HomeMy WebLinkAboutAgenda Packet - LB - 1992.06.16 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JUNE 16th, 1992 - 4 : 30PM - DUNCAN ANNEX
{ SUGGESTED ACTION
{
1 . CALL TO ORDER {
{
2 . ROLL CALL {
{
3 . BILLS { APPROVAL
City Checks: $38,191 .36 {
Special Fund: $ 665.48 {
4 . MINUTES { APPROVAL
{
5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
{
a. Letter and Reply Regarding Janice {
Robison's Bequest {
b. CLA Legislation Update - Mailed {
C. League of California Cities - Legislation{
Bulletin {
{
{
{
6 . REPORTS {
{
a. City Librarian's Report ( INFORMATION
b. System Advisory Board Report - Trustee { INFORMATION
Robertson {
{
7 . UNFINISHED BUSINESS {
{
None {
{
{
8 . NEW BUSINESS {
{
a. Request to the Duncan Trust { APPROVAL
{
{
9 . FROM THE FLOOR { PUBLIC COMMENTS
{
10 . ADJOURNMENT {
{
{
{
PMB/jg {
06/10/92
AGENDA)
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
MAY 19th 1992
:ALL TO ORDER:
The meeting of May 19th, 1992 was called to order by Secretary Cannon
at 4: 30pm.
Trustees Present: Cannon, Robertson, Benson, Taylor
Trustees Absent: Blevins
Staff Present: Mrs. Patti Bergsing, City Librarian
Mr. Al Escoffier, Asst. City Librarian
Mrs . Judy Gladysz , Library Secretary
Others Present: Councilwoman Marti Knight
BILLS•
M/S/C (Taylor/Benson) unanimously to approve the payment of City
checks in the amount of $51, 616 . 10 , and payment of the Trustees Special
Fund in the amount of $123 . 08 .
MINUTES OF THE MEETING OF APRIL 21ST, 1992 :
Trustee Robertson noted that the next System Advisory Board meeting
would be held on May 21st, not May 3rd as the Minutes reflected. After
making the correction the Minutes were approved as corrected and ordered
filed.
CORRESPONDENCE AND COMMUNICATIONS:
All correspondence had been mailed in the Trustees packets with the
exception of the Peninsula Community Foundation' s Quarterly Report. After
reviewing the report the Board had some discussion regarding the interest
earned on the $601, 000 . that the Foundation holds . It seems that the
interest it is earning is less than 1% . With the Foundation charging 2%
administrative fees, it doesn't appear to be equitable. Librarian
Bergsing said she would check into it.
The Board all agreed that the new Branch flier is very impressive.
REPORTS:
Librarian' s Report:
Trustee Benson asked if the Book Sale Banner could have been hung
over Broadway while the street repairs were being done. Mrs. Bergsing
explained to him that the space is allocated at the beginning of the year
and that another banner had already been assigned that time and space.
-Trustee Cannon asked if any thought had been given to allowing the
schools direct access to the Geac System. Mrs . Bergsing said that the
technology was there to allow the schools to access the system however the
present system does not have the capacity to handle the added terminals.
She added that the Library Directors were aware that some of the schools
wished to use the system, and as soon as a new system is purchased or the
existing system is upgraded the schools will be given direct access to the
system. She agreed to keep Trustee Cannon informed of any developments.
A question was raised regarding the ending date of the Summer Reading
Club. Mrs. Bergsing said she would check with the Children' s Librarian
for the exact date .
PAGE 1
There was some discussion regarding the Retreat to be held on
September 23rd, at the Holbrook Palmer House in Atherton with Marilyn
Snider as the facilitator.
Legislative Day
Trustees Robertson and Cannon said everything went smoothly at
Legislative Day in Sacramento. They were a little disappointed that they
only were able to meet Ted Lempert in person. They met with the
administrative aides of the other legislators. Some discussion followed.
UNFINISHED BUSINESS:
a. Increase in Overdue Fines in PLS Libraries :
Mrs. Bergsing reported that the overdue fine announcement boards had
been put up in the Library at the public services desks and bookmarks had
been placed about the library. Mrs. Bergsing said all of the other
libraries in PLS, with the exception of South San Francisco and San Mateo
County Libraries, will be raising their fines as of July 1st as well. The
last time fines were raised was 1976 . Some discussion followed.
b. ALA Registration:
Librarian Bergsing asked the Board members who would be attending the
ALA Conference in San Francisco. Trustee Robertson said she would be
going. Mr. Escoffier said he would have some free passes to the exhibits
available if anybody was interested. Trustee Cannon said she planned to
visit the exhibits.
NEW BUSINESS•
a. Annual Request to the Friends of the Library:
M/S/C (Robertson/Benson) unanimously to approve the Request for Funds
to the ,Friends of the Library.
MISCELLANEOUS:
Trustee Robertson asked what funds made up the Trustees Special Fund.
Mrs. Bergsing explained that the Duncan funds compose a large majority of
the money, followed by revenue from the Xerox machines and memorial gifts
to the library.
Librarian Bergsing announced that Redwood City Public Library was
voted "Best Library of the Year" by Library Journal.
FROM THE FLOOR•
ADJOURNMENT:
The meeting of May 19th, 1992 was adjourned at 5: 20pm with the next
meeting scheduled for June 16th in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
05/22/92
MAY
PAGE 2
Librarian's Report
June 16th, 1992
Budget Status
The City Council tentatively approved the City Budget at its study
session on June 3rd. No changes were made in what the City Manager had
submitted. Now everyone is waiting to see what will happen in Sacramento.
The latest options don't look good for Burlingame.
Library Retrofit
Cynthia Ripley presented several plans to Al & I during the month,
some more detailed than others. We are currently determining if her
feasibility report is complete enough.
Some of the problems we have encountered are that the replacement
structure, as proposed, gives no additional space for collections . This
is because the collection space for the existing collection needs to be
larger to meet current code requirements. This means that it will take
more space to house the same size collection in the new structure. Our
shelves are currently considered "full" by library standards, because they
have surpassed 80% capacity (many are at 100%) . When library shelving
goes beyond 80% capacity, staff spends more time shifting materials around
to get items shelved.
The feasibility report should be ready in the next few weeks. Our
goal is to have a very workable plan which will house the collections and
services and solve the seismic problems, while still coming in at a cost
the city can afford.
This past Monday Cynthia Ripley proposed another new option to try to
solve some of the concerns listed above. She is working on new plans but
they won't be ready in time for your meeting. We hope to have them in
shape so you can review them at your July meeting.
Bequest to Library
This month the Library received a generous bequest of $1 ,895 . 98 from
the Estate of Janice Robison. We are currently working on a brochure that
will remind the public that leaving a bequest to the Library is a
wonderful gift to the Community.
Request to the Duncan Trust Fund
Included in your packet is a copy of our annual list of requests to
the Duncan Trust. The Distribution Committee of the Peninsula Community
Foundation meets the end of July. These requests come from you and
require your approval .
Summer Activities
The children's Summer Reading Club, a Burlingame tradition for over
45 years , will include "Book Your Own Adventure" for school-age readers
Page 1
which will begin June 15th at both libraries. During the six weeks , six
books must be read and reported on. The reports can be oral , written, a
diorama, mobile, or a drawing of a favorite character. Each reader will
receive a reading record. A party will be held for those who participate
in the Summer Reading Club on Thursday, July 30 , 1992 , 1 PM.
"Reading Break III" is being held for readers going into 6th through
8th grades. Participants in this program read 3-9 books and give brief
oral reports for each. After three books are read, the reader may choose
one of three settings for a photograph. The settings are: a gorilla, a
unicycle, and a wading pool .
Cathy Somerton has also planned a series of summer series for the
Pre-School Story Hour, Toddler Story Time and Saturday Story Time . She
has also added two Bedtime
Story Hours (one at the Main, one at Easton) for the six weeks of the
summer programs. Pat Psaila, our children's assistant will be doing the
Monday night bedtime Story Hour at the Main.
Geac/PLAN
We have received and installed our four replacement terminals . We are
going through a "shake-down" period as we test out the equipment. The new
terminals are faster and have color monitors which allow more versatility
in display.
Reference Division
A number of our reference staff members are attending a series of
workshops on "Effective Reference Performance. " They have been learning
how to improve reference interviewing techniques and how to coach each
other using technical feedback and positive reinforcement. The final
session will be in June.
Tracy Hammond attended the quarterly PLS Public Relations Forum on
May 14th. Ideas on making the monthly "Library Events" more reflective of
the community's cultural diversity were discussed. Also shared were
updates and additions to the PLS Resource binders.
Poetry
The May 15th Poetry Reading had a turn-out of 23 . Eight students
read from Serra High School . They also presented their literary magazine
451.
Guest poet for June 19th will be Neeli Cherkovski, poet and
biographer of the Ginsburg/Ferlinghetti circle of San Francisco poets.
American Library Association Conference
A number of staff are taking advantage of the San Francisco locale
for the ALA Conference in June. Since ALA only meets on the west coast
once every 6 years or so. The Conference will begin with pre-conferences
on June 25th. Patti and Al will attend one on Library renovation, and
Page 2
Esther will attend one on the Americans with Disabilities Act. The
conference continues June 27 through June 30th. Al has passes to the
exhibits for anyone who would like to attend the exhibits. Single day
conference registrations will be available on site.
Upcoming Events:
o June 15, Summer Reading Club Begins
o June 19th, Neeli Cherkovski appearance
o June 27-30 , American Library Association
o July 3 , 4 , 5, Independence Day Closures
Page 3
STATISTICS FOR MAY 1992
REGISTERED BORROWERS :
Total Reaistered
Burlingame Adults 11 , 536
Burlingame Children 2 , 777
Hillsborough Adults 1 , 674
Hillsborough Children 732
Non-San Mateo Co . Borrowers 489
TOTAL: 17 , 208
--------------------------------------------------------------------------
CIRCULATION ACTIVITY:
Main• Branch•
Adult Print Materials
(books , periodicals, pamphlets , paperbacks) 22 ,046 1 , 464
Children's Print Materials
(books , periodicals , pamphlets, paperbacks) 7 , 230 1 , 083
Audio Visual Materials
(records, cassettes , films , videos, art
prints, slides, equipment, talking books) 3 , 232 73
TOTALS: 32 ,508 2 ,620
Main Total 1992 Circ: 32 , 508 Main Total 1991 Circ: 32 ,592 = . 26% Dec.
Branch Tot 1992 Circ: 2 ,620 Branch Tot 1991 Circ: 2 ,761 = 5.11% Dec.
GrandTotal 1992 Circ: 35 , 128 GrandTotal 1991 Circ: 35 , 353 = .64% Dec.
--------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 4 , 421 1,404
Children's 345 133 I .L.L. Borrowed: 295
Audio-Visual 801 468 I.L.L. Lent: 470
Branch 198 7 I .L.L. Total : 765
Total : 5,765 2 ,030
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 107 ,892/102 ,587 4 , 420/ 4 , 420 112 , 312/107 ,007
Ch.Non-Fic. 17 ,969/ 16 , 363 3 ,046/ 3 , 046 21 ,015/ 19 , 409
YA Non-Fic. 1 ,667/ 1 ,667 91/ 91 1 ,758/ 1 ,758
Ad.Fiction 42 , 425/ 41 ,415 5 ,060/ 5 , 060 47 , 485/ 46 , 475
Ch.Fiction 14 , 138/ 10 ,448 4 ,507/ 4 , 507 18 ,645/ 14 ,955
YA Fiction 2 , 678/ 2 , 404 299/ 299 2 , 977/ 2 , 703
Reference 5, 268/ 5 , 193 122/ 122 5, 390/ 5 , 315
TOTALS: 192 ,037/180 ,077 17 ,545/17 ,545 209 ,582/197 ,622
OTHER MATERIALS•
Pamphlets 30, 305 N/A 30 , 305
Paperbacks 2 , 728 " 2 ,728
Maps 1 ,757 " 1,757
Records 4 , 630 " 4 , 630
Cassettes 2 ,407 " 2 , 407
Video Tapes 635 " 635
Compact Discs 483 " 483
Deposited with the City Treasurer: Main: $ 1 , 444 . 981V
Branch: $ 348 . 95�/�
Est. User Traffic: 30 , 291 Daily Average: 1 , 009 Rent: $ 1 , 649 . 00
Total Meetings Held: 21 Attendance : 495 CLSA: $23 , 821 . 00
Trustees : $ 1 , 063 . 00
Children's Programs : 1 Attendance: 90 Total : $28 , 326 . 93
CITY Of ;! RLINGAME PA
6UDGET STATUS REPORT
_EhDIPIS�I�I�Y �t�._ ��4� _ v_____.___._ _.� .____ -p-k
CURRENT MONTH YEAR-TO-DATE
EUUGET IEXPENDITi-EE- -1 F NDIILRE
-------------------------------------------------------------------------------
I GENERAL FUND
)UO LI,3RAP,Y
)10 REGULAR SALARIES 70 o37G.CO 51x468.60 604x1$8.44 93#,187.56
)11 PAPT-TIMEESSALARIES _._ 40.1.tU49' (3 ,'322565_A-Q _ .3 rM 44 v 32x651.5..6
112 OVERTIME 50U.GO 500.U0
TOTAL SALARIES E WAGES u 1x103,.725_._ 0 _ 4 ,0i� S+Z�c'c ?tz. _$---_--._. 131.339.12
TOTAL DIPECT LABOR 1r1`031925.U0 641054.00 972,585.88 131,335.12
130 RETIREMENT 2611263.00 9x716.4U 111,052.79 15U,210.21
!31 HEALTH INSURANCE 50859.86 681515.97 <68,515.97>
)33 _ CITY DENTAL_Pi,ACL _ _ _ n, s`�' . �$$2�12 <7.$81.7Z2-..
)34 LIFE INSURANCE 236.72 2,691.40 <2,691.40>
)35 LONG TERM DISABILITY INSURANCE 669.05 7#,645.46 <7x645.46>
)36 MEDICARE_INSURANCE ' _ _- � 557.29 M dr 282.36 <5r282,34> e
)37 UNEIPLOYMENT INSURANCE
)38 WURKFRS COMPENSATION INSURANCE 3x1 .38 4,176.04 <4,176.04>
)41 CITY VISION PLAN -� 166.34 1x889.57
TOTAL EMPLOYEE E;ENEFITS 2611263.00 1} %x'59.44 210x13h.31 51,126.69
TOTAL FNPLOYEE. �ERVICES 11365/136.C0 102.313.44 1,,182.722.19 1c2,465.81
)42 COMP. A9SENCES-VACATION
--- _ , - --
045 COMP.ABSENCES�-COMPTIME �< '
SF x NO
TOTAL
a
)46 SOCIAL SECURITY EXPENSE '1x113.79 130514.43 <13,514.43>
TOTAL EMPLOYEE BENEFITS 1,113.75 13,514.43 <13, 514.43>
TOTAL EMPLOYEE SERVICES 1,113.79 13,.514 43 <13,514.43>
110 OFFICE EXPENSE 11r000.{I0 99.71 10.881.06 1.-118.94
120_ SPECIAL DEPARTMENT EXPENSE 21x000.00 1s856, 74 19.-Z0FI.61 lr791.39
122 PERI`�DICALS _ 230800.00 129.6u 2Zr688.39 1,111.61
123 BOOK OINDINGS 13,395.00 589.33 11.012.70 Zr38Z.30
124 CATALOGING EXPENSE 1.6,450.00 127.3o 10x840.45 5x6C9.55 __-
1ZS RECORDS AND CASSETTES 9,715#,00 7,399.23 2r 315.77
128 VEHICLE ALLOWANCE 11,200m00 9'2,32 1,061..68 13E.32
CITY OF BURLINGAME
BUDGET STATUS REPORT
CURRENT MONTH YEAR-TO-DATE
BUDGET T EXPENDITURE EXPENDITUPE ENCUM.SRANCE- cAL4NC.r:__.___
----------------------------------------------------------------------------
100 C'OMlUNICATION S 1ti,295.00 552.:!6 10.102.38 8,192.82
17'1 ELECTRIC3GAS UTIL,TTi�S
190 MAINTENANCE OF BUILDINGS AND GROUND 31i550.00 21320.85 21,7$9.15 91760.65
2ul E19IPMENT MAINTENANCE 3 575.CO 235.50 2f936.C4 668.96
209 AUDIO'VI.S,llLL,: L ENZriiAIN?ENAMC� 1.t5?ZO-f1(s M__ - 1_t-9.71.0f0i
2V ?ROFESSIONAL AND SPECIALIZED SERVIC 7,372.00 20,093.62 33x681.b6 <26r309.66>
2,) CCJNTRACTUAL SERVICES 53r770.00 53x678.46 91. 54
24'1 DUES HNp-S S�RjPTIONS 1 5 0 �0 ,'S� 1t1 �-__1r325,QQ 26 .-U-Q-
59 TRAVEL. CONFERENCES & MEETINGS 750.04 90.241 413.52 336.48
251 DEPARTMENT HEAD CONFERENCE & MEETIN 1s000.00 924.36 75.64
252 STAFF CO FU AND -MEETIN S -Q0Q.Qt�y 71 X40 _ 1.560 00 __440._0-(�-___.
261 TRAINING AND SAFETY 3,000.00 100.00 10928.95 1.071.05
29" OTHER CHARGES 100.00 10C°.UO
7i1 INSU?ok"!C-E COSTALLLOCATION _ �r-12.#.._QQ3,7784 00 144.USL_
TOTAL SUPPLIES AND SERVICES 456,340.00 41x210.71 419oO39.62 39x300.38
TOTAL SUPPLIES AND SERVICES 458.340.00 41x210.71 419x039.62 39,3GU.38
800 CAPITAL OUTLAY �_ --- - 12.228.G0 -� 6o262.25 1U.8.32.93 1,345.U7
TOTAL CAPITAL_gUILAY 1_2iZ?o,�i�'�� 6,262-25 1`,882 93 345_.iL7
TOTAL_CNPITAL EXPENDITURES _ _ 1 =,228.00 6,262.2,5 T 10,632.93 1x345.07
67500 LIPRARY TOTAL 1xts35r756.00 150.900.19 1,626,159 17 209.59 b.83
�r �• r� � _e �c c,c�r�1'
3
7 '
I e i t'S
e i9q �
2 31 p -; 7S 2
3
616-71
3
- N i
4
5 5
•i 6
6
7 7
8 I 8
9 9
10
10
11
11
12 12
13
14
14'
15 15
16
16"
• J '
18
19
19
20
20
21 1 IT
21
22
22
23
23
24
24
25
25
26
26-
27
27
28
28
29
29
30
30
3,
31
32
32
33
34
33.
I ! �
34
35
,5
35
{^ 36
37
3938
Ili IIi411, il ) FFF
39
401I I' I " ! I �I
' � � 40