HomeMy WebLinkAboutAgenda Packet - LB - 1992.05.19 RURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
MAY 19th, 1992 - 4 : 30PM - DUNCAN ANNEX
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�. CALL TO ORDER f
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3 . BILLS { APPROVAL
City Checks: $51 ,616.10 f
Special Fund: $ 123.08 f
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4 . MINUTES { APPROVAL
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S. CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. CLA Legislative Update - Mailed {
b. Easton Branch Library Flier - Mailed {
c. Friends Funds Request - Mailed f
d. Peninsula Community Foundation Quarterly Report
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6. REPORTS {
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a. City Librarian' s Report { INFORMATION
b. Legislative Day - Trustees who Attended { INFORMATION
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7 . UNFINISHED BUSINESS f
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a. Increase in Overdue Fines in PLS Libraries INFORMATION
b. ALA Registration { INFORMATION
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8. NEW BUSINESS f
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a. Annual Request to the Friends of the { APPROVAL
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT f
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PMB/jg {
05/12/92 {
AGENDAM {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
APRIL 21st , 1992
-,:ALL TO ORDER
The meeting of April 21st, 1992 was called to order by President
Blevins at 4 : 30pm.
Trustees Present: Blevins , Cannon, Robertson, Benson, Taylor
Trustees Absent: None
Staff Present: Mrs . Patti Bergsing, City Librarian
Mr. Al Escoffier, Asst. City Librarian
Mrs . Judy Gladysz , Library Secretary
Others Present: Councilwoman Marti Knight
BILLS•
M/S/C (Benson/Taylor) unanimously to approve the payment of City
checks in the amount of $65 , 223 . 64 , payment of the Trustees Special Fund
in the amount of $781 . 61 , and Duncan Funds in the amount of $186 . 07 .
MINUTES OF THE MEETING OF MARCH 17TH, 1992 :
Minutes of the Meeting of March 17th, 1992 were approved as written
and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
Correspondence had been mailed in the Trustees packets.
REPORTS:
Abrarian' s Report:
The Trustees had no questions concerning the Librarian' s Report.
System Advisory Board Report - Trustee Robertson:
Trustee Robertson said the next meeting of the SAB would be on May
3rd.
UNFINISHED BUSINESS:
a. Raising Overdue Fines:
M/S/C (Cannon/Benson) unanimously to increase overdue fines from 5
cents and 10 cents to 10 cents for children' s materials, and 20 cents for
adult materials.
b. Update on the Ripley Report:
Librarian Bergsing gave the Board an update on the progress of the
phased reconstruction of the stack area of the Main Library. She said
architect Cynthia Ripley had presented several conceptual plans to the
staff on April 17th. The revised plan is smaller in scope and simpler in
design, fully utilizing the Duncan House for staff use. Mrs. Bergsing
continued to say she is pleased with the changes that had been made and
will have a more complete report at the next Board meeting.
C. Circulation Statistics:
Librarian Bergsing distributed circulation statistics measuring the
materials that were checked out on Friday nights from 6-9pm and on weekday
mornings from 9-10am. The figures also reflected the amount of materials
_ checked out at the Branch during certain hours .
PAGE 1
NEW BUSINESS :
a. System Advisory Board Representative:
President Blevins read a recommendation to the Board, from her,
recommending Trustee Kris Cannon be the new Burlingame representative.
1/S/C (Benson/Robertson) unanimously that Trustee Cannon be appointed.
b. Update on Mr. James Vivian:
Librarian Bergsing gave the Trustees a synopsis of Mr. Vivian' s past
behavior and brought them up to date on recent happenings . She further
reported that a restraining order had been granted by Judge Shelton the
previous day and hopefully Mr. Vivian won' t bother staff any longer.
c. ALA Membership and Registration:
Librarian Bergsing asked if the Trustees were interested in attending
the American Library Association Conference this year in San Francisco.
Trustee Robertson said she would be attending. Mrs. Bergsing said pre-
registration is due by June 7th and asked the Trustees to let her know if
they planned to attend.
MISCELLANEOUS:
President Blevins said she would not be at the next meeting because
she will be out of town.
FROM THE FLOOR:
ADJOURNMENT:
The meeting of April 21st, 1992 was adjourned at 5: 15pm with the next
meeting scheduled for May 19th in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
04/24/92
APRIL
PAGE 2
Librarian' s Report
May 19th, 1992
Budget
The City Manager approved the Library Budget as submitted and he is
forwarding it to the City Council as part of the overall City Budget. the
Council Budget Session will be on June 3rd.
We are proceeding with plans to raise overdue fines beginning July
1st. I ' ll have an update on the status of the other libraries for your
meeting. We' ll be discussing what everyone is doing at the PLS Council
Meeting on May 14th.
The State is continuing to look at possible cuts to the Public Library
Fund allocations as well as the transaction based reimbursements and the
funds to systems. All of the above could affect Burlingame . We' ll keep
you posted.
Building Project
Staff held a debriefing session on the Ripley Proposal on May 11th.
They reviewed the gross square feet initially assigned to each function and
looked at service desks and collection "fit. " We will continue to review
collection space in order to accurately figure shelving needs for the book
and materials collections . In the meantime, Adamson Associates , the cost
estimators hired by Ripley Associates , are reviewing the building to
determine the costs involved in the reconstruction project.
I think we' ll wait until your June meeting to review the proposed new
plans because they are still changing every week.
Friends of the Library
The Friends of the Library did well on their Spring Sale, netting over
$ 3 , 400 . 00 . This is slightly lower than last sale, but quite good
considering that we were unable to hang the banner across Burlingame
Avenue, due to road work in the area.
Included in your packet are the Annual Budget Requests to the Friends
of the Library. This year almost all the requests are for A-V materials
and children' s and adult programs. We have tried to keep the requests to a
minimum (about half as much as last year) both because they spent so much
last year and because their revenues are down. Also they are saving funds
to be able to help in some significant way if we are able to proceed with
the retrofit of the Library.
System Advisory Board
The. City Council appointed Trustee Kris Cannon as Burlingame' s
representative to the System Advisory Board effective July 1st. Our
congratulations to Trustee Cannon and our thanks and gratitude to Trustee
Robertson for all her hard work during her two terms on the Advisory Board.
PAGE 1
Legislative Day
The California Library Association Legislative Day was held on May 6th
in Sacramento. Board members Loretta Blevins, Kristine Cannon and Shirley
Robertson attended, along with staff members Al Escoffier, Tracy Hammond,
Dan Alvarez and Maribeth Farcich. The turnout was considerably lower than
last year.
The legislators were busy with budget hearings on the day we visited
and unfortunately we only met with Ted Lempert in person. We met with
legislative aides for Quentin Kopp and Byron Sher.
Shirley Robertson coordinated much of the behind the scenes work for
our system' s participation in the day.
Easton Branch Flier Now Available!
The Branch flier has just arrived from the printer! The new flier
highlights the activities and services of the Easton Branch, and is one of
the successful efforts of the Branch Task Force. Joan Giampaoli plans to
distribute the fliers in the North Burlingame community, particularly in
stores and banks on Broadway and the Plaza.
Geac
The third installment of the Schmidt consultant study has been
received and will be reviewed by the PLS Council on May 14th. Schmidt
makes several recommendations concerning the cost allocation for the
support of the system by member libraries. PLAN is already keeping track
of "service units" in an attempt to consider this as a basis for figuring
use of the Geac by member libraries. The consultant suggests this might be
a fairer way of paying for system services. The change he proposes, if
adopted, would likely have little effect on Burlingame' s share of the
operation of PLAN.
Esther completed the Online Public Catalog training and everyone got a
chance to practice on April 30th when the circulation component of the
system was down for maintenance. The availability of the optional system
enabled us to do nearly all of the regular reference information tasks .
Reference Division
On April 16th, Tracy, Dan, Sandy and Maribeth attended a tour of the
Health Library at the Stanford Shopping Center. This is a library to which
we often refer patrons with extensive needs for medical information. It is
helpful for us to know exactly what materials and services are available.
PLS Multicultural Committee
Sandy and Dan attended the Multicultural review of the Multicultural
Book Fair. It was deemed a great success! ! PLS made over $ 2 ,000 on the
project and approximately 130 people attended. The speakers proved to be
right on target. The vendors were considered the most important part of
the event, with suggestions to include more venders and more audio visual
PAGE 2
materials in future fairs. The T-Shirts, designed by Redwood City
Children' s Librarian, Chuck Ashton, are sold out, but another order will be
placed shortly through PLS.
Tax Form Distribution
The tax form distribution program drew to a close during the month.
The Reference staff answered over 3 , 500 tax questions and distributed about
43 , 650 forms ! ! Tracy Hammond coordinated the order, receipt and management
of the five month project. Good job, everyone! !
Children' s Services
Cathy Somerton reports a total of 24 programs during the month
reaching a total of 503 children. Summer programs are being planned to
include a "Picnic Storytime" to be held at Burlingame Village Park on
Saturday, August 1st to finish off our summer programs for young children.
Programs and Exhibits
Paintings by the Burlingame Art Society were on display in the
Reference Room.
The April Poetry Reading included an enthusiastic group from the
Coffee Mill in Oakland. Students from Serra High School, San Mateo, will
read on May 15th and present their year' s literary magazine which they call
451.
ALA Registration
Pre-conference registration for A.L.A. is due before you next Board
meeting in June. We would like to know at your May meeting if you want us
to register any of you for the Conference or if you want a free pass for
the exhibits.
Strategic Planning Retreat
Preliminary plans have been completed for our long-range planning
retreat on September 23rd. We have signed a contract with Marilyn Snider
to facilitate our meeting. We have reserved the Holbrook-Palmer House in
Atherton, and the schedule for ,the day will be from 8 : 00am to 4 : OOpm.
Closer to the date we will distribute agendas, maps, etc. It will be
a long day but I hope a rewarding one.
Upcoming Events:
o Page Exam for Library Page Candidates, May 21 , 4 PM
o Memorial Day Holiday, May 25 , closed
o ALA Conference - June 25th through July 2nd
LIBRPT5
5/12/92
PMB/jg
PAGE 3
STATISTICS FOR APRIL 1992
REGISTERED BORROWERS :
Total Registered
Burlingame Adults 11 , 440
Burlingame Children 2 ,756
Hillsborough Adults 1 ,661
Hillsborough Children 724
Non-San Mateo Co. Borrowers 429
TOTAL: 17 , 060
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals, pamphlets, paperbacks) 21 , 509 1 ,535
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 7 ,083 913
Audio Visual Materials
(records, cassettes, films, videos, art
prints, slides, equipment, talking books) 3 ,316 94
TOTALS: 31 , 908 2 ,542
Main Total 1992 Circ: 31, 908 Main Total 1991 Circ: 33 ,947 = 6. 01% Dec.
Branch Tot 1992 Circ: 2,542 Branch Tot 1991 Circ: 3 ,138 = 18. 99% Dec.
GrandTotal 1992 Circ: 34 , 450 GrandTotal 1991 Circ: 37 , 085 = 7 . 11% Dec.
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REFERENCE ACTIVITY: Questions 'Directions
Reference 4 , 624 1 , 402
Children' s 344 81 I .L.L. Borrowed: 311
Audio-Visual 645 423 I .L.L. Lent: 598
Branch 199 19 I .L.L. Total: 909
Total: 51, 812 1,925
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 107 ,460/102 ,739 4, 374/ 4 ,374 111 , 834/107 ,113
Ch.Non-Fic. 17,949/ 16 , 345 3 , 045/ 3 ,045 20 , 994/ 19,390
YA Non-Fic. 1, 654/ 1 ,654 91/ 91 1 ,745/ 1 ,745
Ad.Fiction 42 ,270/ 41,315 5 , 026/ 5, 026 47 , 296/ 46,341
Ch.Fiction 14,074/ 10, 425 4 , 493/ 4 , 493 18 , 567/ 14 ,918
YA Fiction 2 ,673/ 2,399 299/ 299 2 , 972/ 2 ,698
Reference 5 ,255/ 5,180 122/ 122 5 ,377/ 5 ,302
TOTALS: 191, 335/180 , 057 17 , 450/17 ,450 208 ,785/197 ,507
OTHER MATERIALS:
Pamphlets 30 , 112 N/A 30 ,112
Paperbacks 2,728 if2 ,728
Maps 1 ,757 it1 ,757
Records 4 ,631 it 4 , 631
Cassettes 2 ,376 if 2 , 376
Video Tapes 610 if610
Compact Discs 476 It 476
Deposited with the City Treasurer: Main: $ 1,728 . 04 1, `'f
Branch: $ 229. 64
Est. User Traffic: 35 , 027 Daily Average: 1,130 Rent: $ 1, 649 .E
Total Meetings Held: 24 Attendance: 545 RLIN: $ 2 ,781. 89
Trustees: $ 1 ,191. 00
Children' s Programs: 1 Attendance: 90 Total: $ 7 , 579 . 57
CITY OF BURLINGAME PAGE 42
BUDGET STATUS REPORT
FOR THE MONTH ENDING APRIL 30, 1992 PRINTED 05/15/92
CURRENT MONTH YEAR-TO-DATE
BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
-------------------------------------------------------------------------------------
101 GENERAL FUND
67500 LIPRARY
010 REGULAR SALARIES 702,376.00 51,295.68 552 719.84 149,656.16 78.69
011 PART-TIME SALARIES 401.049.00 32,368.67 335.812.04 65.236.96 63.73
012 OVERTIME 500.00 500.00
TOTAL SALARIES 8 WAGES 1,103,925.00 83,664.35 883,531.88 215,393.12 80.49
TOTAL DIP.ECT LABOR 1,103,925.00 83,664.35 838.531.88 215,393.12 80.49
030 RETIREMENT 261,263.00 9,614.99 101,336.39 159,926.61 38.79
031 HEALTH INSURANCE 50908.81 62,656.11 <62,656.11>
033 CITY DENTAL PLAN 692.40 7,190.36 <7,190.36>
034 LIFE INSUP.ANCE 236.75 2,454.68
<2,454.68>
035 LONG TERM DISABILITY INSURANCE 669.11 6,976.37 <6,976.37>
036 MEDICARE INSURANCE - 553.26 5,725.07 <5,725.07>
037 UNEMPLOYMENT INSURANCE
038 WORKERS COMPENSATION INSURANCE 359.69 3,814.66 <3,814.66>
041 CITY VISION PLAN 166.31 1.723.23
<1,723.23>
� I
TOTAL EMPLOYEE BENEFITS 261,263.00 18,201.33 191,876.87 69,396.13 73.44
TOTAL EMPLOYEE SERVICES 1,365,188.00 101,865.68 1.080,408.75 284,779.25 79.14 I !
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042 COMP.ABSENCES-VACATION
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045 COMP.ABSENCES-COMPTIME
TOTAL i
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046 SOCIAL SECURITY EXPENSE 1,130.13 12,400.64 <12,400.64>
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TOTAL EMPLOYEE BENEFITS 1,130.13 12,400.64 <12,400.64> !
TOTAL EMPLOYEE SERVICES 1,130.13 12,400.64
<12,400.64> !
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110 OFFICE EXPENSE 12,000.00 3,962.77 10,781.34 1,218.66 89.84 i !
110 SPECIAL DEPARTMENT EXPENSE 210000.00 3,709.24 17,352.57 3,647.43 82.63 i
122 PERIODICALS 23,800.00 3,072.93 22,558.79 1,241.21 94.78
123 800K 3INDINGS 13,395.00 225.87 10,423.37 2,971.63 77.82
124 CATALOGING EXPENSE 16.450.00 8,209.03 10,712.59 5,737.41 65.12
125 RECORDS AND CASSETTES 90715.00 102.06 7,399.23 2,315.77 76.16
128 VEHICLE ALLOWANCE 1,200.00 92.32 969.36 230.64 80.78 II
129 BOOKS AND MAPS 1890100.00 28,162.06 151,741.68 37,358.32 80.24
130 SMALL TOOLS 300.00 47.98 69.62 230.38 23.21
I
f CITY OF BURLINjhME ' PAGE 43
BUDGET STATUS RENORT
FOR THE MONTH ENDING APRIL 30. 1992 PRINTED 05/15/92
CURRENT MONTH YEAR-TO-DATE
I1 oUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT
--------------------------------------------------------------------------------------
j 160 COMMUNICATIONS 1d. 295.00 1.361.44 9.550.32 d.744.68 52.20
170 ELECTRIC & GAS UTILITIES 42.280.UO 3.261.50 38.204.15 4.U75.b5 90.30
190 MAINTENANCE OF dUILDINGS AND GROUND 31P550.00 3.559.27 19.466.30 12.031.70 61.71
2GJ EQUIPMENT MAINTENANCE 1p575.00 2o67U.54 VO4.46 74.70
209 AUDIO-VISUAL EQUIPMENT MAINTENANCE 1.970.00 1s970.00
210 PROFESSIONAL AND SPECIALIZED SERVIC 7372.00 6.216.04 13.588.04 <6.210.04> 184.32
220 CONTRACTUAL SERVICES 53.770.00 1,116.00 53.678.46 91.54 99.63
240 DUES AMD SUBSCRIPTIONS 1,590.J0 1.300.00 29U.00 61.76
j 250 TRAVEL. CONFERENCES & MEETINGS 750.OU 236.68 317.24 432.76 42.30
251 DEPARTMENT HEAD CONFERENCE & MEETIN 11000.00 924.36 75.o4 92.44
252 STAFF CONFERENCE AND MEETINGS 2,000.00 415.00 850.00 1.150.J0 42.50
Zoo TRAINING AND SAFETY 3.000.00 588.00 10828.95 1.171.05 60.97
290 OTHER CHARGES 1JU.00 100.U0
701 INSURANCE COST ALLOCATION 4.126.00 344.00 3.440.00 688.00 83.33
TOTAL SUPPLIES AND SERVICES 45t.34U.00 05.184.19 S77i828.91 80.511.09 82.43
TOTAL SUPPLIES AND SERVICES 45b.340.00 65184.19 377o82d.91 8U.511.U9 d2.43
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300 CAPITAL OUTLAY 12.226.00 475.77 4i6ZO.68 7,607.32 37.79
TOTAL CAPITAL OUTLAY 12.224.00 475.77 4.010.68 7.oO7.32 37.79
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TOTAL CAPITAL EXPENDITURES 12.224.00 475.77 4.620.68 7.607.32 37.79
67500 LIBkARY TOTAL 1.835.756.00 168.655.77 1s475.25d.98 3oJ.497.02 80.36
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MONTHLY REPORT
MONTH April 1992
OUTREACH ACTIVITIES
1 , Volunteer Coordinator
A. Hours worked 41
2. Volunteers
A. Nimber of volunteers 4 + 12 Friends
B. Hours contributed 5 + 92.5= 97.5
3, Shut-in Patrons---Individual Visits
A. Nur,ber of patrons 13
B. Nimber of visits made 2
C. Items circulated
13_.--
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 5 52
B.Peninsula Hosp. 1 12
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 25
5, Totals
A. Shut-in patrons 13 + 40
B. Visits made
C. Items circulated 221
Comments/Activities
Since Arnie Pedersen had to leave us we're
currently one deliverer short, but hopefully someone
will be found, shortly.
Dale Nelson