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HomeMy WebLinkAboutMin - LB - 1992.10.20 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER 20TH, 1992 CALL TO ORDER• The meeting of October 20th, 1992 was called to order by President Cannon at 3 : OOpm. Trustees Present: Blevins, Benson, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mrs. Patti Bergsing, City Librarian Mrs. Judy Gladysz , Library Secretary Guests: Marti Knight, Burlingame Resident Bud Harrison, Burlingame Resident BILLS: M/S/C (Taylor/Benson) unanimously to approve the payment of City checks in the amount of $401613 .53 , payment of the Trustees Special Fund in the amount of $1 , 449 . 41 , Duncan Funds in the amount of $5, 417 . 84 , and Revolving Funds in the amount of $1 ,500 . 00. MINUTES OF THE MEETING OF SEPTEMBER 15TH, 1992 : The minutes of the August 18th, 1992 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications had been mailed in the Board packets for their information. There were congratulations in order and President Cannon wished Librarian Bergsing all the best in her retirement and said the Board would miss her. Trustee Blevins and the other Board members concurred that Mr. Escoffier was an excellent replacement choice and thanked the City Manager and Council for giving the Library "the best. " REPORTS• Librarian's Report: President Cannon asked about the Assistant City Librarian's position and the impact if it remained vacant? Librarian Bergsing said that the City Manager was suggesting that the position remain vacant for the remainder of the fiscal year. During that time, the position's responsibilities would need to be studied, reorganized, reassigned or maybe even eliminated. She suggested that other staff members would have to assume additional responsibilities . The economic climate of the City will determine whether or not the position remains vacant. She also suggested that if a building program is undertaken it would be very difficult to operate without the Assistant City Librarian position. PAGE 1 System Advisory Board Orientation - President Cannon: President Cannon attended the SAB orientation and said she enjoyed meeting the different representatives from the other libraries and discussing goals . She announced the next SAB meeting will be held on Tuesday, October 27th. UNFINISHED BUSINESS: a. Follow-up on Long-Range Planning Retreat: Because of time restraints, Librarian Bergsing explained briefly to the Board members that there had been a follow-up meeting of the Library Supervisors and some changes in the goals were recommended. The Board concurred that the changes were beneficial . Librarian Bergsing further explained the remainder of the process and said she hoped to have most of the plan completed in time for the November Board Meeting. NEW BUSINESS• a. Change in Interlibrary Loan Fees : M/S/C (Taylor/Robertson) unanimously to change the ILL fees from $1 .00 to $2 . 00 for items requested from libraries outside P.L.S. and to drop the fee for P.L.S. requests from $1 .00 back to 50 cents . b. Reimburse Volunteer and Staff Recognition Funds: M/S/C (Robertson/Benson) unanimously to reimburse the Volunteer and Staff Recognition Fund in the amount of $795 . 00 . FROM THE FLOOR• ADJOURNMENT• The meeting of October 20th, 1992 was adjourned at 3 : 30pm. The Architects presentation then followed in the Community Room. This was followed by closed session to discuss the Employee Achievement Awards . The next meeting is scheduled for November 17th, 1992 in the Duncan Annex at 4 : 30 . Respectfully submitted, Patricia M. Bergsing Clerk of the Board PMB/7g 10/21/92 OCTOBER PAGE 2