Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1991.01.15 BURLINGAME PUBLIC: LIBRARY BOARD OF TRUSTEES - AGENDA JANUARY 15TH, 1991 - 4 : 30PM { SUGGESTED ACTION { —i . CALL TO ORDER { 2 . ROLL CALL { { 3 . BILLS { APPROVAL City Checks : $36 ,770.50 { Special Fund: $ 705.03 { f 4 . MINUTES { APPROVAL f 5 . INTRODUCTION OF NEW FULL-TIME REFERENCE _LIBRARIAN { DANIEL ALVAREZ { { 6 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { a. Memo from City Manager - Capital Improve-{ ment Program 1991-1996 { { b. Library' s New Year Resolutions { { C. City Council Study Session Agenda and { Discussion Outline { { 7 . REPORTS { { a. City Librarian' s Report { { b. PLS System Advisory Board Report - Trustee Robertson { { 8 . UNFINISHED BUSINESS { a. Update on Duncan Property and Space { INFORMATION Planning { { b. PLA Registration Deadline Feb. 20th { { 9. NEW BUSINESS { { a. Approval of Staff Recognition Account { ACT1ON f { 10 . FROM THE FLOOR { PUBLIC COMMENTS 11. ADJOURNMENT PMB/jg { 01/09/91 { '%GENDAJ { { { { f { Burlingame Public Library Board of Trustees Minutes December 18th, 1990 cCaff To order: The meeting of December 18th, 1990 was called to order by President Robertson at 4:30pm. Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mrs. Patricia Bergsing, City Librarian Mrs. Judy Gladysz, Library Secretary Mr. Alfred Escoffier, Assistant City Librarian Tracy Hammond, Reference Librarian Bim: M/S/C (Blevins/Benson) unanimously to approve the payment of City checks in the amount of $31,030.34, and Special Fund checks in the amount of $513.95. Minutes d tthe Meet iW 94yennnSer 20th, 1990: Minutes of the meeting of November 20th, 1990 were approved as written and ordered filed. introduction ef new-Tart-tam gt ferennce Li&avi= Tj Ommonnd° Assistant City Librarian, Al Escoffier, introduced the new permanent part-time reference librarian Tracy Hammond. She told a little of her background and the Board welcomed her. The Board members then introduced themselves and told her what their occupations are. cCo�� onndenr e and Communication: Correspondence A & B were mailed in the Trustees Packets for their information. Trustee Taylor however asked about the non-resident survey that reference conducted and some discussion followed. Page 2: �,IbrarIan's Roo Mrs. Bergsing brought the Board members up-to-date regarding the Duncan property. Trustee Blevins said she was disappointed that the upstairs lease had been renewed. City Librarian Bergsing explained that the plans change on a daily basis and she will keep them informed. The City Librarian said that the architect and the building consultant are continuing to work on the space plan for the main library. She said that with the holidays things have slowed down. Trustee Taylor had a couple of questions regarding the standing order list and Mrs. Bergsing explained the process. The Board members commented that they were pleased that the problems with the Geac terminals had been solved successfully. Mrs. Bergsing reported that the Family holiday program had been a big success with over 100 children attending. SAB Report: Trustee Robertson: Trustee Robertson had recently attended a PLS System Advisory meeting and she brought the Board members up-to-date. She said the next meeting will be held at the Burlingame Library on January 10th. Un, d B re_use None mew Bse 1991 Update of Library Long-Range Plan: Mrs. Bergsing asked if there were any questions regarding the updated Library Long-Range Plan that had been sent in the packets to the Board members. The Board members said no, they had no questions that the update was pretty straight forward. Mrs. Bergsing however asked if a couple of the Board members would be able to serve on a Branch Task Force in the Spring. Commissioners Taylor, Cannon and Blevins volunteered to be on the task force. Page 3: Trom the TIO Trustee Blevins said she would be collecting for the treats for the staff from the Board in the Spring. There was some discussion and it was decided that the Spring is a better time for treats than the holidays. The meeting of December 18th, 1990, was adjourned at 5:00pm. The next meeting is scheduled for January 15th, 1991 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board 12/18/90 minutes - December LIBRARIAN' S REPORT JANUARY 15 , 1991 Duncan Property In the on-going saga of the Duncan property, and the ever-changing picture regarding its use, it appears that the Fire Department has changed its plans and will no longer need the building. This means that the downstairs is ready for occupancy by the library as soon as we can plan exactly what we want to do. Cynthia Ripley has agreed to assist us. The City Manager and I are meeting with the upstairs tenants this Friday to discuss their lease. I ' ll report at your meeting. Library Space Planning On January 7th, a meeting was held to discuss the structural issues involved in our space planning. The meeting included: Dennis Argyres and Ralph Kirkup, from the City, Patti Bergsing and Al Escoffier from the Library and Cynthia Ripley, consulting architect of Ripley Associates, and structural engineer, Hal Davis, of Rutherford and Chekene. The consultants were directed to prepare a proposal with costs, for a study of the structural integrity of the building. We have received the final report from Jane Light, the library building consultant, regarding the projected space requirements for the library to the year 2005 . In summary, the current building has 26,160 square feet and the projected need is for 48,000 square feet. The architect has determined that there is more than enough space on site to meet this need if the Duncan building is replaced with a three-level expansion. We' ll have copies of the report to distribute at your meeting. PLAN/GEAC The so called "back transfer" of MARC tagged records which will form our new database, is being done in batches to avoid long down-time periods . Several runs have already been done. The transfer must be done live and results in "soft back-up. " When in the soft back-up mode, we are able to charge out materials only. We cannot use the database. Each back transfer has taken a full day of down-time. Following the transfer, local libraries will have access to a test database for staff use only. This configuration will allow staff to work with the new database and gain valuable experience with it before they begin formal training working with it. A demonstration for key PLS staff will be held on February 14. Patti and Al were interviewed by PLS-hired consultant Susan Coulson on January 2nd. Susan is assisting PLS develop a long range plan for automation in the system. Susan will facilitate a meeting of the library directors on January 17th. Page 1 Signs, Etc. One of our goals this year was to upgrade the front of the building. We have had the "open book" hours sign refurbished and repainted in a brighter color. In addition, a second sign has been created by Hansen signs with library hours. It will be installed to the right of the front doors. In addition, a new, larger trash container has been added to the front walk area. Children' s Services Cathy Somerton returns from maternity leave this month. She will kick off the year with two toddler story times and one pre-school story hour. Silvia Boosten leaves us, but will remain on call should be need her skills in the future. Reference Division Dan Alvarez and Tracy Hammond continued their training during the month. Both have begun to select books in specific areas of the non-fiction collection. Both new staffers, along with Linda Santo, attended the all- city New Staff Orientation on December 11th. The morning began with an overview of the state of the City by the City Manager and the City Planner. Tours of the City Hall, Library, Police, Fire, Park and Recreation Departments followed. The morning ended with lunch at the Recreation Center. On December 19th, Esther gave an orientation for twenty seventh and eighth grade students and four adults from the True Learning Center. After their orientation they worked on an assignment prepared by their teacher. Staff Development On December 18th, Donna attended the fourth Frontline Leadership training session, which focused on getting ideas across. Topics included types of power, personality types and characteristics of good sales people. Also beginning on December 18, and continuing on the 19th, Dan, Marilyn and Sandy attended the workshop "How to Hear what People are Saying. " The workshop was held at San Mateo City Hall and focused on active listening techniques. Personnel Joan Giampaoli, Branch Supervisor, has not yet returned to the staff. Al spoke with her on Wednesday and she informed him that it would be at least another month before she returns. A Page Test is scheduled for Wednesday, January 23, 4 pm to hire pages to assist in the various departments. Fliers have been distributed. A new poster developed by Nancy Montague will be used for this recruitment. Page 2 Vera Warrick returns from maternity leave on January 14th, as we bid good-bye to David Russell, who has been filling in doing professional cataloging work in Vera' s absence. It will be great to have Vera back with us, but we are most appreciative of David' s assistance during her absence. Programs and Services Holiday magazines with emphasis on craft ideas to personalize celebrations were on display and were available for loan. The holiday spirit filled out the Community Room for the Minotaur Poetry readings on the 7th and 21st. Louis Berk read her haiku selections to a nice crowd of 25-30 people and Julia Cerepak, one of our listening regulars, had 24 people at her debut. Our generous patrons brought 375 pounds of food to the library for the Holiday Food Drive administered by the Second Harvest Food Bank of Santa Clara and San Mateo Counties. This drive continues throughout the year. Uta Compton' s fine portraits of children were on display during the month. Public Relations The annual PLS Legislative Breakfast will be held jointly this year with the libraries of Santa Clara County (the South Bay Library System. ) The event is set for Saturday, April 6th, at the Stanford Park Hotel in Menlo Park. A new two-minute program about libraries began on KQED Radio ( 88 . 5) on the first of January. It airs daily, Monday through Friday at 8: 30pm. It is called "Check It Out" and is similar to the program on astronomy you may have heard on CBS radio called "Star Date" from the University of Texas . Jerry Neuman, the host and executive producer is looking for help with the scripts and he will pay $35. 00 per script. For sample scripts and more details , contact Linda Crowe at P.L.S. LIBREPTI PMB/j g t 4 j _ Page 3 3 CITY OFcLFLINGAMc PACE 43 cL.GET STATLS REPCRT FCF TeE KCNTF. ENCINC DECEM--EF 31, 1990 FHINTEC [1111/91 ! CLFFENT MCNTH YEAR-TC-DATE ELDCET EXPENDITLFE EXPENDITLFE ENCLY&RANCE CPLAhCE FEFCEhT -------------------------------------------------------------------------------------- 1C1 GENERAL FLhC 67500 LIBRARY a >� 010 REGULAR SALARIES o71r719.CC 7 6 x 4 2 C.5 C 3 Z c r b 7 2.5 3 3421E4c.47 4E.96 011 PART-TIME SALARIES 37Crct8.CC 45,873.4t 15o,324.tt 174.343.34 5i.57 012 OVERTIME SCL.CC 19C.t4 12C.t4 375.36 24.13 TOTAL SALARIES d %ACES 1rt,4ircE7.CC 1i2,414.6C 525x317.E3 517x5t5.17 5C.37 TOTAL DIRECT LAECR 1xL4i,cc7.CC 1i2,414.tC 5i5x317.E3 517r5tS.17 5C.37 6 033 RETIREMENT 221,5 S 1.L C 12r6LC.35 `_5x315.55 16tx275.45 24.56 ff 031 HEALTH INSLFANCE c,5tC.CS 34,t95.i1 <34xES5.i1> ,f 033 CITY DENTAL FLAN 11345.9: 4,4EC.tt <4,4EC.t6> . r 034 LIFE INSURANCE 355.1t 1x54C.74 <1x54C.74> 035 LCNG TERM DISAcIL:TY IhSLFPNCE 937.54 4x177.41 <4x177.41> 036 MEDICARE IhSLRANCE 574.47 lx3Cc.5C <2r:Ct.50> _i 037 UNEMPLOYMENT iNSLnANCE ,I 038 I.CRKERS CCMFENSATICN ih5LRANCE 52t.25 ix34c.5c <2x34c.S U r 041 CITY VIa.Ch PLAN 245.51 1xc22.41 <1,Cci.41> TOTAL EMPLOYEE :ENEFITS c21x5S1.CC 25.049.3[ 1Ctr145.E4 1151445.16 47.SC TOTAL EMPLOYEE SERVICES lx4c4x47c.CC 147x403.9[ t31x4t3.0 433x04.23 45.94 110 CFFICE EXPENSE 11r75C.CC cSc.3c 5,35c.77 cr:S_.i3 45.:5 1:a zFECIAL DEFARTKEhT EXPENSE 21,4SL.CC 2x10C.tC Sx512.7t 1CxS77.24 44.43 122 PERICDI�A,- 21031C.CC 343.45 17rU43.44 4,itt.56 79.56 123 EOOK aINDINCS 12,32c.(( 1i7.85 10xi32.C2 'rCE7.58 E3.C5 •-126 CATALCGIhG EXPENSE 15x_:S.CC 3c5.5t 2r C 7 i.E 9 13x521.11 13.14 125 RECORDS AND CASSETTES SoeCL.CC `15.(5 4fC24.C5 5x175.95 43.74 128 VEHICLE ALLCwmhCE oLC.Oc ecc.CY <tCL.CA> i` 'IZ9 :COKS AND MAFS 1E4,1CC.CC 12x017.77 E7x13C.4: 96xSt9.52 47.3'_ 130 SM.LL TCCLS 3CC.CC 33.35 33.35 itt.t5 11.12 100 CCMMUNICATIC`.S 110i15.CC 797.1t 4x134.45 71. ..55 3t.c7 70-ELECTRIC 6 GAS LT_LiT:ES 34,1cc.CC 2,o7t.lc 19x701.55 14.47;..1 57.t4 19C MAINTENANCE CF ELILDINGS ANC GFOLKC it,325.CC 1,70.1C 9x7ek.1E 1cx52t.E2 37.18 i 200 EQUIPMENT MAINTENANCE 3x-75..-C 727.45 2,7E7.55 2c.C3 09 AUDIO-VISLA„ ECLIFKEhT MAINTENANCE 1,970.CC 19C.CC 1/7EC.00 5.t4 210 PROFESSIONAL Aht SPECIALIZED SERVIC 31,372.CC 7,372.CC 24,CCC.CC 23.5C 220 CONTRACTUAL SER►ICES 45,544.CC 3,752.4c 450309.48 174.52 5S.t2 r240-DUES AND SLcSCRIFTICNS 1x535.CC SCC.CC 11C25.CC 51C.00 tt.7E 250 TRAVEL, CCNFERENCES 9 MEE7IhCS 1xCCC.LC 05.43 166.55 E32.C5 14.7C 251 DEPARTMENT HEAD CCNFEREhCE a MEEIIN SCC.CC 1C.CC 762.53 137.[7 E4,77 -Z52'"STAFF CONFERENCE AND MEETINGS i,CCC.CC 1.255.94 744.C6 ti.EC �y 200 TRAINING AND SAFETY 30CCO.CC 65.0C 56c.14 2x431.E6 1E.S4 290 CT HER CHARGES 1Cc.CC 1CC.CC 701 "INSURANCE CCST ALLCCATICN 4,12c.CC 344.0[ 2,C64.CC 2,Ct4.CC 5C.CC CITY CF SLRLINZAME F A G E 44 — _ BUDGET STATUS REPCRT FCR TI-E MCNTH ENCINE JECEYiEF 'lr 199C FRINTEC [1/11191 CLRR=NT PCNTH YEAR-TC-CATE rLDGET ExFENDITLRE O PENDITLRE ENCLNrRANCE BALANCE FE&CENT ---------------------------------------- ---------------------------------------------- TOTAL SUPPLIES ANC SERVICES 441r9t9.CC 26,667.44 229x191.55 c1Zr777.C5 51.16 _ TOTAL SUPPLIES ANL SERVICES 441r969.CC ibr667.44 229x191.95 212r777.C5 51.t6 9G0 CAPITAL OUTLAY 4CrG31.CC or23C.22 12x655.22 27r37t.72 31.11 •�--TOTAL CAPITAL CLT :f LAY 4CrC32.CC or23C.22 12x655.22 27r37t.78 21.61 I TOTAL CAPITAL EXFENCITLRES 4CrC3c.CC 6r23C.22 12x655.22 27r37t.78 31.41 :.I 67500 LIBRARY TCTAL 1r74tr479.CC 1ECr3d1.56 E73r31C.E4 E73r14E.16 5C.CC I I- ~I x MONTHLY REPORT MONTH December, 190 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 39 2. Volunteers A. Number of volunteers 7 B. Hours contributed 28 3. Shut-in Patrons---Individual Visits A. Number of patrons 16 B. Number of visits made 28 C. Items circulated 141 4. Shut-in Patrons--Institutional Visits # visits Materials circulated A. Hacienda 2 28 B. Edelweiss 2 5 C. Easter Seals 1 50 D, Care West E. Marion Convent 1 15 5, Totals A. Shut-in patrons 16 + 30 B. Visits made 29 C. Items circulated 181 Comments/Activities Two of our deliverers had vacations during December, and Warren was ill , but all the deliveries were made. However, we're MOST pleased to have Jean, Marjorie and especially Warren back in the fold. Dale Nelson