HomeMy WebLinkAboutMin - LB - 1991.01.15 Burlingame Public Library
Board of Trustees
Minutes
Tanuary 15th, 1991
CaZTo Order.-
The meeting of January 15th, 1991 was called to order by President
Robertson at 4:30pm.
Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Daniel Alvarez, Reference Librarian
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M/S/C (Benson/Taylor) unanimously to approve the payment of City
checks in the amount of$36,770.50, and Special Fund checks in the amount
of$705.03.
Minutes d the Miejt nag December 19�6�o
Minutes of the meeting of December 18th, 1990 were approved as
written and ordered filed.
introduction ona d new Fi tine RfLe en¢ce Librarian ana Dan ief
Afyarez
City Librarian, Patti Bergsing, introduced the new full-time reference
Librarian II, Daniel Alvarez. She then introduced the Board members and
told Daniel what their occupations are. Daniel then told a little of his
background prior to BPL. Daniel said that he is delighted to have the
opportunity to work at the Burlingame Public Library and the Board
members welcomed him.
Correseondence and Communication:
Correspondence A & B & C were mailed in the Trustees Packets for their
information. Trustee Robertson however had a couple of comments
regarding capital improvement expenditures.
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Librarian's Report:
Mrs. Bergsing brought the Board members up-to-date regarding the
Duncan property. She said the upstairs rental will remain as agreed,
however if the tenants decide they want to leave earlier that January 1992,
they can leave and are not obligated to fulfill their lease if they give 30 days
notice.
There was some discussion regarding moving administration to the
downstairs Duncan property; the meeting with the structural engineer to
do some seismic reinforcement/upgrading in the library, and the status of
the Long-Range Plan. There was further discussion regarding finance
regarding all of the moves, upgrades, reinforcing, and time frames to
accomplish everything.
Trustee Cannon asked if Esther Cummings had given a tour of the
Reference Department when she gave her orientation. Mrs. Bergsing said
she would find out.
The City Librarian voiced some concern regarding Branch statistics.
This month (December) was the largest drop in circulation (35%) however
circulation has been declining slowly since September.
Trustee Taylor extended her congratulation to the Library staff for
collecting so much food for the hungry during the holidays.
SAB Report: Trustee Robertson:
Trustee Robertson Ive gave an update to the Board members on a
recently attended PLS System Advisory meeting that was held at the
Burlingame Library on January 11th.
Uprcd Bu siva s
Update on Duncan Proper and Space Planning:
The Duncan property was discussed under City Librarian's report
however Mrs. Bergsing did add that since the City had purchased the
Duncan property from the Foundation in the amount of $500,00, the
interest payments from the Foundation will go into the Trustees Special
Fund however the rent payment from the tenants upstairs , in the amount
of $1,500 per month, will go into the general fund. Expenses from the
property such as heating, communications, repairs, etc. will come out of
the operating budget for the Library and the City Manager will then
reimburse the library at the end of this fiscal year.
Page 3:
Mrs. Bergsing then distributed the Detailed Space Requirement Report
that had been prepared by Jane Light.
PLA Registration Deadline Is February 20th:
Mrs. Bergsing reminded the Board members that the final date for early
PLA registration is due by February 20th.
mew Bso
Approval of Staff Recognition Account:
Mrs. Bergsing explained, for the benefit of the new Board members,
that the Trustees generally provide a small amount of money available to
the staff for certain staff recognition items during the year. She explained
that the fund was getting low and asked if it could be replenished. M/S/C
(Blevins/Taylor) that the staff recognition account be brought current and
funds be replenished from the Trustees Special Fund.
Er—Om the ESO—
There was no public present.
The meeting of January 15th, 1991, was adjourned at 5:25pm. The next
meeting is scheduled for February 19th, 1991 at 4:30pm in the California
Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
01/22/91 - Minutes =January