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HomeMy WebLinkAboutAgenda Packet - LB - 1991.05.21 PIWAMM 1 02 UREINGAME PUBEIC EIBRARY Board of Trustees Agenda May 21st, 1991 - 4:30PM SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $27,685.48 Special Fund: DUNCAN: $388.56 TRUSTEES: $1 ,874.90 Approval 4. MINUTES: 5. CORRESPONDENCE AND COMMUNICATIONS: a. Letter from Peninsula Community Foundation b. Letter to Burlingame Lions Club REPORTS: a. City Librarians Report Information 7. UNFINISHED BUSINESS: a. Ripley Report: "Library Space Utilization and Expansion Discussion Study 8. NEW BUSINESS: a. Budget Requests to Friends of the Library Approval b. Request for Volunteer and Staff Recognition Funds Approval c. Pictures of the Pasadena Public Library Restoration Information 9. FROM THE FLOOR: 10. ADJOURNMENT: PMB/jg `15/91 AGENDAM Burlingame Public Library Board of Trustees Minutes April 16th, 1991 C&H TO The meeting of April 16th, 1991 was called to order by President Robertson at 4:30pm. Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mrs. Patricia Bergsing, City Librarian Mrs.Judy Gladysz,Library Secretary Alfred H. Escoffier,Asst. City Librarian v M/S/C (Taylor/Benson) unanimously to approve the payment of City checks in the amount of $25,375.66; Special Fund checks in the amount of $376.55 and Duncan Funds in the amount of $3,589.94. g.qMUT&S ®1 the Kces,1iMA Karch I 9A, 1991 The Minutes were approved as written and ordered filed. Co" s ate[ a. City Newsletter- Mailed in packets b. Secretary Blevins read a thank you from the First Presbyterian Church thanking the library for the book on the Dewey Decimal Tables. c. Secretary Blevins read another thank you note from the students who attend the ESL class at Burlingame High School 2 R Ipley Report: " Library Space Utilization and Expansion Report" : Librarian Bergsing asked the Board members to read through the Ripley Report and discuss it as an Agenda item at the next Board meeting. Some discussion followed. Librarian's Report: Trustee Robertson complimented the Library Secretary on the new format of the Librarian's Report. Trustee Robertson also commented on the fact that Kris Cannon's daughter was Assistant City Librarian for Youth in Government Day. PLA R eport: Trustee Taylor: Trustee Taylor said she had a marvelous time at PLA. She said she met a lot of interesting people. She was amazed, she said, about just how many people had attended. She then gave a brief synopsis of the workshops she attended. Legislative Breakfast- All Trustees: All Trustees said they enjoyed the Legislative Breakfast. AfRalsked[ T= v Mrs. Bergsing gave the Board an update on the staff changes regarding the Budget and distributed the Budget to the Board members. qR" TUSIras v a. Librarian Bergsing reminded the Board members that if they are going to attend Legislative Day in Sacramento that they need to get their reservations in. Board members Robertson, Cannon, Blevins, Benson and City Librarian Bergsing and Assistant City Librarian Escoffier all said they would be attending. b. Mr. Escoffier gave an explanation of the upcoming cataloging freeze that would be occurring.in July and August while Geac downloads more information into the system. Regular cataloging will resume in September. f e aye c. The Board members all went down to the Community Room to view the video presentation on Burlingame Library. ' ►wm the �Vlowv No comments. o The meeting of April 16th, 1991, was adjourned at 5:45pm. The next meeting is scheduled for May 21st, 1991 at 4:30pm in the California Room. Respectfully submitted, Patricia M. Bergsing Clerk of the Board 04/22/91- Minutes - April 91 I lr� UU l U°S I*WT MY SP6CE OTILIZ6TION nrib EXP fnsl_ On PLAN The Library Space Study has been forwarded to the City Council and will be discussed at an upcoming Council meeting, probably in July or August. If you wish to discuss the report in more detail, it has been placed on your Agenda. In the meantime, the move of Administration and Reference staff to the Duncan building is still tentatively scheduled for summer. BUb6ET 1991-1992 For the moment, the Library's budget has been accepted by the City Manager. However, it could still change depending on what the State decides to do to reduce its large deficit. 13CJb6ET REOUESTS TO FRJENDS OF THE LIBN$ Included in your packet are the annual budget requests from the Board of Trustees to the Friends of the Library. I would appreciate your approval so we can forward it to the Friends. FRIENDS BOOR ssLE 6 sucCESSI The Friends of the Library netted over $ 4,100.00 at their Spring Sale. Burlingame Library volunteers put in hundreds of hours putting the sale together and the outcome was very successful. Thank you Friends!! We have begun to plan our annual Volunteer Luncheon for the Friends and our other volunteers for June 27th. VOLUNTEER AND STnFF RECOGNITION This is a request for $200.00 from the Trustees Special Fund to cover expenses for the Volunteer Luncheon on June 27th as well as the small gifts we give them to thank them for all their work. We are also requesting $650.00 for the Staff Recognition fund for awards for the year 1991-1992. DV461= 2: LIBR$RY LE6ISL8TIVE DSY The 10th annual California Library Association Legislative Day was held on May 7th in Sacramento. Burlingame attendees included: Shirley Robertson, Kris Cannon, John Benson, Loretta and Carlus Blevins, as well as Patti Bergsing, Al Escoffier, and Sandy Gleichmann. The looming 13 billion dollar state budget was the major topic of discussion. Library supporters urged the legislators to limit cuts to library programs, since library programs have been so severely cut in the past. Our peninsula group met with Assembly members Jackie Speier, Ted Lempert and Senator Quentin Kopp. NEW SECLJRJTY SYSTEM We are replacing our old Gaylord book: detection system with a new 3M System. Gaylord is no longer in the security system business, and maintenance for the system has been unavailable for sometime. The system will have new screens, and will require a new dedicated electrical circuit. The system should be operational sometime in June. NEW TERMINALS INSTALLED We have also installed three new terminals at the Circulation Desk. These replace our 9 year old terminals which have been an on-going maintenance headache for the last year. The new terminals are actually personal computers which contain Geac terminal emulation software, as well as light pens to read the barcodes. This is the only option for replacement hardware, now that Geac no longer makes terminals. The installation of the terminals and security system will require recabling and rewiring. We are coordinating this with a move of the circulation desk and a reworking of the circulation area, to create more traffic flow space for the public at the front of the desk, as well as an additional book drop for children's materials. We also will be reworking the staff area behind the desk to create "workstations" which should be more efficient for staff. Page 3: RENOVATION OF THE DASADENo P'UBLIC LIBRARY On our recent vacation through Southern California, my husband and I spent a morning at the Pasadena Public Library. they have just completed an $8.7 million renovation of an old Spanish -type building which was originally constructed in 1925. Dick took a number of pictures that turned out very well. I'll have them available at your meeting. NEW D.R. MnTENJ L All the staff is very excited about our new library brochures, bookmarks and stationery. As part of this project, a new library logo was developed. I'll have samples for you to see at your meting. The art work was created by the San Francisco firm of Evenari Media Publications. The staff committee was made up of Al Escoffier, Esther Cummings and Nancy Montague and are to be congratulated for all their work on these materials and highly successful results. vR06R, MS Paintings by members of the Peninsula Outdoor Painters were on _ display at the library during the month. The National Library Week Author Program, sponsored by the Peninsula Library System, was held at the Burlingame City Hall Council Chambers on April 21 st and drew over 100 enthusiastic mystery readers. Esther Cummings reported that the event was a great success. Rl✓FER1✓NCE DIVISION Donna chaired two PLS Reference Committee task force meetings, one to develop the 1991/92 Plan of Service, the other to create parameters for updating the foreign language materials union list. Esther Cummings attended a meeting of the librarians in the south peninsula that manage Public Access computer programs. Common problems, services and plans for the future were discussed. Gift copies of the Martindale and Hubbell Law Directory were received from Turner and Mulcare in Foster City and from former Board member Bill Nagle. Page 4: Due to lack of funding, the Weekend Library Line, a reference service available after hours, and available for our peninsula users, will no longer be available beginning July 1 st. BEGIN WITH BOOKS Cathy Somerton reports that she did a total of 30 programs reaching 534 children. Cathy also prepared for the Flannel Board Workshop for teacher, for which she has 15 teachers registered. EnSTON 13MNCH Cathy also began her Pre-School Story Hour Tuesday, April 9 and Joan Manini began her story hour for older Preschooler on Wednesdays. Both programs will run until the first week of June. STI4FF bEVELOPMENT Donna Smith, Linda Santo and Daniel Alvarez attended the tour of the San Mateo County Law Library on April 23rd. Maribeth Farcich attended the "Citizen as Customer" workshop on Thursday, April 25th in Foster City. It was an interesting workshop with good ideas on how to better serve the public. Lisa Wyatt and Ramona Boada attended a workshop on public service skills. Both found it very worthwhile. Tracy Hammond attended a disability awareness workshop sponsored by the BALIS Staff Development Committee in Oakland. The workshop was designed to increase sensitivity when dealing with patrons who are disabled and to learn communication skills specific to a range of disabilities. Librarian's Report5 PMB/jg 05/16/91 STATISTICS FOR APRIL 1991 REGISTERED BORROWERS: Total Registered Burlingame Adults 12 ,711 Rlirlingame Children 2, 453 llsborough Adults 1 , 968 )3'illsborough Children 819 Non-San Mateo Co. Borrowers 551 TOTAL: 18, 502 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 23 , 416 1 ,749 Children' s Print Materials (books , periodicals, pamphlets, paperbacks) 6 ,808 1 , 310 Audio Visual Materials ( records, cassettes, films, videos, art prints, slides , equipment, talking books) 3 , 723 79 TOTALS: 33 ,947 3 , 138 Main Total 1991 Circ: 33 , 947 Main Total 1990 Circ: 30 ,753 = 10 . 39% Inc. Branch Tot 1991 Circ: 3 , 138 Branch Tot 1990 Circ: 2 , 551 = 23 . 01% Inc. GrandTotal 1991 Circ: 37 , 085 GrandTotal 1990 Circ: 33 , 304 = 11 . 35% Inc. -------------------------------------------------------------------------- REFERENCE ACTIVITY: Total Reference Questions: 9, 037 I .L.L. Borrowed: 115 "I.-- I .L.L. Lent: 536 Grand Total Ref . Activity: 9 ,688 I .L.L. Total: 651 ------------------------7------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 104 , 575/100 ,008 4 , 434/ 4, 434 109 , 009/104 , 442 Ch.Non-Fic. 17 , 530/ 15,792 3 ,118/ 3 ,118 20 , 648/ 18, 910 YA Non-Fic. 1 , 594/ 1 , 581 95/ 95 1 , 689/ 1 , 676 Ad.Fiction 41 , 145/ 40 , 550 4 ,817/ 4 , 817 45 , 962/ 45, 367 Ch.Fiction 13 ,715/ 9 ,768 4 , 516/ 4 , 516 18 , 231/ 14 , 284 YA Fiction 2 , 591/ 2 , 185 295/ 295 2 , 886/ 2 , 480 Reference 5, 292/ 5 , 337 120/ 120 5 , 412/ 5 , 457 TOTALS: 203 , 546/175 , 221 18, 513/18, 513 220 , 059/193 ,734 OTHER MATERIALS: Pamphlets 28,880 'NIA 28 , 880 Paperbacks 2 ,726 It 2 , 726 Maps 1 , 762 it 1 ,762 Records 4 ,735 " 4 ,735 Cassettes 2 , 340 2 , 340 Video Tapes 502 502 Compact Discs 333 333 Deposited with the City Treasurer: Main: $ 1 ,770. 24 Branch: $ 258 . 6" ,,_,er Traffic: 42 , 970 Daily Average: 1 , 432 Rent: $ 1 , 500 . 00 Total: $ 3 , 528 . 87 Total Meetings Held: 12 People in Attendance: 151 Children' s Programs: 2 Children in Attendance: 100 each t CITY OF EURLINGAME PACE 43 EUDGET STATUS REPORT FOR ThE PCNTH ENDING APRIL 3C, 1991 PRINTED C5/G7/91 CLRRENT MONTh YEAR-TO-DATE EUDGET EXPENDITURE EXPENDITLRE EhCLM9RANCE BALANCE PERCENT -------------------------------------------------------------------------------------- 101 GENERAL FUND 67500 LIBRARY 010 REGULAR SALARIES 671,719.CG 54.304.60 540.469.57 131.249.43 80.40 011 PART-TIME SALARIES 37C.668.CC 30.441.51 317,948.66 52.715.14 85.78 012 OVERTIME 5CO.CC <49C.60> 120.t4 379.36 24.13 TOTAL SALARIES B MAGES 1.042,8b7.LG 64.295.51 85d.539.C7 184.347.93 82.32 TOTAL DIRECT LABOR 1,042.b87.CC 84.295.51 d58.539.C7 184.347.93 82.32 030 RETIREMENT 221.591.00 8.943.56 90.519.45 131.671.35 40.65 031 HEALTH INSURANCE 6,Ood.91 5d,9d9.63 <58.989.63> 033 CITY DENTAL PLAN 734.93 7.400.35 <7,4CC.35> 034 LIFE INSURANCE 249.22 2.531.34 <2.531.34> 035 LONG TERM DISABILITY INSURANCE o75.06 6.843.24 <6,843.24> 036 MEDICARE INSURANCE 366.3C 3.830.54 <3.d3o.94> 037 UNEMPLOYMENT INSURANCE 038 wORKERS COMPENSATION INSURANCE 362.50 3.780.91 <3.7bC.91> 041 CITY VISICh PLAN 175.55 1.780.C4 <1,7EC.C4> TOTAL EMPLOYEE oENEFITS221.591.CC 17.596.05 175.682.1C 45.SCb.90 7S.2b TOTAL EMPLOYEE SERVICES 1,264,47b.CO 161.891.50 1.034.221.17 230,256.d3 81.79 110 CFFICE EXPENSE 11,750.CC 1,384.55 7,774.63 3.975.17 44.17 120 SPECIAL DEPARTMENT EXPENSE 2C.49U.CC 1.713.91 13,270.5C 7.219.50 64.77 122 PERIODICALS 21.310.CC 473.7C 21.614.04 <3C4.04> 101.43 123 BOOK BINDINGS 12.320.[0 965.38 12,288.e2 31.38 99.75 124 CATALOGING EXPENSE 15,655.CO 233.95 3.146.t6 12,5C8.34 20.10 125 RECORDS AND CASSETTES 9,X0.[0 209.06 7.311.63 1.488.37 79.47 128 VEHICLE ALLCwANCE 92.32 969.36 <969.36> 129 BOOKS AND MAPS 1d4.1LO.CC 13,153.15 142,524.C5 41.575.95 77.42 130 SMALL TOOLS 300.00 121.16 176.84 40.39 100 COMMUNICATIONS 11.215.00 978.12 7.781.19 3.433.61 69.38 170 ELECTRIC 8 GAS LTILITIES 34,180.CC 3.489.89 31.993.95 1,186.C5 96.53 190 MAINTENANCE OF BUILDINGS AND GROLND 2t,325.CC 1.000.85 19.770.37 o,554.63 75.10 200 EQUIPMENT MAINTENANCE 3,575.CO d6.28 1,051.73 2,523.47 29.42 209 AUDIC-VISUAL EGLIPMENT MAINTENANCE 1.97U.CC 249.C1 1.72[.99 12.44 210 PROFESSIONAL AND SPECIALIZED SERVIC 31,372.00 31,372.CC 10C.G0 220 CONTRACTUAL SERVICES 45,544.L0 45.369.48 174.52 99.e2 240 DUES AND SLbSCRIPTICNS 1,535.[0 35.OL 1,520.CC 15.UO 99.02 250 TRAVEL, CONFERENCES 8 MEETINGS 1.000.CC 107.31 311.96 tbb.L4 31.20 251 DEPARTMENT MEAD CONFERENCE 4 MEETIN 9CO.CC 990.93 <9C.93> 110.10 252 STAFF CONFERENCE AND MEETINGS c,CC0.CC 494.06 20000.CO 1CG.00 260 TRAINING AND SAFETY 3.0CU.CO 1,078.96 2.307.10 e92.90 76.90 290 OTHER CHARGES 1CO.L0 53.75 53.75 4e.25 53.75 701 INSURANCE COST ALLOCATICN 4,128.CC 344.OG 3,440.CC o8b.00 83.33 CITY OF EURLINGAME FACt 44 BUDGET STATUS REPCRT FOR ThE MONTH ENDING APRIL 3C. 1991 FRINTED C5/0/91 CLRRENT PCNTH YEAR—TO—DATE EUDGET EXPENDITURE EXPENDITLRE EhCLM6RANCE BALANCE FERCENT -------------------------------------------------------------------------------------- TOTAL SUPPLIES AND SERVICES 441o969.CG 25.694.26 35do232.32 83.73t.t8 81.05 TOTAL SUPPLIES AND SERVICES 441.969.CC 25.898.21 35d.232.32 83.736.08 81.05 800 CAPITAL OUTLAY 4Gr032.00 14.598.99 25.433.01 3t.47 TOTAL CAPITAL CUTLAY 4L.C32.C% 14.598.99 25.433.01 36.47 TOTAL CAPITAL EXPENDITURES 4CPG32.CC 14.598.99 25.433.C1 31.47 67500 LIBRARY TCTAL 1i744i479.CG 127o789.82 114C7/G52.48 339r42t.52 8C.57 xxsxxxxxzxxsxa x:=xxxxx====xx xxxx====____=- =xxcaxxxsxxxxx xxxsxxxxxxxxacx e � I�111111 Illlg:'milli SIS! -I�1111111 ! MEN 1101 11 M MIIIe1111111111111111MI :1. Dill 11Ml11111 I 11111111 1�111111�1t1111�J1 ItI111911INN,1113 I :' illl1lII1l11l11ROME 1t1ills ,1in�1C-�i Imo. i�llllll�lll�ll!l�Illinl. 111 IfN -.I �IIIIII�IInO�a� 111111N11 191 : I�111111�11 In list I-: ItIIIIII�IIee :r�i11111�Im111i1100, mIIIIIImIIn1lm=l1e0i11.!111113111,ISI 111111=I1111M11111ne1t1.�111!nc 'J.I .� INN I®111111111111110111111milli Falll -13II1I11MlIM11 MEN 111111111111,111M rul ItIIIIII�111II�III��IA�'.I�IIIQIemI X111111®1111191111l1� x5- 1q, • I�IIIIII�IIIc�!�!N�IIIIIINI�1� lINN.�1111 I�IIIIII�IIIIr',ISI�IIIfl�I.'N!�I�C�1l�C�1►ll 21 • IIIIIINI�IIIIISSI�1111�0�1:1�11�1 X11 I�III IINI0111117�m1�1116n1�1�1:��C���� , I�111 IININ1111���1t111111�I�I�Ia�1*: = ItIlllll�llttl�l7�7�IIIIE�1 ���I�111!'! 1: .1 �� I�IIIIIINi�111�!IC��11J1�A1�1�111�11�1 . �?% 1�111111�111111n�1111 .1t�1�11f1��,!IL�I �I I�IIIIII�I�IIIIIIN�1111 INI�IIIIIINI ��I IIIIIINI�IIIIII�IIIIIINI�IIIIII■ . IIIIII�IINII�IIIIIINI�111111e1 , IIIIII�IIIIII�IIIIIINI�IIIlllel IINII�IINII®IIIIIIeI�111111N1 �IIIIII�IIIIII�IIIIIINI�111111�1 , IIIIII�IIIIII�IIIIII�IIIIIINI IIIIII�IINII�IIIIII�IIIIIINI 111111®111111®IIIIII�IIIIIINI 111111®IINII�IINII�111111■ . 11111�111111�111111�11�1ME MONTHLY REPORT - MONTH Argil . 1991 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 39 2. Volunteers A. Number of volunteers 18 B. Hours contributed 148 3. Shut-in Patrons---Individual Visits A. Number of patrons 18 B. Number of visits made 36 C. Items circulated 151 4. Shut-in Patrons--Institutional Visits visits Materials circulated A. Hacienda 2 28 B. Edelweiss 2 6 C. Easter Seals 1 50 D. Care West E. Marion Convent 1 16 5, Totals A. Shut-in patrons 18 + 30 B. Visits made 39 C. Items circulated 215 Comments/Activities This month saw the second-most- volunteer hours contributed since records have been kept (Sep. 87) ; bested only by the 175 recorded in October, 1988. This is of course the result of last weekend's book sale. Dale Nelson