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HomeMy WebLinkAboutMin - LB - 1990.09.18 Burlingame Public Library Board of Trustees Minutes September 18th, 1.990 CaffTo Onfen The meeting of September 18th, 1990 was called to order by President Robertson at 4:30pm. Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mrs. Patricia Bergsing, City Librarian Mrs. Judy Gladysz, Library Secretary Mr. Alfred Escoffier, Assistant City Librarian V M/S/C (Cannon/Benson) unanimously to approve the payment of City checks in the amount of$33,546.22. Miinrcu tel of the Mectim A aawt 21st, 1-9-90.- Trustee -9-900Trustee Cannon asked that the Minutes of August 21st, 1990 be corrected regarding the policy of piano recitals in the Community Room. She said to eliminate present "policy" and replace policy with "practice." The sentence shall then read: After careful study and deliberation, Trustee Taylor made a motion to discontinue present practice regarding music teachers and eliminate the recitals to be consistent with the policies and procedures. Minutes of the meeting of August 21st, 1990 were approved as corrected and ordered filed. C®m2w and Communication: Librarian Bergsing had an article from the "Peninsula Parent" that had been written by Children's Librarian Joan Riordan Manini that she shared with the Board members. page 2. Librarian's Repo Mr. Escoffier brought the Board members up-to-date regarding the progress of the landscaping, or lack of it, in the front of the Library. He explained that Peter Callendar, landscape architect, had submitted a drawing, at no charge, and plans to proceed with the irrigation portion of the project are underway with hopes that the City will start in October. Mr. Escoffier said he hopes to have the masonry done so the irrigation won't be held up. Mrs. Bergsing said recruitment for the Librarian II position will close on Friday and Mrs. Fortmiller had reported there are approximately 8 eligible candidates for the job. Unfinisfied B aso _Selection of Board Member for RFP Review Process: Librarian Bergsing briefly explained the process that has taken place thus far in obtaining the proposals. After some discussion Trustees Robertson, Cannon, Blevins & Benson volunteered to sit-in on the RFP review process. Mrs. Bergsing said she only needed three people and Trustee Benson agreed to be available as back-up if needed. The Trustees all agreed that October 3rd would be a good day for all of them to do the interviews. Mrs. Bergsing said she would call the consultants they hoped to interview and see if October 3rd was a good day for them as well. Trustee Blevins made a motion to support whatever decision the Board members made in terms of selecting a consultant and further moved that the Trustees Special Fund would make up any difference in the contract between the money already budgeted by the City and what the selected consultant will charge. Mrs. Bergsing will then request reimbursement to the Trustees from the Duncan Fund. The motion was seconded by Trustee Taylor and carried unanimously. Page 3: Employee Achievement Awards: Trustee Robertson said she is getting quite a few responses to the nominations for the Employee Achievement Awards. Librarian Bergsing said Carol Mink, former Board member, would be happy to assist with the awards and would be willing to write the letters. She only needs to hear from the selection committee letting her know who is getting the letters. Trustee Taylor said she will help President Robertson and they agreed to meet and confer. CLA Conference - November: Librarian Bergsing asked everyone if they had received their pre-conference programs. Everyone said they did. Mrs. Bergsing reminded them that there will be another conference in San Diego in March of 1991 for the 'Public Library Association." Some discussion followed. mew Bge N one From the Tf orr> Adiou rcmnt. a The meeting of September 18th, 1990, was adjourned at 5:30pm with the next meeting scheduled for October 15th, 1990 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board 9/19/90 minutes - September