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Home My WebLink AboutAgenda Packet - LB - 1991.10.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA t OCTOBER 15th 1991 - 4:30 PM SUGGESTED ACTION 1 . CALL TO ORDER 2. ROLL CALL 3. BILLS APPROVAL City Checks: 2%,494.40 Duncan Move: 29.46 Duncan Funds: 234. 12 4. MINUTES APPROVAL 5. CORRESPONDENCE AND COMMUNICATIONS INFORMATION A. City Newsletter 6. REPORTS INFORMATION a. City Librarian's Report b. PLS System Advisory Report - Trustee Robertson 7. UNFINISHED BUSINESS a. Board attendance at General Staff Meeting Thursday, Oct. 31 at 8:00 a.m. b. Board attendance at CLA, Saturday Nov.16 8. NEW BUSINESS a. Holiday schedule for 1991 - ACTION 9. FROM THE FLOOR PUBLIC COMMENTS 10. EXECUTIVE SESSION - Employee Achievement Awards 11 . ADJOURNMENT PMB/lw 10/8/91 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES SEPTEMBER 17TH, 1991 —k2ALL TO ORDER: A duly noticed regular meeting of the Burlingame Public Library Board of Trustees was held on the above date in the California Room of the Burlingame Public Library. The meeting was called to order at 4 : 30pm by President Blevins Trustees Present: BLEVINS, CANNON, BENSON, ROBERTSON AND TAYLOR Trustees Absent: Staff Present: MRS. PATRICIA BERGSING, CITY LIBRARIAN MRS. JUDY GLADYSZ, LIBRARY SECRETARY MR. ALFRED ESCOFFIER, ASSISTANT CITY LIBRARIAN MRS. MARTI KNIGHT, CITY COUNCIL CANDIDATE BILLS: M/S/C (Benson/Robertson) unanimously to approve the payment of City and Special Fund checks and Duncan Moving Fund Checks. MINUTES OF THE MEETING AUGUST 20TH, 1991 : Minutes were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: None REPORTS: a. City Librarian' s Report: Mrs. Bergsing reported that the move to the Duncan Building will take place sometime in October and that preparations are being completed to facilitate that move. b. The Year End Financial Status had also been mailed in the Trustees packets . Mrs. Bergsing said it had gone to Council on September 17th. President Blevins said how disturbing it is to see expenditures up and revenues down. UNFINISHED BUSINESS: a. President Blevins reported that she had received a number of nominations for the Employee Achievement Awards and that the timeframe is on schedule. b. Trustee Benson said he would be attending CLA. Library Secretary Judy Gladysz said she would send in his registration. Page 1 NEW BUSINESS• a. Cataloging Freeze: The Trustees had been mailed a memo in their packets that had been sent to staff which was a summary of what will happen during the freeze. Mrs. Bergsing said the freeze won' t start now until Septmber 23rd or perhaps later. Mrs. Bergsing went on to explain the impact. FROM THE FLOOR• Marti Knight said she enjoys coming to the Library Board meetings. President Blevins welcomed her. ADJOURNMENT: The meeting of Septmber 17th, 1991 was adjourned at 5 : OOpm with the next meeting scheduled for October 15th, 1991 at 4: 30pm in the California Room. Respectfully submitted, tricia M. Bergsing ��erk of the Board PMB/jg 092391 SEPTMBER91 Page 2 Librarian' s Report October 1991 Employee Achievement Awards Plans are on schedule for the Employee Achievement Awards. We know you are planning to meet in executive session after your regular meeting to make your selections. The awards will be presented at 8 : 00 a.m. on October 31 , Thursday at our fall general staff meeting. Duncan Move Moving day for Duncan will be Wednesday, October 23rd! The GEAC terminals are installed and operational. Initial work on the telephone has been completed. Plans for rearrangement of the public space for audio visual materials and additional shelving in the A/V area is scheduled for October 30th. For a change let ' s plan to have your November Board meeting next door in the Duncan annex meeting room. GEAC The "Cataloging Freeze" which will make it impossible to add new data to our GEAC database is on hold for now. Due to some problems from the vendor who is processing our bibliographic computer tapes , we will hold off on the "freeze" for at least another month. This is good news for our users , as it will be "business as usual" for reserves and requests for materials from other libraries . The workshop by Susan Epstein, automation expert, scheduled for Oct. 7 was cancelled again due to Ms . Epstein' s illness . we have not yet decided on another date. Ripley Report The City Council is still scheduled to review the Ripley Report at it ' s November study meeting on Wednesday, November 20th at 7 : 30 p.m. . Both the architect Cynthia Ripley and the structural engineer are planning to attend. This will be the day after your November Board Meeting on November 19th, and the week following CLA. Children' s Summer Program Cathy did 23 programs in September, reaching a total of `- 478 children. The programs included: Saturday Toddler Story Time, Preschool Story Hours , Toddler Story Times , (one Toddler Story Time was attended by 42 children! Whew! ! ) and 13 programs in the schools . Cathy also completed a parent letter on "Transitions . " This helpful letter gives some ideas on books dealing with transitions in a child' s life. Programs and Services The slide/lecture on the "Carolands" on September 15 drew more than 100 people, some of which we had to turn away due to space restrictions . Betty Horn provided an excellent program on this local landmark. The Poetry Readings began in the fall with one of the largest audiences in recent memory. The September reading had 23 attending, but the 20th had over 50 ! The book sale was held October 10 , 11 , 12 , 13th. Photographer Ed Hoffman' s portraits of Poland were on display during the month. -Reference Division Esther Cummings will be acting Reference Division Supervisor, until a permanant appointment is made. Sandy has been elected Vice-Chair of the Multi-Cultural Committee, a post which she will hold through the end of the year. Dan Alvarez will become our representative to this system committee at that time. A VuText training session was held on September 11 in the Reference Office and most of the Reference staff attended. Personnel We are recruiting for the position of Reference Division Supervisor, Librarian III . The closing date will be November 8th. We are also recruiting for a part-time ( 18 hours per week) Library Assistant I , for the Children' s Division. We also have a Page test planned for November 6th, to replace three pages who recently resigned. Social Activities The Library softball team came in second out of four teams in the City Employees Annual Softball Tournament on October 6th. The Library team, "The Overdues" , beat the Fire Department but couldn' t overcome the Police Department which has won for the last umpteen years . However, we made a very respectable showing and congratulations to everyone who participated. LR1091 a.. 1992 Holiday Schedule Burlingame Library DATE DAY HOLIDAY January 1 Wednesday New Year's Day January 20 Monday Martin Luther King Jr's Birthday February 17 Monday Washington's Birthday April 19 Sunday Easter May 25 Monday Memorial Day July 3 Friday* Independence Day Observed July 4 Saturday Independence Day July 5 Sunday Day after Independence Day September 6 Sunday Day before Labor Day closed �.. September 7 Monday Labor Day October 12 Monday Columbus Day November'l l Wednesday Veteran's Day November 25 Wednesday Close at 5 p.m. November 26 Thursday Thanksgiving Day November 27 Friday Close at 5 p.m. December 24 Thursday (1/2 day) Christmas Eve - Close at 1 p.m. December 25 Friday Christmas December 31 Thursday(1/2 day) New Year's Eve - Close at 1 p.m. * Actual Holiday is Saturday holidays pm4 92 CITY OF 6URLINGAME PAGE 4i _ auDGtT STATUS REPORT i0 ThE MCNTH cNDING SEPTEMcER 3Cx 1991 FkIhTED 1C/C6/91 ` r! CURRENT MONTH YEAR-TO-DATE zLDazT EXPENDITURE EXPENDITLRE EhCUMBetANCF aALAhCE PERCENT -------------------------------------------------------------------------------------- `, 101 GENERAL FUND 67500 LIBRARY 010 REGULAR SALARIES 70a 376.CO 54x526.19 162.-962.61 539,,413.39 23.26 _011_PART-TIME. SALARIES y4-lf64Y.00 30,,2o3.24 93,776.3! 507.27c.67 23.38 012 OVERTIME 5Cu.CC ;CL.GO TOTAL SALARIES 6 MAGES 1/1030925.GC b4x789.4z 256,736.54 t47,1tt.C6 23. 6 TOTAL OIRcCT LABOR lolO3o925.00 b4r769.4256x738.94 c47x186.C6 23.26 4 •. 030 RETIPtMtNT 261x263.CC 9,,742.94 29x143.19 i3ex119.tl 11.15 031 HEALTH INSURANCE 6x122.22 18,366.71 <18,,36t.71> 033 CITY DENTAL PLAN o95.22 2,085.56 <2x085.5d> 034 LIFE INSUkANCE 230.75 710.21 <71C.21> 035 LONG TERM DISABILITY INSURANCE o78.44 2,,035.33 <2.035.33> 036 MEDICARE. INSURANCE _ 519.90 1x598.45 <1,598.-49> 037 UNEMPLOYMENT INSURANCE 038 WORKERS COMPENSATION INSURANCE 3o4.54 1,,103.64 <1,1C3.64> 041 CITY VISION PLAN 1o6.33 498.97 <49E.97> TOTAL EMPLOYEE BENEFITS 2o1x2o3.ul 18x526.34 55.-542.32 205.-72C.68 21.26 TOTAL EMPLOYEE SERVICcS 1,,3o�l,,16b.00 163x315.77 312.-281.26 1,C52x90t.74 22.67 042 COMP.ABSENCES-VACATION 045 COMP.ABSENCtS-COMPTIME 046 SOCIAL SECURITY EXPENSE 1x14d.71 3,627.47 <3,027.47> TOTAL 1r14d.71 3..627.47 <3ro27.47> 1.-148.71 3,,o27.47 <3,oc7.47> 110 OFFICE EXPENSE 1i.000.CO 3.-358.26 4.-259.61 7,74C.39 35.50 120 SPECIAL DEPARTMENT EXPENSE 21,CCU.CG 2x654.2C 5.-771.65 15,22E.35 27.48 122 PERIODICALS 23roCC.CG c4.45 17,312.44 0,,487.56 7e.74 123 BOOK oINDIhGS 130395.CG 6,939.75 8x441.17 4,,953.13 63.02 124 CATALOGING EXFENSE 10,,450.CO 534.13 1,165.C7 15.-284.93 7.C8 125 RECORDS AND CASSETTES Sir 715.CO 3x002.35 4.-442.63 5.-272.37 45.73 128 VEHICLE ALLOWANCE 102CO.GO 92.32 276.56 923.04 23.08 129 BOOKS AND MAPS 189,1CO.L0 14,190.16 31,130.03 157.-965.97 16.46 130 SMALL TOOLS 300.00 21.64 276.36 7.21 100 COMMUNICATIONS 100295.00 04.9C 2,544.67 15x75C.13 12.91 170 ELECTRIC 6 GAS LTILITIES 41x280.CC 3x610.42 13x357.17 28,922.83 31.59 <j 190 MAINTENANCE OF BUILDINGS AND GRGLND 31.-550.CC 2o9o2.37 or939.49 24,61C.51 22.CO 200 EQUIPMENT MAINTENANCE 3x575,CG 428955 1,409.4.3 2,165.57 39.42 ' 209 AUDIO-VISLAL EGuIPMENT MAINTENANCE 1,970.LO 1rS70.J0 CITY OF �'URLINGAME PACE 43 6UDGET STATUS REPCRT F6R TFE MONTH ENDING SEPTEMjER 30. 1991 PRINTED 1LJCb/91 CURRENT MONTH YEAR-TO-DATi t:UDGET EXPENDITURE I EXPENDITLRE ENCLMERANCE bALAN.CE PERCENT ---- ----------------------------------- --------------------------- ----------------- 210 PROFESSIONAL AND SPECIALIZED SERVIC 7.374.L0 7.372.CC 1C0.00 2"10 CONTRACTUAL SERVICES - .77U.JL 47.�7r OC 51.041 46 Gil-b.54 9t.C4 „I240 DUES AND SUcSCRIPTICNS 1.590.00 55.6L 55.00 1.535.00 3.46 Z50 TRAVEL. CCNFERENCES 8 MEETINGS 750.60 750.UU 251 DEPARTMENT HEAD CONFERENCE & MEtTIN IPUC4.GC 115.61: 125.CC b75.L0 12.50 i232 STAFF CCNFERENCE AND MEETINGS -'0000.00 435.UC 435.CC 1.5t..00 21.75 260 TRAINING AND SAFETY 3.000.CC 30.00 381.CC Z.61S.00 12.70 290 OTHER CHARGES 1CD.G0 1CG.00 701 INSURANCE COST ALLOCATION 4.12b.CC 1.032.JC lo032.LC 3.096.L0 25.00 � - TOTAL SUPPLIES AND SERyjCi$,_ 45tl.34U,C4 $1i283.16 154.113.62 30U.22b.3d 34.50 TOTAL SUPPLIES AND SERVICES *5o.54J.00 0.283.at 158.113.02 3G0.22a.38 34.50 -.( 800 CAPITAL OUTLAY 12,22b.L0 12.2[b.CO =� TOTAL CAPITAL OUTL4Y 12.22b.[C 12.22b.GO I., TOTAL CAPITAL EXPENDITURES 12.cZb.CO 12.22 b.00 r675UO LIBRARY TCTAL 1.635.756.0C 191.148.34 474.022.35 1.361.733.05 25.82 I i f w >1 b S�ATISTICS FOR SEPTEMBER 1991 Burlingame Adults 104394 Burlingame Children 2, 524 Hillsborough Adults 1 , 563 Hillsborough Children 658 Non-San Mateo Co. Borrowers 23 TOTAL: 15, 162 __________________________________________________________________________ CIRCULATION ACTIVITY: Main-. Adult Print Materials ( books, periodicals, pamphlets, paperbacks) 18,895 11383 Children ' s Print Materials ( books, periodicals, pamphlets, paperbacks) 7,312 1 ,344 Audio Visual Materials ( records, cassettes, films, videos, art prints, slides, equipment, talking books) 3, 113 90 TOTALS: 3/1�� 2,817 -c=-` -- � ' =~ Main Total 1991 Circ : Main Total 1990 Circ : 27,805 = 5.45% Inc . Branch Tot 1991 Circ : 2,817 Branch Tot 1990 Circ : 2,360 = 19.36% Inc . GrandTotal 1991 Circ GrandTotal 1990 Circ : 30, 165 = 6. 53% Inc . | ____________________ _____________________________________________ REFERENCE ACTIVITY: Questions Directions Reference 3,707 1 ,047 Children ' s 350 181 I .L.L. Borrowed : 93 �~~~ Audio-Visual 571 302 I .L.L. Lent: 473 Branch 127 20 I .L.L. Total : 566 Total : 4,755 1 , 550 __________________________________________________________________________ MAIN BRANCH TOTAL VOLUMES/TITLES VOLUt-11EQ../..TITLES VOLUMES/TITLES Ad .Non-Fic . 105,823/101 , 112 4, 511/ 4, 511 11O,334/105,623 Ch.Non-Fic . 17,812/ 16,038 3, 165/ 3, 165 20,977/ 19,203 YA Non-Fic . 1 ,637/ 1 ,617 96/ 96 1 ,735/ 1 ,713 Ad .Fiction 41 ,706/ 40,709 4,770/ 4,770 46,476/ 45,479 Ch.Fiction 13,089/ 10,075 4,441/ 4,441 18, 530/ 14, 516 YA Fiction 2,617/ 2,309 298/ 298 2,915/ 2,607 Reference 5,332/ 5,430 120/ 120 5,452/ 5, 550 TOTALS: 189,016/177,290 17,401/17,401 206,417/194,691 OTHER Pamphlets 29,295 N/A 29,295 Paperbacks 2,726 " 2,726 Maps ` 1 ,754 " 1 ,754 Records 4,696 " 4,696 Cassettes 2,628 " 2,628 Video Tapes 559 " 559 Compact Discs r 9 3 Deposited with the City Trei:.isurer- Main : '7'4 3.4 5 Est. User Traffic : 7 : oo Daily Average: 97 Renta l , � .00 TotalMeetings Held : --�---Attendance: 345 Children ' s Programs: 1 Attendance: 50 Total : $ 3,890.90 MONTHLY REPORT MONTH September, 1991 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 40 2. Volunteers A. Number of volunteers 10 B. Hours contributed 86 3. Shut-in Patrons---Individual Visits A. Number of patrons 17 B. Number of visits made 29 C. Items circulated 122 4. Shut-in Patrons--Institutional Visits visits Materials circulated A. Hacienda 6 42 B. Edelweiss 2 3 C. Easter Seals 1 50 D. Care West E. Marion Convent 1 15 5, Totals A. Shut-in patrons 3f B. Visits made 31 C. Items circulated 196 Comments/Activities Of our two injured deliverers,"Jean is due back this month (October) , and Warren is Getting closer every day." n31P NPlsnn