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HomeMy WebLinkAboutMin - LB - 1993.01.19 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JANUARY 19TH, 1993 CALL TO ORDER• The meeting of January 19th, 1993 was called to order by President Cannon at 4 : 30pm. Trustees Present: Benson, Blevins, Cannon, Robertson & Taylor Trustees Absent: None Staff Present: Mr. Alfred Escoffier, City Librarian Mrs . Judy Gladysz , Library Secretary Guests : Marti Knight, Burlingame Resident BILLS: M/S/C (Taylor/Blevins) unanimously to approve the payment of City checks in the amount of $27 , 620 . 48 , payment of the Trustees Special Fund in the amount of $1 , 098 . 73 , and Duncan Funds in the amount of $615 . 50 . MINUTES OF THE MEETING OF DECEMBER 15TH, 1992 : The minutes of the December 15th, 1992 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications had been mailed in the Board packets. The Board concurred that the new City Librarian's New Year's Resolutions were very good. REPORTS• Librarian's Report: Trustee Robertson asked if the Assistant City Librarian position is really "frozen?" Librarian Escoffier said that it is and would be for the next 18 months. Trustee Blevins asked if that was "in cement" as it were, and Librarian Escoffier replied that it was one of 5 positions in the City that had been frozen and yes, it is "in cement. " Trustee Blevins congratulated the staff on their contributions to the needy family it supported at Christmas time. Council Study Session Report: Mr. Escoffier talked about the highlights of the financial picture of the City as discussed at the Council Study Session held on January 16th. He said there would be a 3 to 7% cut-back in the City budget for 1993-94 which in dollar figures represents $600 , 000 to $1 , 400 , 000 . He further commented on the fact that the Library would be looking at an approximate 5% cut-back in it's budget. He said there is a possibility of a percentage of Burlingame's property taxes going to other jurisdictions depending on the State's budget. Trustee Blevins asked to be kept informed of any bills that would reflect property tax changes. PAGE 1 Librarian Escoffier reported that the Council seemed committed to going forward with the Library building project. He said the City Manager reviewed some of the funding options open to the City and a Study Session is tentatively planned for March. UNFINISHED BUSINESS : None NEW BUSINESS: a . Funding Planning: Librarian Escoffier said that there are educational opportunities available to learn more about fund raising and asked the Board for their participation in some of these sessions when the time comes . Some discussion followed. b. Employee Achievement Award Plaque: Librarian Escoffier said he would like to display, on a plaque in the Library, the winners of the Board of Trustees Employee Achievement Awards for the past four years with room for another 3 years. The Board thought it was a great idea. M/S/C (Blevins/Taylor) unanimously, to purchase a plaque from the Trustees Fund to honor the winners of the Employee Achievement Awards and to include the cost of the engraving. C. Minutes Distribution to the Board: Librarian Escoffier explained the process of the distribution of the Board packets and the maintaining of the Board books . After discussion it was M/S/C (Benson/Taylor) unanimously, to eliminate the Board books and mail the packets to the Trustees, along with relevant correspondence. The Trustees will then bring their packets to the meeting to avoid unnecessary packet duplication. FROM THE FLOOR: None MAINTENANCE: Librarian Escoffier shared the photos of some of the building maintenance problems with the Board. He also showed them water damaged books which were a result of the recent roof leaks in the non-fiction stacks. He also noted that the phone system in the Duncan Building had to be repaired over the recent holiday because water in the Duncan basement shorted out the system. The flood was due to a faulty water heater which overflowed and swamped the antiquated sump-pump. Both the water heater and pump have been replaced. ADJOURNMENT• The meeting of January 19th, 1993 was adjourned at 5: 05pm with the next meeting scheduled for February 16th, 1993 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian AHE/jg 01/20/93 JANUARY PAGE 2