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HomeMy WebLinkAboutAgenda Packet - LB - 1991.03.19 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA MARCH 19TH, 1991 - 3 : 30PM { SUGGESTED ACTION { 1 . CALL TO ORDER { { 2. ROLL CALL { { 3 . BILLS { APPROVAL City Checks: $36,552.18 { Special Fund: $ 1 ,221 .31 (Trustees) { $15,090.28 (Duncan) 4 . MINUTES { { APPROVAL { 5 . CORRESPONDENCE AND COMMUNICATIONS { { { { { { t { { { 6 . REPORTS { { a. Cynthia Ripley, Architect - Report on { INFORMATION Space Needs and Building Expansion { for the Main Library { { b. City Librarian' s Report { INFORMATION { C. FLS System Advisory Board Report - { INFORMATION Trustee Robertson { { t 7 . UNFINISHED BUSINESS { { a . Discussion of Ripley Report { ACTION { { 8 . NEW BUSINESS { { a. Letter to Peninsula Community Foundation { APPROVAL Requesting Funds { r b. Attendance at the Legislative Breakfast { April 6th and Legislative Day May 7th { f 9 . FROM THE FLOOR { PUBLIC COMMENTS { • f ADJOURNMENT { { f PMB/jg { 03/14/91 { AGENDAM { { Burlingame Public Library Board of Trustees Minutes February 19th, 1991 The meeting of February 19th, 1991 was called to order by President Robertson at 4:30pm. Z rustees Present: Benson, Blevins, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mrs. Patricia Bergsing, City Librarian Mrs. Judy Gladysz, Library Secretary Alfred H. Escoffier, Asst. City Librarian M/S/C (Benson/Taylor) unanimously to approve the payment of City checks in the amount of $29,800.02, and Special Fund checks in the amount of $598.08. 5th -9-91 Trustee Robertson asked that the Minutes of the Meeting of January `- 15th, 1991 reflect that she said "gave" instead of "had gave" a report regarding her SAB meeting. Also, correct the amount to $500,000 in reference to the amount of money the Peninsula Community Foundation will hold in trust. The Minutes were then approved as corrected and ordered filed. fO=eS2 andfmmunicatim. Correspondence A , B, C, & D were mailed in the Trustees Packets for their information. Librarian's Report: Mrs. Bergsing brought the Board members up-to-date regarding the Duncan property. She said she's trying to pull some figures together to make a request to the Foundation for funds for the move next door. Mr. Escoffier gave a brief report on how circulation is going now that the children's department circulation has moved to the main desk. The Trustees asked how long it would be before Joan Giampaoli would be returning to work. Mr. Escoffier said he hopes the fifth of March. SAB Report: Trustee Robertson• Trustee Robertson gave an update to the Board members on a recently attended PLS System Advisory meeting that was held at the San Bruno Library on February 14th. On-Line Public Catalog Demo - Assistant City Librarian: Mr. Escoffier said he had attended an On-Line Public Catalog Demonstration at the County Library and explained a little about how the catalog would look. Update on Duncan Property and Space Planning: Mrs. Bergsing said she and Mr. Escoffier met with architect Cynthia Ripley and she is working on a final report which is due on March 15th. Mrs. Bergsing said Ms. Ripley will attend the March Board Meeting and give a presentation to the Board and staff. gee i so �. Change In Meeting Time for the March 19th Board Meeting: Mrs. Bergsing asked if the meeting time for the March meeting could be changed to 3:30 in order to allow time for the presentation that would be given by Ms. Ripley. M/S/C (Benson/Taylor) unanimously, to change the meeting time to 3:30pm on the 19th of March and to change the meeting to the Community Room rather than the California Room. Firms the TIO®rr< There was no public present. rano P- The meeting of February 19th, 1991, was adjourned at 5:30pm. The next meeting is scheduled for March 19th, 1991 at 3:30pm in the Community Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board 02/26/91 - Minutes - February LIBRARIAN ' S REPORT MARCH 19th , 1991 Space Planning Ripley Associates is wrapping up their study of the Library in preparation for their March 19th presentation to the Library Board. Al and I have reviewed the draft report. The 3:30pm presentation will include slides of charts and illustrations from the report. Cynthia Ripley will present her findings and her report, along with conceptual ideas for the reworking of the building. Interested staff have been urged to attend. Budget Staff is busy working on budget this month. With budget dead- lines only a few weeks off, staff will be developing requests not only for operations and personnel , but for the potential move to the Duncan property. In light of the current fiscal restraints of the City, the Library will be asking for only very modest adjust- ments. Building Maintenance Despite the minimal rain this season, we have had some major roof leaks. A back-up in the downspouts on the connector stack between the 1959 and 1970 additions caused about 18" of water to build-up on the roof on Sunday, March 3rd, and began to cascade into the building which resulted in thoroughly soaking all three floors. After several unsuccessful attempts to clear the blockage, the Fire Department was summoned and managed to clear it. Fortunately, damage consisted only of wet rugs and walls. No books were lost. Other small leaks continue in the Children 's Room and the 1959 stack wing. Request to the Peninsula Community Foundation Included in your packet is a letter requesting $60,000 from the Duncan Trust for a variety of items. The majority of the requests deal with moving offices to the Duncan building. I would appreciate your approval . Reference Department Donna Smith wrote and filmed a video on the history and services of the Burlingame Library. This was done as part of a PLS/South Bay Library project and includes most of the libraries in the San Mateo and Santa Clara Counties. The project is designed to make librarians familiar with other libraries in the area. We will show the video on Burlingame at your next Board meeting. Congratulations to Donna on a job well done. Page 2: Begin With Books Cathy did a total of 36 programs during February, reaching a total of 743 children. A new weekly program will begin in April , a story hour for pre- schoolers ages 4 and 5, to be held on Wednesday afternoons at fpm at the Easton Branch Library. The "Parent Letter" that Cathy had seat out this month on peaceful conflict resolution has generated a lot of positive feed- back from teachers and parents. The director of "Headstart" for San Mateo County (whose daughter brought the letter home from school ) called and asked permission to reprint the letter and send it out to all of the Headstart parents in San Mateo County! Now if we can just get them all to come into the Library and check-out books ! The first Saturday Toddler Story Time was a great success. Twenty-six children attended most of whom do not come to programs during the week and many who came with fathers . GEAC Staff attended the On-Line public catalog demonstrations during the month that was offered by PLAN staff. Staff have offered comments on potential changes which PLAN might make in the presen- tation of the information on the screen. In addition , we have chosen Esther Cummings to be the liaison and chief trainer of the public access part of the system for our staff. Esther will attend training at PLAN and bring back her expertise to train local staff. Vera Warrick will continue to be our chief trainer for the bibliographic functions of the new system. Staff Development Opportunities Staff attended the following staff development opportunities : 1 . Hands-on Apple Macintosh Class , Support Center, Palo Alto, Esther Cummings . 2. Supervisory Skills Class , Cities Training Consortium, Dan Alvarez. 3. Multicultural Awareness , So.San Francisco, Maribeth Farcich. 4. Frontline Leadership Training, Donna Smith & Joan Manini . 5. On-Line Catalog Demo, PLAN, Donna , Al , Vera, Deanna and Patti . 6. Datatimes Training with Vicki Hutchinson , Dan, Tracy & Sandy. Personnel Staff was delighted to welcome Joan Giampaoli back after her long recuperation from her injury. 444 b g Page 3: Dates To Remember March 20th to 23th: PLA Conference - San Diego April 6th: Legislative Breakfast - Stanford Park Hotel (all Trustees should R.S.V.P. directly to PLS) May 7th : Legislative Day - Sacramento PMB/jg LIBREPT 03/14/91 STATISTICS FOR FEBRUARY 1991 REGISTERED BORROWERS: Total Registered Burlingame Adults 12, 359 ,,-3urlingame Children 2 , 368 Hillsborough Adults 1 , 943 Hillsborough Children 796 Non-San Mateo Co. Borrowers 448 TOTAL: 17,914 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books , periodicals, pamphlets, paperbacks ) 19,860 1, 505 Children' s Print Materials (books, periodicals , pamphlets, paperbacks) 6 , 213 1 , 065 Audio Visual Materials ( records, cassettes, films, videos, art prints, slides, equipment, talking books) 3 ,823 62 TOTALS: 29, 905 2 , 639 Main Total 1991 Circ: 29 ,905 Main Total 1990 Circ: 27 , 129 = 10. 23% Inc. Branch Tot 1991 Circ: 2,639 Branch Tot 1990 Circ: 2,751 = 4 . 07% Dec. GrandTotal 1991 Circ: 32, 544 GrandTotal 1990 Circ: 29,880 = 8 . 92% Inc. -------------------------------------------------------------------------- REFERENCE ACTIVITY: Total Reference Questions: 8 ,014 I .L.L. Borrowed: 97 I .L.L. Lent: 278 Grand Total Ref. Activity: 8, 389 I .L.L. Total: 375 -------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 1099, 5508/1074 , 8838 4 , 430/ 4 ,4330 1132, 9338/109 , 22568 Ch.Non-Fic. 11;5a�� 11;5�� 3 , 09�j/ 3 ,0?1 2I;�9 % 2Q; 68j YA Non-Fic. Ad.Fiction 41 , 413/ 40,895 4 ,837/ 4 , 837 46 ,250/ 45,732 Ch.Fiction 17 , 417/ 13 , 513 4 ,449/ 4 ,449 21 ,866/ 17,960 YA Ficticn 2 , 376/ 1 , 970 294/ 294 2 ,670/ 2, 264 Reference 5 , 316 5 , 285 137/ 137 5 ,453/ 5, 422 TOTALS: 196 ,732/185 ,486 17 , 336/17 , 336 214,070/202, 812 OTHER MATERIALS: Pamphlets 28 ,661 N/A 28 , 661 Paperbacks 2 ,726 2 , 726 Maps 1 ,760 " 1 , 760 Records 4 ,730 4 ,730 Cassettes 2,373 2 , 373 Video Tapes 471 471 Compact Discs 308 308 Deposited with the City Treasurer: Main: $ 1 , 661 . 55 Branch: $ 12 ._65 User Traffic �� `l Daily Average: /� 6 �' �� Total: $ 1 ,786 . 20 Total Meetings Held: 17 People in Attendance: 299 Children' s Programs: 1 Children in Attendance: 100 { ® ' - CITY DF BURLINGAME 43 - ___ BUDGET STATUS REPORT FOR THE MONTH ENDING FEBRUARY 28. 1991 PRINTED 03/12/91 CURRENT MONTH YEAR-TO-DATE ' BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT ------------------------------------------------V " 101 GENERAL FUND 67500 LIBRARY 010 REGULAR SALARIES 671.719.00 52,960.00 433.309.98 238P409.02 64.51 011 PART-TIME SALARIES 37OP668.00 30P677.94 257.174.01 113.-493.99 69.38 012 OVERTIME .-. 500.00 490.60 611.24 4141.24> 122.25 TOTAL SALARIES i PAGES 1.042.-687.00 84.128.54 691.095.23 351.791.77 66.27 a " TOTAL DIRECT LABOR 11042.887.00 84.128.54 6911095.23 351.791.77 66.27 030 RETIREMENT _ ___ X21-591.00 8.818.65 72#709.75 148.-881.25 32.81 ---------�'I 031 HEALTH INSURANCE 6.068.85 46.-851.88 <46P851.88> 033 CITY DENTAL PLAN 734.86 5P930.56 <5,930.56> 034 LIFE INSURANCE---------- 249.20 2.032.91 42.032.91> - -- - - - ----- 035 LONG TERM DISABILITY INSURANCE 671.31 5.496.87 <5,496.87> lad 036 MEDICARE INSURANCE 360.75 3.-070.85 <3,070.85> �s 037 UNEMPLOYMENT INSURANCE___ 038 WORKERS COMPENSATION INSURANCE 361.06 3.OS9.08 <3,059.08> ul 041 CITY VISION PLAN 175.55 1.428.90 <1.-428.90> - - ---- .. --- U TOTAL EMPLOYEE BENEFITS 221.591.00 17.460.23 140.580.80 81.-010.20 63.44 3 TOTAL EMPLOYEE SERVICES 1.264P478.00 101.588.77 831.676.03 432.-801.97 -----65.77 110 OFFICE EXPENSE 11.750.00 347.48 5.912.20 5.837.80 50.32 120 SPECIAL DEPARTMENT EXPENSE 20.-490.00 511.82 10.611.15 9.87b.85 51.79 ---------- 122 -.-----122 PERIODICALS 21.310.00 61.00 18,127.38 3.-182.62 85.07 123 BOOK BINDINGS 12,320.00 539.42 11.260.24 1.059.76 91.40 124 CATALOGING EXPENSE 15.655.00 392.61 2.501.88 13.153.12 15.98 --- I" 125 RECORDS AND CASSETTES 9,200.00 505.46 4,650.32 4,549.68 50.55 a 128 VEHICLE ALLOWANCE 92.32 784.72 <784.72> 129 BOOKS AND MAPS_ ______-.______.___.___-_. 184.100.00 12.768.68 - llb.-320.88 67.779.12 -- - 63.18 - -_- 130 SMALL TOOLS 300.00 87.81 121.16 178.84 40.39 100 COMMUNICATIONS 11.-215.00 1,062.71 5.721.89 5,493.11 51.02 170 ELECTRIL&_LAS_UTILITIES _____-.___-_ 34,180.00 3.236.36 26.417.48 7.762.52 77.29 190 MAINTENANCE OF BUILDINGS AND GROUND 26.-325.00 3,309.93 15,843.C5 10,481.95 60.18 200 EQUIPMENT MAINTENANCE 3P575.00 835.45 2,739.55 23.37 209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1.970.00 190.00 1.780.00 9.64 210 PROFESSIONAL AND SPECIALIZED SERVIC 31,372.00 4.500.00 22,372.00 9,000.00 71.31 220 CONTRACTUAL SERVICES 45.544.00 45.369.48 174.52 99.62 _240 DUES AND SUBSCRIPTIONS 1.535.00 160.00 _-_-X485.00_____- 50.00 _-___96.71- 250 TRAVEL.- CCNFERENCES 8 MEETINGS 1.000.00 37.70 204.65 795.35 20.47 " 251 DEPARTMENT HEAD CONFERENCE $ MEETIN 900.00 93.00 990.93 <90.93> 110.10 252 STAFF CONFERENCE AND MEETINGS 2.000.00 _- 1.503.94 496.06 75.20 260 TRAINING AND SAFETY 3.000.00 555.00 1.123.14 1,876.86 37.44 ° 290 OTHER CHARGES 100.00 100.00 701 INSURANCE COST ALLOCATION 4.128.00 344.00 2.-752.00 1.376.00 66.67 k 5: s ® ' - -- --. - - - - CITY OF BURLINGAME - PAGE 44 - -._.-._. BUDGET STATUS REPORT ' FOR THE MONTH ENDING FEBRUARY 28r 1991 PRINTED 03/12/91 ' CURRENT MONTH YEAR-TO-DATE ° BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT 13 _ ` TOTAL SUPPLIES AND SERVICES 441x969.00 28x605.30 29Sx098.94 146x870.06 66.77 u 0 TOTAL SUPPLIES AND SERVICES 441x969.00 28x605.30 295x098.94 146x870.06 66.77 ° 800 CAPITAL OUTLAY 40x032.00 2x793.02 14x598.99 25,,433.01 36.47 1, t TOTAL CAPITAL OUTLAY--------- 40r032.00 2x793.02 140.59$.99 25x433.01 - - --36.47- n � T' TOTAL CAPI-TA"XPE*&ITAWES----- 40x032.00 2r793.02 146-54a,99 - -25v433.0? - -----38.47----- -- i� " 47500 L;$flA1k 6T At -- ---_______ _ 1.746x479.00 132.987.09 i.i44-r3n.96 605x105.04 n � zz zzs szzzxzss3 ---'- ;i3 T! 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