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HomeMy WebLinkAboutAgenda Packet - LB - 1993.05.18 i UREINOAME PUB LIC LIBRARY Board of Trustees Agenda May 18th, 1993 - 4:30PM SUGGESTED ACTION 1. CALL TO ORDER: 2. ROLL CALL: 3. BILLS: Approval City Checks: $30,859.64 Special Fund: $ 1 ,621 .77 6uncan Fund: $ 184. 13 4. MINUTES: Approval 5. CORRESPONDENCE AND COMMUNICATIONS: Information a. Thank You Note from Jean Ratel, Friends Booksale Chair b. Thank You Note from Sam Nemirow, Tax Counselor c. Library Building Project Scope Memo to Jane Light d. Legislation Summary, 1993-1994 e. Proposed Library Budget 1993-1994 ,,,,kEPORTS: a. City Librarians Report Information b. Libraries Change Lives Task Force Information c. Building Update Information d. Proposed Budget Discussion 7. UNFINISHED BUSINESS: a. Fund Development Seminar Discussion b. Building Task Force Selection (selection of 1 or 2 Board Action Members to advise staff during schematic phase) 8. NEW BUSINESS: a. Memorial Fund, George Paul Lechich Action b. Foundation Donation from Linda Crowe Information/Action 9. FROM THE FLOOR: 10. ADJOURNMENT: 13 ""DAM BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES APRIL 20TH, 1993 CALL TO ORDER: The meeting of April 20th, 1993 was called to order by President Cannon at 4 : 30pm. Trustees Present: All Trustees Were Present Trustees Absent: None Staff Present: Mr. Alfred Escoffier, City Librarian Mrs. Judy Gladysz , Library Secretary Also Present: Mrs. Marti Knight, Burlingame Resident BILLS• M/S/C (Taylor/Benson) unanimously to approve the payment of City checks in the amount of $40 ,620 . 14 , payment of Duncan Funds in the amount of $2 , 915.18 and Bradford Foundation Funds in the amount of $4 , 655 . 00. MINUTES OF THE MEETING OF MARCH 16TH, 1993 : The minutes of the March 16th, 1993 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications were mailed in the Board packets. REPORTS: Librarian's Report: City Librarian Escoffier said he was pleased with the outcome of the City council's decision to go forward with the schematic design for the renovation of the Library, and is planning to meet with architect Cynthia Ripley, and Director of Public Works, Ralph Kirkup, to coordinate efforts. There was some brief discussion and the Board all felt that Council is being very supportive. There was some discussion regarding car-pooling to Sacramento on Tuesday, May 4th for Legislative Day. Mr. Escoffier encouraged the Trustees to visit other libraries for ideas on function and service patterns which might be incorporated into our project. The Trustees plan to visit the Sacramento Public Library during Legislative Day. PAGE 1 UNFINISHED BUSINESS: a. Fund Development Seminar Update: There was some discussion regarding the Fund Seminar to be held on May 7th from 9-1pm. Attendees will include the full Board, the officers of the Friends, two former Board members, representatives from the staff on the Funding Task Force, and the City Librarian. This will constitute a special meeting of the Board. NEW BUSINESS • a. Honoraria for Seminar: Librarian Escoffier asked for approval from the Board to pay an honoraria, from the Trustees Fund, in the amount of $100 for Linda Crowe and $300 for Michael Donnellan. M/S/C (Blevins/Robertson) , unanimously, to approve the honoraria fees as presented by Mr. Escoffier to be paid from the Trustees Special Fund. b. Task Force to Review "How Libraries Change Lives" : Librarian Escoffier asked the Board members if they would be interested in serving on a task force along with some staff members in selecting Burlingame's winner of the "Libraries Change Lives" campaign. Trustee Blevins said she would be happy to be on the task force, Trustee Robertson said she would be willing to help also. FROM THE FLOOR: Trustee Benson asked that the Library establish a Memorial Fund in memory of George Paul Lechich, former City Librarian. Mr. Escoffier said he would bring this to the Board at a future date. ADJOURNMENT• The meeting of April 20th, 1993 was adjourned at 5: 25pm with the next meeting scheduled for May 18th, 1993 in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian AHE/jg 04/23/93 APRIL PAGE 2 City Librarian's Report May 18, 1993 George Paul Lechich George Paul Lechich, Burlingame City Librarian from 1950-1977, passed away Saturday, April 24 at the age of 83. Lechich was City Librarian for 27 years , through many of the formative years of modern library service in Burlingame. He began such beloved programs as the Children's summer reading club, which though his leadership has been financially supported by the Burlingame Lions Club for nearly 43 years. He also supervised two library expansions and a remodel of the Branch Library. During his tenure the library grew by 100,000 volumes. He nurtured excellent collection and services, which prompted then-Board President, the late Edith Cohendet to remark that his "vision, dedication and leadership has led the Burlingame Library to be one of the best in the state." I would recommend that the Board establish a Memorial Fund in memory of Mr. Lechich. Legislative Dav All five Trustees attended the California Library Association Legislative Day in Sacramento, May 4th. We met with Quentin Kopp and Jackie Speier. Kopp has authored a bill supporting County special district library funding, which would have an effect on the local County library. SB 566 (Roberti) is another important piece of legislation which would permit a local agency providing public library services to establish an assessment district and levy an annual assessment for library services and facilities. Fund Development Seminar The Trustees, two Friends of the Library, a former Board member and several staff attended a workshop on fund development offered by Michael Donnellan of the staff and Linda Crowe, PLS Director. Michael did an excellent job of pulling together the various facets of fund development in the public sector. The workshop was accompanied by a 3 ring notebooks with background material. Friends Book Sale Thanks to some great publicity and interesting gift books, the Friends Book Sale netted over $ 4,300.00 in April. This is the largest gross in recent memory. The Friends are proud of this accomplishment. The Friends appreciated the gift basket from the Trustees. A Thank You note was received from Jean Ratel. Friends Workshop The Friends of the San Francisco Public Library sponsored a workshop for library Friends on Saturday, May 8. Loretta Blevins, Kris Cannon and Al Escoffier -1- attended this excellent presentation. There was an opportunity to learn more about volunteers, membership retention, lobbying for funding, and attracting the media. There were representatives from many Bay Area groups offering first hand advice on starting and revitalizing Friends groups. Libraries Change Lives The task force to choose Burlingame's winners meets May 18 at 3 pm prior to the Board meeting (Shirley Robertson, Loretta Blevins, Tracy Hammond, Al Escoffier). A special exhibit has appeared in the lobby all month. Library Building Project The City Council approved the Ripley Associates contract for the library schematic design at their May 3rd meeting. This phase will include larger drawings, site plans, elevations and a model. Staff have already begun to analyze the library consultant's study from 1990 to better focus the planning. Two alternatives will need clarification before we proceed. The architects are seeking direction on the 1970's wing (the current magazines and technical services) and the Duncan House. These issues will be presented to Council at the June 9th study session meeting. (See attached memo.) Board Appointments Two Board seats are up for appointment, those occupied by John Benson and Loretta Blevins. The final date for filing is June 4th. Public Relations Our Mystery Week Program is tonight, May 18, 7 pm, Library Community Room. We have had good response from the public. An article and picture with Jerry Keneally and myself appeared in the San Mateo Times on Saturday, May 8th. Children's Services Members of the reference staff have begun work in the Children room on four shifts. This allows Joan Manini to have time off the desk and still have the room staffed. Joan offered training and staff are enjoying the mysteries of the children's room! The reference librarians have enthusiastically taken on this role in addition to their other duties. They deserve a big THANK YOU for their extra efforts to serve the public. Cathy Somerton conducted 24 programs for young children during the month, attended by a total of 526 children. Cathy also assisted in putting together the Children's Room Training packet for the reference staff. Plans are progressing for the Children's Summer Reading Club. _ -2- Circulation Division Circulation staff assisted the Police in apprehending an exhibitionist in the library. The combined efforts of the Police and the staff brought about a positive outcome. This reinforces the need for heightened awareness of patron behavior in the library. Technical Services Vera Warrick notes that acquisitions were slow during the month. Budget-wise we seem to be just about right. Linda Santo has been trained to catalog video recordings in the OCLC database. A test was run of 100 AN titles to see if we can change vendors for AN materials.. Vera was trained on EPIC, which is a sophisticated online reference system that gives the user subject, keyword, and Boolean searching capabilities on a variety of databases. Vera also attended the PLAN Advisory meetings to discuss: shared cost formulas, Geac downtime procedures, voice notification procurement and development of a master communications plan. Audio Visual Division A new desensitizing unit has been received in A/V to desensitize cassettes and CD's. We are hoping that it will smooth out our security procedure. Reference Division Reference staff experienced a variety of training opportunities during the month. Tracy attended "Introduction to PageMaker" class for the Macintosh and is off and running with a newly revised staff newsletter. On April 21 , Janeen Whitmore of EBSCO gave two training/refresher sessions for the staff in the CD Rom product Magazine Article Summaries ( MAS). Dan and Lisa attended a workshop "Introduction to the Macintosh." Finally, all of the supervisors in addition to reference librarians Dan and Sandy, attended the in-house workshop "Making Meetings Work" offered by Linda Crowe. Tracy reports that 47,000 tax forms were distributed from the Main Library during tax season! Whew!! m i ng Eve n : o Library Board Meeting, May 18, 4:30 pm, Duncan House o Budget Study Session to Council, June 9, 7:30 pm o Library Building Discussion with Council, June 9, 7:30 pm o Library Board Meeting, June 15, 4:30 pm, Duncan House Alfred H. Escoffier City Librarian CLRept5 STATISTICS FOR APRIL 1993 REGISTERED BORROWERS: Total Registered Burlingame Adults 11 ,965 Burlingame Children 2 ,731 Hillsborough Adults 1 ,695 Hillsborough Children 749 Non-San Mateo Co. Borrowers 611 TOTAL: 17 ,751 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main: Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 23 ,834 1, 390 Children's Print Materials (books, periodicals, pamphlets , paperbacks) 7, 270 1 , 025 Audio Visual Materials (records, cassettes, films, videos, slides, equipment, talking books) 4 , 368 130 TOTALS: 35, 472 2 , 545 Main Total 1993 Circ: 35,472 Main Total 1992 Circ: 31 ,908 = 11 . 17% Inc. Branch Tot. 1993 Circ: 2 ,545 Branch Tot. 1992 Circ: 2 ,542 = .11% Inc. Grand Total 1993 Circ: 38 ,017 Grand Total 1992 Circ: 34,450 = 10 . 35% Inc. -------------------------------------------------------------------------- REFERENCE ACTIVITY: Ouestions Directions Reference 5, 398 1,407 Children's 263 151 I.L.L. Borrowed: 241 Audio-Visual 504 852 I.L.L. Lent: 565 Branch 187 21 I .L.L. Total: 806 Total : 6 , 352 2 ,431 -------------------------------------------------------------------------- COLLECTIONS: MAIN BRANCH TOTAL VOLUMES/TITLES VOLUMES/TITLES VOLUMESLTITLES Ad.Non-Fic. 109,305/103 ,950 4 ,440/ NA 113 ,745/108 , 390 Ch.Non-Fic. 18,220/ 16 ,955 3 ,180/ NA 21 ,400/ 20 ,135 YA Non-Fic. 1,685/ 1,640 90/ NA 1,775/ 1 ,730 Ad.Fiction 43 ,625/ 42 ,480 4 , 325/ NA 47 , 950/ 46 , 805 Ch.Fiction 14 ,530/ 10,920 4 ,585/ NA 19, 115/ 15 ,505 YA Fiction 2 ,760/ 2 ,470 290/ NA 3 ,050/ 2 ,760 Reference 5 , 275/ 5,190 125 NA 5 ,400/ 5 , 315 TOTALS: 195,400/183 ,605 17 ,035/ NA 212 ,435/200 ,640 OTHER MATERIALS:, Pamphlets 31 ,545 Paperbacks 4, 200 Maps 1 ,505 Records 4 ,520 Cassettes 2 ,625 Video Tapes 755 Compact Discs 610 Deposited with the City Treasurer: Main: $ 2,418.44 Branch: $ 191.95 X x: $__910.00-0 Rent: $ 1 , 188.00 Est. User Traffic: 36 ,044 Daily Average: 1 , 243 RLIN: $ .00 Total Meetings Held: 7 Attendance: 122 CLSA: $ 9 , 288 .50 Children's Programs: 2 Attendance: 180 Total : $13 , 996 . 89 MONTHLY REPORT MONTH April , 1993 OUTREACH ACTIVITIES 1. Volunteer Coordinator A. Hours worked 40 2. Volunteers A. Number of volunteers 3 + 11 Friends B. Hours contributed 10 + 139 3. Shut-in Patrons---Individual Visits A. Number of patrons 11 B. Number of visits made 18 C. Items circulated 108 4. Shut-in Patrons--Institutional Visits #� visits Materials circulated A. Hacienda 6 38 B. C. Easter Seals 1 50 D. Care West E. Marion Convent 1 16 5, Totals A. Shut-in patrons 11 + 30 B. Visits made 23 C. Items circulated 206 Comments/Activities The Friends' total of hours contributed is much higher than usual due to the semi-annual book sale. l Dale Nelson l L �utrC, i v .(�-dl�GL& -4) a YA� cw C� April 26 , 1993 City Librarian Burlingame Library 480 Primrose Road Burlingame, Ca. 94010 Dear Mr. Escoffier; It' s that time again, the end of the tax season. Thank you for your assistance and the excellent cooperation of your staff . We couln 't have done our job without them. We greatly appreciative, as are the Senior Citizens of Burlingame. My counselors and I are looking forward to another successful tax season next year. Sincerely yours , Sam Nemirow Burlingame Coordinator May 5, 1993 TO: Jane Light, Consultant FROM: Al Escoffier, City Librarian RE: Library Building Project, Scope of Work During discussions with Ripley Associates to bring the scope of work and contract together for Council, several issues came forward which may need Council clarification. These two alternatives and questions will be addressed by our Council in June. I would be interested in your thoughts. 1970's Wing The first issue concerns the 1970's wing, which you will remember had a $ 1 million price tag to seismically upgrade, tie it into the new construction, and make it handicapped accessible. In review with Rutherford and Chekene and Adamson Associates, this is deemed to be a considerable expense to incur for a 25 year old building which is still not functionally well connected to the new construction. This upgrade would still require it's own elevator to connect at 1/2 floor levels, because the current floor heights would not match the new construction. The direction Ripley is proposing would increase the foot print of the 1970's wing to encompass the front of Parking Lot #1 , and reconfigure it in a manner yet to _ be determined. This use of the front of the parking lot, combined with the current foot print, and the ability to then construct one building which links to the two older wings would give a more functional and simpler design. (See attached sketch.) Adamson Associates indicates that the cost for this design would likely be the same, or as much as $ 500,000 less, because the design is simpler, and the construction would integrate two structures instead of four. From a library operations point of view, the necessity to keep both the old wings, the 1970's wing and the Duncan House limits the options open for the "connector" building. Question: Should Ripley Associates explore the option to use the front of the parking lot, displacing 12-14 spaces to replace the stacks and reading areas of the library, creating a simpler, and potentially less expensive design? Duncan House Closely linked to this issue is the use and modification of Duncan House. In the 1992 plan, the front of Duncan House was to be retained and have upgrades made to it for delivery (loading dock, drive, service elevator) and staff (offices reconfigured with necessary stairwells, electrical, etc.) It would also be necessary to link the two buildings together (again with floor level changes, as the floors would not match). The plan Ripley suggested above would leave Duncan House untouched and therefore eliminate costs for upgrade of this 70+ year old building. The concerns for trying to upgrade Duncan not only include costs, but maintenance over time, as the building continues to age. Is it prudent to link the Duncan House to a new library construction? Ripley suggests Duncan House be used for staff. From a functional and cost effective point of view, I would not see staff using this adjacent building. They should be located in the main building. But Duncan House could be used for auxiliary activities: the Friends of the Library, etc., and the remainder leased out as we currently do. Question: Should Duncan House be fully integrated and upgraded into the newly constructed library building, becoming a permanent part of the library building (This is the August 1992 Report proposal) or should it be considered an auxiliary structure? Ripleylight NHY-'LO-1997 L'17:03 FROM PENINSULr LIEF)qR`i SYSTEMS TO BPL P.01.,'06 PENINSULA LIBRARY SYSTEM/ SCJ—.H BAY COOPERATIVE LIBRARY SYSTEM 25 Tower Road - San Mated, CA 94402-4000 FAX "? 415 349-509 PHONE: 415 349-5538 FXX TRANSMITTAL SHEET TO: FAX TO Ll EELZ-M-S FROM: Number of pages transmitted including this page_ I ' Comments, special instructions: 77 i LL- T1 i If items received are of poor quality or Incomplete, please notify the sender listed above. File: FAX T-ansmittal Rev. 3192 i MAY-10-1993 17:04 FROM PENINSULA LIBFJ-1kY SYSTEMS tu tires r.ncfrJo C'ALIk IA LIBRM ASSOCIATION Sf Y Ur 1"3/94 LIGISLATTL(m BILLS f�ATHt�R Dzw=PTION STATUS AS 17-FTACE Makes it a x,sdameanCr or Assembly Disapprove felony to knowingly display Way- XWD& or tell "bft=fUl Matter" in a coin-operated vending machine that is in a pudlgc place rfiere miners, are al.lstw and that is not supeirVi tby -An adult. Aa 61-ALPUT Would arAct the Publ.i-a Ass=bly suppcwt Libraz7 Learning a and Ways & xea Literacy Band Act in the: amouat of poo million for cznt& to cities, r otmties, and special districts, for a©gassitzGn, sehabilst3tion, etc, of library faeititIes. 7 MIC De s=A"ted to voters ext 1(cm4!mbes 19v4 zallct. AB 184-TWM Defines rsvunues that aria lssembly support pledged to debt serviae Ways & Means for pwpomm of exclussiem mss, pr tax shift ll�e�gisle�cted I&At session. jW 163-AITEZM old. Q=Ct SiQhow Reacati= Asegtbly support mq anslcm Bond AC4 Ol 1494 FlCA1cer in the aw=t or 41 billion Znsoratres, for VC, cs=, and amity a public C0110"s for neer buildings, InVedt*Snt classrams, laboretaries and libraries. Would be atbMitted to vote" txn Jt*v*wj*x 1994 ballot. AB 323-RAIN rotab i t3* California Assembly support Public School Library Pxtr 'flays & means twtion Act Vbich would allow the WE to anthorise grants,, mm yet determinea, of static f tends to School dist�riots far library puschaseee. as 868-woonwrr Provides that the San "Sembly Disapprove Bernardino shall not be Local fit. conn dered a spacial 4ist'xict far V="Z" Of property tax revemag, and =y. at the diz=etian Of tlw� bCW2Xd of sgpe7cVIA0rS, receive Iccal ftnding as a depart at of =Mty fit. i 11HY-10-11393 17:04 FROM PEM[HSULr L 1 S'f ti I Lf15 i U er �• �='°'� AH .109:3-MVYM An introduced would oppose revise the de<finitim Of FUbli.c Safetf ,A*tMCCM *4tt '3 and *obscene live conduct" by applY19 contemporary ceaWnai_tty gtandareg instead of applying Crary state standaxds. As aMerided the Se provisi.ons have be" dr,opped. 8,111 now incr oats" petty ft-cm mi s3 ar to relony for "%ftoleS4S dj*tribution of C&MCA na Imtte"r.R AB 1123-COWZSZ S'tatWO the AlUM BOOt WIMML'y' Assembly Votah v wtrictt Easy by qata►aiishea Tioeasl govt. in the County of Santa cla=a up= cac upla~ticn of library diotriat gormatiam pr om. AS 1262 Quackenbush 8racte► the Sar Ocwww ac Asaem�lY Oppose Relief Act of 1993 Which Local Govt, VD=d gansrally impose vario= vote requirementO and l,ilaitatisus whmn imvsiltq xMW gVopextg -=V1ftted teemr ph"e3ss, and asomweadrAS. AB 3365-AMML Creates ah if9wffitIva 3 85mb1Y AFL o (reduction of Mxte=e) for f+ nctiaually i 111tamte prisoners to parrti c pato in a 2itexacg education program to achiov+s fwctional literaay. A8 1312-CANE IW - i :Huq ares employers to set AsSOObly Disapprove up a funs for iisgrorring Me Items # Tax w=jt-j*jated literacy skills of tho-jr es :jcra*w and a ale w a tax credit -for the program. AD 1553--T3tIMR Arm nt$ex state agimc .es Senate Approw to the List of rrnEarl<.t Rules agenblisb�elinas for accessibility of records. AS 1624- F PAgU a" the Joint W" Asreably Match MAMittee of the se aatn0 mss and tbw xa mdobly to make available to the State Library Rsily ek.!crflri� information corzerninq the tom, plasm, and agenda for each meeting cf the S*Atrtt and MMembly, arA specified ircr*r3Wtiau ccnce=1-aq bills arod the proceedimp Of the 2 MHY-IW-V",. 1'(*-U'-% t-KUM HtN 1 NSULH L 1 YVF*<Y 5Y 51 t1'15 . i U . twuses and cov=tLees of the Legislaturs. A8 "4-- LL Varmits Oontxa Ccata county Assembly Watch by ordinanvo ax AV rssaln- taaa_1 ca t. ttort, 1aFWY an ASSeV SapUMt for library aero Oes. AB 2270- AIDERii! D*fines reCOrda, PUbliO tt..ionS Afigg tbly Apprcve and docusentss daft may be ways G Nnans at risk of lees dm to deterioration, and pl Wldes they be printed eitZr an pernaneat Paper; regnire& tbA Direct+at of Came al servicee to ecoperates witu the state T ibrarlan and tba State Axc Livisst to adopt neO"Mary ragulatio7m. ACA 1-FARR would replace c=roft 2/3 Asaftbly gapport, vat* roquiremoUt fOr lel to=al Gbvt. Gaaaral Obligation awwas for capital facilities With Rajoxity vents. 9S 46- MMId provi a fox a $900 Senate uPgart A111icm state Geogral Appropriations obligation Bond Lmr f cw capital outlay purpvsss, inolvAim 1ibraxieaa for University of California Caiifo=la State G vere1't.y, California CmcmmitY C ollaot, Sastfngs coiieue or zww, and the Call:rcrUa Mations Acadar. old be planed an the MMs 2594 ballot. SB 103.-s sM would create an eleven- Senate Seek InfarimtIon member C& c�,p ital Investamt LOcal Govt. Hoard to owlet Public agencies with capital projects inci4ding parka, libraries, nasmume, eta. throalp issuance of 4.0. Bonds or revenue beads:. 5Z 10D--1 MMM Authorizes ir%c resited Assembly Approve PWV MQVM' not functionally r1Q = literate, to part cipatft in literacy education prog=x MrA rcaccrive "ray ralaase Orwits. HH 174-CRAVEN wculd to the Califarnia 84mate support ]+nb1iC School Library Fro- Appxapriatic s ter-tion raw {Cpm} aw allow taxpayer refunds to be 3 MHY—IU-1':j J.3 1•(:Iml r KUI'9 F'ti I H!nUUF- L 1 t7l-i '( 57 5 1 tlln i u . designated gnaw for the purc'taase of books and library media tsvhUO'.ogy for :10hoola. The Bxa=hi see TIS[ Board old revl&e tax foss tom!ude a space for a Oback Off for this Par paDO- SE 174-KLRIKS VauLd enact the Public Smote Active support library Learning IM4 ApproAriations Literacy act of 19944 provides a $350 wUlicn band measure Lor grants to clti.es, rstjAm, and ape ial districts foe acgaie.itIon, ivI abil.itatioa, etm. of library facilities. Would be omitted to voters cm Kavember 1994 ballot. 36 -F.f3PP s�po�r d by cX^, this bill. Serat8Awropr38tions SLVVOrt VOU14 cl>at ity that *onntg i'ree libraries are Within t2:e definition of RUpecis3 district' for pins of ffal amtinq Property tax &OV8099M. S8 S44-KTLTANA spcnsorrld by Stn Diego Senate iartiostut Oppass CtraEcttY, than bill wt=I,d los>8rr' the Pw IFma=,wQn M 'of effcwt* raquirawata Vh= a 1=81 aqO�oF 10MW L)MdiM as a result Of As a gralpetty tax SUJJ s by the Legi61atw 58 546-ROBELEST Co-SPOUSUred by =^ aw sonata Floor Aative Sort Los AteelOs COUMT, this bill. VCQ d Pea rt eaY laoai aerono&y pravidinq public librazy saes to establish an asst diataci ct and laY as anneal &3seagag zat fbr libzauT services and facilition. SB 695-BARD See AB 1262. SUIS are 5aImto oppose identical.. Isonal Govt. Pail*d Passage as nal RvssE ]etherises local egeaies senracte 6upPeart to issue gyral and Local Govt., limited obligation bonds Education -with the apprOVOI of 60 rather than 2/3 or the voters voting, if the elec loo is held tea CO=OtrQ=# rQO=At=UCtI or rabahiiitate Public fwIlities. 4 I IHY-119-1 yJ L :ub r KUf 1 HL I i MSULH L i tVWY SYS I U Ib I U IJt L r.ne!Igo . s This %baasure t& doabLo-jcirmd with SCA 20, Maaing both bi11N wi 1l. ba" to pass for the aeam=e to becom law. SCA 20-7=5rLL Sao Sa 841 40pl=atf=. Serrate SUPPcrt Tjiocal Graft � Education, Constitutional AxundVKAtS SCA S#at the parv� body Senate oPPesa of each city. city, or Lcoal cavt.+ city aw 00=ty Stan give Omatitntionai priority '(.o adequate pnbl.ic Ananimrats safety by setting aaidu first from all revue f1 rAs, 5uf;1UiQAt ta- VWY frit ad�te � am police, fi , d prosevu sexvi . note: Bi-11a depignaLted 0=4w ?have been releared to the committee bait IMM not been acted upon as of this date. rStatus61 d"iBnat" the Ourr42nt location of the bi11, e.q. CwMittee or Floor. 5,,t1r��93 b TOTAL F.OES s � 9 April 26 , 1993 City Librarian Burlingame Library 480 Primrose Road Burlingame, Ca. 94010 Dear Mr. Escoffier; It' s that time again, the end of the tax season. Thank you for your assistance and the excellent cooperation of your staff . We couln ' t have done our job without them. We are greatly appreciative, as are the Senior Citizens of Burlingame. My counselors and I are looking forward to another successful tax season next year. �. Sincerely yours, c Sam Nemirow Burlingame Coordinator May 5, 1993 TO: Jane Light, Consultant FROM: Al Escoffier, City Librarian RE: Library Building Project, Scope of Work During discussions with Ripley Associates to bring the scope of work and contract together for Council, several issues came forward which may need Council clarification. These two alternatives and questions will be addressed by our Council in June. I would be interested in your thoughts. 1970's Wing The first issue concerns the 1970's wing, which you will remember had a $ 1 million price tag to seismically upgrade, tie it into the new construction, and make it handicapped accessible. In review with Rutherford and Chekene and Adamson Associates, this is deemed to be a considerable expense to incur for a 25 year old building which is still not functionally well connected to the new construction. This upgrade would still require it's own elevator to connect at 1/2 floor levels, because the current floor heights would not match the new construction. The direction Ripley is proposing would increase the foot print of the 1970's wing to encompass the front of Parking Lot #1 , and reconfigure it in a manner yet to be determined. This use of the front of the parking lot, combined with the current foot print, and the ability to then construct one building which links to the two older wings would give a more functional and simpler design. (See attached sketch.) Adamson Associates indicates that the cost for this design would likely be the same, or as much as $ 500,000 less, because the design is simpler, and the construction would integrate two structures instead of four. From a library operations point of view, the necessity to keep both the old wings, the 1970's wing and the Duncan House limits the options open for the "connector" building. Question: Should Ripley Associates explore the option to use the front of the parking lot, displacing 12-14 spaces to replace the stacks and reading areas of the library, creating a simpler, and potentially less expensive design? Duncan House Closely linked to this issue is the use and modification of Duncan House. In the 1992 plan, the front of Duncan House was to be retained and have upgrades made to it for delivery (loading dock, drive, service elevator) and staff (offices reconfigured with necessary stairwells, electrical, etc.) It would also be necessary to link the two buildings together (again with floor level changes, as the floors would not match). The plan Ripley suggested above would leave Duncan House untouched and therefore eliminate costs for upgrade of this 70+ year old building. The concerns for trying to upgrade Duncan not only include costs, but maintenance over time, as the building continues to age. Is it prudent to link the Duncan House to a new library construction? Ripley suggests Duncan House be used for staff. From a functional and cost effective point of view, I would not see staff using this adjacent building. They should be located in the main building. But Duncan House could be used for auxiliary activities: the Friends of the Library, etc., and the remainder leased out as we currently do. Question: Should Duncan House be fully integrated and upgraded into the newly constructed library building, becoming a permanent part of the library building (This is the August 1992 Report proposal) or should it be considered an auxiliary structure? Ripleylight MAY-10-1993 17:03 FROM PENINSULA LIBRARY SYSTEMS TO BPL P.01!06 PENINSULA LIBRARY SYSTEM/ SOUTH BAY COOPERATIVE LIBRARY SYSTEM 25 Tower Road - Sari Mateo, CA 94409-4000 FAX 1# 415 349-SC89 PHONE, 415 349-5538 FAX TRANSMITTAL SHEET TO: f t -0:9,�3 GL- FAX FROM: DATE: Number of pages transrnitted including this page r _. Comments, special instructions: 77 It items received are of poor quality or Incomplete, please notify the sender listed above. File: FAX Transmittal Rev. 3192 3 IIRY-10-1993 1?:04 FROM PENINSULA L I EERY SYSTEMS TO BPL P.02/e6 CATIA Lim NQS' CRY or 1"3/34 LZa5tMIGN BILL#.IAUTMM DSOM PTION STATUS AN 17 PPACE bakes it a. misdameanor or Assembly nisapyrave felony to knowingly display stairs & Mang or sell "ba mful m8tttell in a c cin-pperatodl weeding xm�chjne that Is in a pbbIld place vbaxa stinors are a.11swrad ana that is not supetr7imo by an a4mit. AD 61-ALS" Would raft the Dubuc Assembly support Libra y Leazziing amd Way�a & XB2s}7!3 titemcy Bond Act in the S==t of 'poo million ftr iaxwnts to citiwa, ComtLes, axed special districts for acquisition, rehabilitation, etc. of library focilitfsss. woula De ismak tea to raters oA November 19V4 ballot. AB 184-PARR Ifefirem ravunuaa mat aVM A�css�mbly Support pled tan 141at service ways & Neans for purpos= of ewlutsicm from � rty tax shift lsgLV-lit Tc*n smcted last wessim. AB 163-AnTAS Would saact Si.gher W=ati= A5*04blg support Exparnsicn Sonat Act or 2.994 Finance r in the aaa=t of 43 billion Xnsura=e, tar VC, COM, GSA 04=11"xsity a Psblie c all os for new buildings, IsveSt"mt claao room, laboraftr ms and libraries. WOUTA be Mbeaitted to votsm an &ovoi4o'r 1"4 ballot. AB 323-RasTZx Zatabl.imZma t m ealifc=ia ambIy Summrt Public Rchool Library Prs.-- ftya & ISQ=0 teation Act wb3cb wmld allow the SSPE to aatharire gra $. nM yet t--ermined, of state ftmda to school dist=lota for library purchases. As 068- DMF Provides that the Bari AsSmOrly Disamrave Bernardino shall not be local Cls t. oanaidered a special Cua'trict for purposes of property tax revonuag, and ataay, at the diz= tion of the board of s rviOox-A, IL eive lvc*l t"oding as a depsrt nt, Of =mty govt. i IIHY-10-1993 17:04 FROM PENINSULA LIRWRY SYSTEMS TO BPL P. :,:,,06 AD 3093-HAU" An introduced would A%G IY oppose regime the definition of public Safety wobsae= *AkttWr10 and "'obstoas live conduat" by avplYrim c twAP=ar 4 a0-iP AJ-t-y starldaxds instead of agpl.ying rxMtary state stazf 'ds. As $Mndad thdae praviwi.a haws be" dropped- sill, now in=%as" penslty frm misdaueanor to felony for "WhQjesawls distribution of abscom matt*W-" AH 1123-C0WXS3 States the AIM lit Library hmm mtbly watch oiatriat xwy bw oot"IfffI,ed T..00&3- govt. in the CC=*Y of Santa films upon completion of 11brat'y distriat formatia px cares. Ah 1282--Quackahbush Enacts the K=eow";O w 3seeobly Oppose Relief Act of 1993 whiff lacoa Govt, would qunerally impose various vote requiremeUtS VA limitations when ImPQSftq zftw f ra9,R chargex, and aspAwssafts. An 31a5-ANWM Creates atz 00antivu Assmbly Appra" £smduetion ewf MMtextcej & Neem for ran"'Lonally illiteVate prisoners to pe rtia spats In a lit era.ay of u tixm pr6graM to acbjovo f'+mnatl,cM2 litoracy. AB 2322-<ANF1KLL Requires amp3.s"r-a to eat Assambly Disapprove up a fund far ivwrowing the RW"M* GO I*ar xoric-re Gated literacy skills of th&Lr wWjayqAa and allam a tat credit -for the program. An Issa--TUNER adds ether atato BgrdZ ler, sante Approve to the list of rrulw t Rules agmciea rem to eatabli,sb gaWar1i m a tar accessibility of records. AS 1624-BOWU R+gliraa the JoLut Rod," Assembly watch comittee or the Ssztato was and the Rely to maks available to the State L,Jbra%7 daily e.k++est tei� information cowerning the t , plaxoa, and agenda for each meeting cf the SoAetb sed Assembly„ and apernifted Inforan on c =ca=Ixq bills bud the of the 2 MAY-10-1993 17:05 FROM PENINSULA LIH�ARY SYSTEMS TO BPL P.04/66 hawses an4 comniftAWA of tAe Legivi atone. Ag 1"4- HBLL Drafts C*ntXs ate ommty Asoemb].y watch by o1dinaase or hp resaalxt- loam Cavt. tion, 10vy am �saaen� for library gerviCeS. AS 2270-CALDERA D+atilkes recOx4a, publi Cati*m A"WMbly 4prcve mad etc that may be *a" Ik Means at risk of loss due to dete,rior-ationj and prWides tttey be printed either om pernarm paper; regQirer- the DjrdCtVr of Come cal servicas to cooperate with the Etat,* r.ibrarian and the state Archivist to adoyt nW wary regulations. ACA 1-raft Would replace Current 2/3 ly Su,ppert vote requirement Cor 10M)L t0=1 Govt. "naral, obl.igatiou sows for capita?. facilities with zzajcrity vote. RS 4-6-HAW would PrOvIfie fox a "00 se�aate support ItIlli tY. state Gewral Appropriations ohligatlen Bond L" tcw capital outlay purse, i eladlm libraries, .for University of callrdtnia califo=ia state r aivarsity, Calift lMia CCZMMitY C01149", Hastings Cv11e* of Tow, and the Cajj:KQXUa Xartt13s Acadeay. would be placed an the Jwm 1094 ballot. 6E 101-SERMM3F V=ld ate an elmeat- ftwt+e Seek Information aaaber C& capital Inweatment Local. Cstvt. Huard to asas$st VUb11C aajmci es with capital. P=J eats inawing parks, libraries, x2swam, ow. thraag1% issumme of e.o. Bonds or revue bonds. SJ5 105--MULIW authorizes imarowated Assembly Approve por awm, riot i"%n=LiA,�ally Floor literate, to tl4iphto-- in literacy education prow arta rcacatve eaxly rolass'te Credits. BH 170-CRAVEN *=ad coNmts the cmlifornia senate Support Public School LLbrary Fro- ApprWrlatiasus tectio n FUM t4:1 1 ad allow taxpayer refu to be 3 MAY-10-1993 17:05 FROM PENINSULA LIBRARY SYSTEMS TO BPL P.05105 designate for tho P=C1M e gt bcoka and l i brery Z"ia teviuuslogy for scala- fte 8xa=ujm T" ao=d vaad revise tax form to ixtclude a *pace for a CNAck eff for U4.6 purpose. r SB 174-MARKS Would enact the Public Senate ,Active support Libraxy L"r nJmg zmd Appy opr3s►t3 axis Literacy act of 1.9940 provides a $350 million bnmd a aMre :Car grants to citl eC,, count , and special di,str3.cts for acguinitiam, rehablli.tatioa4, ata. of library facilities, w=ld bre sulm4tte d to voters an rias 1994 ballot. an 368-KOPP sporopored by CIA, this bili 84=te Sport world elartty that qty AWropriations Brea libraries are within tze 40flultion of 'ffli wial district' for pis Ot alia"tuq property tax arear - 68 544-KILL spensorsd by 8" Dieqo senate oppose county, this bi,l.7l. would Awrmriaetlow loser the PtF Vma=trmattee of efftu'ts raquirommts Vh= a iwal. agetcy Usee fdndingr as a zvoul.t of AS 8 property tax Shifts by the ZejUlature. 58 566-RO I too-sponsczed by 0XA aw stets Ploy �-- ,Active Support Los ArVelss tlRriipR T, this bii1 WoUld Pffrult any lacal agoney providing public library so c-us to establish an asst district and ieW en =Mal 86seagamt for library services and f'acilitie's. SB 695- N"n Bee As 3.262. bills are senate oppose identical. L mi Govt. railed Vasaage Sb Shc-Rb'SSBLL Authorises lar-al agemlas senfte SnppoZt to faosue cWmaral and Isocal Govt., limited �ligatiam Ylormls Edwation vita the approval of 60 rather than 2j3 of the voters Ming, if the election is held t* C=atzV=* racmatract, or rehabilitate ,public fmilities. 4 MAY-10-1993 17:06 FROM PENINSULA LIBRARY SYSTEMS TO BPL P.06/06 This Veasure is doQblei-joined With SCAT 20, m"V489 both b111 s will, ha" to primas for the aeas=e to became las. SCA SSS-IMSEva Son BE 841 elpl.anatil=. Senate BuP ort Leal QVt. r Education, constitutional AmendAMtS sch 22-xhmw Statea the gove i" body Senate OsTesa of oaach city, aa=ty, or Laoa1 oaf., city axe QoQnty Shan give Omstitatimai priority to ate pu?sma Amndmnts safety by settingr atsida first front all reiremos funds, SUC210iont to p;erp for adequate Police, f1solamd prosecution IMXVIC t. Note: Si31.a depignated " of b4vo been reremred to the mit'tee but UVe not been actod upon as of this date. 'Status dsstignat" the gent location of the bill, *,q, ommittee CKr Floor. s TOTAL F.Oa iS AW o m, .,n", 4 low , .. �•K.....-. sir--_ 61, r