HomeMy WebLinkAboutReso - CC - 105-1998RESOLUTION NO. 105-98
AGREEMENT AMENDMENT FOR PROFESSIONAL SERVICES
WOODWARD-CLYDE INTERNATIONAL -AMERICAS
TOP DECK AND PARKING LOT CONSTRUCTION QUALITY ASSURANCE AND ALSO
TOP DECK DESIGN ASSISTANCE AND GEOTECHNICAL SERVICES
CITY PROJECT NO. 9117(3)
RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this
Council does hereby FIND, ORDER and DETERMINE AS FOLLOWS:
The public interest and convenience require execution of the agreement cited in the
title above.
2. The City Manager be, and he is hereby, authorized to sign said agreement for and
on behalf of the City of Burlingame.
3. The City Clerk is hereby ordered aj
signature.
I, JUDITH A. MALFATTI, City Clerk of the City of Burlingame, do hereby certify that
the foregoing Resolution was introduced at a regular meeting of the City Council held on the
5th day of October , 1998, and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: GALLIGAN, JANNEY, KNIGHT, O'MAHONY, SPINELLI
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
NONE
NONE 1
City Clerk
AGREEMENT AMENDMENT FOR PROFESSIONAL SERVICES
WOODWARD-CLYDE INTERNATIONAL -AMERICAS
CITY PROJECT NO. 9117(3)
THIS AGREEMENT, made in duplicate and entered into this 6TH day of OCTOBER, 1998,
by and between the CITY OF BURLINGAME, a municipal corporation, hereinafter referred to as "CITY"
and WOODWARD-CLYDE INTERNATIONAL -AMERICAS hereinafter referred to as "CONSULTANT,"
WITNESSETH:
WHEREAS, CITY and CONSULTANT have previously entered into an agreement for certain
services, said agreement being dated JANUARY 20, 1998; and
WHEREAS, it is the desire of the parties to amend said agreement as hereinafter set forth;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. Amendment of Agreement
Said agreement dated JANUARY 20, 1998 is hereby amended to include those revisions
in services and compensation set forth in EXHIBIT "A", attached hereto.
and effect.
2. In all other respects said agreement dated JANUARY 20, 1998 shall remain in full force
IN WITNESS WHEREOF, the parties hereto have executed this AGREEMENT on the day and
year first above written.
CITY OF BURLINGAME
A municipal corporation
IMA
City Manager
ATTEST:
City Clerk
fApbwksdirlprgj=1\agrm cnd.fil
Approved as to form:
City Attorney
Consultant
3
Woodward -Clyde 4W
Engineering & sciences applied to the earth & its environment
September 25, 1998
Mr. Frank C. Erbacher, P.E.
City Engineer
City of Burlingame
501 Primrose Road
Burlingame, California 94010-3997
Subject: Project Scope Changes
RECEIVE®
SEP 2 8 1998
DEPT. OF PUBLIC WORKS
CITY OF BURLINGAME
Closure Consultation Services During Site Development Design
City of Burlingame Landfill, Burlingame, California
City Project No. 9117(3)
W -C Project No. 941074ND
Dear Mr. Erbacher:
As we have discussed, there have been a number of changes to the project work scope since it
was developed in December 1997. We are therefore requesting a budget increase to compensate
for the increased work scope.
For this site development project, the work done by Woodward -Clyde International -Americas
(Woodward -Clyde) is directed by Callander Associates (Callander) for the Department of Public
Works (the City). Woodward -Clyde is acting as a subcontractor to Callander for landfill closure
and geotechnical issues, but is contracted directly to the City to eliminate the mark-up fees.
SCOPE CHANGES
In general, these scope changes fall into the following categories:
• a geotechnical investigation not included in the original work scope,
• construction services for two construction projects unbudgeted in original work scope.-
extra
cope:extra consulting time for two separate bid packages; and
• additional reports required by the regulatory agencies.
Geotechnical Investigation (Task 1100)
In discussions with the structural subcontractors, it was noted that the range pole foundations
were going to be quite extensive and would probably require pile supporting due to the
anticipated high wind loading and lack of site-specific geotechnical information. To potentially
reduce the foundation sizes and costs, an investigation was approved to provide the necessary
geotechnical information for the range pole, lighting pole, pro shop building and maintenance
building foundations. This work was tracked separately as task 1100 with no budget.
Woodward -Clyde International -Americas
500 12th Street, Suite 200 - Oakland, California 94607-4014
(510)893-3600 - Fax (510) B74-3268
Woodward -Clyde
Frank C. Erbacher
City of Burlingame
September 25, 1998
Page 2
The work consisted of:
• developing locations and depths of cone penetrometer soundings based on proposed
loading and locations of features;
• obtaining County permit for drilling on a landfill;
• drilling cone penetrometer sounding holes;
• interpreting the soundings to provide material type and strength information; and
• writing a report summarizing the investigation and giving recommendations for
foundation types.
Subsequent work reviewing the plans for implementation of the recommendations was done
under the consulting task (1000). The cost of the investigation work was $8300 of Woodward -
Clyde time and expenses and $6900 for the drilling subcontractor.
Task 1100 - original budget $0
requested budget increase - $15,200
$15,200
Construction Services (Task 5000)
In the original work scope it was noted that observations and testing during construction would
be performed by Woodward -Clyde both as geotechnical consultant and to be able to certify that
the landfill cap integrity was not compromised by the construction. However since the project
had not yet been designed at that time, the scope of the observation and testing could not be
determined. Therefore the task was set up in early January without a budget.
At a project meeting at the City in late January it was decided to break up the topdeck
development into two projects, the first for the parking lot and the second for the remainder of
the topdeck. Woodward -Clyde is currently providing construction services for the parking lot
project and will provide similar services for the topdeck work.
The scope of the construction services for both projects are:
• reviewing contractor submittals;
• providing geotechnical observation and testing as needed during construction (specifically
for pole foundations, building foundations, tee box and other small structure foundations,
utility trenches through the clay/GCL, and other penetrations of clay/GCL layer);
• documenting observations and testing for four separate reports;
• writing a geotechnical observations report to City Building Department for each project;
and
Woodward -Clyde
Frank C. Erbacher
City of Burlingame
September 25, 1998
Page 3
• writing a certification report to County Department of Environmental Health documenting
observations of cap integrity for each project.
The certification report for the topdeck project will be followed up by an amendment to the Post -
Closure Care Plan for the landfill. That amendment will be prepared by Woodward -Clyde with
input from Callander and the City and will be performed under Task 3000.
Parkins Lot. To date we have spent 20 PM/engineer hours and 150 technician hours on this task
for the parking lot project. There has also been $220 in testing and $330 in vehicle usage. To
finish the parking lot services, including the various reports, we anticipate an additional 40
PM/engineer hours and 70 technician hours, no additional laboratory testing and $450 in vehicle
usage. Total cost for the parking lot construction services is $28,100.
Tondeck. The construction plans and schedule for the topdeck project has not yet been finalized,
and we are making the following assumptions to budget this task. The construction will take 24
weeks, of which 14 will be winter (rainy) weeks. The project will not be shut down over the
winter but inspections will be needed less frequently during those months. Under that scenario,
we estimate that a technician will be required 30 hours/week during non -winter weeks and 12
hrs/wk during the winter. Vehicle usage and laboratory testing is estimated at $200/wk non -
winter and $100/wk winter. In addition, we'll assume 8 PM/soil engineer hrs/wk and 4 staff
engineer hrs/wk throughout the construction and for 4 weeks after construction for close-out and
reporting. These assumptions can be refined as further information regarding the contractor's
schedule becomes available. The estimated cost for the topdeck construction services iA7,900.
Task 1100 - original budget $0
requested budget increase -$116,000
$116,000
Extra Consulting Time (Task 1000)
At the time of the original budget, it was assumed that there would be a 5 month period from
December 1997 to April 1998 when most of the design would be done, with plan completion in
April. After that there would be a 3 -month period from May through July when the plans are
reviewed, finalized and put out to bid. The parking lot drawings were complete in June and
went to bid in July. The topdeck drawings were complete in August and have not yet gone to
bid. The reasons for the time extension mainly dealt with the complexity of the project and of
balancing City needs with the constraints of construction on a landfill.
We had anticipated 195 manhours for this task over 8 months. To date 213 manhours have been
spent over 10 months and the project is not complete. Assuming that the project lasts another 2
Woodward -Clyde
Frank C. Erbacher
City of Burlingame
September 25, 1998
Page 4
months through project award, we anticipate 40 additional manhours will be needed. The
requested budget increase reflects the hours over the original 195 hours.
Task 1000 - original budget $25,100
requested budget increase - $8.600
$33,700
Additional Regulatory Requests (Task 3000)
The original scope noted a Land Use Plan. It was anticipated that details from the design
drawings would be incorporated into a specific report written to the San Mateo County
Department of Environmental Health, the Integrated Waste Management Board and the Regional
Water Quality Control Board (the Agencies). However, for the Parking Lot project, Woodward -
Clyde submitted the 100% drawings to the Agencies with a cover letter pointing out how they
complied with the regulations. This was followed by a meeting and a response letter to the their
comments on the parking lot.
For the topdeck we anticipate a similar scenario. We have already submitted information
addressing some of their concerns regarding the topdeck design. When the City comments are
received, the final drawings will be submitted to the agencies with a cover letter in a similar
manner to that done on the topdeck.
The cover -letter -over -construction -drawings is less work than the Land Use Plan Report we had
anticipated, which would have reduced the scope. However, the Agencies have also requested
an amendment to the Post -Closure Care portion of the Closure Plan. We had anticipated doing
that only when the entire development was complete, but the Agencies want it when the topdeck
is complete. Preparation of that amendment can be done under this task with only a minor
budget increase.
To date $5,800 has been spent on this task. To complete the original goal of Agency approval of
the construction, we anticipate a total of $10,000 will be needed. To meet the additional goal of
revising the Post -Closure Care Plan, we anticipate an additional $10,000 will be needed. This
will include coordination with the City and Callander regarding planned and potential long-term
site maintenance.
Task 3000 - original budget $17,700
requested budget increase - $2,300
$20,000
Woodward -Clyde
Frank C. Erbacher
City of Burlingame
September 25, 1998
Page 5
SCOPE DECREASES
Task 2000 (design support) and Task 4000 (meetings) are far under budget ($19,800 of $30,700
for design support and $5,100 of $12,600 for meetings has been spent). At the current time it is
not anticipated that the work to be done on either of these tasks will be increased sufficiently to
utilize the entire budgets. We propose to keep these tasks open as there will be more design
support and meetings needed for this project, but that unspent budget can be utilized as needed
by the City.
BUDGET
For the additional work scope noted above, we are requesting an increase in our budget of
$142,100. As always, we will only have personnel working on the project as needed to meet the
project needs. The rates used for this project are the 1994 rates used since Woodward -Clyde
began doing landfill work for the City. This project is on a time -and -materials basis, therefore
we will only charge for actual time spent on these tasks, to the maximum amount approved by
the City.
We appreciate the opportunity to work with you on this project and for your understanding of the
changes in project scope and budget. If there is further documentation we can provide, please
don't hesitate to ask.
Sincerely,
Linda J. Locke, P.E.
Project Manager
Attachments - Budget Increase Request Table
BUDGET INCREASE REQUEST TABLE
TIME AND MATERIALS ESTIMATE FOR CLOSLRE CONULTATION SERVICES-_ -�
CITY OF BURL INC AME LANDFILL- SITE DEVELOPMENT
City Project No 91 p( )
increases In bold Ragca i
1
Estimated.
TotalPoprosetl Proposed Task
Position -, Hours Rate Total Cost ! Task Budge Increase Budget
GENERAL CONSULTING (Task 1000) _
Project Mena4er_ 130 1 $140 ,.,$18200
3ENEIM CONSULTING
-
3ctMenageT___, _58-_
5140.. L_a$o__I
munketioraCamgulers '�
� $50o0 ;
_ ,
=Design Manager
CONSULTING INCREASE.
$7800 '.
Design Staff -_
pa
IL INYESifGATION (Task 1100)
PARKING LOT-
Intl Soil Erpmeer 41
$146
'Broader 15_
_56,700
S86 �_ $2,100- -
_.. ..
munkatfwuComputersSS00
$1000 _
DESIGN SUPPORT (Task 2000)
MEETINGSTOTAL.
jPro)q_ Manager..
65 41120
$9100
_ ,
=Design Manager
_
65 $t20
$7800 '.
Design Staff -_
pa
130. 1 $85
PARKING LOT-
_Commumcation(Compulers
_ _
_$1,700
jPrintinglMading__ _
$1000 1
$1000 _
T—.
DESIGN SUPPORT TOTAL - $30,700 hoM
TASK 2000 BUDGE
FRJAL LAND USE PLAN (Task 3000) _ _ ... - _ - ------
FINAL
___FINAL LAND USE PLAN TOTAL, $17,700
_ requested increase kr Post -Closure Plan amerwment - $2300
TASK 3000 BUDGE
MEETINGS(Task 4000)
.— $9,000
_— - Project Manager 64 12140 $9 000
Staff En =neer '. 32 $S5 $2700
9 _.... _.. _._
'CommunicaliaNComputers $700
Mileage - _. _._ _ $206 _..
MEETINGSTOTAL.
$12.600 MW
TASK 4000 BUDGET $12,600
CONSTRUCTION SERVICES(Task
_ -- ---- - --
PARKING LOT-
Project MgASa/s Erjgnreer
40 $140
55600
Staff Englnrear _2g
S85
512,700 '
Sr. Technician220
S83
$18700
CommunkalknaCamputers
51500
Leb tesUrrg.,_ _
$220
$786
Subfote/Parkng Lot,.
$28100-----
TOPOECK
Projaet MSr/Solls Engineer
224 S140
-_-�- --- _----
iStaffErgfrlaer
112 _ SB5
_S31d08
S9500
_. _._
—Sr.
468 S83
$38,000
-Technician
'CommunxatrorvCompulers
$4 ,800 -
:Mfbagrll.abTesting_
_S3� -.
'
Subtotal Toptleck _
587,980
CONSTRUCTION SERVICES TOTAL $116,000
TASK 5000 BUDGET= $116.000
ORIGINAL EUDGET $86-100_—
REQUESTED BUDGEi1NCREASE: Sf41 fog
PROPOSED NEW BUDGET- $228,200