13 419164F.a? 5.0
BUO CAPITAL OLTL4Y 4C.0?2.00 4U.032.CO
TOTAL CAPITAL CLTLAV 4C.032.CU 4OP632.GO
TOTAL CAPITAL EXPENDITURES 4C.-032.CO 40.-03c.CO
-------------- -------------- -------------- -------------- ---------------
675u0 LIORAhY ICTAL 1.66y.99d.00 114.944.01 11ft944.61 1.551.653.39 7.12
STATISTICS FOR AUGUST 1990
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 , 259
_ Burlingame Children 1 ,773
Hillsborough Adults 1 ,700
Hillsborough Children 694
Non-San Mateo Co. Borrowers 378
TOTAL: 14 , 804
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 20, 294 1 , 549
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 6 , 027 922
Audio Visual Materials
(records, cassettes, films, videos, art
prints , slides, equipment, talking books ) 3 ,929 5
TOTALS: 30 ,250 2,477 l�y17(o
Main Total 1990 Circ: 30,250 Main Total 1989 Circ: 29, 354 = 3 . 05% Inc.
Branch Tot 1990 Circ: 2 ,471 Branch Tot 1989 Circ: 2 , 472 = . 02% Inc.
GrandTotal 1990 Circ: 32 ,72it GrandTotal 1989 Circ: 31 , 826 = 2 . 83% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 7,738 I .L.L. Borrowed: 102
I .L.L. Lent: 289
Grand Total Ref. Activity: 8 ,129 I .L.L. Total: 391
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 109, 283/108 , 120 4 ,672/ 4 , 672 113 , 955/112 ,792
Ch.Non-Fic. 19, 630/ 18 ,748 2 ,754/ 2 ,754 22 , 384/ 21 , 502
YA Non-Fic. 1 ,682/ 1 , 544 110/ 110 1 ,792/ 1 , 654
Ad.Fiction 45, 035/ 34 , 918 4 ,681/ 4,681 49 ,716/ 39 ,599
Ch.Fiction 18, 479/ 16 , 946 4 , 571/ 4 , 571 23 ,050/ 21 , 517
YA Fiction 2 , 515/ 2 , 318 315/ 315 2 , 830/ 2 , 633
Reference 5 , 176 5 ,171 122/ 122 5 , 298/ 5 , 293
TOTALS: 201, 800/187 ,765 17 , 225/17 , 225 219 , 025/204 , 990
OTHER MATERIALS:
Pamphlets 28 , 619 N/A 28 , 619
Paperbacks 2,726 " 2 ,726
Maps 1,707 if 1 , 707
Records 4 ,760 4 ,760
Cassettes 2 , 484 " 2 , 484
Video Tapes 428 " 428
Compact Discs 273 " 273
Deposited with the City Treasurer: Main: $ 963 . 08
Branch: $ 106 . 80
User Traffic: - 30,937 - Daily Average: 998 Total: $ 1 , 069 . 88
Total Meetings Held: 11 People in Attendance: 215
Children' s Programs: 1 Children in Attendance: 75
MONTHLY REPORT
MONTH August 1990
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 39.5
2. Volunteers
A. Number of volunteers 10
B. Hours contributed 65
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 24
C. Items circulated 114
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 3 39
B. Edelweiss 3 10
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 15 + 30
B. Visits made 26
C. Items circulated 198
Comments/Activities
September will bring us at least two new patrons and
possibly five. Five new patrons would bring us up to a total
of t.wanty, which would maU eur all time ;ZQh