HomeMy WebLinkAboutAgenda Packet - LB - 1991.08.20 ,BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
AUGUST 20TH, 1991 - 4 : 30PM
{ SUGGESTED ACTION
{
_ CALL TO ORDER {
{
2 . ROLL CALL {
{
3 . BILLS { APPROVAL
City Checks: $ 55 ,558.84 {
Special Fund: {
Duncan Move: $ 1 ,465.05 {
4. MINUTES { APPROVAL
{
{
5. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
{
a. Quarterly Report - Duncan Fund {
{
b. Letters from children in Hillcrest Juve-
nile Hall {
{
c. Letters from Washington School Summer {
Program {
{
6. REPORTS {
{
a. City Librarian' s Report { INFORMATION
{
b. Library Annual Report { INFORMATION
{
7 . UNFINISHED BUSINESS {
{
None {
{
{
{
8. NEW BUSINESS {
{
a. Employee Achievement Awards { INFORMATION
{
{
9 . FROM THE FLOOR { PUBLIC COMMENTS
{
10. ADJOURNMENT {
{
11. DEMONSTRATION OF ON-LINE CATALOG {
{
f
{
{
{
{
{
{
{
PMB/j g {
08/15/91 {
AGENDAA {
Burlingame Public Library
Board of Trustees
Minutes
July 16th, 1991
( cam
The meeting of July 16th, 1991 was called to order by President
Robertson at 4:30pm.
Trustees Present: Benson, Cannon, Robertson,Taylor & Blevins
Trustees Absent: None
Staff Present: Mrs. Patricia Bergsing, City Librarian
Mrs. Judy Gladysz, Library Secretary
Alfred H. Escoffier, Asst. City Librarian
Also Present: Marti Knight, Burlingame Resident
Laura Martinengo, New P-T Reference Libn.
Librarian Bergsing introduced Laura to the Library Board and the
Board Members welcomed her. She told a little of her background.
M/S/C (Taylor/Benson) unanimously to approve the payment of City
checks and Special Fund checks.
The Minutes were approved as written and ordered filed.
a. Letter from the Peninsula Community Foundation: Mailed.
b. Letter to City Council from Paula Tennant: Trustee Blevins read a
letter to Burlingame City Council regarding the lack of flow-
ers in the flower bed in front of the library.
c. City Newsletter: Mailed.
Tae 2
°
Librarian's Report;
Trustee Blevins congratulated Trustee Taylor on her reappointment to
the Library Board.
President Robertson said the Volunteer Luncheon went very well.
Trustee Robertson asked if the security system was doing better. Li-
brarian Bergsing said it's a little better but the staff needs to be more
careful to deactivate the books properly.
Trustee Robertson said she would like another on-line catalog demon-
stration. Mrs. Bergsing said it's not possible right now because of work
being done onthe data-base. However, Librarian Bergsing said she will
talk to Esther Cummings who is currently doing the demo's and she can
set up an appointment for the Board.
The Board extended its congratulations to Hilde Rooth for 30 years of
service to the Burlingame Library, and to Alfred Escoffier for 20 years of
service.
dyj
None
a. Raising Reserve Fees from 25 cents to 50 cents: M/S/C Unani-
mously (Blevins/Taylor) to raise the Reserve Fee from 25 cents to 50 cents
effective September 1st. Librarian Bergsing explained some of the back-
ground of how fees and fines are changed. Trustee Blevins asked if
many of the children reserve books. Librarian Bergsing explained that
not as many children reserve books as adults do however no child will
be denied the privilege because of the cost.
b. Election of Officers: Trustee Cannon made a motion to nominate
Trustee Blevins to the office of President and Trustee Blevins made a
motion to nominate Trustee Cannon to the office of Secretary. The
motion was seconded by Trustee Taylor and passed unanimously.
ot
XIM fig
Marti Knight, candidate for City Council was present at the Board
Meeting. She commended the Library staff and Board for all their efforts
and said how much she appreciates the Library.
0
The meeting of July 16th, 1991, was adjourned at 5:05pm. The next
meeting is scheduled for August 20th, 1991 at 4:30pm in the California
Room.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
07/29/91- Minutes -July 91
LIBRARIAN' S REPORT
AUGUST 20, 1991
`-Employee Achievement Awards
If you refer to your Board Manuals, you will see that it is time to
begin the process of soliciting staff nominations for the Employee
Achievement Awards to be given at the October General Staff Meeting. You
need to decide on a time table and appoint a committee to handle the
process. Do you wish to ask for former Trustee Carol Mink' s assistance
again?
Library Annual Report
Enclosed in your packets is the Library' s Annual Report which is sent
each year to the State Library. It gives a fairly good picture of our
library activity during the past year.
Statistics Change
This month reflects the change in the collection of statistics for
public service transactions. A staff committee met to revise the
collection process.
Main Library traffic statistics are uncharacteristically low due to
the construction work on the lobby area.
)uncan Move
Staff are preparing for the Duncan move in the coming weeks.
Planning for staff in the space is continuing. The telephone changeover
has been scheduled. The re-arrangement and re-installation of the Harper
desks was completed on August 13th. Jim Kaufman has done some touch-up
painting and will arrange to have the rugs cleaned in the coming weeks.
Other maintenance tasks have included cleaning out the storage area
to accommodate the addition of excess furniture from the main building and
from Duncan, having the double-hung windows repaired and screened,
installing some task lighting in various locations. The Geac cabling and
electrical bids have been received and are being reviewed.
Plans for use of the public space for audio visual materials is
currently being decided. It is our hope to add between 350 and 400
additional square feet to the public area on the main floor.
Children' s Summer Programs
Main and Branch participants in the Reading Clubs included 170 who
finished the Club. Seventeen participated in the Reading Break II . The
Reading Club party featured magician D.W. Wilson, who was great fun for
young and old alike. Ken Newman, President of the Burlingame Lions Club,
who sponsored the Club, was in attendance to congratulate the children on
their participation. Loretta Blevins, President of the Board of Trustees,
gas also on hand to congratulate the children on their reading efforts.
page 1
Other children' s programs during the month included 16 programs
reaching 674 children. - Some of the programs were the Recreation
Department Day Camp, Mother ' s Helpers, Babysitters Programs; Spanish
Program at Washington School; Summer Experience Program, Crystal Springs;
Sunday Pre-school story hour.
Reference Division
On July 23rd, Esther attended the PLS Reference Committee meeting to
represent BPL during Donna' s vacation. The discussion centered on
preparation for the PLS/South Bay reference retreat planned for August 1
which Donna and Patti attended. The focus of the retreat was the future
of PLS/Southbay second level reference services.
Five people from the reference staff attended the July 17th workshop
on the 1990 census.
Collection Management
The annual Collection Management Meeting was held during the month.
The selectors discussed the budget, as well as recently revised policies
For the acquisition of encyclopedias and foreign language materials.
Final development of the budget is pending consultation with key
staff concerning the allocation of monies for standing orders, as well as
for Reference.
Sandy was able to add approximately 80 Spanish language titles to the
foreign language collection thanks to assistance from Spanish speaking
Valentin Porras, Branch Supervisor of the Fair Oaks Branch of Redwood City
Library.
On-Line Catalog Demonstration
After your meeting we hope to be able to give you a demonstration of
what the new on-line catalog will look like. Esther Cummings is setting
it up with the PLAN staff, and if it can be arranged it will take about 15
minutes.
Personnel
Several new pages were hired from the last page test including: John
Burrows, Kathleen Cooney, John Kreslake.
Letters from Children at Hillcrest Juvenile Hall and Washington School
• At your meeting we will have a packet of thank you letters we
received from the children at Hillcrest Juvenile Hall. We are giving them
our gift magazines since we have "temporarily" discontinued putting them
out in the Library. As you will see, some of the letters are very moving.
We will also have the packet of thank-you letters to Joan Manini from
�— the children at Washington School Summer Program.
page 2
Programs and Services
Paintings by members of the Burlingame Art Association were followed
_ ,y wall sculpture by Stuart Harwood.
Over 50 people enjoyed the poetry of our three guest poets who read
at the July Minotaur Poetry Reading series on July 5th and 19th. Helen
Sventitski and Elizabeth Hurst formed a winning double header and small
press publisher Ann Erickson shared her do' s and don' t for poets who
aspire to be published in her magazine, Tight, as well as several of her
own poems.
CLA Conference
The preliminary Conference Program for the California Library
Association has arrived. The Conference will be held in Oakland from
November 16th through the 19th. Early registrations are due before
September 27th.
PMB/j g
08/15/91
LIBRPT8
I
1
i
I
i
page 3
i
CITY OF BURLINGAME PAGE 43
BUDGET STATUS REPORT
FOR THE MONTH ENDING JUNE 30, 1991 PRINTED 07/24/91
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 671 ,719.00 76,926.00 671 ,777.71 <58.71> 100.01
011 PART-TIME SALARIES 370,668.00 46,701 .83 396,246.95 <25,578.95> 106.90
012 OVERTIME 500.00 120.64 379.36 24. 13
TOTAL SALARIES & WAGES 1 ,042,887.00 123,627.83 1 ,068,145.30 <25,258.30> 102.42
TOTAL DIRECT LABOR 1 ,042,887.00 123,627.83 1 ,068, 145.30 <25,258.30> 102.42
030 RETIREMENT 221 ,591 .00 12,938.98 112,234.23 109,356.77 50.65
031 HEALTH INSURANCE 8,735.60 73,671 .53 <73,671 .53>
033 CITY DENTAL PLAN 1 ,042.76 9,156. 11 <9, 158. 11>
034 LIFE INSURANCE 355. 10 3,129.42 <3, 129.42>
035 LONG TERM DISABILITY INSURANCE 970.95 8,475.70 <8,475.70>
036 MEDICARE INSURANCE 587.42 4,818.35 <4,818.35>
037 UNEMPLOYMENT INSURANCE
038 WORKERS COMPENSATION INSURANCE 531 .58 4,682.23 <4,682.23>
041 CITY VISION PLAN 249.45 2,200.42 <2,200.42>
TOTAL EMPLOYEE BENEFITS 221 ,591 .00 25,411 .84 218,369.99 3,221 .01 98.55
TOTAL EMPLOYEE SERVICES 1 ,264,478.00 149,039.67 1 ,286,515.29 <22,037.29> 101 .74
110 OFFICE EXPENSE 11 ,750.00 2,762.42 11 ,259.91 490.09 95.83
120 SPECIAL DEPARTMENT EXPENSE 20,490.00 1 ,615.31 20,357.85 132. 15 99.36
122 PERIODICALS 21 ,310.00 21 ,643.61 <333.81> 101 .57
123 BOOK BINDINGS 12,320.00 12,551 .01 <231 .01> 101 .88
124 CATALOGING EXPENSE 15,655.00 1 ,003.08 15,603.04 51 .96 99.67
125 RECORDS AND CASSETTES 9,200.00 1 , 151 .55 9,028.64 171 .36 98. 14
128 VEHICLE ALLOWANCE 138.48 1 ,200. 16 <1 ,200. 16>
129 BOOKS AND MAPS 184,100.00 26,576.69 184,020.25 79.75 99.96
130 SMALL TOOLS 300.00 115.28 261 . 11 38.89 87.04
160 COMMUNICATIONS 11 ,215.00 1 ,219.65 10,450.71 764.29 93. 19
170 ELECTRIC 8 GAS UTILITIES 34, 180.00 460.94 36,427.63 <2,247.63> 106.58
190 MAINTENANCE OF BUILDINGS AND GROUND 26,325.00 3,847.29 26,226.20 96.80 99.63
200 EQUIPMENT MAINTENANCE 3,575.00 2,024.63 3,434.02 140.98 96.06
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1 ,970.00 1 ,586.03 1 ,868.92 101 .08 94.87
210 PROFESSIONAL AND SPECIALIZED SERVIC 31 ,372.00 31 ,372.00 100.00
220 CONTRACTUAL SERVICES 45,544.00 45,369.48 174.52 99.62
240 DUES AND SUBSCRIPTIONS 1 ,535.00 1 ,550.00 <15.00> 100.98
250 TRAVEL, CONFERENCES 8 MEETINGS 1 ,000.00 311 .96 688.04 31 .20
251 DEPARTMENT HEAD CONFERENCE 8 MEETIN 900.00 990.93 <90.93> 110. 10
252 STAFF CONFERENCE AND MEETINGS 2,000.00 2,000.00 100.00
260 TRAINING AND SAFETY 3,000.00 472.56 2,872.66 127.34 95.76
290 OTHER CHARGES 100.00 53.75 46.25 53.75
701 INSURANCE COST ALLOCATION 4, 128.00 344.00 4, 128.00 100.00
CITY OF BURLINGAME PAGE 44
BUDGET STATUS REPORT I
FOR THE MONTH ENDING JUNE 30, 1991 PRINTED 07/24/91
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
I
TOTAL SUPPLIES AND SERVICES 441 ,969.00 43,317.91 442,984.04 <1 ,015.04> 100.23
TOTAL SUPPLIES AND SERVICES 441 ,969.00 43,317.91 442,984.04 <1 ,015.04> 100.23
800 CAPITAL OUTLAY 40,032.00 21 ,632.38 40,032.00 100.00
TOTAL CAPITAL OUTLAY 40,032.00 21 ,632.38 40,032.00 100.00
TOTAL CAPITAL EXPENDITURES 40,032.00 21 ,632.38 40,032.00 100.00
67500 LIBRARY TOTAL 1 ,746,479.00 213,989.96 1 ,769,531 .33 <23,052.33> 101 .32
CITY OF BURLINGAME PAGE 42
BUDGET STATUS REPORT
FOR THE MONTH ENDING JULY 31 , 1991 PRINTED 08/19/91
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
-------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIBRARY
010 REGULAR SALARIES 702,376.00 54,219.46 54,219.46 648, 156.54 7.72
011 PART-TIME SALARIES 401 ,049.00 33,259.95 33,259.95 367,789.05 8.29
012 OVERTIME 500.00 500.00
TOTAL SALARIES & WAGES 1 , 103,925.00 87,479.41 87,479.41 1 ,016,445.59 7.92
TOTAL DIRECT LABOR 1 , 103,925.00 87,479.41 87,479.41 1 ,016,445.59 7.92
030 RETIREMENT 261 ,263.00 9,756.71 9.756.71 251 ,506.29 3.73
031 HEALTH INSURANCE 6, 122.22 6, 122.22 <6,122.22>
033 CITY DENTAL PLAN 695. 19 695. 19 <695. 19>
034 LIFE INSURANCE 236.72 236.72 <236.72>
035 LONG TERM DISABILITY INSURANCE 678.42 678.42 <678.42>
036 MEDICARE INSURANCE 559.81 559.81 <559.81>
037 UNEMPLOYMENT INSURANCE
038 WORKERS COMPENSATION INSURANCE 376. 14 376.14 <376. 14>
041 CITY VISION PLAN 166.31 166.31 <166.31>
TOTAL EMPLOYEE BENEFITS 261 ,263.00 18,591 .52 18.591 .52 242,671 .48 7. 12
TOTAL EMPLOYEE SERVICES 1 ,365, 188.00 106.070.93 106,070.93 1 ,259, 117.07 7.77
042 COMP.ABSENCES-VACATION
045 COMP.ABSENCES-COMPTIME
046 SOCIAL SECURITY EXPENSE 1 ,310.03 1 ,310.03 <1 ,310.03>
TOTAL 1 ,310.03 1 ,310.03 <1 ,310.03>
1 ,310.03 1 ,310.03 <1 ,310.03>
110 OFFICE EXPENSE 12,000.00 12,000.00
120 SPECIAL DEPARTMENT EXPENSE 21 ,000.00 33.41 33.41 20,966.59 0. 16
122 PERIODICALS 23,800.00 82.73 82.73 23,717.27 0.35
123 BOOK BINDINGS 13,395.00 13.395.00
124 CATALOGING EXPENSE 16,450.00 96.75 96.75 16,353.25 0.59
125 RECORDS AND CASSETTES 9,715.00 9,715.00
128 VEHICLE ALLOWANCE 1 ,200.00 92.32 92.32 1 , 107.68 7.69
129 BOOKS AND MAPS 189, 100.00 628.56 628.56 188,471 .44 0.33
130 SMALL TOOLS 300.00 300.00
160 COMMUNICATIONS 18.295.00 53.05 53.05 18,241 .95 0.29
170 ELECTRIC & GAS UTILITIES 42,280.00 6.427.87 6,427.87 35.852. 13 15.20
190 MAINTENANCE OF BUILDINGS AND GROUND 39,350.00 289.53 289.53 39,060.47 0.74
200 EQUIPMENT MAINTENANCE 3,575.00 102.38 102.38 3,472.62 2.86
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1 ,970.00 1 ,970.00
CITY OF BURLINGAME PAGE 43
BUDGET STATUS REPORT
FOR THE MONTH ENDING JULY 31 , 1991 PRINTED 08/19/91
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
210 PROFESSIONAL AND SPECIALIZED SERVIC 7,372.00 7,372.00 7,372.00 100.00
220 CONTRACTUAL SERVICES 53,770.00 53,770.00
240 DUES AND SUBSCRIPTIONS 1 ,590.00 1 ,590.00
250 TRAVEL, CONFERENCES 8 MEETINGS 750.00 750.00
251 DEPARTMENT HEAD CONFERENCE 8 MEETIN 1 ,000.00 1 ,000.00
252 STAFF CONFERENCE AND MEETINGS 2,000.00 2,000.00
260 TRAINING AND SAFETY 3,000.00 3,000.00
290 OTHER CHARGES 100.00 100.00
701 INSURANCE COST ALLOCATION 4, 128.00 4,128.00
TOTAL SUPPLIES AND SERVICES 466, 140.00 15, 178.60 15, 178.60 450,961 .40 3.26
TOTAL SUPPLIES AND SERVICES 466,140.00 15,178.60 15,178.60 450,961 .40 3.26
800 CAPITAL OUTLAY 12,228.00 12,228.00
TOTAL CAPITAL OUTLAY 12,228.00 12,228.00
TOTAL CAPITAL EXPENDITURES 12,228.00 12,228.00
67500 LIBRARY TOTAL 1 ,843,556.00 122,559.56 122,559.56 1 ,720,996.44 6.65
STATISTICS FOR JULY 1991
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 1.0 ,100
'Qurlingame Children 2 , 256
.11sborough Adults 1 , 532
-Hillsborough Children 642 +
Non-San Mateo Co. Borrowers 5 "c
TOTAL: 14 ,535
-------------------------------------------------------------------------- f
CIRCULATION ACTIVITY:
Main: Branch: f
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 20 , 399 1 , 510
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 6 ,376 885
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides , equipment, talking books) 4 , 239 62 i
TOTALS: 31 3731/fly 2 , 457
Main Total 1991 Circ: 31,1i'1 Main Total 1990 Circ: 30 , 384 = 2 . 48% Inc.
Branch Tot 1991 Circ: 2, 457 Branch Tot 1990 Circ: 3 , 150 = 22 . 00% Dec. f
GrandTotal 1991 Circ: 33 ,594 GrandTotal 1990 Circ: 33 , 534 = . 17% Inc. j
--------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 3 , 905 1 , 164
^hildren' s 340 60 I .L.L. Borrowed: 128
adio-Visual 710 362 I .L.L. Lent: 440 E
Branch 141 15 I .L.L. Total: 568
Total: 5 , 096 1 , 601
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 105 , 444/100 , 881 4 , 480/ 4 , 480 109 ,924/105, 361
Ch.Non-Fic. 17, 668/ 15 , 963 3 , 127/ 3 ,127 20 ,795/ 19 , 090
YA Non-Fic. 1, 613/ 1 , 596 q,5/ 95 1 ,708/ 1 ,691
Ad.Fiction 41,493/ 40,755 4 , 678/ 4 , 678 46 , 171/ 45 , 433
Ch.Fiction 13 ,895/ 9 ,984 4 , 394/ 4 , 394 18 ,289/ 14 , 378
YA Fiction 2 ,608/ 2 ,300 297/ 297 2 , 905/ 2 , 597
Reference 5 , 313/ 5, 300 120/ 120 5 , 433/ 5 , 420
TOTALS: 205,218/175 ,183 18 , 318/18 , 318 223 , 536/193 , 970
OTHER MATERIALS:
Pamphlets 29',152 N/A 29 , 152
Paperbacks 2 ,726 2 ,726
Maps 1 ,753
1 ,753
Records 4 , 696 4,696
Cassettes 2 , 374 " 2 , 374
Video Tapes 538 538
Compact Discs 359
359
� l Gi,6 ( �
Deposited with the City Treasurer: Main: $ 1 ,556. 56
Branch: $ 2.05 .0
-dst. User Traffic: NA Daily Average: NA Rent: $ 1,203.0
Total Meetings Held: 5 Attendance: 132
Children' s Programs: 3 Attendance: 270 Total: $ 2, 964 . 61
MONTHLY REPORT
MONTH July, 1991
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 44
2. Volunteers
A. Number of volunteers 11
B. Hours contributed 76
3. Shut-in Patrons---Individual Visits
A. Number of patrons 18
B. Number of visits made 34
C. Items circulated 142
4. Shut-in Patrons--Institutional Visits
W visits Materials circulated
A. Hacienda 2 16
B. Edelweiss 2 4
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 15
5, Totals
A. Shut-in patrons 18 + 30
B. Visits made 39
C. Items circulated ' 217
Comments/Activities
One volunteer deliverer, Jean"'Dahlinger, is out with a
broken wrist and Warren is still out with back problems. All
deliveries were made but we are looking forward to both Jean
and Warren returning, hopefully in August.
Dale Nelson