HomeMy WebLinkAboutAgenda Packet - LB - 1991.05.21 PIWAMM
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UREINGAME PUBEIC EIBRARY
Board of Trustees Agenda
May 21st, 1991 - 4:30PM
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS: Approval
City Checks: $27,685.48
Special Fund: DUNCAN: $388.56
TRUSTEES: $1 ,874.90
Approval
4. MINUTES:
5. CORRESPONDENCE AND COMMUNICATIONS:
a. Letter from Peninsula Community Foundation
b. Letter to Burlingame Lions Club
REPORTS:
a. City Librarians Report Information
7. UNFINISHED BUSINESS:
a. Ripley Report: "Library Space Utilization and Expansion Discussion
Study
8. NEW BUSINESS:
a. Budget Requests to Friends of the Library Approval
b. Request for Volunteer and Staff Recognition Funds Approval
c. Pictures of the Pasadena Public Library Restoration Information
9. FROM THE FLOOR:
10. ADJOURNMENT:
PMB/jg
`15/91
AGENDAM
Burlingame Public Library
Board of Trustees
Minutes
April 16th, 1991
C&H TO
The meeting of April 16th, 1991 was called to order by President
Robertson at 4:30pm.
Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs.Judy Gladysz,Library Secretary
Alfred H. Escoffier,Asst. City Librarian
v
M/S/C (Taylor/Benson) unanimously to approve the payment of City
checks in the amount of $25,375.66; Special Fund checks in the amount of
$376.55 and Duncan Funds in the amount of $3,589.94.
g.qMUT&S ®1 the Kces,1iMA Karch I 9A, 1991
The Minutes were approved as written and ordered filed.
Co" s ate[
a. City Newsletter- Mailed in packets
b. Secretary Blevins read a thank you from the First Presbyterian
Church thanking the library for the book on the Dewey Decimal
Tables.
c. Secretary Blevins read another thank you note from the students
who attend the ESL class at Burlingame High School
2
R Ipley Report: " Library Space Utilization and Expansion Report" :
Librarian Bergsing asked the Board members to read through the Ripley
Report and discuss it as an Agenda item at the next Board meeting. Some
discussion followed.
Librarian's Report:
Trustee Robertson complimented the Library Secretary on the new
format of the Librarian's Report. Trustee Robertson also commented on
the fact that Kris Cannon's daughter was Assistant City Librarian for
Youth in Government Day.
PLA R eport: Trustee Taylor:
Trustee Taylor said she had a marvelous time at PLA. She said she met
a lot of interesting people. She was amazed, she said, about just how
many people had attended. She then gave a brief synopsis of the
workshops she attended.
Legislative Breakfast- All Trustees:
All Trustees said they enjoyed the Legislative Breakfast.
AfRalsked[ T= v
Mrs. Bergsing gave the Board an update on the staff changes
regarding the Budget and distributed the Budget to the Board members.
qR" TUSIras v
a. Librarian Bergsing reminded the Board members that if they are
going to attend Legislative Day in Sacramento that they need to
get their reservations in. Board members Robertson, Cannon,
Blevins, Benson and City Librarian Bergsing and Assistant City
Librarian Escoffier all said they would be attending.
b. Mr. Escoffier gave an explanation of the upcoming cataloging
freeze that would be occurring.in July and August while Geac
downloads more information into the system. Regular cataloging
will resume in September.
f e aye
c. The Board members all went down to the Community Room to
view the video presentation on Burlingame Library.
' ►wm the �Vlowv
No comments.
o
The meeting of April 16th, 1991, was adjourned at 5:45pm. The next
meeting is scheduled for May 21st, 1991 at 4:30pm in the California Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
04/22/91- Minutes - April 91
I lr� UU l U°S I*WT
MY
SP6CE OTILIZ6TION nrib EXP fnsl_ On PLAN
The Library Space Study has been forwarded to the City Council and
will be discussed at an upcoming Council meeting, probably in July or
August. If you wish to discuss the report in more detail, it has been
placed on your Agenda. In the meantime, the move of Administration and
Reference staff to the Duncan building is still tentatively scheduled for
summer.
BUb6ET 1991-1992
For the moment, the Library's budget has been accepted by the City
Manager. However, it could still change depending on what the State
decides to do to reduce its large deficit.
13CJb6ET REOUESTS TO FRJENDS OF THE LIBN$
Included in your packet are the annual budget requests from the Board
of Trustees to the Friends of the Library. I would appreciate your approval
so we can forward it to the Friends.
FRIENDS BOOR ssLE 6 sucCESSI
The Friends of the Library netted over $ 4,100.00 at their Spring Sale.
Burlingame Library volunteers put in hundreds of hours putting the sale
together and the outcome was very successful. Thank you Friends!! We
have begun to plan our annual Volunteer Luncheon for the Friends and our
other volunteers for June 27th.
VOLUNTEER AND STnFF RECOGNITION
This is a request for $200.00 from the Trustees Special Fund to cover
expenses for the Volunteer Luncheon on June 27th as well as the small
gifts we give them to thank them for all their work. We are also
requesting $650.00 for the Staff Recognition fund for awards for the year
1991-1992.
DV461= 2:
LIBR$RY LE6ISL8TIVE DSY
The 10th annual California Library Association Legislative Day was
held on May 7th in Sacramento. Burlingame attendees included: Shirley
Robertson, Kris Cannon, John Benson, Loretta and Carlus Blevins, as well
as Patti Bergsing, Al Escoffier, and Sandy Gleichmann.
The looming 13 billion dollar state budget was the major topic of
discussion. Library supporters urged the legislators to limit cuts to
library programs, since library programs have been so severely cut in the
past.
Our peninsula group met with Assembly members Jackie Speier, Ted
Lempert and Senator Quentin Kopp.
NEW SECLJRJTY SYSTEM
We are replacing our old Gaylord book: detection system with a new 3M
System. Gaylord is no longer in the security system business, and
maintenance for the system has been unavailable for sometime.
The system will have new screens, and will require a new dedicated
electrical circuit. The system should be operational sometime in June.
NEW TERMINALS INSTALLED
We have also installed three new terminals at the Circulation Desk.
These replace our 9 year old terminals which have been an on-going
maintenance headache for the last year. The new terminals are actually
personal computers which contain Geac terminal emulation software, as
well as light pens to read the barcodes. This is the only option for
replacement hardware, now that Geac no longer makes terminals.
The installation of the terminals and security system will require
recabling and rewiring. We are coordinating this with a move of the
circulation desk and a reworking of the circulation area, to create more
traffic flow space for the public at the front of the desk, as well as an
additional book drop for children's materials. We also will be reworking
the staff area behind the desk to create "workstations" which should be
more efficient for staff.
Page 3:
RENOVATION OF THE DASADENo P'UBLIC LIBRARY
On our recent vacation through Southern California, my husband and I
spent a morning at the Pasadena Public Library. they have just completed
an $8.7 million renovation of an old Spanish -type building which was
originally constructed in 1925. Dick took a number of pictures that turned
out very well. I'll have them available at your meeting.
NEW D.R. MnTENJ L
All the staff is very excited about our new library brochures,
bookmarks and stationery. As part of this project, a new library logo was
developed. I'll have samples for you to see at your meting. The art work
was created by the San Francisco firm of Evenari Media Publications. The
staff committee was made up of Al Escoffier, Esther Cummings and Nancy
Montague and are to be congratulated for all their work on these materials
and highly successful results.
vR06R, MS
Paintings by members of the Peninsula Outdoor Painters were on
_ display at the library during the month.
The National Library Week Author Program, sponsored by the Peninsula
Library System, was held at the Burlingame City Hall Council Chambers on
April 21 st and drew over 100 enthusiastic mystery readers. Esther
Cummings reported that the event was a great success.
Rl✓FER1✓NCE DIVISION
Donna chaired two PLS Reference Committee task force meetings, one
to develop the 1991/92 Plan of Service, the other to create parameters
for updating the foreign language materials union list.
Esther Cummings attended a meeting of the librarians in the south
peninsula that manage Public Access computer programs. Common
problems, services and plans for the future were discussed.
Gift copies of the Martindale and Hubbell Law Directory were received
from Turner and Mulcare in Foster City and from former Board member Bill
Nagle.
Page 4:
Due to lack of funding, the Weekend Library Line, a reference service
available after hours, and available for our peninsula users, will no longer
be available beginning July 1 st.
BEGIN WITH BOOKS
Cathy Somerton reports that she did a total of 30 programs reaching
534 children. Cathy also prepared for the Flannel Board Workshop for
teacher, for which she has 15 teachers registered.
EnSTON 13MNCH
Cathy also began her Pre-School Story Hour Tuesday, April 9 and Joan
Manini began her story hour for older Preschooler on Wednesdays. Both
programs will run until the first week of June.
STI4FF bEVELOPMENT
Donna Smith, Linda Santo and Daniel Alvarez attended the tour of the
San Mateo County Law Library on April 23rd.
Maribeth Farcich attended the "Citizen as Customer" workshop on
Thursday, April 25th in Foster City. It was an interesting workshop with
good ideas on how to better serve the public. Lisa Wyatt and Ramona
Boada attended a workshop on public service skills. Both found it very
worthwhile.
Tracy Hammond attended a disability awareness workshop sponsored by
the BALIS Staff Development Committee in Oakland. The workshop was
designed to increase sensitivity when dealing with patrons who are
disabled and to learn communication skills specific to a range of
disabilities.
Librarian's Report5
PMB/jg
05/16/91
STATISTICS FOR APRIL 1991
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 12 ,711
Rlirlingame Children 2, 453
llsborough Adults 1 , 968
)3'illsborough Children 819
Non-San Mateo Co. Borrowers 551
TOTAL: 18, 502
--------------------------------------------------------------------------
CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 23 , 416 1 ,749
Children' s Print Materials
(books , periodicals, pamphlets, paperbacks) 6 ,808 1 , 310
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides , equipment, talking books) 3 , 723 79
TOTALS: 33 ,947 3 , 138
Main Total 1991 Circ: 33 , 947 Main Total 1990 Circ: 30 ,753 = 10 . 39% Inc.
Branch Tot 1991 Circ: 3 , 138 Branch Tot 1990 Circ: 2 , 551 = 23 . 01% Inc.
GrandTotal 1991 Circ: 37 , 085 GrandTotal 1990 Circ: 33 , 304 = 11 . 35% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY:
Total Reference Questions: 9, 037 I .L.L. Borrowed: 115
"I.-- I .L.L. Lent: 536
Grand Total Ref . Activity: 9 ,688 I .L.L. Total: 651
------------------------7-------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 104 , 575/100 ,008 4 , 434/ 4, 434 109 , 009/104 , 442
Ch.Non-Fic. 17 , 530/ 15,792 3 ,118/ 3 ,118 20 , 648/ 18, 910
YA Non-Fic. 1 , 594/ 1 , 581 95/ 95 1 , 689/ 1 , 676
Ad.Fiction 41 , 145/ 40 , 550 4 ,817/ 4 , 817 45 , 962/ 45, 367
Ch.Fiction 13 ,715/ 9 ,768 4 , 516/ 4 , 516 18 , 231/ 14 , 284
YA Fiction 2 , 591/ 2 , 185 295/ 295 2 , 886/ 2 , 480
Reference 5, 292/ 5 , 337 120/ 120 5 , 412/ 5 , 457
TOTALS: 203 , 546/175 , 221 18, 513/18, 513 220 , 059/193 ,734
OTHER MATERIALS:
Pamphlets 28,880 'NIA 28 , 880
Paperbacks 2 ,726 It
2 , 726
Maps 1 , 762 it 1 ,762
Records 4 ,735 " 4 ,735
Cassettes 2 , 340 2 , 340
Video Tapes 502 502
Compact Discs 333 333
Deposited with the City Treasurer: Main: $ 1 ,770. 24
Branch: $ 258 . 6"
,,_,er Traffic: 42 , 970 Daily Average: 1 , 432 Rent: $ 1 , 500 . 00
Total: $ 3 , 528 . 87
Total Meetings Held: 12 People in Attendance: 151
Children' s Programs: 2 Children in Attendance: 100 each
t
CITY OF EURLINGAME PACE 43
EUDGET STATUS REPORT
FOR ThE PCNTH ENDING APRIL 3C, 1991 PRINTED C5/G7/91
CLRRENT MONTh YEAR-TO-DATE
EUDGET EXPENDITURE EXPENDITLRE EhCLM9RANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 671,719.CG 54.304.60 540.469.57 131.249.43 80.40
011 PART-TIME SALARIES 37C.668.CC 30.441.51 317,948.66 52.715.14 85.78
012 OVERTIME 5CO.CC <49C.60> 120.t4 379.36 24.13
TOTAL SALARIES B MAGES 1.042,8b7.LG 64.295.51 85d.539.C7 184.347.93 82.32
TOTAL DIRECT LABOR 1,042.b87.CC 84.295.51 d58.539.C7 184.347.93 82.32
030 RETIREMENT 221.591.00 8.943.56 90.519.45 131.671.35 40.65
031 HEALTH INSURANCE 6,Ood.91 5d,9d9.63 <58.989.63>
033 CITY DENTAL PLAN 734.93 7.400.35 <7,4CC.35>
034 LIFE INSURANCE 249.22 2.531.34 <2.531.34>
035 LONG TERM DISABILITY INSURANCE o75.06 6.843.24 <6,843.24>
036 MEDICARE INSURANCE 366.3C 3.830.54 <3.d3o.94>
037 UNEMPLOYMENT INSURANCE
038 wORKERS COMPENSATION INSURANCE 362.50 3.780.91 <3.7bC.91>
041 CITY VISICh PLAN 175.55 1.780.C4 <1,7EC.C4>
TOTAL EMPLOYEE oENEFITS221.591.CC 17.596.05 175.682.1C 45.SCb.90 7S.2b
TOTAL EMPLOYEE SERVICES 1,264,47b.CO 161.891.50 1.034.221.17 230,256.d3 81.79
110 CFFICE EXPENSE 11,750.CC 1,384.55 7,774.63 3.975.17 44.17
120 SPECIAL DEPARTMENT EXPENSE 2C.49U.CC 1.713.91 13,270.5C 7.219.50 64.77
122 PERIODICALS 21.310.CC 473.7C 21.614.04 <3C4.04> 101.43
123 BOOK BINDINGS 12.320.[0 965.38 12,288.e2 31.38 99.75
124 CATALOGING EXPENSE 15,655.CO 233.95 3.146.t6 12,5C8.34 20.10
125 RECORDS AND CASSETTES 9,X0.[0 209.06 7.311.63 1.488.37 79.47
128 VEHICLE ALLCwANCE 92.32 969.36 <969.36>
129 BOOKS AND MAPS 1d4.1LO.CC 13,153.15 142,524.C5 41.575.95 77.42
130 SMALL TOOLS 300.00 121.16 176.84 40.39
100 COMMUNICATIONS 11.215.00 978.12 7.781.19 3.433.61 69.38
170 ELECTRIC 8 GAS LTILITIES 34,180.CC 3.489.89 31.993.95 1,186.C5 96.53
190 MAINTENANCE OF BUILDINGS AND GROLND 2t,325.CC 1.000.85 19.770.37 o,554.63 75.10
200 EQUIPMENT MAINTENANCE 3,575.CO d6.28 1,051.73 2,523.47 29.42
209 AUDIC-VISUAL EGLIPMENT MAINTENANCE 1.97U.CC 249.C1 1.72[.99 12.44
210 PROFESSIONAL AND SPECIALIZED SERVIC 31,372.00 31,372.CC 10C.G0
220 CONTRACTUAL SERVICES 45,544.L0 45.369.48 174.52 99.e2
240 DUES AND SLbSCRIPTICNS 1,535.[0 35.OL 1,520.CC 15.UO 99.02
250 TRAVEL, CONFERENCES 8 MEETINGS 1.000.CC 107.31 311.96 tbb.L4 31.20
251 DEPARTMENT MEAD CONFERENCE 4 MEETIN 9CO.CC 990.93 <9C.93> 110.10
252 STAFF CONFERENCE AND MEETINGS c,CC0.CC 494.06 20000.CO 1CG.00
260 TRAINING AND SAFETY 3.0CU.CO 1,078.96 2.307.10 e92.90 76.90
290 OTHER CHARGES 1CO.L0 53.75 53.75 4e.25 53.75
701 INSURANCE COST ALLOCATICN 4,128.CC 344.OG 3,440.CC o8b.00 83.33
CITY OF EURLINGAME FACt 44
BUDGET STATUS REPCRT
FOR ThE MONTH ENDING APRIL 3C. 1991 FRINTED C5/0/91
CLRRENT PCNTH YEAR—TO—DATE
EUDGET EXPENDITURE EXPENDITLRE EhCLM6RANCE BALANCE FERCENT
--------------------------------------------------------------------------------------
TOTAL SUPPLIES AND SERVICES 441o969.CG 25.694.26 35do232.32 83.73t.t8 81.05
TOTAL SUPPLIES AND SERVICES 441.969.CC 25.898.21 35d.232.32 83.736.08 81.05
800 CAPITAL OUTLAY 4Gr032.00 14.598.99 25.433.01 3t.47
TOTAL CAPITAL CUTLAY 4L.C32.C% 14.598.99 25.433.01 36.47
TOTAL CAPITAL EXPENDITURES 4CPG32.CC 14.598.99 25.433.C1 31.47
67500 LIBRARY TCTAL 1i744i479.CG 127o789.82 114C7/G52.48 339r42t.52 8C.57
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MONTHLY REPORT -
MONTH Argil . 1991
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 39
2. Volunteers
A. Number of volunteers 18
B. Hours contributed 148
3. Shut-in Patrons---Individual Visits
A. Number of patrons 18
B. Number of visits made 36
C. Items circulated 151
4. Shut-in Patrons--Institutional Visits
visits Materials circulated
A. Hacienda 2 28
B. Edelweiss 2 6
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 16
5, Totals
A. Shut-in patrons 18 + 30
B. Visits made 39
C. Items circulated 215
Comments/Activities
This month saw the second-most- volunteer hours contributed
since records have been kept (Sep. 87) ; bested only by the 175
recorded in October, 1988. This is of course the result of last
weekend's book sale.
Dale Nelson