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HomeMy WebLinkAboutAgenda Packet - LB - 1992.09.15 i BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES - AGENDA SEPTEMBER 15TH, 1992 - 4 : 30PM - DUNCAN ANNEX { SUGGESTED ACTION { M CALL TO ORDER { { ROLL CALL { { ILLS { APPROVAL City Checks: $78,532.70 Revolving: $6,948.82 { Special Fund: $ 2,941 .78 { Duncan Funds: $ 328.73 { 4 . MINUTES { APPROVAL { 5 . CORRESPONDENCE AND COMMUNICATIONS { INFORMATION { a. City Manager's Memo to Council re: Budget{ b. League Update on Budget Impact { C. Architect Report (will distribute @ Mtg) { d. Employee Achievement Award Application { e. Burlingame Demographic Information { f. BPL Annual Report { g. Agenda and Map for Retreat (will distri- bute at meeting) { h. Branch Roles and Goals { i . PLS System Advisory Board Annual Report { { 6 . REPORTS { { a. City Librarian's Report { INFORMATION 7. UNFINISHED BUSINESS { { a. Ripley Report - Date for Presentation { ACTION b. Long Range Planning Retreat - Sept. 23rd { INFORMATION C. Employee Achievement Awards { INFORMATION d. Volunteer Luncheon { INFORMATION { 8 . NEW BUSINESS { { a. CLA Conference { INFORMATION { 9 . FROM THE FLOOR { PUBLIC COMMENTS { 10 . ADJOURNMENT { { { PMB/Jg { 09/09/92 { �" AGENDAS { BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES AUGUST 18TH, 1992 CALL TO ORDER: The meeting of August 18th, 1992 was called to order by President Cannon at 4 : 30pm. Trustees Present: Blevins , Benson, Cannon, Robertson, Taylor Trustees Absent: None Staff Present: Mrs. Patti Bergsing, City Librarian Mrs. Judy Gladysz , Library Secretary BILLS• M/S/C (Blevins/Taylor) unanimously to approve the payment of City checks in the amount of $47 , 160 . 24 , payment of the Trustees Special Fund in the amount of $364.76, and Duncan Funds in the amount of $2 ,714.92 MINUTES OF THE MEETING OF JULY 21st, 1992: The minutes of the July 21st, 1992 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications had been mailed in the Board packets for their information with the exception of a thank you letter from the poetry group that uses the Community Room which was read by Secretary Taylor. REPORTS• Librarian's Report: Librarian Bergsing stated that nothing had changed regarding the budget and that she had received the last draft of the Ripley report. She said the finished product should be received by next week. President Cannon asked what the shared RLIN account was. Mrs. Bergsing explained. President Cannon said she would like to see the Summer Reading Club extend further into August as the children are still out of school at that time. The Board concurred. UNFINISHED BUSINESS: a. Long Range Planning Retreat: Librarian Bergsing gave the Board some information regarding the Retreat which will be held on September 23rd and told them that she would have more information for them at the September Board meeting such as maps, etc. The Board agreed to spend some time reviewing the planning process at it's September meeting. PAGE 1 NEW BUSINESS: a. Employee Achievement Awards: Librarian Bergsing and the Trustees reviewed the procedures for the Employee Achievement Awards. She said the General Staff Meeting will be held on October 28th at 8 :OOam at which time the awards would be given. President Cannon asked if the nominations would be put in a sealed envelope and returned to her no later than September 15th. Trustee Robertson said she would pick up the frames from the County. b. Volunteer Luncheon: Invitations for the luncheon were given to the Board members. All but Trustee Robertson said they would attend. FROM THE FLOOR: Trustee Robertson said she had the annual report from the System Advisory Board for which she had been serving and she would like it forwarded to the Board and City Council . Trustee Blevins said she had received a letter from Quentin Kopp regarding attendance at Legislative Day in May. ADJOURNMENT: The meeting of August 18th, 1992 was adjourned at 5 : 20pm with the next meeting scheduled for September 15th in the Duncan Annex. Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/jg 08/19/92 AUGUST PAGE 2 Librarian's Report September 15th, 1992 Budget Status As you know, there is finally a State Budget. Enclosed is a memo from the City Manager to the Council regarding the impact on Burlingame. The City Department Heads will discuss budget revisions at their September 10th meeting, and Council will discuss it at their September 23rd Study Session. It doesn't appear that there will be anything new to report at your September 15th meeting but if there is, I'll let you know. Phased Reconstruction Plan We have received the architects supplemental report on reconstruction of the Main Library. It was forwarded to the City Council in their meeting packet of September 9th. We'll have it to give to you at your meeting. Cynthia will come and present the plan to you, staff and Council in October. We are looking at two possible dates. One would be Thursday, October 8th at 3 : 30pm or the other would be Tuesday, October 20th, also at 3 : 30pm. October 20th is the day of your Board meeting. If you recall , what we did last time was to have the presentation the day of your meeting from 3 : 30 - 5: 30 and then you had a brief Board meeting from 5: 30 - 6:OOpm. I'd like you to iecide which date is best for you so that I can let Cynthia know. Employee Achievement Awards The letter and application forms (sample included) were distributed to all staff in August with a deadline date for return of September 15th. The October general staff meeting date will be October 28th at 8 : OOam. Long-Range Plan Retreat Plans are almost complete for our Long-Range Strategic Planning Retreat on September 23rd. We will spend a little time at your September meeting reviewing the planning process to date, and I'll have a map and an Agenda for you at that time. Dennis has offered to open our session with an update on the "State of the City" which I think will be very helpful . Included in this packet is a copy of the Library's annual report to the State, and a summary of pertinent Burlingame City and Library demographics and statistics which may be useful in our planning for the next three years. California Library Association The C.L.A. Annual Conference will be held in Long Beach on November 13th through the 17th. Did you receive your programs? Are any of you interested in attending? Page 1 Children's Services School began early this year, before Labor Day for most children. The Burlingame Elementary Schools and High Schools began September 2nd. College began August 19th. Preparation is underway for the Fall programs . The theme is "Hooray for Story Time. " Paul Dimitre produced the flyers and the design for refrigerator magnets we will be giving out to families. The idea is to put the flyer listing library programs on your refrigerator using the magnet. Reference Division Esther Cummings, Tracy Hammond and Dan Alvarez completed their Effective Reference Performance training. Tracy attended the Community Relations Network meeting on August 13th. Janet Hoffman from CIP gave a short presentation and distributed current materials. Other topics of discussion included phone PR and additions to the resource binders. Dan attended the semi-monthly Multicultural Committee meeting at the Pacifica Library August 12 . On August 27th, Esther attended the all day workshop on Networking in _ California. Plans are being formed to create new legislation to form six or seven regions where all libraries (public, private, school) would cooperate and share resources. Book Selection Our annual book selection meeting was held to discuss the book budget, selection assignments and general focus of collection development for the coming year. Very few changes were made in either the budget or assignments. Several areas such as basic science and arithmetic were earmarked for update and development. Poetry Series August Poetry Readings entertained about 41 people at the two readings. Attendance has been down a bit from the summer readings of last year, probably due to the lapse in regular flyer mailings. This will be corrected in the coming weeks. Sandy presented several items at her "talk library" segment during the Open Reading. She featured new anthologies the library has received on poetry and other literature on mothers and daughters , mothers and sons , and fathers and their children. She also presented three newspaper editorials from the Bay Area that gave stirring accounts of library struggles during these budget crisis times. Page 2 San Mateo County Fair Tracy represented BPL in the PLS booth at the San Mateo County Fair on August 17 (Kids Day) . We distributed "Love My Library" book bags and copies of Library Events to kids and their parents. Kiwanis Club Esther was invited to attend the Burlingame Kiwanis luncheon on August 31 to speak about library services. Esther invited Marge Johansen to come along to tell about the new service that San Mateo will be offering in October called InfoEdge. The discussion was lively and the interest and support of the Kiwanis members for libraries was very positive. Upcoming Events o September 18th, Friday: Volunteer Recognition Luncheon - 12 : 00 Duncan Patio o September 23rd, Weds. Strategic Planning Retreat - 8:00am - 4 :00pm Holbrook Palmer House o October 2nd, 3rd & 4th: Friends of the Library Book Sale o October 8th or 20th Architect's Presentation of Reconstruction Plan (Thursday or Tuesday) 3 : 30pm - 5 : 30pm - Community Room o October 12th Columbus Day Holiday - Library Closed o October 20th, Tuesday Library Board Meeting - 4 : 30pm - Duncan Annex o October 28th, Weds. General Staff Meeting / Employee Achievement Awards - 8 : 00am - Community Room o November 13th-17th California Library Association Conference - Long Beach PMB/jg LibRpt9 09/09/92 Page 3 STATISTICS FOR AUGUST 1992 REGISTERED BORROWERS: Total Registered Burlingame Adults 10 , 832 Burlingame Children 2 ,467 Hillsborough Adults 1 , 625 Hillsborough Children 691 Non-San Mateo Co. Borrowers 480 TOTAL: 16 , 095 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 20 , 300 1, 398 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 6 ,125 768 Audio Visual Materials (records, cassettes, films, videos , art prints, slides, equipment, talking books) 3 , 694 8j ?, ��,� TOTALS: 30 , 119 2 ,?3'6 11- Main 1-Main Total 1992 Circ: 30 ,119 Main Total 1991 Circ: 32 ,103 = 6 . 18% Dec. .01' Branch Tot 1992 Circ: 2-,23-6 Branch Tot 1991 Circ: 2 , 394 = 6 . 60% Dec. GrandTotal 1992 Circ: -32-,-43-55 GrandTotal 1991 Circ: 34 , 497 = 6 . 21% Dec. --------------------- -J- - -�---------------------------------------------- REFERENCE ACTIVITY: questions Directions Reference 4, 019 1,215 _ Children's 234 47 I.L.L. Borrowed: 227 Audio-Visual 608 337 I .L.L. Lent: 543 Branch 196 11 I .L.L. Total : 770 Total : 5,052 1,610 -------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES Ad.Non-Fic. 108 , 074/102 , 303 4 ,402/ 4 , 402 112 , 476/106,705 Ch.Non-Fic. 18 ,236/ 16, 676 3 ,105/ 3 ,105 21 , 341/ 19, 681 YA Non-Fic. 1 ,676/ 1 ,676 92/ 92 1 ,768/ 1 , 768 Ad.Fiction 42 , 845/ 41,661 4,243/ 4,243 47 , 088/ 45, 904 Ch.Fiction 14 ,502/ 10 ,672 4,517/ 4 ,517 19 ,019/ 15,189 YA Fiction 2 ,718/ 2 ,439 295/ 295 3 , 013/ 2 ,734 Reference 5,292/ 5, 218 122/ 122 5,414/ 5, 340 TOTALS: 193 , 343/180,545 16,776/16,776 210, 119/197 , 321 OTHER MATERIALS• Pamphlets 30, 493 N/A 30 ,493 Paperbacks 4 ,117 " 4 , 117 Maps 1 , 388 it 1 , 388 Records 4 ,606 it 4 , 606 Cassettes 2 , 489 " 2 , 489 Video Tapes 633 " 633 Compact Discs 492 " 492 d Deposited with the City Treasurer: Main: $ 1, 865 .03j ;3(g0 Branch: $ 271 . 45) " Est. User Traffic: 35, 650 Daily Average: 1 , 150 Rent: $ 1 , 301 . 00 Total Meetings Held: 9 Attendance: 170 Xerox: $ 580 . 00 Children's Programs: 2 Attendance: 180 Total : $ 4 , 017 . 48 MONTHLY REPORT MONTH August, 199 OUTREACH ACTIVITIES 1 . Volunteer Coordinator A. Hours worked 35.5 2. Volunteers A. Number of volunteers 3 + 5 Friends B. Hours contributed 9 + 59 3. Shut-in Patrons---Individual Visits A. Number of patrons 15 B. Number of visits made 26 C. Items circulated 130 _ 4. Shut-in Patrons--Institutional Visits # visits Materials circulated _ A. Hacienda 5 46 B.Peninsula Hosp. 1 12 C. Easter Seals 1 50 D. Care West Marion Convent 1 25 5, Totals A. Shut-in patrons 15—+ 40 B. Visits made — 1-- C. Items circulated 231 Comments/Activities _ _ Wendell Mason, one of our d( 'Iiverers, returned in August. This made _the delivery schedule run much smoother. We would still like to obtain the services of one more volunteer deliverer, which would out us at peak efficiency. - Dale Nelson