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Home My WebLink AboutAgenda Packet - TSP - 2010.03.31TRAFFIC. SAFEry AND PARKING COMMISSION CITY HALL - CONFERENCE ROOM A - 501 PRIMROSE ROAD STUDY SESSION MERCY HIGH SCHOOL TRAFFIC 1 AGENDA MARCH 31,2010 - 6:00 P.M CALL TO ORDER ROLL CALL SESSION OBJECTIVES CURRENT CONDITIONS, STUDIES & OTHER DOCUMENTS Summary of Conditional Use Permit Current Traffic/School Conditions Parking/trip Generation Study (Fehr & Peers - 2008) Overview of Mercy High School/Sisters of Mercy Relationship 5. INTERESTS OF CONCERNED PARTIES Residents Mercy High School Sisters of Mercy City of Burlingame OPTIONS FOR SOLUTIONS. City Streets. Mercy Property. Joint City/Mercy 7, ADJOURNMENT 2. 3. 4. 6 a a a a n!- fp Frttn & Prrns rrr*9ro rlATtotl (o[5ul.Illt1s MEMORANDUM Exhibit @ Date; To: From: SubJect: ftHEHiVHI) tN o I 2oogDecember 17, 2008 Jean Hastie, Sisters of Mercy Erio Womeldorff, Fdhr & PeerS Cmf OF BURUT'lGAtvlE PUI}'I!II'IG DEPT. Mercy High School Parklng and'Vehlcle Trtp Genentlon FroJection. sF08{,417 This memorandum presenls parking and vehicle trip generatiqn Projectlbns assobiated with a stgdent enrollment arid stafffaculty lncrease at M6rcy High School iocated on z30O Adetine DriVe ln Burllngame, Califorrila. BACKGROUND Mercy High School is an alFfemale Catholic cpllege-preparatory sghool-gwhed and operated by the Sisters of Mercy - West Mid-West Oommunity, a community of Catholic women. Fdhf & Peers previously prepared a memorandum for the Sisters of Mercy: Slsters of Mefty, Burllng.anp Comnunity Campus fuisting Cctnditions. This memorandum quantified exlsting (2006) parkihg and vehicle trip generatlon charac'teristicd of the Campus. The flndings were used to obtaln a condiflonal use permit ln March 2007 from tire City of Burlingame. Mercy High School has requested Fehr & Peers quantity the incrgaSe ln parking and vehicle trip generation associated wlth scenarios lnvolvlng the addition of students and staff/faculty. VEHICLE TRIP AND PAHKING GENEHATION Vehicle trip geperAtlon rates for Mercy Hlgh School are taken from Sisfers of Mercy, Builingame Communlty Campus.Existing Condltions. They were deriVed hom empirlcal data - taffic counts taken at driveway access points. Parking occupancy rates were reported by Mercy Hlgh School Administrdtion. Vehlcle Trip Generation Vehlcle trip rates include student plck-u/drop off, staff/faculty anivaUdeparture, shude bus pick- up/drop-off, maintenance sEff, deliveries, and other various trips associated with the tp'aal weekday operation of Mercy Hlgh School. They are derlved from counts taken at the Main gate of Mercy Hlgh school, located at Adeline Drive and Alvarado Avenue, divlded by the studant enrollment at the time at which they wele cotlected. Vehicle trips to a school over the course o[ the week are stable due to the cohsistent schedule kept by schools; students separately anlve and depart at the same time almost every day. Vehicle trlp rates are based on student enrollment, as this number is easlly available and stable throughout the school yaar, Vehicle trip generation ratBs were derlved for the following tlme periods and are preEented in Table 1, . lr4ornlng; peak hour occurs between 7:00 to 9:00 AM and colncldes wlth the beginning of the school day, student dropotf, student driver and staft/faculty arival 332 Pina Slree! 4u Floor San Frdnclso, 0A 94t04 (415) 348-0300 Fax (4.l5) 773-1790 www.fehrandpears-com Jean Haslie December 17,aDoB Page 2 ol"l fp Frun & Pttn-s rRtttt!rTlTt0x (0ll5uuAlIt Mid.afteinoon; peak hour occurs between 2:00 to 4:00 PM arid coiricldes with the end of the school day, student plck-up, sludent driver and partial staff/faculty departure Evening; peak hour occurs between 4:00 Io 6:00 PM and csincides with after-school activitles and the remalhder ol staff/faculty departing Table 1 Mdrcy High SchocilVehiclir TrlP Generatlon Bates Vehicle Trip Peak Hour Mornlng Mid-Aflernoon Evening ln'gut Tplal ln Out Total ln Out Total Ppr Sludent o.24 a.2a d.44 0.19 0.17 0.36 0.05 0.09 0.14 Notes: 1. Based on driyeway counls condupled dt Mercy H'lgh School in Burlingame, CA ih May 2006 wlth an enrotlmenl ol 475 students. Source: Fehr & Peers,2006' The highest rate ul vehlcle lrip generation qccurs.d!.n!s the.4,1\,1 peak hour due to all studenb ueginninJ school wilhln the sinie windo.w ot fime' Thd rate i$ lower in the mid-afternoon Peak [oii ar" t, higher levels of carpooling (parents that dropped off their sfudent in the moping may itifiU" at worti; and the number oI stud-bnis staying behind for after-school.acuvlties. The rate is fr*o Stifj durtng the PM peak hour bebause.staff/laculty have largely gon-e home for the day and ih"r" "r" fewer-students ihat need to be picked up or are driving themselVes home. Parklng Generatlon parking occupancy rates are presented in Table 2, Parking occirpanc! includes 'student drivers "nO "tifff4iky vehicles. farliing associated with Mercy High School is.cbnfined to. three parking *Lur o"r.;npls;the Mercy Hig-h Schoolparklng lot (lncluding the Service Boad), the Forest Lot, and the Lake Lot. Table 2 Mercy High School Parking Supplyand Demand Parklng Lot GBpacttv DBrBand Percent Occupied Student Merby Higl-t Lot 99 oo 100% Stalt/FacultY Mercy High Lot 1B 10 85/"Mercy High, SeMce Boad 20 18 Forest Lot 14 14 Lake Lot 35 30 Total 1U 171 e3.% NoIBE: 1. Based on dala provided by lr4erry High School AdmlnistraliDn Source: Fehr & Peers, 2008, Jean Hastle December 17,2008 Page3 ot7 a Demand for parking is constdnl throughdut the day. This is due to the fact that sPaces occupibd [V "irJ"riaivers inO stafi/laculty'velilcles remain'that way over tre course of the school-day. Since demand tor parking is constant throughout the .day (9;00 AM .to.3:00 l{)' na*lng oerieratlon rates thai appt/ to student drivers ind staff/facqlty dan be calc.ulated. fu the time at fini"f, Jit piesented id Table 2 Was reported, Mercy High School disEibuted gg permits for "irJ"riaii"Jrs andemploypdTT stattttaiutty memberi, Mercy High School has stated that 45 ,i"tf ,"*U"n uie af teriative modes (BART/batraih/Shuttle) 1o get to oampus, all of which would il ;"qrd i parking space. lt ls reported that all stude[! drlvers that are-l$sued a permit drlve to ""6ooion a Ainy Uaits. Parking ganeratfon rates are calculated belcJw in Table 3. Ftttn, t rrxsptitt'rr & Prsns Table 3 Mercy Hlgh Sphool Eristiirg Parklng Generatlon Bates Group Populatlon Parking SPaces , Requlred Rate Studenls 99 e9 1.00 StrJff n 72 0.94 Notes: 1, Based on gg distrlbuted student driver permits. 2, 4-5 Statl/Facutly reach qampus by altemative'modes lhat do not require parking spaces. Soutce; Fehr & Peersi 2o0B' Table 4 summarizes parking lot ceipacig and use fqr the Sisteis of Mercy cdmpUs. Figure 1 shows the coresponding parklng lot location on a oarlPus maP' Table 4 Flster.s of Mercy Campus Parklng by Use Parking Lot Total Mercy High Staff/Facu.lly Mercy Hlgh Students Sisters of Mercy Mercy High School Mercy High Lot 115 16 99 Mercy H'tgh, Service Boad 20 20 B Lake Fronl 20 20 Bear 62 35 27 Forest 74 14 60 D Marian Cqre Center 5 5 E Motherhouse (Front)6 b F MothErhouse (Back)z8 ?8 G 21 21 H Eucalyplus 25 25 Total 376 85 99 192 Notes: 1. Basad on data provlded by Mercy F[gh School Admlnlstrallon SourcF: Fehr & Peers, 2004' t a Creek I v @b o \1u\\ , I I I I \ I @ @ @ LEGEND: O = rrrur*"y.Loca{ion @ = Parking tot A - MBrE, Hl$ Sctroot B - Lake C - Foresl D . Marian Care Center E - Molherhousa (FronQ F - Mopnrhouse (Back) c - Creek H - EucalyptuE c-o = Banlcade I It I $\\ $ 1\ $ t\ \\ Hzlg Lodge Poppy N Not lo Scale a FrHn & Prrp-s r rA,rs r0rrAIrDll coHrutrAtl!CAMPUS MAP DecembeI zDDB SFoeOl IngrapilE\l)417-1 EmPUs tnEp FIGURE 1 I I I I I II I I I Ii t I I Jean Hastle December 17,2008 PaEe 5 of 7 fp Frun & Prrns I lAASt0lItTl0r t0[sutIAt{tt ANALYSIS SCENAHIOS Vehlcl e Trl P G en erati on At this dme, Mercy High School Is not plannlng any curriculum or structural modiflcations (additions/renovatiori). We may fh6n conclude thal increases ln vehicle trlp generaflon and parking demand wlli be driven soiely by addltlonal students and staff/faculty. The followlng scenarios were analYzed 1. En 2. 253. 40 4. 50 5, 75 rollment c;ipacity - "baseline'- 500 students additional students above gapacity, rio hdditiohal staff/faeulty additional students above capacity, proportiorial lnixease ln stafflfaculty (6 addl.) additional students above capaclty, propbrllonal inorease ln staff/faculty (B addl.) additional students above capaclty, proporl,ional lncrease.in statf/faculty (12 addl.) Hours lor students as well as staff/faculty would rernain the same. Studpnt hbure are currently B:00 AM to 3:00 PM, Slaff/faculty hours are ctirrently staggered from 7:00 AM to 6O0 PM. Atthe time at whlch vehicle trip ggiiEration rates were eshbli'shed in 2006 the student enrollment was 4I5 studbnts and the staffffaculty total was 73. Ratds idehtified in Table 1 were used to quantify increases in student enrollment and statt/faculry size. Results are prdsented in Table 5, Table 5 Mercy High Sbhool Vehlcle Trlp GenBraHon Scenario Peak Hour VdhlcleTilPs Moming Mld:AitErnoon Evenlng In Out Total ln out Totdl ln Oul.Total I 500 Students, f/ Stafl/FacultYr 1?;0 100 220 B5 '85 180 25 45 70 ,525 Stqdents, 77 SEfftraiultY 122 105 227 100 85 185 26 47 73 a 540 Studerits, 83 StaflracultY 130 1DB z3:B 103 92 195 27 49 76 +550 SUdents, 85 StaflrFaculty 1.32 1r0 242 {os 94 199 28 50 78 575 Ftudent.s, 89 Staffl.FacultY 188 115 253 100 98 207 29 52 B1 Notes: 1. The cuilEnl enrollme[t of Merry High Sohool ls set at 500 EtldEnls by lhe condtional use permfi- Source: Fahr& PEErs, 200d. The cuirent allowed enrollment oi 500 sfudents is presented as Scenailo 1. Thls scenario serves as a baseline" and increases in vehiile ti'ip generation will be in reference to the total trlps during peak hours occurring In thls scenario. Soenarlo 2 increases student enrollrnent over the cap by ZS students, but does not increase the total number of stafflfaculty, The studerrl to staff/taculty ratlo establlshed in Scenarlo 'l if applied to Scenado 2 would indicate an incrgasd of tour stafi ln ccinjunction with the increase in students. However, Mercy H[gh School has indicated no addlffqnal staff ls necessary wlth up to 525 students. Slnce there is no stiaff/facuhy increase lncluded ln thls scendrlo, a reduction of four vehicle triix was appiied during the morning and mid-aftemoon peak hours, This reductlon assumes tlrat additisnal staff/factilty would have driven themselves to Mercy High Schoril; arriving during the moming peak hOur (i,e, lnbound tfips) and extting during lhe mid-aftemoon peak hour (1.e, outbound trips). i Jean Hastie December 17,2a08 Page 6 ol 7 fr Frnn & Puttllls?0Ir {ror (oilst,lRs LTr IIS Scenario B incredges student enrollment over the cap. by 40 students as well as lncreasds rt"ftlf""rfty by slx m.ernb.ers. The student to slaff/Iaculty ratio estabtished in Scenarib 1 was used to calculati the proportional increase in staft/laculty. Scenarip 4 increases studeril enrollmenl sver tha cap by 50 students as well as increases statftacufry by eight mernbers. The student to staff/faculty ratib established ln Scenario 1 was ,i"a to caiculite -the propoitional increase in stafflfaculty. Scenario 5 increases student enrollment over the cap by 75 students aS well as increaseS rfatyf,f"ufty by twelve mdrfibErs. The student to staff/faculty ratio established in Scenario 'l was used to "ai"ulat" the proportional increaSe ln staff/laculty' Table 6 summarizes the increase in vehlcle trips compared to Scenario 1 during the fiorning, *id-alt"tnoon, and evening peak hours occurring in scenarlos 2-4' Table'6 Mercy Hish School Vehicle Tflp. Generation in"rl.T lbor"j3:lll9 Scenafio Peak Hour Vehlcle f,rlps Mornirig Mid;Afternqon Evening lncrease lncrease lhireasd Yo Scenario 2 7 s%5 31e 3'4% ScenaHo 3 18 B%15.B%6 g10h Scenario 4 22 10%19 11r/,8 11% Scenarlo 5 JJ 15%2.7 15/o 1t 16% Saurce: Fehr & Peers, 2008' Jean Hastle December 17,2ooB PageT ol7 fp FrrrR & Prrns r rA[SP0tIATIO( C0[5lrLtAltT5 Parking Generatlon euantltying the lncrease in parking assoclated with each Scenario requires applying tlie previouitv catculated pdrklng gbneration rates. lt ls assumerj that additional student dritp_r permlts fiilf noi Ui, OistriUutea'Oue td i tacX of chpacity (100% ln-use) and that the railo of staff/faculty to iequirea parklng identifled in Table 3 remalrti the same ior eactr Scenarls' A summary is ineluded in Table 7 below. Simll.a/ to vehicle tip genEnitloh, d reduction was made to parking generation due to the constant stafffaculty size ln Scenario Z A parking lot occupancy rate of 90.95% ls typically whqn.^a,lot ls eonsidered tull, This cushion of s-io% a'ilows for'variaUllity associaled with guests, delivedes, etc. Scenarlos 1 - 5 all have occupancy rales higher thdn SOZ;.gSY" -.99% respectively and Scgnar_1o1 3 - 5 iave -occuPansy rates higher than is%; gal, - gs"h rBspectively, Thls lndicates frat [f the decislon is made to incredsistudents and staf7faculty on camPus, Mercy High school may want to consider severdl measures to reduce their need for paltlng: , lnoentlves for str-rd6nl carpooling. lncentlves for staff/facultyto usd non-auto baVel tci/from work ' lncentlves for stafifiaculty carpdollng. Decrease the arnount of student driver perrhlts. Assigned parking spaces Due to the low parklng tumover and Mercy Hi$h Schools confol ol issued parking permits; a percent occupled parking peroantage approaching 100% may be acceptable to campus admlnlstrators. We hope you flnd the lnlormatlon presented ln thls memorandum to be useful. lf you have any questldns br comments regarding its content please contact Erlc Won,eldorff at 415.348'0300. Table 7 Mercy Hlgh Schodl Parklng Generatlon Sbenario re;boAM-3:ooPM) Demand % Qccuplgdr 1 500 Students, 77 Sfitf/FacultYr 171 g3% 2 525 Studenls, 7/ Staft/Faqulty 171 93% J 540 Students, 83 SlatflFabulty 1n s6% 4 sso students, b5 Strft/Faculty 179.97% 5 575 SJudents, 89 Staft/FacultY 183 se% Notes: 1, porcent occupled based on lM ryallab]e parking spacEs (11s-MErcy Hlgh, 2o-SeMcE Road 14-ForEst Lo[ 35-Lake Lo$ Sourcdl Fehr & PBers,2008. AN OVERVIEW OF THE RELATIONSHIP OF MERCY HIGH SCHOOL BURLINGAME AND SISTERS OF MERCY WEST MIDWEST COMMUNITY'S BURLINGAME CAMPUS This memorandum will summarize the relationship between the Sisters of Mercy West Midwest Community and Mercy High School and between the separately-owned parcels that are used by the two corporations. 1. Relationship of Mercy High School Burlingame and the Sisters of Mercy West Midwest Community, Burlingame Campus: Corporate a. Sisters of Mercy, Burlingame Regional Community, was a California non-profit corporation, originally formed in 1868. ln July 2008 it merged into Sisters of Mercy West Midwest Community, a non-profit corporation that owns and operates six campuses in the Midwest and Western United States. b. Sisters of Mercy purchased approximately 38 acres of property in Burlingame in 1924, consisting of the properties now separately owned by the corporation of the Sisters of Mercy and by the corporation of Mercy High School Burlingame. c. The Sisters of Mercy opened Mercy High School in 1932. Mercy High School Burlingame later became a separate California non-profit corporation. d. Mercy High School Burlingame remains a sponsored ministry of the Sisters of Mercy. 2. Relationship of Mercy High School Burlingame Campus and Sisters of Mercy West Midwest Burlingame Campus: Property a. The campus of the Sisters of Mercy belongs to the Sisters of Merry West Midwest corporation and consists of 34.24 acres. b. The campus of Mercy High School belongs to the corporation of Mercy High School Burlingame and consists of a 3.74 acre "island" within the Sisters of Mercy campus. This island is land-locked without ownership of its own access to a public street. Sisters of Mercy granted this parcel of land to the corporation of Mercy High School Burlingame on January 31, 1953. The high school property includes the Kohl Mansion. 3. Relationship of Mercy High School Burlingame Campus and Sisters of Mercy West Midwest Burlingame Campus: Shared Property Uses a. The corporation of the Sisters of Mercy owns Russell Hall but the majority of space is leased to the High School and is used for classrooms . a library, and some staff offices. b. A swimming pool located on Mercy High School property is owned by the Sisters of Mercy corporation but is primarily used by the High School. c. The High School utilizes parking spaces located on property owned by the Sisters of Mercy. d. The High School leases a small portion of its building to a Montessori pre-school. Sisters of Mercy lease a small portion of its land (for no fee) to the HiBh School which, in turn, allows the Montessori pre-school to use this property as a playground. iManage\3181731.1 4. Relationship of Mercy High School Burlingame Campus and Sisters of Mercy West Midwest Burlingame Campus: Shared Conditional Use Permit a. Because many of the parking spaces dedicated to Mercy High School are located on Sisters of Mercy land, a problem was created under the Burlingame Zoning Code, which provides that all required parking for a property be located on that property, or adjacent property under common ownership. ln order to satisfy the Code, the City required that the Sisters of Mercy and the High School obtain a joint Conditional Use Permit. This permit was approved by the City Council in 2007 . lt sets forth the collective uses and parking allocations for the two properties. The Conditional Use Permit did not merge the two properties or create a single parcel. b. The primary use of the Sisters of Mercy property is to serve as home for members of the order and as a retreat center for members of the public seeking spiritual education and growth. Any future development on either property should be consistent with these purposes. iManaSe\3181731.1 nanOy and Janice VandenBrink 1412 Alvarado Ave. Burlingame, Ca. 94010 Phone 650 -579-0554 E-mail randv@vbrin l<.com The City of Burlingame Traffic Safety & Parking Commission Mr. Augustine Chou, Traflic Engineer 501 Primrose Rd. Burlingame, Ca. 9 4010-3997 30 March,20l0 I would like to recap some of the history and actions pertaining to traffic in and around Mercy High School. The traflic over the last few years has increased, especially on Alvarado Ave. For the last 4-5 years it has become dangerous with multiple cars side swiped on Alvarado and significant property damage. In addition during the morning and afternoon school drop off and pick up hours it is dangerous to enter and exit the driveways on Alvarado due to both the volume and speed of the traflic. The problem on Alvarado has grown significantly worse, especially in the last 5 to 6 years due to 2 reasons. First, the residents ofAdeline organized and were able to get a significant number ofstop signs on Adeline. This shifted some of the traffic to Alvarado. In addition the prior increase in enrollment at Mercy to 500 students from approximately 440 has significantly increased the traffic. That has been coupled with what is probably an increased number ofout ofarea students that has created this dangerous situation. It is only a matter of time before a resident on Alvarado is broad sided and seriously injured. The remediation of this dangerous situation requires both action by Burlingame in addressing the traffic patterns and speed, but also action by Mercy in putting in place permanent rules regarding the drop offand pick up ofstudents. Several neighbors met with Mr. Augustine Chou and offered a number of alternatives to the current traffic flows and drop offcongestion. Amongst the alternatives for traffic patterns were: 1. Opening up the lower Mercy gate and routing some traffic through the lower parking lot for drop offand student parking. This action could split the traffic pattern, and spread it over a larger number of streets. 2. Placing a restriction on how vehicles can exit Mercy's main gate by forcing cars to turn right or left. This would in essence make Alvarado one way for both high school and Mercy events and spread out the impact of the tralllc. 3. Changing the traffic pattern for entry into Mercy so cars can only enter from the east on Adeline and exit through Alvarado cr Adeline to the west. This would eliminate crossing traffic and also mitigate the impact on a single street. It would require enforcement from Mercy and would have to be a condition of the use permit. 4. Allowing a flow through traffic through Mercy so that traffic entered from one gate and exited from another. 5. Creating drop off points outside the Mercy Campus and only allowing drop off in campus to those who are car pooling with 2 or more Mercy students, or those with Mercy parking permits. Again this restriction would need to be codified in the use permit with appropriate annual reporting and penalties for non-compliance. There were also several suggestions for dealing with the speed and rampant stop sign running at Alvarado and Hillside. 1. One suggestion is to reconfigure the traffic island at Alvarado and Hillside. The current configuration allows cars to excessively speed entering Alvarado from Hillside. In addition cars coming down Hillside do not yield to those at the stop sign at Alvarado. This could be mitigated by curving Alvarado so that it intercepts Hillside at a 90 degree angle. If configured properly this would remove the strait entry into Alvarado from Hillside, which would force cars to slow, and also create a 3 or 4 way stop at Alvarado so that the game of chicken would be reduced. 2. The second alternative is speed bumps on Alvarado, which we understand are not favored by the City. The added advantage of the curved entry to Alvarado would be that the old bus stop on Hillside could be used as a drop off point. Crosswalks could be put in to alleviate the safety concern of students having to cross Hillside. I would like to emphasize that allowing an expansion of traffic due to added enrollment should only occur AFTER this issue is resolved. The solution needs to be put in place and monitored for at least a semester if not more. I would like to also support Jeb Gibney's request for data regarding the past and future student numbers for Mercy. This is a situation that requires planning and enforcement of the rules if it is to be resolved. Regards, Randy VandenBrink Page 1 of 1 PWENG-Chou, Augustine From: JebGibneyIebgibney@sbcglobal.net] Sent: Tuesday, March 30, 2010 9:24 AM To: PWENG-Chou, Augustine Cc:'Jok&orKirstenLegallet';'alexandrakromelow';randy@vbrink.com Subject: Alvarado & Adeline traffic - Merch High School Jeb & Ling Gibney 1473 Alvarado Ave. Burlingame, Ca.940ll Phone 650 -218- 8658 E-mail jelgibney@sbcglobal.net The City of Burlingame Traffic Safety & Parking Commission Mr. Augustine Chou, Traffic Engineer 501 Primrose Rd. Burlingame, Ca. 94010-3997 30 March,2010 In regards to the Mercy High School traffic on Alvarado Ave. and Adeline Drive. It would be beneficial to all of the neighbors on Alvarado Ave. and Adeline Drive to know the following: Will the city of Burlingame conduct a traflic meter survey on Alvarado Ave and Adeline Drive during the regular school year? \ilhat has the enrollment been at Mercy High School for each of the preceding 5 years? How many students were allowed to park on campus for each of the preceding 5 years and how many students car pooled for each ofthe 5 years? \ilhat is the 5 year plan for Mercy High School in regards to expanding the student enrollment and the anticipated increase in the number of staff for the next 5 years - broken down by year. a. number of students b. number of staff c. number of students allowed to park on campus d. number ofparking spaces to be dedicated to students for each ofthe 5 years e. number ofparking spaces to be dedicated to stafffor each ofthe 5 years What further expansion of facilities are planned for the next 5 years and where will the facilities be located? \Vould Mercy High School support the following? a. establishing a drop off point for students on the south side of Hillside and Alvarado? b. routing honor students through the main gate on Alvarado? c. routing the remaining students through the lower gate on Adeline? d. creating a one way flow of arriving students through the main gate. Having parents who are dropping offstudents continue through the campus and exiting through the lower gate onto Adeline - the 'inconvenience " this may have on the convent will be off set by the improved relationship with the local community. This certainly will be less disruptive to the tranquility ofthe convent than the late night parties that are hosted by the school. e. only allow cars with more than 3 student to enter through the main gate. All other cars that are going to be allowed to park must enter through the iower gate. Drop offs must be done at the corner of Alvarado and Hillside. Sincerely, Jeb Gibney 3130120t0 Jeb & Ling Gibney 1473 Alvarado Ave. Burlingame, Ca.94011 Phone 650 -218- 8658 E-mail iebeibney@sbceloba l.net The City of Burlingame Traffic Safety & Parking Commission Mr. Augustine Chou, Traffic Engineer 501. Primrose RI). Burlingame, Ca. 9 4010 -3997 22 March,2010 Subject: ltemT.l Mercy High School: Alvarado Traffic I have two major concerns in regards to the Mercy High School traffic on Alvarado Ave. and Adeline Drive. The first concern is safety: Sister of Mercy has no way to enforce any safety standards on any of the public streets. Their efforts to do this have been completely ineffectual as attested to my numerous complaints by residents reporting damaged parked cars and hit numerous hit and run incidents. The second is traffic flow in the morning and afternoon: It is both difficult and dangerous to exit and enter driveways on both of these narrow streets even at times when the school is not in session. When the school is in session the situation is exacerbated by parents and students attempting to arrive at school in the morning and for the parents to continue on to their jobs. Very few people allow sufficient time for any trip especially for school or work. The parents and students often do not follow the general courtesy of allowing alternate passage for others. The narrowness of Alvarado and Adeline require the driver to be focused and courteous to others due to the narrowness of the street and the plethora of automobiles and trucks that are parked on these streets. I recognize the reluctance of the school to re rout the traffic between the school and the convent in order not to disrupt the religious life of the convent. The citizens on Alvarado and Adeline would request the same consideration. The school is requesting to increase enrollment which will have a direct impact on the entire There was a valid comment at the March llth meeting that Mercy High School has been in their present location for many years. This is true. It is also true that the enrollment of the school has grown considerably over the years resulting in the current conflict of interest and the current safety issue. neighborhood. If this is granted then it is only fair that the school should participate in the inconvenience by re routing the traffic. If the city does not want to inconvenience the school and / or the convent the very least it can do for the neighborhood is to insist the traffic exiting the school from the main gate must make an immediate right or left onto Adeline and not proceed south on Alvarado. This will at least reduce the traffic that would normally exit the gate and proceed south on Alvarado. As the school will want and need to continue to grow its enrollment they need to develop a 5 year plan to improve the roads within the property to allow for additional entry and egress. Sincerely Jeb Gibney PW/ENG-Chou, Augustine From: Sent: To: Subject: Alexandra Kromelow [alexand ra@kromelow.com] Monday, March 29,2010 10:59 AM PW/ENG-Chou, Augustine Mercy pics Attachments:photo.jpg; ATT338005.txt m H photo.jpg (146 KB)ATR3800s.bft (89 B) Hi these pics were taken by me on a january 2010, morning r believe. After the original planning commisj-on announcement was mailed but before the meeting. These pics ,.re taken around 750 am. On the corner of afvarado and Adel-ine. Not the greatest shots as I was walking my two dogs at the time. 1 J --=- i r {D _-.-,# ' ---F-r' -t ('-'\ u,€ 3t3U2010 Ease traffic on Alvarado Avenue. Ease congestion during peak times. (Alvarado/Adeline intersection) Determine if Conditional Use Permit should be tied to enrollment increase. L_ Studv Session Obiectives I TI 1 313U20r0 Current Conditions. Studies. Documents Conditional [Jse Permit. Current Traffi c/School Conditions. Parkin glTrip Generation Study (Fehr & peers - 2008) Overview of Mercy HS/Sisters of Mercy Relationship. IIIII I 2 313U20r0 Interests Of Concerned Parties Increase student enrollment Get approval to amend Conditional Use Permit Be a good neighbor to the neighborhood Maintain current environment of property Help Mercy HS Be a good neighbor to neighborhood Resolve the traffic concerns on its streets Residents Mercy High School Sisters of Mercy City of Burlingame Reduce ral'fic congestion (esp. AM peak) Reduce accidents and property damage Easier access into/out oftheir homes J 313U2010 One-way traffic on Alvarado Avenue. No Parking on one side of Alvarado Avenue. Reconfiguration of Alvarado/Hillside intersection. Traffic calming measures on Alvarado Avenue. On-street student drop-off site. Options for Solutions City Streets Reconfigured stops and approaches. Limited times during the day Permanent24/7 Neighborhood Speed Watch Program Bulb-outs, Neck-downs, Speed table 4 t 1 T"l il 313U20t0 One-way traffic through Mercy property. Enter from main gate, exit out onto Hoover/Adeline or HooverlColumbus Use Adeline/Hoover as entrance and Hoover/Columbus as exit Parking in lower lot (Forest Lot). Options for Solutions Mercy Property I - I 5 ,l Drop-off in lower lot (Forest Lot). 3/3U20r0 One-way entrance into Mercy HS. Modified carpool incentive program w/off- site drop-off. Two or more students carpools drop-off inside carnpus. Single student carpool use designated off'-site drop-off spot Options for Solutious Joint Cify/Mercy I T \ilr'ar''.f ort^- U1Uhl, NLL 6 W*A","FI One-way exit out of Mercy HS at driveway. Left or right only on exit. Entrance from Adeline or Alvarado only. n u n RESOLUTION NO. 2O.2OO7 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AFFIRMING A DECISION OF TI{E PLAIYNING COMMISSION TO APPROVE A CONDITIONAL USE PERMIT T'OR TIIE EXISTING USES AND I'ACILITTES AT MERCY HIGH SCHOOL AND SISTERS OF MERCY PROPERTIES AT 23OO AIYD 2750 ADELINE DRIVE AND DENMNG THE APPEAL ZONE R.I PROPERTY OWNERS AIID APPLICANTS: SISTERS OF MERCY AND MERCY HIGH SCHOOL APN 027-370-010 APN 027-370-020 RESOLVED by the CITY COUNCIL of the CITY of BURLINGAME that: WHEREAS, this matter came before the City Council for public hearing on February 21, 2007, on appeal from the decision ofthe Planning Commission approving the conditional use permit, and was regularly noticed in accordance with State and City law; and WHEREAS, the Council received and considered all written documentation and oral testimony submitted from all interested persons; and WIIEREAS, the Council visited the neighborhood and spoke with neighbors and the applicants; and WHEREAS, the properties have been used for social, cultural, religious, and educational purposes for many years; and WHEREAS, in 1961, the owners had applied for and received a conditional use permit for "high school, college, convent and all related facilities" from the County of San Mateo; and WIIEREAS, in I 979, the properties were annexed into the City of Burlingame and prezoned as R-1; and WHEREAS, in the City of Burlingame, the uses encompassed within the conditional use permit approved by the County are conditional uses in the R-l District; and WHEREAS, the property ownerc have come forward voluntarilyto establish a baseline for the uses and facilities on the property and the scope of the preexisting County use permit; and 1 I WIIEREAS, California law is not cefiain whether the preexisting conditional use permit runs with the land upon annexation or whether the uses under the permit become nonconforming simply because the permit was granted by the County rather than the City; and WHEREAS, it does not appear necessary for the Council to determine this issue because the uses and facilities that exist on the property are uses that are conditional uses in the City's R-l District; and WHEREAS, there is some dispute about whether the number of events on the properties or the way the events are being conducted has changed over the years; and WIIEREAS, it does not appear that any of the uses have been changed into a different use from that which existed in 1 979 when the propefties were annexed into the City or even in 1 961 , and the uses identified in the permit application are the types and levels of uses consistent with the uses described in the County permit and the annexation documents; and WHEREAS, these uses can be conducted and the facilities can be operated in such away as to not cause a nuisance or detriment to other properties, and that establishing conditions in a baseline permit will assist the property owners, the neighborhood, and the City in working together to continue the many benefits provided by the property, its programs and services, while ensudng a minimal effect on others; and WHEREAS, the uses.and facilities on the properties are an integral part of the cultural fabric of the Burlingame community and are consistent with the goals and policies of the Burlingame General Plan;and WHEREAS, the property owners have demonstrated that many of the proposed conditions already work, such as the use of a hotline for events and their efforts to limit parking off-site; and WHEREAS, it is important to sustain usable parking on the properties, while at the same time ensuring that students use the parking and entrances appropriately; and WHEREAS, a one-way circulation pattem for the High School does not seem to be feasible from either an environmental or economical standpoint; and WHEREAS, it is important that the noise levels from the Kohl Mansion, particularly in the evenings, be controlled, so amplified music shall only be allowed inside the Mansion; and 2 WHEREAS, this conditional use permit is categorically exempt pursuant to CEQA Guideline Section 15301 (existing facilities) in that there is no proposed expansion of use beyond those existing at the properties; and WIIEREAS, a review in one year will provide a valuable opportunity to determine if the conditions are clear, workable, and effective in meeting the concerns of the community, NOW, TIIEREFORE, it is hereby ordered and directed as follows: 1. The decision of the Planning Commission is affirmed and a conditional use permit approved, subject to the conditions attached hereto as Exhibit A. The appeal is denied. 2. This resolution shall be recorded in the Official Records of the County of San Mateo. This decision is afinal administrative decision of the City of Burlingame. Anyone wishing to challenge this decision in a court of competent jurisdiction must do so within 90 days pursuant to Code of Civil Procedure Section l}g4.6unless a shofter time is provided by State or Federal law. Mayor I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certift that the foregoing resolution was introduced at a regular meeting of the City Council held on the 5m day of March, 2007, andadopted thereafter by the following vote: AYES: COUNCILMEMBER: BAYLOCK, KEIGHRAN, O'MAHONY NOES: COUNCILMEMBER:NONE ABSENT: COUNCILMEMBER:NONE RECUSED: COUNCILMEMBER: COHEN,NAGEL /;"w Clerk J I EXHIBIT A CONDITIONS OF APPROVAL FOR CONDITIONAL USE PERMIT FOR SISTERS OF MERCY AI\D MERCY IIIGH SCHOOL 2300 & 2750 ADELINE DRM, BURLINGAME, CALIFORNIA MERCY IIIGH SCHOOL 1. that Mercy High School shall only be open during the hours of 6:00 a.m. to 4;00 p.m., Monday thlough Friday, fi'om August to mid-June, with a maximum enrollment of 500 students and 80 faculty/staff members; 2. that after school plograms shall occur only during the hours of 3:00 p.m. to 6:00 p.m., Monday thlough Friday; 3. that students shall be informed that cars shall only be parked on-site in designated parking areas; no student parking shall be allowed to occur in the surrounding residential streets; Mercy High School staff or representatives shall supervise and monitor campus traffic and parking at the beginning and the end of each school day during the school year; 4. that all busses used by students or visiting teams shall be parked on site; parking directions to on-site parking areas shall be provided to visiting teams and schools; 5. that enrollment for summer school and sports camp programs shall be limited to a total of 275 pafiicipants; summer school and camps may occur only during the hours of 8:15 a,m, to 3:15 p.m. Monday through Friday; 6. that Montessori Preschool shall be open only during the hours of 9:00 a.m. to l:00 p.m. Monday through Friday, with a maximum enrollment of 30 students; 7. that all vehicles delivering students to the Mercy High School and Montessori school sites or picking students up from the schools on the site shall enter the school campus alea though the gates to the site and drop students offor pick them up on-site at locations designated by each school; 8. that in addition to service deliveries, any parking along the service road (shown as "EASEMENT"on Plot Plan attached as Auachment 1 to 2-21-07 City staff report) and the service road parkin g area shall be limited to parking for faculty and staff of Mercy High School and the Montessori school only; no student parking shall be allowed along the service road or in the service road parkingarca; 9. that any intensification of use including maximum number of students eruolled in the school, number of support educators and staffor summer school and sports progmm enrollment 3/5/2007 EXHTBTT A (CONDTTTONS) - I number, which exceeds the maximums stated in these conditions shall require an amendment to this use permit; KOHL MANSION 1 0. that each contract for rental or use of Kohl Mansion shall include a copy of the noise limits and other requirements for operation established in these conditions of approval along with the requirement that the contractor shall comply with each of these requirements or cease its event on the Kohl Mansion site; I l. that the base line for defining noise problems used on the Mercy High School site shall be the established City standard which includes: any noise which is five (5) decibels over the ambient noise level at the time of the event at property line; and the requirements of Chapter 10.40 of the Burlingame Municipal Code. 12. that in order to monitor and document noise at the Kohl Mansion: a. Mercy High School shall purchase one or more decibel meter(s), as appropriate, designed for the purpose of measuring sound out-of-doors; the security and other appropriate staff shall be trained in the proper use and maintenance of the noise meters; b. The School shall work with a qualified noise specialist to establish a baseline ambient noise level at various noise sensitive locations and at various times duringa24 hour period along the property line of the Mercy High School site; c. During each event scheduled at Kohl Mansion for the next year, the noise levels at these established locations shall be measured and recorded in a log. The log shall document which events used sound amplification and whether the amplification was inside or outside, including those events with music. This data shall be tabulated monthly into a log and shall be submitted to the City as a paft of the annual review of the baseline conditions of approval; and d. Noise measurements shall not be required during the occasional weekday Mercy High School student body events; 13. that Kohl Mansion events shall be limited as follows: a. No more than 125 events shall be conducted at Kohl Mansion during any calendar year that are in addition to Mercy High School events and "Music at Kohl Mansion" events. b. During any calendar year, no more than six (6) non-school events shall be held during the day while school is in session, and most guests at such an event shall arrive by bus. c. The only sound amplification that shall occur outdoors shall be limited to the amplification of normal speaking voices during speeches, ceremonies, selices, and Mercy High School rallies and presentations. 14. that events held at the Kohl Mansion shall end: a. No later than l0:00 p.m., Monday through Thursday, with holidays and evenings before holidays excepted; and 3/5/2007 EXHTBTT A (CONDTTTONS) - 2 b. No later than 11:00 p,m. on Friday, Saturday, Sunday, holidays and evenings before holidays; 15. that between the hours of 10:00 p.m. and 8:00 a.m., the "take-down" for outdoor parties shall be limited to activities that do not cause a noise disturbance across property lines into a property located in a residential district, in accordance with Burlingame Municipal Code Section 10.40.039; however, in no event shall tents be taken down between l0:00 p.m. and 8:00 a.m.; MERCY CENTER 16. that overnight programs at the Mercy Center shall be limited to a maximum of 97 guests; meetings and sessions as a paft of these programs shall conclude by 9:00 p.m.; these programs may include an internship plogram in July with a maximum of 60 participants, and retreats which last an average of three (3) days and a maximum of ten (10) days with an average of 33 retreat participants; 17. that day programs and activities at the Mercy Center and Chapel shall be limited totfue activities such as a Sunday speaker sedes; Saturday spiritual direction programs; daily meditation, chapel and prayer groups; evening serices, including, but not limited to, the Friday evening Taiz6 service; Sunday mass; non-profit organizational meetings; Mercy Center bookstore. Day Program events shall be scheduled only during the hours of 9:00 a.m. and 9:00 p.m., and shall be limited to no more than 150 participants; SISTERS OF MERCY 18. The Labyrinth Garden shall be only open to the public daily from sunrise to sunset. 19. that the Mothelhouse Room and Board facility for Sisters of Mercy shall be limited to a maximum of 50 residents; 20. that the Marian Care Convent and lnfirmary for Sisters of Mercy shall be limited to a maximum of 40 residents; 21. that the Lodge Cottage House shall be limited to housing a maximum of 4 residents; 22. that Russell Hall may include classrooms for Mercy High School and administrative offices for the Sisters of Mercy and Mercy High School. It shall be open for conduct of classes and business only during the hours of 7:00 a.m. to 7:00 p.m. daily and shall be limited to a maximum of 35 employees; 3/5/2007 EXHTBTT A (CONDTTTONS) - 3 ENTIRE SITE 23. that the maximum, cumulative number of guests for all events occuming at any one time at the Kohl Mansion, Mercy High School, Mercy Center, and the remainder of the facilities and property subject to this conditional use permit shall be 300. The maximum, cumulative number of event support staff for all events occuning at any one time at the Kohl Mansion, Mercy High School, Mercy Center, and the remainder of the facilities and property subject to this conditional use permit shall bc frfty (50). Any changes in the nature of the events, maximum number of guests and support staff, or any other provision specified in these conditions shall require an amendment to this conditional use permit. 24. that as a part of the agreement for use of any facility on the site, information shall be provided regarding available parking for the event; participants shall be informed that all parking shall occur on site; there shall be no overflow parking allowed on the surrounding public streets. 25. that Sisters of Mercy and Mercy High School shall provide the neighbors and public with a2417 phone number for emergencies and complaints. This telephone'hot line' shall be answered by an individualtrained to respond to neighborhood complaints at the time the complaint is received, and, in the case of after-hours events at Kohl Mansion, a process shall be instituted that would convey information about a complaint immediately to the staff member supervising the event who has the authority to address the issue immediately with the customers and site sectu'ity; 26. that the Sisters of Mercy and Mercy High School shall be responsible for producing and providing online to the public a comprehensive calendar of events planned for the facilities on the properties owned by the Sisters of Mercy and Mercy High School, and a copy of the calendar shall also be provided to the Burlingame Police Department. The calendar of events shall include, at a minimum, the nature of the event, the duration of the event, the date of the event and the contact number for someone wishing to inquire about the calendal and events; tha this calendar shall be compiled, updated, maintained and posted regularly thloughout the year; 27. that this conditional use permit shall be reviewed in one year (March 2008) at a noticed, public hearing of the Planning Commission to evaluate the effectiveness of the conditions in establishing a base line for operations of the collective uses on the properties owned by the Sisters of Mercy and Mercy High School which compose this site. This review shall include a review of any complaints logged, including the responses and resolutions of the complaints, and any changes to operations initiated as a result of any complaints received or from the administration of the conditions of approval. Notice of the review will be given to owners of real property within 500 feet of the Mercy propefties, including the properties on the 1400 block of Alvarado Avenue even if the properties are beyond the 500 foot radius. 3/s/2007 EXHTBTT A (CONDTTTONS) - 4 I hereby certiff the attached City of Burlingame Resolution No, 20-2007 to be a full, true and correct copy of the document it purports to be, the original of which is on file in my office. o*"a, 3'/3 - O'7 City Clerk City Recording Requested by: Doris J. Mortensen, City Clerk City of Burlingame 501 Primrose Road Burlingame, CA 94010 When Recorded Mail to: Doris J. Mortensen, City Clerk City of Burlingame 501 Primrose Road Burlinsame, CA 94010 ?1 RESOLUTION 2O.2OO7 FOR AF'FIRMING DECISION OF PLAI\INING COMISSION TO APPROVE CONDITIONAL USE PERMIT T'OR E)ilSTING USES AND FACILITIES AT MERCY HIGII SCHOOL AND SISTERTI OF' MERCY PROPERTTES AND DEI{YING APPEAL, 2300 & 2750 ADELII\E DRTYE, BURLTNGAME 94010 APN: 027-370-010 & -020 Owner: Sisters of Mercy and Mercy lligh School TITLE OF'DOCUMENT: R[C{_ru[ lnrr Q n 4nt 2007-o5305s l2:O5pm 04106107 Ri Fee: NO FEE Count of pagee 9 Recorded in Official Records County of San Mateo Warren Slocum Aeeeesor-County Glerk-Recorder ruill[lil[lilrlilrillrruru il[llu til{u il{il {ilil THIS SPACE FOR RECORDER'S USE OI\iLY clTY cL[{-ii('si ( i} t:i{)t^fllIY 0i: l-ltilll ii'iilirtvli a a Objectives of the Study Sessiono Ease traffic on Alvaradoo Determine if the Conditional Use Permit should tied to enrollment tncrease fi**L C&p t"' aaro*'+'o'Q (r'^ar'a ftar'- 946) a a Conditional Use Permit Fehr & Peers Parking/Trip Generation Study (2008) o Highest trip generation in AM. o Parking occupancy is 93% overall (Sisters of Mercy plus Mercy HS) o Parking occupancy is 100% for students and 85% for staff/faculty Relationship between Mercy H.S. & Sisters of Mercy Current Conditionso Single-point congestion atAlvarado/Adelineo Past enrollment increase from 440 to 500o New request for enrollment increase from 500 to 540 (increase of 1$povertime)o More out-of-city student enrollment than in past lnterests of lnvolved Partieso Residentso Mercy H.S.o Sisters of Mercy Options on Mercy Propertyo Traffic through property o Drop-off in lower lot by Hoovero Parking in lower lot by Hoovero Carpool program w/parking and drop-off incentives Joint City/Mercy Optionso Volume counts on Alvaradoo Analysis of # of student driverso Analysis of # of parent drop-off vehicleso Long-term study and traffic projection of Mercy H.S. WORKING NOTES Options On City Streetso One-way On Alvaradoo No Parking on one side of Alvaradoo Reconfigure Alvarado/Hillside intersectiono On-street student drop-off