HomeMy WebLinkAboutAgenda Packet - LB - 1992.02.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
FEBRUARY 18TH, 1992 - 4 : 30PM - DUNCAN ANNEX
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1. CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS -- r { APPROVAL
City Checks: $20 ,278.29 Duncan Funds : $ 138.00 {
Special Fund: $ 438.66 Duncan Move: $4,6050.00f
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4. MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. Evaluation of Branch Long Range Plan {
b. Quarterly Report on Duncan fund {
c. Thank you letter from the food bank {
d. Status of SB367 - Sales tax on magazines {
e. Memo on Library Bond & Sales Tax Exemp-
tion from CLA Lobbyist {
f. CALTAC Workshop & Membership application {
g. Article from the Peninsula Community {
Foundation Newsletter regarding Mr. & {
Mrs. Charles Mink {
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3. REPORTS {
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a. City Librarian' s Report { INFORMATION
b. System Advisory Board Report - Trustee {
Robertson {
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7 . UNFINISHED BUSINESS {
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a. Proposed Cutbacks { APPROVAL
b. Update on Proposal for Phased Upgrade of {
Main Library { INFORMATION
C. CALTAC Workshop { ACTION
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8 . NEW BUSINESS {
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a. Evaluation of Branch Long Range Plan { INFORMATION
b. CALTAC Membership { ACTION
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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PMB/jg {
02/13/92 {
AGENDAF {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JANUARY 21ST, 1992
CALL TO ORDER•
-The meeting of January 21st, 1992 was called to order by President
Blevins at 4 : 30pm. President Blevins welcomed Councilwoman Marti Knight
to the meeting.
Trustees Present: Blevins, Robertson, Benson, Taylor
Trustees Absent: Cannon
Staff Present: Mrs. Patti Bergsing, City Librarian
Mr. Al Escoffier, Asst. City Librarian
Mrs . Judy Gladysz, Library Secretary
Others Present: Councilwoman Marti Knight
BILLS•
M/S/C (Taylor/Benson) unanimously to approve the payment of City
checks in the- amount of $27 , 251 . 86 . M/S/C (Taylor/Benson) unanimously to
approve the payment of the Trustees Special Fund in the amount of
$1 ,970. 30 and Duncan Move funds in the amount of $4, 849 . 98 .
MINUTES OF THE MEETING OF DECEMBER 17TH, 1991:
Minutes of the meeting of December 17th, 1991 were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
All correspondence had been mailed in the Trustees packets.
LIBRARIAN' S REPORT:
Mrs. Bergsing gave an update on the Ripley report. She said that
architect Cynthia Ripley, structural engineer Hal Davis, City Manager
Dennis Argyres, the City Librarian and the Assistant City Librarian would
be meeting on Thursday to discuss the proposal for the building retrofit
project.
Librarian Bergsing said that the Geac cataloging freeze is• going very
.well . The plan is to come up on the new system in early February.
UNFINISHED BUSINESS:
None
NEW BUSINESS•
Possible Reductions in Library' s Budget: Mrs. Bergsing gave approximate
figures for possible cutbacks in the event that the Library' s operating
budget needs to be reduced for the next fiscal year. She gave the Board
members a number of suggestions for reductions that had been developed by
the Library supervisors. These ranged from reducing hours at the Main and
Branch libraries, and reducing some operating costs, to closure of the
Branch Library. After discussion there appeared to be a clear consensus
to consider reducing hours as well as some other costs but not to
PAGE 1
recommend closing the Branch. Mrs. Bergsing said she would give them
a :-evised list of options for discussion at their next Board meeting.
Trustee Robertson asked for a copy of library hours in other PLS
libraries.
Review of Meeting Room Policies: Mrs. Bergsing said that because of
what had happened at the San Francisco Public Library, she thought perhaps
the Board might like to review the policies for using the meeting rooms at
the Library. President Blevins asked Library Secretary Judy Gladysz if
there had been any scheduling problems with particular groups. Secretary
Gladysz said there had not been any and that the prospective applicants
were thoroughly screened. The Board agreed that the current policies were
adequate.
FROM THE FLOOR•
Mrs. Bergsing showed the Board some of the water damaged books due to
an undetected roof leak. Trustee Robertson announced that the Legislative
Breakfast will be held on March 28th with guest speaker Tom Lantos.
ADJOURNMENT:
The meeting of January 21st, 1992 was adjourned at 5 : 35pm with the
next meeting scheduled for February 18th in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
01/24/92
JANUARY
PAGE 2
Librarian' s Report
February 1992
Ripley Proposal
Ripley Associates submitted their proposal for a phased approach to
the building retrofit project. It was reviewed by the City Manager and
submitted to Council on February 3rd. Council wished further clarification
of the phasing plan from the architect and structural engineer. We have
requested clarification in the form of a letter from the structural
engineer on the project, as well as some diagrams of the phasing from
the architect. The letter and the proposal are included in your packet.
It will be on the Council' s February 19th meeting Agenda.
Budgeting
Staff is working on the budget in preparation for the upcoming
deadlines. The potential cut-back list is due to the City Manager by March
2nd. The library division heads discussed the cutbacks at several
meetings. Costs have been developed for the cutbacks and they are included
with this report. Also included is the City Manager' s Budget Instructions.
Many of the costs are in the area of personnel, as there are a number of
fixed, and rapidly rising costs ( such as Utilities) in the operating budget
which make it difficult to find any real savings in the operating budget.
Geac
The "Cataloging Freeze" has been completed, and the transfer of
records to the Bibliographic system has been successful. We have
experienced relatively little down-time. Technical Services staff are
working hard to input the records of the past month into the new database.
There is much to learn, as the screens and the codes on the records are new
to most of the staff. The circulation part of the system remains much the
same in format.
The final phase of the rewiring and cabling for Geac is nearly
complete. This means that we are now fully on the 9600 baud modem (Data
Service Unit or DSU) connecting us to the PLAN computer at County central.
Response time is considerably faster than the 2400 baud line, so much so
that at times it seems almost "instant! "
This transfer has moved us into the more efficient and less expensive
digital technology which is the standard in the industry. It will also
allow us to reduce some telecommunications costs, as the outmoded analog
technology maintenance doubled last year and was up 17% this year.
Personnel
We have more court referrals working as volunteers than ever before.
.Stack Supervisor, Michael Donnellan is in charge of interviewing, "hiring"
and training these individuals for various short term projects. We are
able to take about half of those interviewed. We currently have a court
referral assisting in the children' s division, and another painting parts
of the stacks and the staff room.
PAGE 1
Reference Division
We are pleased to welcome Jennie Nicolayev, a library student from the
University of California, Berkeley, as a temporary volunteer member of our
staff. Jennie will be working 4 hours per week for 15 weeks.
Esther, Tracy, Al, Vera and Marilyn make up the newly formed task
force on studying the business reference materials. The purpose of the
study is to analyze the best services for our users.
The 1992 tax distribution program is underway and going smoothly.
Most of the forms and books have been received.
Programs and Exhibits
Forty-six people listened to the guest poets at the January Minotaur
Poetry Reading series. At the January 17th reading, Sandy began her "talk
library" presentation during the Open Reading and it went very well. She
presented moderator and published poet Jim Gove with his own copy of our
card catalog' s main entry card for our recent acquisition of his poetry
book, Not the Buddah.
She -also presented several poetry and literature anthologies that were
newly acquired. She finished with "Put a Poem in Your Pocket" the special
program in our Children' s Room for the month of January. Sandy' s
presentation about the library will be a regular feature of the readings.
Jay Dexter' s paintings continued to be on display in the reference
room.
An informational display from the Mosquito Abatement District included
a giveaway consumer education pamphlets on Lyme Disease, canine heartworm,
and malaria.
Children' s Services
Cathy Somerton did a total of 23 programs during the month including:
3 Preschool Story Hours, 6 Toddler Story Times, 13 programs at schools and
. 1 Saturday Story Time. The programs were attended by a total of 419
children.
This begins the fifth year of the Baby Book Bag program. Cathy
prepared and sent out the first "Five Year-Old Gift, " a book-list
appropriate for the 5 year old. As with previous years, the packet
includes a coupon redeemable at the library for a free paperback book.
Family book sharing is scheduled for February.
Upcoming Events:
o Closed Washington' s Birthday, February 17
o All Staff Meeting, February 26 , 8 AM
o Children' s Book Collecting, Mr. Jaynes Friedman, February 27 , 7 PM
librpt2
PAGE 2
STATISTICS FOR JANUARY 1992
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 11 , 002
Burlingame Children 2 ,664
Hillsborough Adults 1, 624
�- Hillsborough Children 703
Non-San Mateo Co. Borrowers 439
TOTAL: 16 , 432
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CIRCULATION ACTIVITY:
Adult Print Materials Main: Branch:
(books, periodicals, pamphlets, paperbacks) 22, 929 1,548
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 8 , 411 1 ,173
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 4,257 93
TOTALS: 35,597 / 2 , 814
Main Total 1992 Circ: 35,597 Main Total 1991 Circ: 32,172 = 10. 65% Inc.
Branch Tot 1992 Circ: 2, 814 Branch Tot 1991 Circ: 2,842 = . 99% Dec.
GrandTotal 1992 Circ: 38 , 411 GrandTotal 1991 Circ: 35,014 = 9 . 70% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 4,656 1,185
Children' s 320 240 I.L.L. Borrowed: 79
Audio-Visual 656 446 I .L.L. Lent: 465
`- Branch 154 33 I .L.L. Total: 544
Total: 5,786 1, 904
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 106 ,748/102,046 4, 352/ 4 , 352 111, 100/106,398
Ch.Non-Fic. 17,824/ 16, 255 3 ,028/ 3 ,028 20, 852/ 19,283
YA Non-Fic. 1,640/ 1, 640 90/ 90 1,730/ 1,730
Ad.Fiction 42, 010/ 41,043 4, 888/ 4, 888 46, 898/ 45, 931
Ch.Fiction 13 , 962/ 10 ,280 4,437/ 4,437 18, 399./ 14,717
.YA Fiction 2, 650/ 2,387 298/ 298 2,948/ 2, 685
Reference 5, 202/ 5,170 120/ 120 5,322/ 5,290
TOTALS: 206 , 554/178,821 18,381/18 , 381 224, 935/197,202
OTHER MATERIALS:
Pamphlets 29, 910 N/A 29, 910
Paperbacks 2,728 it 2,728
Maps 1,757 it 1,757
Records 4, 636 it 4,636
Cassettes 2,388 it 2, 388
Video Tapes 552 of 552
Compact Discs 474 of 474
Deposited with the City Treasurer: Main: $ 2,703 . 441?
Branch: $ 05-11
�... Est. User Traffic: . 4718 , Daily Average: 1 , 139 Rent: $ 1,500. 00
Total Meetings Held• 1 Attendance: 280 CLSA: $22 ,948 . 40
Trustees: $ 715 . 00
Children' s Programs: 1 Attendance: 90 Total: $28 ,068 . 89
MONTHLY REPORT
MONTH January, 1992
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 42
2. Volunteers
A. Number of volunteers 4 + 7 Friends
B. Hours contributed 9 + 37
3. Shut-in Patrons---Individual Visits
A. Number of patrons 14
B. Number of visits made 27
C. Items circulated 1,24
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 5 47
B.Peninsula Hosp. 1 12
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1
5, Totals
A. Shut-in patrons --t4_+40
B. Visits made — 30
C. Items circulated 219
Comments/Activities
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