HomeMy WebLinkAboutAgenda Packet - LB - 1992.09.15 i
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES - AGENDA
SEPTEMBER 15TH, 1992 - 4 : 30PM - DUNCAN ANNEX
{ SUGGESTED ACTION
{
M CALL TO ORDER {
{
ROLL CALL {
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ILLS { APPROVAL
City Checks: $78,532.70 Revolving: $6,948.82 {
Special Fund: $ 2,941 .78 {
Duncan Funds: $ 328.73 {
4 . MINUTES { APPROVAL
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5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION
{
a. City Manager's Memo to Council re: Budget{
b. League Update on Budget Impact {
C. Architect Report (will distribute @ Mtg) {
d. Employee Achievement Award Application {
e. Burlingame Demographic Information {
f. BPL Annual Report {
g. Agenda and Map for Retreat (will distri-
bute at meeting) {
h. Branch Roles and Goals {
i . PLS System Advisory Board Annual Report {
{
6 . REPORTS {
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a. City Librarian's Report { INFORMATION
7. UNFINISHED BUSINESS {
{
a. Ripley Report - Date for Presentation { ACTION
b. Long Range Planning Retreat - Sept. 23rd { INFORMATION
C. Employee Achievement Awards { INFORMATION
d. Volunteer Luncheon { INFORMATION
{
8 . NEW BUSINESS {
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a. CLA Conference { INFORMATION
{
9 . FROM THE FLOOR { PUBLIC COMMENTS
{
10 . ADJOURNMENT {
{
{
PMB/Jg {
09/09/92 {
�" AGENDAS {
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
AUGUST 18TH, 1992
CALL TO ORDER:
The meeting of August 18th, 1992 was called to order by President
Cannon at 4 : 30pm.
Trustees Present: Blevins , Benson, Cannon, Robertson, Taylor
Trustees Absent: None
Staff Present: Mrs. Patti Bergsing, City Librarian
Mrs. Judy Gladysz , Library Secretary
BILLS•
M/S/C (Blevins/Taylor) unanimously to approve the payment of City
checks in the amount of $47 , 160 . 24 , payment of the Trustees Special Fund
in the amount of $364.76, and Duncan Funds in the amount of $2 ,714.92
MINUTES OF THE MEETING OF JULY 21st, 1992:
The minutes of the July 21st, 1992 Board meeting were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
All correspondence and communications had been mailed in the Board
packets for their information with the exception of a thank you letter
from the poetry group that uses the Community Room which was read by
Secretary Taylor.
REPORTS•
Librarian's Report:
Librarian Bergsing stated that nothing had changed regarding the
budget and that she had received the last draft of the Ripley report. She
said the finished product should be received by next week.
President Cannon asked what the shared RLIN account was. Mrs.
Bergsing explained.
President Cannon said she would like to see the Summer Reading Club
extend further into August as the children are still out of school at that
time. The Board concurred.
UNFINISHED BUSINESS:
a. Long Range Planning Retreat: Librarian Bergsing gave the Board
some information regarding the Retreat which will be held on
September 23rd and told them that she would have more information
for them at the September Board meeting such as maps, etc. The
Board agreed to spend some time reviewing the planning process at
it's September meeting.
PAGE 1
NEW BUSINESS:
a. Employee Achievement Awards:
Librarian Bergsing and the Trustees reviewed the procedures for the
Employee Achievement Awards. She said the General Staff Meeting will be
held on October 28th at 8 :OOam at which time the awards would be given.
President Cannon asked if the nominations would be put in a sealed
envelope and returned to her no later than September 15th. Trustee
Robertson said she would pick up the frames from the County.
b. Volunteer Luncheon:
Invitations for the luncheon were given to the Board members. All
but Trustee Robertson said they would attend.
FROM THE FLOOR:
Trustee Robertson said she had the annual report from the System
Advisory Board for which she had been serving and she would like it
forwarded to the Board and City Council .
Trustee Blevins said she had received a letter from Quentin Kopp
regarding attendance at Legislative Day in May.
ADJOURNMENT:
The meeting of August 18th, 1992 was adjourned at 5 : 20pm with the
next meeting scheduled for September 15th in the Duncan Annex.
Respectfully submitted,
Patricia M. Bergsing
Clerk of the Board
PMB/jg
08/19/92
AUGUST
PAGE 2
Librarian's Report
September 15th, 1992
Budget Status
As you know, there is finally a State Budget. Enclosed is a memo from
the City Manager to the Council regarding the impact on Burlingame. The
City Department Heads will discuss budget revisions at their September 10th
meeting, and Council will discuss it at their September 23rd Study Session.
It doesn't appear that there will be anything new to report at your
September 15th meeting but if there is, I'll let you know.
Phased Reconstruction Plan
We have received the architects supplemental report on reconstruction
of the Main Library. It was forwarded to the City Council in their meeting
packet of September 9th. We'll have it to give to you at your meeting.
Cynthia will come and present the plan to you, staff and Council in October.
We are looking at two possible dates. One would be Thursday, October 8th at
3 : 30pm or the other would be Tuesday, October 20th, also at 3 : 30pm. October
20th is the day of your Board meeting. If you recall , what we did last time
was to have the presentation the day of your meeting from 3 : 30 - 5: 30 and
then you had a brief Board meeting from 5: 30 - 6:OOpm. I'd like you to
iecide which date is best for you so that I can let Cynthia know.
Employee Achievement Awards
The letter and application forms (sample included) were distributed to
all staff in August with a deadline date for return of September 15th. The
October general staff meeting date will be October 28th at 8 : OOam.
Long-Range Plan Retreat
Plans are almost complete for our Long-Range Strategic Planning Retreat
on September 23rd. We will spend a little time at your September meeting
reviewing the planning process to date, and I'll have a map and an Agenda
for you at that time. Dennis has offered to open our session with an update
on the "State of the City" which I think will be very helpful .
Included in this packet is a copy of the Library's annual report to the
State, and a summary of pertinent Burlingame City and Library demographics
and statistics which may be useful in our planning for the next three years.
California Library Association
The C.L.A. Annual Conference will be held in Long Beach on November
13th through the 17th. Did you receive your programs? Are any of you
interested in attending?
Page 1
Children's Services
School began early this year, before Labor Day for most children. The
Burlingame Elementary Schools and High Schools began September 2nd. College
began August 19th.
Preparation is underway for the Fall programs . The theme is "Hooray
for Story Time. " Paul Dimitre produced the flyers and the design for
refrigerator magnets we will be giving out to families. The idea is to put
the flyer listing library programs on your refrigerator using the magnet.
Reference Division
Esther Cummings, Tracy Hammond and Dan Alvarez completed their
Effective Reference Performance training. Tracy attended the Community
Relations Network meeting on August 13th. Janet Hoffman from CIP gave a
short presentation and distributed current materials. Other topics of
discussion included phone PR and additions to the resource binders.
Dan attended the semi-monthly Multicultural Committee meeting at the
Pacifica Library August 12 .
On August 27th, Esther attended the all day workshop on Networking in
_ California. Plans are being formed to create new legislation to form six or
seven regions where all libraries (public, private, school) would cooperate
and share resources.
Book Selection
Our annual book selection meeting was held to discuss the book budget,
selection assignments and general focus of collection development for the
coming year. Very few changes were made in either the budget or
assignments. Several areas such as basic science and arithmetic were
earmarked for update and development.
Poetry Series
August Poetry Readings entertained about 41 people at the two readings.
Attendance has been down a bit from the summer readings of last year,
probably due to the lapse in regular flyer mailings. This will be corrected
in the coming weeks.
Sandy presented several items at her "talk library" segment during the
Open Reading. She featured new anthologies the library has received on
poetry and other literature on mothers and daughters , mothers and sons , and
fathers and their children. She also presented three newspaper editorials
from the Bay Area that gave stirring accounts of library struggles during
these budget crisis times.
Page 2
San Mateo County Fair
Tracy represented BPL in the PLS booth at the San Mateo County Fair on
August 17 (Kids Day) . We distributed "Love My Library" book bags and copies
of Library Events to kids and their parents.
Kiwanis Club
Esther was invited to attend the Burlingame Kiwanis luncheon on August
31 to speak about library services. Esther invited Marge Johansen to come
along to tell about the new service that San Mateo will be offering in
October called InfoEdge. The discussion was lively and the interest and
support of the Kiwanis members for libraries was very positive.
Upcoming Events
o September 18th, Friday: Volunteer Recognition Luncheon - 12 : 00 Duncan
Patio
o September 23rd, Weds. Strategic Planning Retreat - 8:00am - 4 :00pm
Holbrook Palmer House
o October 2nd, 3rd & 4th: Friends of the Library Book Sale
o October 8th or 20th Architect's Presentation of Reconstruction Plan
(Thursday or Tuesday) 3 : 30pm - 5 : 30pm - Community Room
o October 12th Columbus Day Holiday - Library Closed
o October 20th, Tuesday Library Board Meeting - 4 : 30pm - Duncan Annex
o October 28th, Weds. General Staff Meeting / Employee Achievement
Awards - 8 : 00am - Community Room
o November 13th-17th California Library Association Conference -
Long Beach
PMB/jg
LibRpt9
09/09/92
Page 3
STATISTICS FOR AUGUST 1992
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 10 , 832
Burlingame Children 2 ,467
Hillsborough Adults 1 , 625
Hillsborough Children 691
Non-San Mateo Co. Borrowers 480
TOTAL: 16 , 095
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CIRCULATION ACTIVITY:
main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 20 , 300 1, 398
Children's Print Materials
(books, periodicals, pamphlets, paperbacks) 6 ,125 768
Audio Visual Materials
(records, cassettes, films, videos , art
prints, slides, equipment, talking books) 3 , 694 8j
?, ��,� TOTALS: 30 , 119 2 ,?3'6 11-
Main
1-Main Total 1992 Circ: 30 ,119 Main Total 1991 Circ: 32 ,103 = 6 . 18% Dec. .01'
Branch Tot 1992 Circ: 2-,23-6 Branch Tot 1991 Circ: 2 , 394 = 6 . 60% Dec.
GrandTotal 1992 Circ: -32-,-43-55 GrandTotal 1991 Circ: 34 , 497 = 6 . 21% Dec.
--------------------- -J- - -�----------------------------------------------
REFERENCE ACTIVITY: questions Directions
Reference 4, 019 1,215
_ Children's 234 47 I.L.L. Borrowed: 227
Audio-Visual 608 337 I .L.L. Lent: 543
Branch 196 11 I .L.L. Total : 770
Total : 5,052 1,610
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COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 108 , 074/102 , 303 4 ,402/ 4 , 402 112 , 476/106,705
Ch.Non-Fic. 18 ,236/ 16, 676 3 ,105/ 3 ,105 21 , 341/ 19, 681
YA Non-Fic. 1 ,676/ 1 ,676 92/ 92 1 ,768/ 1 , 768
Ad.Fiction 42 , 845/ 41,661 4,243/ 4,243 47 , 088/ 45, 904
Ch.Fiction 14 ,502/ 10 ,672 4,517/ 4 ,517 19 ,019/ 15,189
YA Fiction 2 ,718/ 2 ,439 295/ 295 3 , 013/ 2 ,734
Reference 5,292/ 5, 218 122/ 122 5,414/ 5, 340
TOTALS: 193 , 343/180,545 16,776/16,776 210, 119/197 , 321
OTHER MATERIALS•
Pamphlets 30, 493 N/A 30 ,493
Paperbacks 4 ,117 " 4 , 117
Maps 1 , 388 it 1 , 388
Records 4 ,606 it 4 , 606
Cassettes 2 , 489 " 2 , 489
Video Tapes 633 " 633
Compact Discs 492 " 492 d
Deposited with the City Treasurer: Main: $ 1, 865 .03j ;3(g0
Branch: $ 271 . 45) "
Est. User Traffic: 35, 650 Daily Average: 1 , 150 Rent: $ 1 , 301 . 00
Total Meetings Held: 9 Attendance: 170 Xerox: $ 580 . 00
Children's Programs: 2 Attendance: 180 Total : $ 4 , 017 . 48
MONTHLY REPORT
MONTH August, 199
OUTREACH ACTIVITIES
1 . Volunteer Coordinator
A. Hours worked 35.5
2. Volunteers
A. Number of volunteers 3 + 5 Friends
B. Hours contributed 9 + 59
3. Shut-in Patrons---Individual Visits
A. Number of patrons 15
B. Number of visits made 26
C. Items circulated 130 _
4. Shut-in Patrons--Institutional Visits
# visits Materials circulated
_ A. Hacienda 5 46
B.Peninsula Hosp. 1 12
C. Easter Seals 1 50
D. Care West
Marion Convent 1 25
5, Totals
A. Shut-in patrons 15—+ 40
B. Visits made — 1--
C. Items circulated 231
Comments/Activities _
_ Wendell Mason, one of our d( 'Iiverers, returned in August. This made
_the delivery schedule run much smoother. We would still like to obtain
the services of one more volunteer deliverer, which would out us at peak
efficiency. -
Dale Nelson