HomeMy WebLinkAboutAgenda Packet - LB - 1991.01.15 BURLINGAME PUBLIC: LIBRARY
BOARD OF TRUSTEES - AGENDA
JANUARY 15TH, 1991 - 4 : 30PM
{ SUGGESTED ACTION
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—i . CALL TO ORDER {
2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks : $36 ,770.50 {
Special Fund: $ 705.03 {
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4 . MINUTES { APPROVAL
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5 . INTRODUCTION OF NEW FULL-TIME REFERENCE _LIBRARIAN {
DANIEL ALVAREZ {
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6 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Memo from City Manager - Capital Improve-{
ment Program 1991-1996 {
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b. Library' s New Year Resolutions {
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C. City Council Study Session Agenda and {
Discussion Outline {
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7 . REPORTS {
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a. City Librarian' s Report {
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b. PLS System Advisory Board Report -
Trustee Robertson {
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8 . UNFINISHED BUSINESS {
a. Update on Duncan Property and Space { INFORMATION
Planning {
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b. PLA Registration Deadline Feb. 20th {
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9. NEW BUSINESS {
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a. Approval of Staff Recognition Account { ACT1ON
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10 . FROM THE FLOOR { PUBLIC COMMENTS
11. ADJOURNMENT
PMB/jg {
01/09/91 {
'%GENDAJ {
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Burlingame Public Library
Board of Trustees
Minutes
December 18th, 1990
cCaff To order:
The meeting of December 18th, 1990 was called to order by President
Robertson at 4:30pm.
Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Mr. Alfred Escoffier, Assistant City Librarian
Tracy Hammond, Reference Librarian
Bim:
M/S/C (Blevins/Benson) unanimously to approve the payment of City
checks in the amount of $31,030.34, and Special Fund checks in the amount
of $513.95.
Minutes d tthe Meet iW 94yennnSer 20th, 1990:
Minutes of the meeting of November 20th, 1990 were approved as
written and ordered filed.
introduction ef new-Tart-tam gt ferennce Li&avi= Tj
Ommonnd°
Assistant City Librarian, Al Escoffier, introduced the new permanent
part-time reference librarian Tracy Hammond. She told a little of her
background and the Board welcomed her. The Board members then
introduced themselves and told her what their occupations are.
cCo�� onndenr e and Communication:
Correspondence A & B were mailed in the Trustees Packets for their
information. Trustee Taylor however asked about the non-resident survey
that reference conducted and some discussion followed.
Page 2:
�,IbrarIan's Roo
Mrs. Bergsing brought the Board members up-to-date regarding the
Duncan property. Trustee Blevins said she was disappointed that the
upstairs lease had been renewed. City Librarian Bergsing explained that
the plans change on a daily basis and she will keep them informed.
The City Librarian said that the architect and the building consultant are
continuing to work on the space plan for the main library. She said that
with the holidays things have slowed down.
Trustee Taylor had a couple of questions regarding the standing order
list and Mrs. Bergsing explained the process.
The Board members commented that they were pleased that the
problems with the Geac terminals had been solved successfully.
Mrs. Bergsing reported that the Family holiday program had been a big
success with over 100 children attending.
SAB Report: Trustee Robertson:
Trustee Robertson had recently attended a PLS System Advisory
meeting and she brought the Board members up-to-date. She said the
next meeting will be held at the Burlingame Library on January 10th.
Un, d B re_use
None
mew Bse
1991 Update of Library Long-Range Plan:
Mrs. Bergsing asked if there were any questions regarding the updated
Library Long-Range Plan that had been sent in the packets to the Board
members. The Board members said no, they had no questions that the
update was pretty straight forward. Mrs. Bergsing however asked if a
couple of the Board members would be able to serve on a Branch Task
Force in the Spring. Commissioners Taylor, Cannon and Blevins
volunteered to be on the task force.
Page 3:
Trom the TIO
Trustee Blevins said she would be collecting for the treats for the staff
from the Board in the Spring. There was some discussion and it was
decided that the Spring is a better time for treats than the holidays.
The meeting of December 18th, 1990, was adjourned at 5:00pm. The next
meeting is scheduled for January 15th, 1991 at 4:30pm in the California
Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
12/18/90 minutes - December
LIBRARIAN' S REPORT
JANUARY 15 , 1991
Duncan Property
In the on-going saga of the Duncan property, and the ever-changing
picture regarding its use, it appears that the Fire Department has changed
its plans and will no longer need the building. This means that the
downstairs is ready for occupancy by the library as soon as we can plan
exactly what we want to do. Cynthia Ripley has agreed to assist us.
The City Manager and I are meeting with the upstairs tenants this
Friday to discuss their lease. I ' ll report at your meeting.
Library Space Planning
On January 7th, a meeting was held to discuss the structural issues
involved in our space planning. The meeting included: Dennis Argyres and
Ralph Kirkup, from the City, Patti Bergsing and Al Escoffier from the
Library and Cynthia Ripley, consulting architect of Ripley Associates, and
structural engineer, Hal Davis, of Rutherford and Chekene. The consultants
were directed to prepare a proposal with costs, for a study of the
structural integrity of the building.
We have received the final report from Jane Light, the library building
consultant, regarding the projected space requirements for the library to
the year 2005 . In summary, the current building has 26,160 square feet and
the projected need is for 48,000 square feet. The architect has determined
that there is more than enough space on site to meet this need if the Duncan
building is replaced with a three-level expansion. We' ll have copies of the
report to distribute at your meeting.
PLAN/GEAC
The so called "back transfer" of MARC tagged records which will form
our new database, is being done in batches to avoid long down-time periods .
Several runs have already been done. The transfer must be done live and
results in "soft back-up. " When in the soft back-up mode, we are able to
charge out materials only. We cannot use the database. Each back transfer
has taken a full day of down-time.
Following the transfer, local libraries will have access to a test
database for staff use only. This configuration will allow staff to work
with the new database and gain valuable experience with it before they begin
formal training working with it. A demonstration for key PLS staff will be
held on February 14.
Patti and Al were interviewed by PLS-hired consultant Susan Coulson on
January 2nd. Susan is assisting PLS develop a long range plan for
automation in the system. Susan will facilitate a meeting of the library
directors on January 17th.
Page 1
Signs, Etc.
One of our goals this year was to upgrade the front of the building.
We have had the "open book" hours sign refurbished and repainted in a
brighter color. In addition, a second sign has been created by Hansen signs
with library hours. It will be installed to the right of the front doors.
In addition, a new, larger trash container has been added to the front walk
area.
Children' s Services
Cathy Somerton returns from maternity leave this month. She will kick
off the year with two toddler story times and one pre-school story hour.
Silvia Boosten leaves us, but will remain on call should be need her skills
in the future.
Reference Division
Dan Alvarez and Tracy Hammond continued their training during the
month. Both have begun to select books in specific areas of the non-fiction
collection. Both new staffers, along with Linda Santo, attended the all-
city New Staff Orientation on December 11th. The morning began with an
overview of the state of the City by the City Manager and the City Planner.
Tours of the City Hall, Library, Police, Fire, Park and Recreation
Departments followed. The morning ended with lunch at the Recreation
Center.
On December 19th, Esther gave an orientation for twenty seventh and
eighth grade students and four adults from the True Learning Center. After
their orientation they worked on an assignment prepared by their teacher.
Staff Development
On December 18th, Donna attended the fourth Frontline Leadership
training session, which focused on getting ideas across. Topics included
types of power, personality types and characteristics of good sales people.
Also beginning on December 18, and continuing on the 19th, Dan, Marilyn
and Sandy attended the workshop "How to Hear what People are Saying. " The
workshop was held at San Mateo City Hall and focused on active listening
techniques.
Personnel
Joan Giampaoli, Branch Supervisor, has not yet returned to the staff.
Al spoke with her on Wednesday and she informed him that it would be at
least another month before she returns.
A Page Test is scheduled for Wednesday, January 23, 4 pm to hire pages
to assist in the various departments. Fliers have been distributed. A new
poster developed by Nancy Montague will be used for this recruitment.
Page 2
Vera Warrick returns from maternity leave on January 14th, as we bid
good-bye to David Russell, who has been filling in doing professional
cataloging work in Vera' s absence. It will be great to have Vera back with
us, but we are most appreciative of David' s assistance during her absence.
Programs and Services
Holiday magazines with emphasis on craft ideas to personalize
celebrations were on display and were available for loan.
The holiday spirit filled out the Community Room for the Minotaur
Poetry readings on the 7th and 21st. Louis Berk read her haiku selections
to a nice crowd of 25-30 people and Julia Cerepak, one of our listening
regulars, had 24 people at her debut.
Our generous patrons brought 375 pounds of food to the library for the
Holiday Food Drive administered by the Second Harvest Food Bank of Santa
Clara and San Mateo Counties. This drive continues throughout the year.
Uta Compton' s fine portraits of children were on display during the
month.
Public Relations
The annual PLS Legislative Breakfast will be held jointly this year
with the libraries of Santa Clara County (the South Bay Library System. )
The event is set for Saturday, April 6th, at the Stanford Park Hotel in
Menlo Park.
A new two-minute program about libraries began on KQED Radio ( 88 . 5) on
the first of January. It airs daily, Monday through Friday at 8: 30pm. It
is called "Check It Out" and is similar to the program on astronomy you may
have heard on CBS radio called "Star Date" from the University of Texas .
Jerry Neuman, the host and executive producer is looking for help with the
scripts and he will pay $35. 00 per script. For sample scripts and more
details , contact Linda Crowe at P.L.S.
LIBREPTI
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CITY OFcLFLINGAMc PACE 43
cL.GET STATLS REPCRT
FCF TeE KCNTF. ENCINC DECEM--EF 31, 1990 FHINTEC [1111/91
! CLFFENT MCNTH YEAR-TC-DATE
ELDCET EXPENDITLFE EXPENDITLFE ENCLY&RANCE CPLAhCE FEFCEhT
--------------------------------------------------------------------------------------
1C1 GENERAL FLhC
67500 LIBRARY
a
>� 010 REGULAR SALARIES o71r719.CC 7 6 x 4 2 C.5 C 3 Z c r b 7 2.5 3 3421E4c.47 4E.96
011 PART-TIME SALARIES 37Crct8.CC 45,873.4t 15o,324.tt 174.343.34 5i.57
012 OVERTIME SCL.CC 19C.t4 12C.t4 375.36 24.13
TOTAL SALARIES d %ACES 1rt,4ircE7.CC 1i2,414.6C 525x317.E3 517x5t5.17 5C.37
TOTAL DIRECT LAECR 1xL4i,cc7.CC 1i2,414.tC 5i5x317.E3 517r5tS.17 5C.37
6
033 RETIREMENT 221,5 S 1.L C 12r6LC.35 `_5x315.55 16tx275.45 24.56
ff 031 HEALTH INSLFANCE c,5tC.CS 34,t95.i1 <34xES5.i1>
,f 033 CITY DENTAL FLAN 11345.9: 4,4EC.tt <4,4EC.t6> .
r 034 LIFE INSURANCE 355.1t 1x54C.74 <1x54C.74>
035 LCNG TERM DISAcIL:TY IhSLFPNCE 937.54 4x177.41 <4x177.41>
036 MEDICARE IhSLRANCE 574.47 lx3Cc.5C <2r:Ct.50>
_i 037 UNEMPLOYMENT iNSLnANCE
,I 038 I.CRKERS CCMFENSATICN ih5LRANCE 52t.25 ix34c.5c <2x34c.S U
r 041 CITY VIa.Ch PLAN 245.51 1xc22.41 <1,Cci.41>
TOTAL EMPLOYEE :ENEFITS c21x5S1.CC 25.049.3[ 1Ctr145.E4 1151445.16 47.SC
TOTAL EMPLOYEE SERVICES lx4c4x47c.CC 147x403.9[ t31x4t3.0 433x04.23 45.94
110 CFFICE EXPENSE 11r75C.CC cSc.3c 5,35c.77 cr:S_.i3 45.:5
1:a zFECIAL DEFARTKEhT EXPENSE 21,4SL.CC 2x10C.tC Sx512.7t 1CxS77.24 44.43
122 PERICDI�A,- 21031C.CC 343.45 17rU43.44 4,itt.56 79.56
123 EOOK aINDINCS 12,32c.(( 1i7.85 10xi32.C2 'rCE7.58 E3.C5
•-126 CATALCGIhG EXPENSE 15x_:S.CC 3c5.5t 2r C 7 i.E 9 13x521.11 13.14
125 RECORDS AND CASSETTES SoeCL.CC `15.(5 4fC24.C5 5x175.95 43.74
128 VEHICLE ALLCwmhCE oLC.Oc ecc.CY <tCL.CA>
i` 'IZ9 :COKS AND MAFS 1E4,1CC.CC 12x017.77 E7x13C.4: 96xSt9.52 47.3'_
130 SM.LL TCCLS 3CC.CC 33.35 33.35 itt.t5 11.12
100 CCMMUNICATIC`.S 110i15.CC 797.1t 4x134.45 71. ..55 3t.c7
70-ELECTRIC 6 GAS LT_LiT:ES 34,1cc.CC 2,o7t.lc 19x701.55 14.47;..1 57.t4
19C MAINTENANCE CF ELILDINGS ANC GFOLKC it,325.CC 1,70.1C 9x7ek.1E 1cx52t.E2 37.18 i
200 EQUIPMENT MAINTENANCE 3x-75..-C 727.45 2,7E7.55 2c.C3
09 AUDIO-VISLA„ ECLIFKEhT MAINTENANCE 1,970.CC 19C.CC 1/7EC.00 5.t4
210 PROFESSIONAL Aht SPECIALIZED SERVIC 31,372.CC 7,372.CC 24,CCC.CC 23.5C
220 CONTRACTUAL SER►ICES 45,544.CC 3,752.4c 450309.48 174.52 5S.t2
r240-DUES AND SLcSCRIFTICNS 1x535.CC SCC.CC 11C25.CC 51C.00 tt.7E
250 TRAVEL, CCNFERENCES 9 MEE7IhCS 1xCCC.LC 05.43 166.55 E32.C5 14.7C
251 DEPARTMENT HEAD CCNFEREhCE a MEEIIN SCC.CC 1C.CC 762.53 137.[7 E4,77
-Z52'"STAFF CONFERENCE AND MEETINGS i,CCC.CC 1.255.94 744.C6 ti.EC
�y 200 TRAINING AND SAFETY 30CCO.CC 65.0C 56c.14 2x431.E6 1E.S4
290 CT HER CHARGES 1Cc.CC 1CC.CC
701 "INSURANCE CCST ALLCCATICN 4,12c.CC 344.0[ 2,C64.CC 2,Ct4.CC 5C.CC
CITY CF SLRLINZAME F A G E 44
— _ BUDGET STATUS REPCRT
FCR TI-E MCNTH ENCINE JECEYiEF 'lr 199C FRINTEC [1/11191
CLRR=NT PCNTH YEAR-TC-CATE
rLDGET ExFENDITLRE O PENDITLRE ENCLNrRANCE BALANCE FE&CENT
----------------------------------------
----------------------------------------------
TOTAL SUPPLIES ANC SERVICES
441r9t9.CC 26,667.44 229x191.55 c1Zr777.C5 51.16
_ TOTAL SUPPLIES ANL SERVICES
441r969.CC ibr667.44 229x191.95 212r777.C5 51.t6
9G0 CAPITAL OUTLAY
4CrG31.CC or23C.22 12x655.22 27r37t.72 31.11
•�--TOTAL CAPITAL CLT
:f LAY 4CrC32.CC or23C.22 12x655.22 27r37t.78 21.61
I
TOTAL CAPITAL EXFENCITLRES
4CrC3c.CC 6r23C.22 12x655.22 27r37t.78 31.41
:.I
67500 LIBRARY TCTAL
1r74tr479.CC 1ECr3d1.56 E73r31C.E4 E73r14E.16 5C.CC
I
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MONTHLY REPORT
MONTH December, 190
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 39
2. Volunteers
A. Number of volunteers 7
B. Hours contributed 28
3. Shut-in Patrons---Individual Visits
A. Number of patrons 16
B. Number of visits made 28
C. Items circulated 141
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 2 28
B. Edelweiss 2 5
C. Easter Seals 1 50
D, Care West
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 16 + 30
B. Visits made 29
C. Items circulated 181
Comments/Activities
Two of our deliverers had vacations during December, and
Warren was ill , but all the deliveries were made. However, we're
MOST pleased to have Jean, Marjorie and especially Warren back in
the fold.
Dale Nelson