HomeMy WebLinkAboutAgenda Packet - LB - 1992.08.18 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
AUGUST 18th, 1992 - 4 : 30PM - DUNCAN ANNEX
{ SUGGESTED ACTION
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1 . CALL TO ORDER {
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2 . ROLL CALL {
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3 . BILLS { APPROVAL
City Checks: $47,160.24
Special Fund: $ 364.76 {
Duncan: $ 2,714.92 {
4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS ( INFORMATION
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a. Articles from local paper regarding
funding libraries - mailed {
b. Thank you letter from poetry group {
C. Duncan Trust-2nd Quarterly Report -mailed{
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6 . REPORTS {
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a. City Librarian's Report { INFORMATION
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7 . UNFINISHED BUSINESS
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a. Long Range Planning Retreat - Sept. 23rd { INFORMATION
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8 . NEW BUSINESS {
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a. Employee Achievement Awards { INFORMATION
b. Volunteer Recognition Luncheon { INFORMATION
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9 . FROM THE FLOOR { PUBLIC COMMENTS
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10 . ADJOURNMENT {
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PMB/Jg {
08/11/92 {
AGENDAA {
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BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JULY 21ST, 1992
CALL TO ORDER•
The meeting of July 21st, 1992 was called to order by Acting
President Taylor at 4 : 30pm.
Trustees Present: Benson, Robertson, Taylor
Trustees Absent: Blevins, Cannon
Staff Present: Mrs . Patti Bergsing, City Librarian
Mr. Al Escoffier, Asst. City Librarian
Mrs. Judy Gladysz , Library Secretary
Mrs . Marti Knight, City Councilwoman
BILLS:
M/S/C (Benson/Robertson) unanimously to approve the payment of City
checks in the amount of $30 , 834 . 02 , payment of the Trustees Special Fund
in the amount of $665 . 48 , and Duncan Funds in the amount of $157 . 84 .
MINUTES OF THE MEETING OF JUNE 16TH, 1992 :
The minutes of the June 16th, 1992 Board meeting were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
T All correspondence and communications had been mailed in the Board
packets for their information.
REPORTS•
Librarian's Report:
Trustee Taylor said she was happy to see the ESL students becoming
familiar with library services.
Trustee Robertson said she had been asked to serve on the
Multicultural Book Fair Committee .
Board Reports on ALA:
Trustee Robertson said she had attended the ALA exhibits and the
Mystery Writers Breakfast.
UNFINISHED BUSINESS:
a. Budget Update: Mrs . Bergsing gave the Board an update on the new
budget for 1992-1993 . She said everything is still "on hold"
because of the State Budget crisis .
PAGE 1
b. Library Retrofit Update: Librarian Bergsing reported that
Cynthia Ripley is still working on a final report for the
retrofit which she hopes to have completed by the end of this
month.
NEW BUSINESS•
a. Election of Officers:
Trustee Robertson made a motion to nominate Trustee Cannon to the
office of President which was seconded by Trustee Benson. Trustee Benson
then made a motion to nominate Trustee Taylor to the office of Secretary
which was seconded by Trustee Robertson. Both were carried unanimously.
FROM THE FLOOR:
ADJOURNMENT•
The meeting of July 21st, 1992 was adjourned at 5:05pm with the next
meeting scheduled for August 18th in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
07/22/92
JULY
PAGE 2
LIBRARIAN'S REPORT
AUGUST 18TH, 1992
Budget Status •
As you are all aware , absolutely nothing has changed in Sacramento
since your last Board meeting. I find it almost impossible to believe that
the impasse is still going on. If anything happens between this report and
your meeting, we'll discuss it at the meeting. Burlingame like every other
jurisdiction is basically "on hold" . Even if some action occurs at the
State level , I expect that it will be at least September before the
Burlingame City Manager and City Council reach a decision about how to
respond.
Library Retrofit:
We are still waiting for the architect's report, but we expect to
receive it at anytime. In all fairness to Cynthia Ripley I told her there
was no "pressing hurry" since I was sure that the City would not take any
action until the budget was resolved. We are still hoping to have her
present her report to you and the staff sometime this fall . We also learned
this month that Cynthia's firm was selected to do the design for the
remodeling and expansion of the Saratoga Library.
Change in Bibliographic Utility:
The Technical Services Division has made the transition from RLIN to
_ JCLC during the month. This change, which has been a year in the planning
process, moves us from one major bibliographic utility (RLIN) to another
(OCLC) . The implementation of OCLC required new hardware (a dedicated PC-
type work station) and a complete re-training of all technical staff, as the
input and arrangement of data and coding are different from one utility to
another.
This change was necessary as RLIN changed the scope of their business
to a focus on research libraries only. Other PLS libraries have already
made the transition, so that most will now be on the OCLC database.
Burlingame will also be able to give up its administration of the shared
RLIN account with this change.
OCLC is the largest bibliographic utility available to us. It provides
our primary resource for cataloging data, and is our major resource for
locating books for interlibrary loan requests.
Geac Hardware Changes:
At the PLAN central site the 5th full-function processor was installed
on August 5th. This should allow us to expand the system a little, and
should protect both our response time and give us a little leeway in terms
of database growth. It will not, however, solve the long range problem of
continued growth in use of the database and our consideration of a system
upgrade.
Page 1
Locally, we have done a little rearranging of equipment, adding a
printer to the A/V desk to give receipts for returned items . We have also
replaced a broken modem at the Reference Desk which is used for on-line
searching.
Reference Division:
Esther Cummings , Tracy Hammond and Dan Alvarez attended the first two
sessions of Effective Reference Performance training on July 24 and 31st.
The final session will be held on August 21st. We are already seeing the
results of the training in the way in which reference staff interact with
the public and more fully understand and more fully answer the question
being asked.
Esther attended the PLS Reference meeting on July 28 . Discussion
centered on the On-line Public Library Catalog used by the public in some
libraries and on the rapid increase in interlibrary loan business .
Children's Programs Wrap-Up:
Several hundred children completed the Summer Reading Club during the
month. The Summer Reading Club, which is sponsored by the Burlingame Lions
Club, had a party as it's finale on July 30th. The President of the Club,
Dr. Leonard Ma, of Burlingame thanked the children for their participation
and entertainer Joan Oshansky sang songs of her own invention to entertain
the children.
Cathy Somerton did a total of 25 programs for preschoolers . In
addition, Pat Psaila and Jan Laurie did an additional 7 programs . These
programs were attended by a total of 510 children.
Totals for our Summer Programs for Young Children are:
o Preschool Story Hour - 133 , average 22/week
o Toddler Story Time - 286 , average 24 per program/48 per week
o Bedtime Story Time - 142 children, average 12/program, 24 per week
Employee Achievement Awards:
This is the time you have started the process for the Employee
Achievement Awards . You need to decide on your committee, distribution of
nomination forms, date of return, etc. The general staff meeting at which
the awards are presented will be scheduled for the last week in October.
Volunteer Recognition Luncheon:
The annual luncheon for the Volunteers has been scheduled for Friday,
September 18th at noon on the Duncan Patio (weather permitting) . The flyer
announcing the event is included in your packet.
Page 2
Long-Range Planning Retreat:
_ As you know, the Long Range Planning Retreat is scheduled for all day
on September 23rd. At your September meeting we will have a packet of
background information for you, plus an Agenda, and a map and directions on
how to get there. This month at your meeting I' ll be soliciting some
information on your refreshment preferences.
Poetry Series:
Minotaur Poetry Reading series entertained 21 people at the July 17th
reading. During her "Talk Library" presentation, Sandy reminded the
audience that the reading series had just finished its fourth year.
Congratulations and special thanks to publisher Jim Gove for his generous
support and guidance to the group consistently for those four years! Sandy
read an excellent editorial from the San Francisco Chronicle titled
"California libraries need our attention and support. " The author, Jim
Burke, will be a teacher at Burlingame High School this fall .
New Video Policy•
Beginning in August we changed our video loan policy so videos that are
checked out on Friday or Saturday are due on Monday. Monday through
Thursday the loan period remains one day except for multi-part videos which
get checked out for two days all the time. The change was made to
accommodate repeated patron requests and also to cut down the work load on
Saturdays and Sundays .
Upcoming Events•
o August 19th CSM classes begin
o September 2nd Burlingame Elementary and Burlingame High School
classes begin
o September 8th Children's preschool programs resume
o September 6th & 7th Labor Day Closure
0 September 18th-noon Volunteer Recognition Luncheon
o September 23rd Goals Session Retreat, all day, Management Team
& Library Board, Holbrook Palmer House, Atherton
LIBRPT8
8/11/92
Page 3
STATISTICS FOR JULY 1992
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 ,708
Burlingame Children 2 , 439
Hillsborough Adults 1 , 607
`- Hillsborough Children 687
Non-San Mateo Co. Borrowers 476
TOTAL: 15 , 917
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CIRCULATION ACTIVITY:
Main: Branch:
Adult Print Materials
(books , periodicals, pamphlets, paperbacks) 20 , 141 1 ,374
Children' s Print Materials
(books, periodicals, pamphlets, paperbacks) 6 , 947 1 , 028
Audio Visual Materials
( records, cassettes, films, videos, art
prints , slides, equipment, talking books) 4 ,179 122
TOTALS: 31,267 21524
Main Total 1992 Circ: 31,267 Main Total 1991 Circ: 31 ,137 = . 42% Inc.
Branch Tot 1992 Circ: 2 , 524 Branch Tot 1991 Circ: 2 ,-X-47 = 2 .72% Inc.
GrandTotal 1992 Circ: 33 ,791 GrandTotal 1991 Circ: 33 , 594 = . 59% Inc.
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REFERENCE ACTIVITY: Questions Directions
Reference 3 ,871 1 , 030
Children' s 204 80 I .L.L. Borrowed: 201
Audio-Visual 618 307 I .L.L. Lent: 606
�- Branch 128 6 I .L.L. Total: 807
Total: 4,821 1, 423
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 107 ,813/102,149 4 , 386/ 4 , 386 112 , 199/106 , 535
Ch.Non-Fic. 18 ,148/ 16 ,507 3 , 097/ 3 ,097 21, 245/ 19 , 604
YA Non-Fic. 1, 675/ 1, 675 91/ 91 1,766✓ 1 ,766
Ad.Fiction 42,706/ 41, 580 4 , 205/ 4, 205 46 , 911/ 45 ,785
Ch.Fiction 14,371/ 10, 627 4, 495/ 4 , 495 18 , 866/ 15 ,122
YA Fiction 2,706/ 2 , 429 295/ 295 3 ,001/ 2,724
Reference 5 , 279/ 5,217 122/ 122 5 , 401/ 5 ,339
TOTALS: 192, 698/180 ,184 16 , 691/16 , 691 209, 389/196 ,875
OTHER MATERIALS:
Pamphlets 30, 265 N/A 30, 265
Paperbacks 4,117 " 4 , 117
Maps 1,550 " 1 , 550
Records 4 ,609 4 , 609
Cassettes 2 , 438 2 , 438
Video Tapes 633 633
Compact Discs 485 " 485
Deposited with the City Treasurer: Main: $ 1, 971 . 7
Branch: $
Est. User Traffic: 34 ,733 Daily Average: 1 , 240 Rent: $ 1, 649 . Ob
Total Meetings Held. -�l Attendance: 270 Xerox: $ 790 . 00
Trustees : $32 , 900 . 00
Children' s Programs : 1 Attendance: 90 Total: $37 , 597 . 46
MONTHLY REPORT
! MONTH July, 1992
OUTREACH AZITIVITIES
1 . Volunteer Coordinator
A. Hours worked 42
2. Volunteers
A. Number of volunteers 2 + 5 friends -
B. Hours contributed 7 + 50.5 = 57.5
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 33
C. Items circulated 145
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
A. Hacienda 8 46
B.Peninsula Hosp. 1 12
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 25
5, Totals
A. Shut-in patrons 15 + 40
B. Visits made 34
C. Items circulated 247
Comments/Activities _
After being gone all of July. mir mnct active ricliv 4: r,
Wondel 1 Mason returned this fi rct , e, k of_August- WP arp very
-pleased to have him back!
Dale Nelson