HomeMy WebLinkAboutAgenda Packet - LB - 1990.10.16 BURLINGAME PUBLI.: LIBRARY
BOARD OF '.TRUSTEES - AGENDA
OCTOBER 16TH, 1990 - 4 : 30PM
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1 . CALL TO ORDER {
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2 . ROLL CALL {
3 . BILLS {
{ APPROVAL
City Checks: $70 , 194 .58 {
Special Fund: $ 4 ,281 . 75 {
Capital Outlay : $6 , 425 .00 {
4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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A. City Newsletter {
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B. CLA Lobbyist Update {
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6 . REPORTS { INFORMATION
a. City Librarian' s Report {
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b. System Advisory Board Report {
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7 . UNFINISHED BUSINESS {
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None {
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8 . NEW BUSINESS {
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a. Holiday Schedule for 1991 { APPROVAL
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10. EXECUTIVE SESSION - Employee Achievement Awards {
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11 . ADJOURNMENT {
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PMB/jg {
10/11/90 {
nr.Fur�nn f
Burlineame Public Library
Board of Trustees
Minutes
September 18th, 1.990
Cag ®v°k
The meeting of September 18th, 1990 was called to order by President
Robertson at 4:30pm.
Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Mr. Alfred Fscoffier, Assistant City Librarian
Buffo
M/S/C (Cannon/Benson) unanimously to approve the payment of City
checks in the amount of$33,546.22.
Minutes of the Meeti?w AW=t 21st, 1990:
Trustee Cannon asked that the Minutes of August 21st, 1990 be
corrected regarding the policy of piano recitals in the Community Room.
She said to eliminate present "policy" and replace policy with "practice."
The sentence shall then read: After careful study and deliberation, Trustee
Taylor made a motion to discontinue present practice regarding music
teachers and eliminate the recitals to be consistent with the policies and
procedures. Minutes of the meeting of August 21st, 1990 were approved as
corrected and ordered filed.
®Ees2 and Communication.-
Librarian Bergsing had an article from the "Peninsula Parent" that had
been written by Children's Librarian Joan Riordan Manini that she shared
with the Board members.
page 2.
Librarian's Repo
Mr. Escoffier brought the Board members up-to-date regarding the
progress of the landscaping, or lack of it, in the front of the Library. He
explained that Peter Callendar, landscape architect, had submitted a
drawing, at no charge, and plans to proceed with the irrigation portion of
the project are underway with hopes that the City will start in October.
Mr. Escoffier said he hopes to have the masonry done so the irrigation
won't be held up.
Mrs. Bergsing said recruitment for the Librarian II position will close on
Friday and Mrs. Fortmiller had reported there are approximately 8
eligible candidates for the job.
Un&nkfied B wso
s
_Selection of Board Member for RFP Review Process:
Librarian Bergsing briefly explained the process that has taken place
thus far in obtaining the proposals. After some discussion Trustees
Robertson, Cannon, Blevins & Benson volunteered to sit-in on the RFP
review process. Mrs. Bergsing said she only needed three people and
Trustee Benson agreed to be available as back-up if needed. The Trustees
all agreed that October 3rd would be a good day for all of them to do the
interviews. Mrs. Bergsing said she would call the consultants they hoped
to interview and see if October 3rd was a good day for them as well.
Trustee Blevins made a motion to support whatever decision the Board
members made in terms of selecting a consultant and further moved that
the Trustees Special Fund would make up any difference in the contract
between the money already budgeted by the City and what the selected
consultant will charge. Mrs. Bergsing will then request reimbursement to
the Trustees from the Duncan Fund.
The motion was seconded by Trustee Taylor and carried unanimously.
Page 3:
Employee Achievement Awards:
Trustee Robertson said she is getting quite a few responses to the
nominations for the Employee Achievement Awards. Librarian Bergsing
said Carol Mink, former Board member, would be happy to assist with the
awards and would be willing to write the letters. She only needs to hear
from the selection committee letting her know who is getting the letters.
Trustee Taylor said she will help President Robertson and they agreed to
meet and confer.
CLA Conference - November:
Librarian Bergsing asked everyone if they had received their
pre-conference programs. Everyone said they did. Mrs. Bergsing
reminded them that there will be another conference in San Diego in
March of 1991 for the 'Public Library Association." Some discussion
followed.
Mw Businws:
None
Dom t& F-42 ro
s
The meeting of September 18th, 1990, was adjourned at 5:30pm with the
next meeting scheduled for October 15th, 1990 at 4:30pm in the California
Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
9/19/90 minutes - September
LIBRARIAN' S REPORT
OCTOBER 16TH, 1990
Library Space Planning
Ripley Associates is the firm which the Review Committee selected for
recommendation to the City Council for the library' s space planning. Council;
will be asked to give the final approval on October 15th. The contract with
Ripley Associates is for $25, 500. It is very likely that when the study is
completed we will want to spend another $7 , 000 to $10 , 000 to complete the
engineering studies. This money will be requested from the Duncan Trust
Fund. Review Committee members from the Board of Trustees , Kris Cannon, F
Loretta Blevins and Shirley Robertson are to be commended for giving up more
than an entire day for the process.
The committee found the work exciting and challenging, as each of the
five consultants brought a little different perspective to the process . The
committee was impressed by the creativity and energy of Ripley Associates. r
They had obviously done their homework and were excited about doing the
Burlingame project.
Landscape Plans f
Rick Pollestrini Masonry has begun the brickwork for the benches in
front of the library. The benches will be much like the plan done by Peter
Callander Associates earlier this year, providing approximately 12 feet of
seating on each side of the walkway. Rick will also be repairing the major
cracks in the brick walk as well.
The new irrigation system and timer will be installed next by the Park
Department, and the City will install the lawn and plants in the coming M
weeks . f
t
Programs and Services
1
Paintings were on display during the month by members of the Peninsula
Outdoor Painters. A special display area featured books on Yosemite in
honor of Yosemite ' s 100th birthday.
i
Minotaur Poetry Readings had an attendance of 18 for Carla Kandinsky and.
Jaimes Alsop and 15 for Mark Neville. The guest poet for October will be
Kennon Webber on October 19 .
Children' s Services
The Toddler Story Times continue to be very well attended, with over 30
children at each of the two weekly sessions .
PLAN/GEAC
Reconfiguration of the Geac communications lines, as well as an upgrade
to digital communications will take place later this year. This will require[
rewiring many of our terminals, as well as installing a new modem.
Page 1
Reference Division
Esther met with the PLS Community Relations Committee on September 5 .
Authors are being selected for the Author' s Fair for April 1991.
The Self-guided Tour Task Force met three times during the month.
On Friday, September 14, Patti and Donna attended another Network
Planning Group regional forum in Oakland.
Donna chaired the September 25th meeting of the PLS Reference Committee.
There were special guests from South Bay and a discussion about ways in whict
PLS and South Bay should pool resources to cooperate.
Sandy Gleichmann attended the September 5th PLS Multicultural Committee
Meeting. The group continues its work on goals and objectives which have
been submitted in final draft for the PLS Council to approve.
Sandy also delighted in her attendance at the Sept. 22nd and 23rd
conference and resource fair held in San Francisco at the Cathedral Hill
Hotel. The topic was "Developing Library Collections for California' s
Emerging Majority. " Topics discussed included selection of materials for
Chinese, Japanese and Korean collections, African-American, Spanish and
Chicano, and Southeast Asian collections. Also covered were Academic
Cultural Literacy Collections, ethnic A/V material selection and purchasing
Children' s books in many languages . The content and structure of this
conference were simply excellent and Sandy came away inspired and with two
bags full of "goodies" to share with BPL staff.
Maribeth Farcich went to a two day workshop on "How to hear what people
are saying" on Sept. 24th and 25th in San Mateo. The presentation by David
Bashore was excellent and the participants received information that will be
useful in their jobs.
Interesting Reference Questions
A patron called from a telephone booth, as she was on her way to
Australia, to find out how many people on skis it would take to form a line
to Austria from San Francisco. With information from an atlas on the
distance in miles and some quick calculations from Esther Cummings, she was
able to come up with a rough estimate.
The periodical Climatological Data gave a patron the daily precipitation
in this area from August 1988 through January 1989 . she worked for a
construction company that wanted to show, for contract reasons, the number o7
days is had not been possible to work because of rain.
Page 2
Personnel
Selection interviews for the Librarian I and II recruitments are taking
place during the month; The Librarian II interviews were held on October 10;
the Librarian I , on October 15 . In house interviews will follow after
receipt of the eligible list.
We are still short several pages and will hold another Page Test Octobei
17. New pages from the last Page Test include: Sharon Badillo, Tim Terry,
Agnes Coric, Hank Sorensen.
Friends of the Library
The Friends of the Library book sale is scheduled for October 11th,
12th, 13th and 14th. I ' ll let you know at your meeting how they do.
PMB/J g
10/11/90
Page 3
® '
CITY OF cORLINGAPE PAGE 44
oUDGET STATUS REPORT
° FOR THE MONTH ENDING A'UiUST 31. 1990 FRjNTE_D-_QSt.24/9Q,
- _ -- -
`� CURRENT MONTH YEAR-TO-DATE
` ----_---____-- _ oUDGET Ek_PLN9I_ 4RE E
io -------------------------T-4RE £XPNDI---------€---T------- IS.SCSI.M�RZNCE------GALANC.F...------FERCE47
11 101 GENERAL FUND
'a 67500 LIBRARY "
r.
010 REGULAR SALARIES 615.833.00 50.792.00 1C1i830.82 514,OC2.18 16.54
035C•U73.CO 29.509.24 59.345.7: -
• 012 OVERTIME 5CU.CC 5[0.00
a TOTAL SA,LAR.LE5 ¢ �q�E�__. 904x400.04 90t3�i1.24 1t1r17c.tG EOS.i29.40__-_--_h..6fl___. ---_
TOTAL DIRECT LABOR 966.4C6.CO 80.301.24 161.17o.E0 805.229.40 16.68
030 RETIREMENT ----- 221P591.CC 8x623.09 17.208.44 204.322.56 7.79 ;'J
031 HEALTH INSURANCE 5.078.46 9x662.90 <9i662.50>
033 CITY DENTAL PLAN_ _ 635.90 1,371,14 11.371.7112._._______
n 034 LIFE INSURANCE 236.76 473.51 <473.51>
035 LONG TERM DISABILITY INSURANCE 651.57 1.302.40 <1.302.4U>
�Q36 MEDICAR€ INSURANCE 342..83 68Z.86 <682.8b2 _.
b 037 UNEMPLOYMENT INSURANCE
w 038 WORKERS COPPENSATION INSURANCE 345.31 764.33 <754.83>
�"� Oy1_.�TY__1L§1.C►i_PIAlS ---- _._ ____._ 144.31 33L,t5 _ _ -..___ _ <Q32.652__-_.
TOTAL EMPLOYEE aENEFITS 221,591.CG 161130.23 31.879.35 1691711.65 14.39
TOTAL EMPLOYEE SERVICES 1,187,997.CG 96.431.47 143.055.95 994.941.05 16.25
° 110 CFFICE EXPENSE 11.756.60 3,333,76 251.20 29.73 �w
" 120 SPECIAL DEFARTMENT EXPENSE 2C.490.00 1.971.68 2,o453.21 18.036.79 11.97
° 122 PERIODICALS 21P31J.00 133.72 751.74 20.558.26 3.53
° 123 9OOK dINuNfl_ __.__-----_- _--- 12x329600. _- _-. ._ 185,34. 1.483.98 _.-._ _ 10,83.6.-a2_ 12_05
124 CATALOGING EXFENSE 15.655.00 245.72 660.E7 14,594.13 4.22
125 RECORDS AND CASSETTES 90cC0.00 313.81 313.81 8.886.19 3.41
" 129 BOOKS AND MAP 144r1CO.G0 9,459.09 24.4SL.16 152,a 47.fl4____.._._13 28 °
P_5
130 SMALL TOOLS 300.00 300.00 ---;,
" 160 COMMUNICATIONS 110215.00 1,332.42 1.332.42 9.882.58 11.88 =-
139-ELECT_RIL_$ GAAA_4TILITIES 34._184.00 3,535.65 7.145.39
,I 190 MAINTENANCE OF 8UILOIhGS AND GROLND 2o.325.CO 1,2o9.44 1.072.4) 24.652.60 6.35
200 EQUIPMENT MAINTENANCE 3,575.CO 3,575.00 ;
2119 AUDIO-VISUAL- EQUIPMENT PAINTEIVANCE 1,970.00 1[974.
210 PROFESSIONAL AND SPECIALIZED SER�IC 31.372.CC 7.372.OU 7.372.GC 24.000.00 23.50
220 CONTRACTUAL SERVICES 45.544.CC 600.00 000.CO 44.944.GO 1.32
240 DUES AND SUBSCRIPTIONS 10535.0[
250 TRAVEL, CONFERENCES B MEETINGS 1.000.[0 8.92 8.92 991.[8 C.89
291 DEPARTMENT HEAD CONFERENCE 8 MEETIN 900.Co 179.99 179.89 720,11 19,99
252_STAFF_CONFEREACE_AND- MEETINy_ -_ -_-. 4?400:G0 2,C9L.OIL_
» 260 0R• . iING AND SAFETY 3.000.GO 185.00 185.CO 2.615.GO 6.17
290 OTHER CHARGES 100.00 1CO.00
� 7�1_1N.S9RAN.CE. 5ZA4I4GAILS°L.--_ 4.128.CO 344.00 688.[0 3<4-40.as___.-__._-_.1��6Z_--,----- --.•
e
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�' CITT Of BURIINGAME PNuE 45
oUDGET STATUS REPORT
FOR ThE rOkTM ENOIkE AUGUST 31. 1990 PRINTED 0`1/24/90
CURRENT MONTH YEAR—TO—DATE
BUDGET EXPENDITURE EXP-EMDITLRE ENCUMBRANCE SALAkCE- PERCENT
--------------------------------------------------------------------------------------
TOTAL SUPPLIES AND SERVICES 441.969.CO 30.472.40 52.792.59 389.176.41 11.94
TOTAL SUPPLIES AND SERVICES 441.969.00 30.472.40 52.792.59 389176.41 11.94
800 CAPITAL OUTLAY 40iU32.00 40oL32.00
�IIITAL CAPITAL OUTLAY 40x032.00 4i32.G0 -
TOTAL_CAPITAL.EXPENDIIUBES 4Li 032.G0
I
- -- -- ---------
9.46 14.72
I
67500 LIBRARY TOTAL 1i9i998.00 1c6�903.93 245.848.54 11424.14
66
'� I
STATISTICS FOR SEPTEMBER 1990
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10, 392
Burlingame Children 1 , 835
Hillsborough Adults 1,713
�- Hillsborough Children 696
Non-San Mateo Co. Borrowers 386
TOTAL: 15, 238
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CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 18,113 1, 396
Children' s Print Materials
(books, periodicals , pamphlets, paperbacks) 6 ,490 946
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 3 ,202 18
TOTALS: 27,805 2, 360
Main Total 1990 Circ: 27,805 Main Total 1989 Circ: 25,143 = 10 . 59% Inc.
Branch Tot 1990 Circ: 2, 360 Branch Tot 1989 Circ: 2 ,508 = 5. 90% Dec.
GrandTotal 1990 Circ: 30 , 165 GrandTotal 1989 Circ: 27,651 = 9 . 09% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 7 ,501 I .L.L. Borrowed: 93
-- I .L.L. Lent: 268
Grand Total Ref. Activity: 7,862 I .L.L. Total: 361
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 109, 341/108,432 4 , 691/ 4 , 691 114,032/113 , 123
Ch.Non-Fic. 19,689/ 18 ,796 2 ,762/ 2 ,762 22,451/ 21, 558
YA Non-Fic. 1 , 685/ 1, 547 110/ 110 1,795/ 1,657
Ad.Fiction 45 , 218/ 35 , 027 4 ,728/ 4,728 49,946/ 39,755
Ch.Fiction 18, 577/ 16 , 989 4,601/ 4,601 23,178/ 21,590
YA Fiction 2 , 518/ 2, 321 315/ 315 2,833/ 2,636
Reference 5 , 185 5,172 122/ 122 5,307/ 5,294
TOTALS: 202 , 213/188 , 284 17 , 329/17 , 329 219,542/205,613
OTHER MATERIALS:
Pamphlets 28, 912 N/A 28 , 912
Paperbacks 2,726 It 2,726
Maps 1,719 " 1 ,719
Records 4,760 " 4,760
Cassettes 2,636 " 2,636
Video Tapes 463 " 463
Compact Discs 284 284
Deposited with the City Treasurer: Main: $ 1,347 .11
Branch: $ 151. 60
User Traffic: 34 , 366 - Daily Average: 1,227 Total: $ 1,498.71
Total Meetings Held: 13 People in Attendance: 240
Children' s Programs: 1 Children in Attendance: 75
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MONTHLY REPORT
MONTH September 1990
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 32.5
2. Volunteers
A. Number of volunteers 9
B. Hours contributed 51
3. Shut-in Patrons---Individual Visits
A. Number of patrons 18
B. Number of visits made 25
C. Items circulated 120
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 28
B. Edelweiss 2 5
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 18 + 30
B. Visits made 27
C. Items circulated 178
Comments/Activities
Fairly quiet month, but our Book Sale is coming up on
October 11 , so that will greatly increase volunteer hours for
next month.
Dale Nelson