HomeMy WebLinkAboutAgenda Packet - LB - 1992.07.21 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
JULY 21st, 1992 - 4 : 30PM - DUNCAN ANNEX
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
91 -92 :City Checks: $ 29 ,535 . 98 Duncan : $ 157 .84 {
Special Fund: $ 604 .08 92-93 GF : $ 1298.04{
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4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
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a. ALA Reports - From Staff - Mailed {
b. League of California Cities and CLA - {
Legislative News - Mailed {
C. Board Attendance Report - Mailed {
d. Musical Benefit Announcement - Mailed {
e. Article from USA Today - Mailed {
f. Library Events - July - Mailed {
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6 . REPORTS {
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a. City Librarian's Report { INFORMATION
b. Board Reports on ALA { INFORMATION
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7. UNFINISHED BUSINESS {
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a. Budget Update { INFORMATION
b. Library Retrofit Update { INFORMATION
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8 . NEW BUSINESS {
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a. Election of Officers { ACTION
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9. FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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PMB/jg {
.� 07/16/92 {
AGENDAJ {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 16TH, 1992
CALL TO ORDER:
The meeting of June 16th, 1992 was called to order by President
Blevins at 4 : 30pm.
Trustees Present: Blevins , Cannon, Robertson, Benson, Taylor
Trustees Absent: None
Staff Present: Mrs. Patti Bergsing, City Librarian
Mr. Al Escoffier, Asst. City Librarian
Mrs. Judy Gladysz , Library Secretary
BILLS•
M/S/C (Benson/Taylor) unanimously to approve the payment of City
checks in the amount of $38 ,191 . 36 , and payment of the Trustees Special
Fund in the amount of $665.48.
MINUTES OF THE MEETING OF MAY 19TH, 1992 :
The minutes of the May 19th, 1992 Board meeting were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
a. Letter and Reply Regarding Janice Robison's Bequest was read to
the Board by Secretary Cannon. There was some discussion about
her generous donation.
b. CLA Legislation Update - Mailed in packet
c. League of California Cities - Legislation bulletin - Mailed in
packet - There was some discussion regarding the "gloom and
doom" in reference to the State's Budget. Librarian Bergsing
brought the Board members up to date regarding the City Council
meeting on Monday night, June 15th, where Council tentatively
approved the 1992-1993 Budget. There was some discussion
regarding cutbacks, if necessary, of 5% or 10% .
REPORTS•
Librarian's Report:
Librarian Bergsing reported that Cynthia Ripley is still working on
the plans for remodeling the Library. One option is to tear down the back
portion of the Duncan Building, go down one story, and add a third for a
total of three stories. Then the library could be connected and it would
add much needed space. Mrs. Bergsing said the study is taking more time
than anticipated because Ms. Ripley is trying to keep the costs down and
still meet all the seismic and ADA requirements and maintain the aesthetic
appeal of the Library.
PAGE 1
System Advisory Board Report - Trustee Robertson:
Trustee Robertson gave a brief report on the SAB meeting she had
recently attended. President Blevins thanked Shirley for all the
dedication and effort she has put forth over the past two terms that she
served. President Blevins also wished good luck to Secretary Cannon who
will be replacing Trustee Robertson as Burlingame's representative to the
System Advisory Board.
President Blevins congratulated Trustees Cannon and Robertson for
their re-appointments to the Library Board.
UNFINISHED BUSINESS:
None
NEW BUSINESS•
a. Request to the Duncan Fund:
M/S/C (Cannon/Taylor) unanimously to approve the Request for Funds to
the Duncan Trust Fund and increasing the amount an additional $10 , 000 for
an additional new book drop, 2 Circulation Terminals and $2 ,000 to
supplement the audio-visual portion of the operating budget if it should
be cut.
FROM THE FLOOR:
ADJOURNMENT•
The meeting of June 16th, 1992 was adjourned at 5:15pm with the next
meeting scheduled for July 21st in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
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06/17/92
JUNE
PAGE 2
LIBRARIAN'S REPORT
July 21ST, 1992
BUDGET STATUS
The budget situation at the state level is not resolved as of this
writing. When it finally is resolved, it appears likely that Burlingame
will see cuts in local city services as a result. Potential reductions in
the library budget at the 5% level have been identified and staff are
currently looking at an implementation strategy, should it be necessary to
implement cuts . I'll update you at your meeting if there is anything new to
report.
LIBRARY RETROFIT
The Assistant City Librarian and I met with the architect Cynthia
Ripley on July 14th to review the latest plan for the library retrofit
project. Cynthia hopes to have a draft report to us by the end of the
month. Cynthia will make a presentation of the plan to the Board and staff
sometime in the early fall . Whether or not we can proceed into schematic
design will depend on the City Council and the financial status of the City
Budget.
DUNCAN TRUST
1� We received the check from the Peninsula Community Foundation on July
16th for the full amount we requested.
GEAC
Vera Warrick, as well as other staff members, reviewed the automation
vendors at the recent American Library Association Conference in San
Francisco. Vera is part of a PLS task force to review the options for a
potential upgrade to the Geac system.
PERSONNEL
Several new pages were hired in May to replace pages who are leaving to
attend college. At the moment we are freezing hiring at all levels, until
we can review positions. We will try to move staff around rather than hire
new staff for this interim period.
REFERENCE DIVISION
Sandy Gleichmann, Lora Shank, Linda Santo, Hilde Rooth and Maribeth
Farcich finished the Effective Reference Performance training on June 17 .
The three full time reference staff will attend the training in July and
August. Esther Cummings attended the .training for ERP supervisors on June
23rd.
PAGE 1
Many of the reference staff members attended the American Library
Xssociation Convention in San Francisco, June 25-30 . Esther and Deanna
s. -attended a workshop on Implementing the Americans with Disabilities Act.
Patti and Al attended a two day workshop on Building Renovation. Attached
are reports on the convention.
Dan attended the Multi-cultural Committee meeting June 10 at Daly City
Public Library. Some items discussed were use of the "Library Events"
brochure to meet multi-cultural needs, the needs assessment survey, and the
committees goals and objectives for 1992-1994 .
PROGRAMS AND EXHIBITS
Forty ESL students from the evening Adult Education Program at the San
Mateo High School and four of their teachers came to the library Wednesday
evening June 24th. Esther gave a short orientation and welcome to the
library in the Community Room and then the students applied for library
cards and were given tours of the library. Many of the students expressed
delight in the materials that they found were available at the library.
CHILDREN'S SERVICES
The children's summer programs will continue through July with
preschool , school age and toddler.
In addition, Cathy Somerton did a total of 19 programs during the month
-eaching 462 children. However, during the past two weeks, Cathy has not
`—been working since she and her children have all come down with Chicken Pox.
UPCOMING EVENTS
o Labor Day Holiday, Closed September 6 and 7
o Goals Planning Session, September 23 , Holbrook Palmer House,
Atherton
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PAGE 2
STATISTICS FOR JUNE 1992
REGISTERED BORROWERS :
Total Registered
Burlingame Adults 11 , 672
Burlingame Children 2 , 829
`- Hillsborough Adults 1 , 680
Hillsborough Children 739
Non-San Mateo Co. Borrowers 502
TOTAL: 17 , 422
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals, pamphlets, paperbacks) 19 , 487 1 , 344
Children' s Print Materials
(books , periodicals, pamphlets, paperbacks) 7 ,092 1 , 162
Audio Visual Materials
( records, cassettes, films, videos, art
prints, slides, equipment, talking books) 3 , 639 98
TOTALS: 30, 218 2 , 604
Main Total 1992 Circ: 30 , 218 Main Total 1991 Circ: 30,212 = . 01% Inc.
Branch Tot 1992 Circ: 2, 604 Branch Tot 1991 Circ: 2, 104 = 23 . 76% Inc.
GrandTotal 1992 Circ: 32 , 822 GrandTotal 1991 Circ: 32, 316 = 1. 57% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 4 , 141 1 , 083
Children' s 370 151 I .L.L. Borrowed: 215
Audio-Visual 679 287 I .L.L. Lent: 518
Branch 183 10 I .L.L. Total: 730
Total: 5 , 373 1 , 533
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 107 , 386/102 , 237 4 , 373/ 4 , 373 111 ,759/106 , 610
Ch.Non-Fic. 18 , 040/ 16 , 431 3 , 075/ 3 , 075 21 ,115/ 19, 506
YA Non-Fic. 1 , 671/ 1 , 671 91/ 91 1,762/ 1,762
Ad.Fiction 42,536/ 41, 488 4, 156/ 4,156 46 ,692/ 45 , 644
Ch.Fiction 14, 215/ 10 , 558 4 , 454/ 4, 454 18 , 669/ 15 , 012
YA Fiction 2 ,701/ 2 , 424 295/ 295 2 , 996/ 2 ,719
Reference 5 , 265/ 5 ,203 121/ 121 5 , 386/ 5 , 324
TOTALS: 191 , 814/180 , 012 16 , 565/16 , 565 208 , 379/196 , 577
OTHER MATERIALS:
Pamphlets 30, 286 N/A 30 , 286
Paperbacks 2,728 it 2 ,728
Maps 1,763 it 1 , 763
Records 4 , 609 " 4 , 609
Cassettes 2 , 363 if 2 ,363
Video Tapes 633 633
Compact Discs 485 485
Deposited with the City Treasurer: Main: $ 1 , 696 . 11
Branch: $ 249 . 35
Est. User Traffic: 27 ,720 Daily Average: 924 Rent: $ 1 , 649 .
Total Meetings Held. -,I-5 Attendance: 278 CLSA: $ 3 , 610 . 64
Trustees: $ 2 , 715 . 98
Children' s Programs : 1 Attendance: 90 Total: $ 9 , 921 . 08
MJh"n,_Y RIPORT
MONTH June. 1992
t
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 45.5
2. Volunteers
A. Number of volunteers 3 + 6 Friends
B. Hours contributed 4 + 41
3. Shut-in Patrons---Individual Visits
A. Number or patrons 14
B. Number of visits Trade 29
C. Items circulated 134
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 6 37
B.Peninsula Hosp. 1 12
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 2S
5, Totals
A. Shut-in patrons 14 + 40
B. Visits made
C. Items circulated ' 236
Comments/Activities _
_ One of our deliverers, Wendell , took all of June and
the first half of July off, for some* travelling. We're hoping
that he will return but that is not a certainy.
�' Dale Nelson