Loading...
HomeMy WebLinkAboutAgenda Packet - CC - 2005.01.18 BURLINGAME CITY COUNCIL AGENDA City of Burlingame EON BURLINGAME Regular Meeting - Tuesday, January 18, 2005 CITY HALL - 501 PRIMROSE ROAD Page 1 of 2 BURLINGAME, CALIFORNIA 94010 k10MWJ (650) 558-7200 CLOSED SESSION: a. Threatened Litigation (Government Code § 54956.9(b)(1), 6:00 p.m. Conference Room A (3)(c)) Claim of Diane Johnson, et al b. Threatened Litigation (Government Code § 54956.9(b)(1), (3)(c)) Browning-Ferris Industries C. Personnel Matter-One Item (Government Code § 54957) (Microphone check) 1. CALL TO ORDER 7:00 p.m. Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. MINUTES - Regular Meeting of January 3, 2005 Approve 5. PUBLIC HEARINGS The mayor may limit speakers to three minutes each. a. Joint Powers Board/Caltrain Broadway and Burlingame Presentation/Direction Avenue Train Station Improvements b. Resolution amending the Rotation Tow Truck regulations Hearing/Action C. Action on Ordinance to establish development fees for the i f North Burlingame and Rollins Road subareas of the North Burlingame Specific Area Plans - DROPPED d. January review and renewal of amusement permits on six Hearing/Action month review 6. PUBLIC COMMENTS -At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits council from acting on any matter which is not on the agenda. It is the policy of council to refer such matters to staff for investigation and/or action. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 7. STAFF REPORTS AND COMMUNICATIONS a. Consider appointment of Parks & Recreation Appoint/Other Action Commissioner b. Planning Commission vacancies Discuss/Direct C. Transmittal of FY 2003-04 Comprehensive Annual Presentation Financial Report (CAFR) 8. CONSENT CALENDAR Approve BURLINGAME CITY COUNCIL AGENDA City of Burlingame BURLINGAME Regular Meeting - Tuesday, January 18, 2005 CITY HALL - 501 PRIMROSE ROAD Page 2 of 2 BURLINGAME, CALIFORNIA 94010 (650) 558-7200 a. Resolution approving a professional services agreement with Winzler& Kelly for the design of water main replacement for the Burlinghome/Easton Subdivision No. 5, Phase III b. Resolution approving changes to the Memorandum of Understanding (MOU) between the City of Burlingame and the Teamsters, Local 856 C. Resolution fixing the employer's contribution under the Public Employees' Medical and Hospital Care Act of the Teamsters, Local 856, Communication Dispatchers d. Adopt a Resolution amending the agreement with San Mateo County for animal control services e. Warrants & Payroll 9. COUNCIL COMMITTEE REPORTS 10. OLD BUSINESS 11. NEW BUSINESS 12. ACKNOWLEDGMENTS a. Commission Minutes: Planning, January 10, 2005 b. Department Reports: Building, December, 2004; Finance, December, 2004; Police, December, 2004 C. Two letters from Comcast concerning an increase in the franchise fee and an adjustment in programming on the Hispanic channels d. Letter from RCN Telecom Services concerning financial restructuring and their emergence from the Chapter 11 process e. A letter from former First Lady Nancy Reagan thanking the City of Burlingame for the book of condolence messages that was sent to the Reagan Library 13. ADJOURNMENT NOTICE:Any attendees wishing accommodations for disabilities,please contact the City Clerk at(650)558- 7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting.Visit the City's website at www.burlin.game.org. Agendas and minutes are available at this site. NEXT MEETING—Saturday,January 29, 2005 • �� CITY Q BURLINGAME Aai[o JYNE b0 BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of January 3, 2005 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Joe Galligan called the meeting to order at 7:08 p.m. CLOSED SESSION: CA Anderson advised that Council met in closed session and directed staff regarding the following: a. Pending Litigation of BFI Solid Waste Disposal Agreement negotiations 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Police Commander Mike Matteucci. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Coffey, Galligan, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Councilwoman O'Mahony made a motion to approve the minutes of the December 6, 2004 Council meeting; seconded by Vice Mayor Baylock, approved unanimously by voice vote, 5-0. 5. CEREMONIAL a. SWEARING IN OF NEW POLICE COMMANDER, MIKE MATTEUCCI Police Chief Van Etten swore in the new Police Commander, Mike Matteucci. PC Van Etten introduced Commander Matteucci's family who attended the ceremony. b. PRESENTATION TO BURINGAME HIGH SCHOOL (BHS) PANTHER'S FOOTBALL TEAM FOR THE CENTRAL COAST SECTION CHAMPIONSHIP Mayor Galligan presented to BHS Coach John Philopopoulos a proclamation honoring BHS Panther's Football Team for their recent Central Coast Section Championship. This was the first time in history that the high school won this championship. School Superintendent Sam Johnson, BHS Principal Matt Biggar, and the BHS Panther's Football Team attended the ceremony and were congratulated by the City Council. 1 Burlingame City Council January 3,2005 Unapproved Minutes 6. PUBLIC HEARINGS a. RESOLUTION AMENDING THE ROTATION TOW TRUCK REGULATIONS PC Van Etten requested Council hold a public hearing to approve the resolution amending the Rotation Tow Truck Regulations for the Burlingame Police Department Rotation List. Mayor Galligan opened the public hearing. Nicole Rochette, D&M Towing, 1640 Rollins Road, requested several changes to the amended regulations. There were no further comments from the floor; and the hearing was closed. Mayor Galligan tabled the resolution requesting that Ms. Rochette meet with PC Van Etten to discuss her recommended changes to the regulations. The resolution amending the regulations will be presented to Council for approval at the next regular meeting. Councilwoman Nagel requested a comparison study of vehicle storage rates in other cities. b. CONSIDERATION OF AN AMUSEMENT PERMIT FOR STRAITS RESTAURANT AT 1100 BURLINGAME AVENUE CA Anderson requested Council approve Amusement Permit for Straits Restaurant at 1100 Burlingame Avenue for a period of six months. Mayor Galligan opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilman Coffey made a motion to approve the Amusement Permit for six months for Straits Restaurant at 1100 Burlingame Avenue; seconded by Councilwoman O'Mahony, approved unanimously by voice vote, 5-0. C. CONSIDER APPROVAL OF AN AMUSEMENT PERMIT FOR ROCKETS, 221 PARK ROAD CA Anderson requested Council approve Amusement Permit for Rockets at 221 Park Road for a period of six months. Mayor Galligan opened the public hearing. There were no comments from the floor, and the hearing was closed. Councilman Coffey made a motion to approve the Amusement Permit for six months for Rockets at 221 Park Road; seconded by Vice Mayor Baylock, approved unanimously by voice vote, 5-0. d. RESOLUTION NO. 1-2005 TO INCREASE THE FEE FOR CITY ARBORIST TO FUND THE ORGANIZATIONAL CHANGE CP Monroe requested Council hold a public hearing and approve Resolution No. 1-2005 to increase fees to fund the City Arborist position. She noted some revisions to the request. Mayor Galligan opened the public hearing. There were no comments from the floor, and the hearing was closed. 2 Burlingame City Council January 3, 2005 Unapproved Minutes Councilwoman O'Mahony made a motion to approve Resolution No. 1-2005, amending Master Fee Schedule for Arborist Services; seconded by Vice Mayor Baylock; approved unanimously by voice vote, 5-0. 7. PUBLIC COMMENTS Russ Cohen, President of the Burlingame Historical Society, made three announcements: a request for donations to the Burlingame Train Station Museum Fund; an event on January 16 about movie productions in Burlingame; and that Burlingame's first placard for a State of California Point of Historical Interest for the Severn Lodge Dairy Billboard will be installed soon. Mayor Galligan requested CC Mortensen to place a notice of these announcements on the city website and listserv. There were no further comments from the floor. 8. STAFF REPORTS a. INTRODUCTION OF AN ORDINANCE TO ESTABLISH DEVELOPMENT FEES FOR THE NORTH BURLINGAME AND ROLLINS ROAD SUBAREAS OF THE NORTH BURLINGAME SPECIFIC AREA PLAN CP Monroe requested Council introduce an ordinance to establish development fees for the North Burlingame and Rollins Road Subareas of the North Burlingame Specific Area Plan. These fees were identified as an important part of plan implementation in the recently adopted Specific Plan. Mayor Galligan requested CC Mortensen to read the title of the proposed ordinance adopting development fees for public improvements in the North Burlingame/Rollins Road Specific Planning Area. Vice Mayor Baylock waived further reading of the proposed ordinance; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. Councilwoman O'Mahony made a motion to introduce the proposed ordinance; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. Mayor Galligan requested CC Mortensen to publish a summary of the proposed ordinance at least five days before proposed adoption. b. PLANNING COMMISSIONER RESIGNATION Mayor Galligan announced the resignation of Commissioner Christopher Keele effective December 14, 2004. The application period is now open; and the filing deadline is Friday, February 4, 2005. The Council interview subcommittee will be Councilmembers Coffey and O'Mahony. Mayor Galligan requested CC Mortensen to place a notice of the application period on the city's website and listserv. C. PARKS & RECREATION COMMISSIONER RESIGNATION Mayor Galligan announced the resignation of Commissioner Mara Khan effective January 31, 2005. Councilmembers Coffey and O'Mahony interviewed candidates three months ago for this commission. The candidates will be contacted to determine their interest in the position. The recommendation for appointment will be presented to Council at the next regular meeting. 3 Burlingame City Council January 3,2005 Unapproved Minutes 9. CONSENT CALENDAR a. AMENDMENT NO. 3 TO THE CABLE SYSTEM FRANCHISE AGREEMENT BETWEEN THE CITY OF BURLINGAME AND RCN TELECOM SERVICES, INC. FinDir Nava requested Council approve Resolution No. 2-2005 approving Amendment No. 3 to the Cable system Franchise Agreement between the City of Burlingame and RCN Telecom Services, Inc. b. RESOLUTION NO. 3-2005 APPROVING CHANGE ORDER NO. 1 WITH WARCY AND HARTY CONSTRUCTION, INC., AND RESOLUTION NO. 4-2005 APPROVING AN AGREEMENT AMENDMENT WITH UNDERGROUND CONSTRUCTION MANAGERS FOR ADDITIONAL WORK ON BURLINGAME PARK SUBDIVISION SEWER REHABILITATION PROJECT, PHASE 2 DPW Bagdon requested Council approve Resolution No. 3-2005 approving Contract Change Order No. 1 with D'Arcy and Harty Construction, Inc., and Resolution No. 4-2005 approving an agreement amendment with Underground Construction Managers for additional work on Burlingame Park subdivision Sewer Rehabilitation Project, Phase 2. C. ADOPT 2005 INVESTMENT POLICY FinDir Nava requested Council approve the City of Burlingame's Investment Policy for 2005. d. RECOMMENDATION TO ADOPT 2005 CITY COUNCIL CALENDAR DATED DECEMBER 14, 2004 CC Mortensen requested Council approve adoption of the 2005 City Council Calendar dated December 14, 2004. e. WARRANTS & PAYROLL FinDir Nava requested approval for payment of Warrants#98560-99099 duly audited, in the amount of $3,275,137.23 (excluding library checks 98560-98594), Payroll checks#160384-160657 in the amount of $2,267,905.15.54 for the month of November 2004. Councilwoman O'Mahony made a motion to approve the Consent Calendar; seconded by Councilman Coffey, approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11. OLD BUSINESS a. CA Anderson stated that PG&E expects to start construction on the Jefferson-Martin line in February 2005. The City had requested the California Public Utilities Commission to ask PG&E to hold public meetings to discuss the construction effects on Burlingame residents. Two meetings were held in October 2004 on the same day at the Burlingame Library Lane Community Room. The City has requested PG&E hold a special meeting closer to the residents before construction begins. 4 Burlingame City Council January 3,2005 Unapproved Minutes b. Mayor Galligan stated that the City received correspondence today from Safeway, and the letter is available to the public. 12. NEW BUSINESS There was no new business. 13. ACKNOWLEDGMENTS a. Commission Minutes: Beautification, December 2, 2004; Planning, December 13, 2004, Parks & Recreation, December 16, 2004 b. Department Reports: Building,November 2004; Finance,November 2004; Police,November 2004 c. Letter from RCN Cable concerning increase in rates 14. ADJOURNMENT Mayor Galligan adjourned the meeting at 8:35 p.m. in memory of Pete Campanile, long-time owner of the Tower Deli on Broadway, and Charlotte Knollin. Respectfully submitted, Doris J. Mortensen City Clerk 5 Burlingame City Council January 3, 2005 Unapproved Minutes BURL STAFF REPORT AGENDA TEM# 5a Mrc. 1/18/05 \W--/ DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: April 9,2004 BY APPROVE FROM: PUBLIC WORKS BY d 1111ECT: JOINT POWERS BOARD/CALTRAIN BROADWAY/N'D' BURLINGAME AVENUE TRAIN STATION IMPROVEMENTS RECOMMENDATIONS:JPB/Caltrain will be making a presentation to Council regarding the Broadway and Burlingame Avenue platform improvements followed by a brief discussion by City staff. At the conclusion of the presentation,staff requests direction from Council to: • Work with Caltrain on finalizing the project design. • Proceed with the closure of South Lane. • Prepare an encroachment permit to Caltrain for using a portion of West Lane to accommodate Mike Harvey Parking on a joint City-Caltrain property. • Create approximately sixteen public metered parking spaces on a joint City-Caltrain property along West Lane under an encroachment permit from Caltrain. • Postpone Conversion of Parking Lot V in front of the Burlingame Avenue train station into a public plaza. DISCUSSION OF BROADWAY AND BURLINGAME AVENUE STATION PLATFORM PROJECT: JPB/Caltrain representatives held two public meetings to present the proposed platform improvements and obtain feedback from the public. In addition Caltrain made a presentation to Council at its regular meetings on July 19,2004 and October 4,2004. Issues that arose at these meetings included parking, pedestrian crossings,and connection to the downtown.Caltrain will review these issues at the Council meeting during their presentation. On December 22,2004 Caltrain and City staff met with Mike Harvey who has a lease to store vehicles along Caltrain right-of-way at both stations. Based on the meeting,Caltrain has agreed to increase the lease area forvehicle storage along East Lane as requested by Mr.Harvey.On West Lane,a portion of the city right-of- way will be required to accommodate vehicle storage for Mr.Harvey. Based on Council direction,staffwould issue an encroachment permit to Caltrain for the use of the City right-of-way. The term of the encroachment permit would be for 3 years,same as the term of lease as negotiated by Caltrain with Mr. Harvey. The details of the storage area will be presented at the Council meeting. Staff also met with the West Lane businesses who currently have a lease from Caltrain for parking which would be terminated as a result of the platform improvements.Staff is proposing to create approximately sixteen metered parking spaces along West Lane on a joint City-Caltrain property under an encroachment permit from Caltrain. Staff suggests that the parking time limit be set initially for 6 hours and be adjusted to meet the users need after monitoring over a year.The parking rate will be at$0.25 per hour consistent with long-term parking rates in the district. If approved, this public parking will be available to the businesses in the area. DISCUSSION REGARDING CONVERTING THE PARKING LOT V INTO A PUBLIC PLAZA: Parking Lot V currently has nineteen, 2-hour parking spaces and is primarily used by retail customers. Latest survey results show that the parking occupancy in the lot during the mid-day to be at 74%. The Burlingame Avenue Improvement Committee(BIC)has discussed converting this lot into a public plaza with landscape improvements as part of the Caltrain improvements.Staff has the following concerns: Page 2 • If Lot V is converted into a plaza, the existing parking spaces ideally should be replaced within the parking district in order to keep the current parking supply. The cost of replacing the nineteen spaces is estimated to be approximately $950,000. • City has been facing budget shortfalls and does not have funds available to either build a plaza at this time or to replace the existing parking spaces in Lot V if that is desired. • Caltrain has been approached to fund the plaza improvements. They have indicated that they don't have funds in the project budget to do any work outside the platform improvements. Although the concept of a public plaza at the entrance to the downtown district appears to be a worthy idea, staff recommends that it should be further studied after the review of the current parking study and when funding becomes available in the future. FISCAL IMPACT: None. I?C�g - — Syed M uza;' P. E. Assistant P&blic Works Director C: City Clerk, City Manager, City Attorney, City Planner Al Fung, Brian Fitzpatrick; Caltrain-San Mateo Transportation Authority Mike Harvey, Mike Harvey Honda, 200 California Drive Broadway Improvement District merchant group - Ross Bruce (AVR Realty) Burlingame Avenue Improvement District merchant group - Sam Malouf (Malouf's) Burlingame Avenue Improvement Committee - Stephen Hamilton Gary Doss, West Lane business merchant group Chamber of Commerce - Georgette Naylor SAA Public Works Directory\Staff Reports\caltrain station improvements 1 -1 8-05.wpd Proposed Broadway & Burlingame Station & Grade Crossing Improvements Presentation to: Burlingame City Council January 18, 2005 Peninsula Corridor Joint Powers Board (PCJPB) Capital Project Management Cal Recap • Council Presentation July 19, 2004 • Community Meetings (2) July 29, 2004 Aug 3, 2004 • Council Presentation Oct 4, 2004 • Council Presentation Jan 18, 2005 • Design Completion Mar 2005 • Construction Jan 2006 Broadway — Approx. 8 months Burlingame — Approx. 10 months Cal z Projects" Goals BroadwayBurlingame& • Primary Improvements :rovements : Secondary Improvements: Enhance safety ADA Compatibility Eliminate hold-out rule Platforms & amenities Reduce traffic congestion Readily identifiable pedestrian crossings w/ gates & signals y , • Grade crossings • : Track & ballast Drainage Broadway Avenue sample crossing photo Cal 3 Broadway • Staggered outside o,o, boarding platformIOSE Increases safety with NNS.°M center fence and - „ r �AF° �> x� c�nau���Erva gates/warning devices RCw ENCF1 NN FFD SfA6C9tEd FU1FtlW� � �A�.(7)_. Eliminates hold-out rule LENEEN FENCE CROSSIN0 °A�(TM PLnFORN Ex rw� F Reduces vehicular gate � �N FML down time by 50% (63 tou=,t 31 minutes) Clearly delineates pathways and crosswalks Calr 4 Broadways, Existing Proposed Looking north from Broadway l` a w w 1 ' r' y �Y Existing Proposed Cal► • 5 Broadways, Existing Proposed Looking south from Broadway 4 k t Existing Proposed Cali 6 Burlingame • Outside boarding platform Increases safety with center fence and � rc•TE(Tw) P.wawc �+[w ruTrom� �aasE rFnrEAUNv+tt �c gates/warning devices Eliminates hold-out rule Nllbn �,w pED J _ si��wr� nasE sW1M wlE eitlEus� �_ruw Reduces vehicular gate Wh�°' °A�"M' down time by 32% (125 ` to 69 minutes at Northam � �` 0 UtMT(TmJ � GCKORMn n�4NUE Lane; 95 to 67 minutes m at Howard Ave; South Lane closed) Clearly delineates pathways and crosswalks Cal► New Path way/Crosswa I k q . New sidewalk along Rk TON Lq° Carolan Ave/East Lane CAROLAN AVE \• P ` Cleary defined d -� � I de "ne x , Z21"� N YI,I I N _ _ crosswalk along R!JLNF fiA p,l--♦ �F� s:• ,'r,1 .� `.SALT i = �S ,Y.♦ '� .i` 35 34 A � 1 1 w_ rto Lane [� M X I v I Jti* y m x °f J n.wrri New s ree sca pe -� , ` '� -_ _ - _.,.m design along plaza a.. = � a rea x� 1 WWI M Via. �. - -.])— Ru♦-� i— T,*c�,� / WiW,jn 1 ,�/ � \ a 1' J (Nj oeSwPi CAUFORNIA DRIVE- 8 Burlingarne ,m Existing Proposed Looking south from North Lane AMN t �'+ .. OIEG'�"e4iW7CL4lu"1�4,'uF«w'�i Existing Proposed Call • 9 Burlingame : Existing Proposed Looking north from Howard Ave. y 4r. - � 1 Existing Proposed Cal► 10 Existing SW Y } M" 7 SYS. .r N e/`.IaK`1 EAST TAME tip —ip wow .a„,,, � ✓ ... a..wr' ..'..._.. 1 r'r /G+ a.Ib/�t/+'/f+ f✓i f+/�r''o 0":"/ri/4/d A t .-r., z w f �1{,t ,�< ..,.«. _ ✓�A,' fit., •. ' r .. t EXISTING LEASES(4)84 SF.3210 SF=7994SF) GUIORMIA DWWSo i S i Cal* E Proposed a� AlA . �F ♦ n IT'1��ei '. 11 q a 10 � s a � 1 NM MI n. 11[I tlAlt '\ � 6iw �K�R �. c..., • .. .... /1MM..fN N4IT Wsr LANE. NEW LEASES(8850 SF+1605 SF=10055 SF BY PCIPB) _ NEW CITY OF BURLINGAME ENCROACHMENT AREA(1605 SF) T A Gh"CMIA DW* Cal' 12 Summary & Action Items . Summary : Safety enhanced at both stations Hold out rule eliminated Traffic improved Readily identified pedestrian crossings . Action Items : South Lane closure Lease agreements/encroachment permits (PCJPB, City of Burlingame, local businesses) Design 13 CITYAGENDA Sb °n ITEM# BURLINGAME STAFF REPORT MTG. DATE 01/18/2005 4, TO: Honorable Mayor and City Council SUBMITTE BYe Jac Rten, l 01, DATE: January 792005 APPROVED FROM: Chief Tack Van Etten, Police Department BY— SUBJECT: YSUBJECT: Resolution amending the Rotation Tow Truck Regulations RECOMMENDATION: The City Council should hold a public hearing and adopt a resolution amending the Rotation Tow Truck Regulations for the City of Burlingame. BACKGROUND AND DISCUSSION: The objective of the Rotation Tow Truck Regulations has been to provide 24 hour tow service to the public in the event of mechanical defect,disability of the driver or the removal of the vehicle(s)due to a traffic collision on public streets that are under the jurisdiction of the Burlingame Police Department. The police department has insured that all Rotation Tow Truck companies operating in Burlingame maintain proper equipment,insure tow truck drivers are currently licensed and trained so that safe and reasonable services are afforded to persons requiring assistance within Burlingame. The new and updated version of our Rotation Tow Truck Regulations policy is modeled after the policy of both the California Highway Patrol and the San Mateo Police Department. This updated version of our policy will afford the Burlingame Police Department the ability to better regulate, control and hold accountable, existing tow truck companies operating in Burlingame, as well as new tow companies that desire to become a part of our tow rotation list.At the present time, all existing Rotation Tow Truck Companies operating in Burlingame are in compliance with the new policy. Only new tow companies intending to apply to become a part of our tow rotation would need to comply with the new regulations.There are some very slight increases to the fee schedule that is included in the Rotation Tow Truck Regulations policy. The updated portions of the Rotation Tow Truck Regulations are noted in italics (or highlighted) throughout the amended policy(attached)and address these main areas: 1. General Requirements and Conditions. Companies are required to have and maintain minimum levels of liability and workers' compensation insurance. Requires a minimum of 3 years of verifiable tow experience for new companies that apply for rotation towing. 2. Facilities.Requires standards in signs and lighting; storage of heavy vehicles can be outside of Burlingame. 3.Tow Trucks.Requires equipment and maintenance in accordance with California Vehicle Code Standards. 4. Tow Company Personnel. Regulates the age minimum for tow truck operators and addresses their required training and background checks(clear of certain specified criminal history violations); similar requirements on background checks for tow company owners. 5.Response Requirements and Prohibitions. Defines maximum response times for tow trucks(day and evening);requires police department contact regarding private property tows;regulates and requires safe tow truck loading and penalties for non compliance; addresses tow/recovery cancellation costs. 6. Storage and Release. Ability of citizens to pay fees at the storage yard in Burlingame,even though the business office is at a different location. 7.Records.Requires tow companies to maintain and make available for inspection(minimum of 3 years),records of tows, fees,tow driver records of certain training,etc.Tow records maintained by the police department can be reviewed by the tow companies with permission of the Chief of Police. 8.Fee Schedule. Standard tow fee schedule increased; fee schedule for towing/storage of heavy vehicles established; use of a dolly requires the initials of the requesting officer at the scene for payment. 9. Failure to Obey. Outlines violations that will result in tow company suspensions and removal from the rotational tow truck; also defines the hearing and grievance policy to be used by tow companies. Attachments Amended Rotation Tow Truck Regulations(Dated 1/6/2005) Fax from D&M Towing Letter from Martin Eisenberg BURLINGAME POLICE DEPARTMENT Rotation Tow Truck Regulations A. OBJECTIVE: To provide 24 hour service through the Burlingame Police Department to the public in the event of mechanical defect, disability of the driver, or the removal of vehicle(s) due to traffic collision on the streets that are under the jurisdiction of Burlingame Police Department; that the charges for these services are to be set by the Burlingame Police Department applicable to those tow truck companies who wish to be placed on the Burlingame Police Department Rotation List. B. POLICY: 1) Tow services under these Regulations shall be operated on a rotation basis within the geographic boundary of the City of Burlingame. 2) Burlingame Police Department will establish one (1) rotation list. All accident, impound, abandoned, and traffic hazard vehicles will be entered on this list. 3) All requests for tow service with the exception of AAA, NAC, ALLSTATE, STATE FAKIR, or at owner's request, will come from the top of this rotation list. Any tow company that fails to respond in a reasonable time, or refuses a call will be rotated as if they had received and processed the call. That call will then go to the next company on the rotation list. 4) All tow companies on the rotation lists will make available for inspection the California Highway Patrol annual inspection form for each tow vehicle used within the City of Burlingame. All tow trucks and equipment shall be maintained in good working order. 5) All tow companies on the rotation list will immediately make written notification to Burlingame Police Department of any change of ownership or status, or change of address of the business and/or facilities. 6) It shall be the responsibility of the owner of the tow company to immediately notify the Chief of Police of the inclusion of a party(ies) not originally listed on the sale of the business. When the business is sold to a new owner, authorization for towing on the rotation list is canceled. A new application must be submitted for review by the Chief of Police. 7) Communications Division of Burlingame Police Department will keep a daily log of both rotation lists and all tow calls will be equally distributed to the tow companies on these lists. 111112005 1 C. GENERAL REQUIREMENTS AND CONDITIONS: 1) All tow companies on the Burlingame Police Department rotation list will provide 24-hour tow service, seven days a week, within the city limits of the City of Burlingame. It shall be the owner's responsibility to immediately notify the Burlingame Police Department if, at any time, they are unable to provide such services or any portion thereof. 2) 24-hour telephone numbers are required of tow companies. An answering service may be used but it shall be the responsibility of the tow company owner to see that such answering service complies with all regulations set forth herein. 3) All tow companies shall furnish and maintain current evidence of liability insurance to the Burlingame Police Department providing adequate protection of disabled vehicles while being towed and during storage period. Policy expiration dates and notice of cancellation shall also be provided upon request to the Burlingame Police Department. Insurance shall be as follows: a. Bodily injury, personal injury, and property damage with combined single limit of no less than one million dollars ($1,000,000) combined single limit per occurrence for bodily injury,personal injury and property damage. b. Automobile liability insurance policy ensuring tow company and tow company's personnel to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. C. On-hook coverage, insuring the vehicle in tow with limits of not less than $100,000. d. Garage liability, including premises and operations, for bodily injury and property damage with a combined single limit of not less than $1,000,000. e. Garage keepers liability of not less than $500,000. f. In addition to these policies, each tow company shall have and maintain Workers' Compensation insurance as required by California law and shall provide evidence of such policy to the Burlingame Police Department. 4) In order to be eligible to be placed on a rotation list, a tow company shall have a minimum of three (3) verifiable years for-hire towing experience. Experience will be investigated and determined by Burlingame Police Department. 5) Tow companies that are not on the police tow list shall be advised that non-acceptance by the Burlingame Police Department does not preclude their operation as a tow service. 6) No tow company or tow company officer or employee shall conspire, attempt to conspire, or commit any action of collusion with any other tow company for the purpose of secretly, or 111112005 2 otherwise, establishing an understanding regarding the rotation or handling of calls that would prejudice the operation of the rotation list. 7) The Burlingame Police Department may conduct quarterly meetings to discuss issues regarding tow rotation. Any such meeting is mandatory for the tow company to attend through an authorized representative, and failure to attend shall be grounds for suspension from the rotation list. 8) No tow company shall display any language or engage in any representation or advertisement indicating an official or unofficial connection with the Burlingame Police Department or the City of Burlingame. 9) Each tow company warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Tow company does not and shall not discriminate against persons employed or seeking employment on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. In performing services under this Agreement, no tow company nor any company officer or employee shall discriminate against any person on the basis of age, sex, color, race, marital status, sexual orientation, ancestry,physical or mental disability, national origin, religion or medical condition, unless based upon a bona fide safety limitation founded on manufacturer, Consumer Product Safety, and Department of Justice guidelines. D. FACILITIES: 1) Any tow company on the rotation list must maintain a place of business within the City of Burlingame city limits. The facilities must include adequate storage area that is fenced, locked, and well-lighted. Location of these storage areas must have the approval of the Burlingame Police Department. At the time that a tow company requests approval of the Police Department, the tow company shall provide written evidence that the property use will be in conformance with Chapter 25 (Zoning Code) of the Burlingame Municipal Code. (Tow operators storing Heavy Vehicles imry have an alternate location for the storage of ffem y Vehicles only. Requests to store Meavy Vehicles outside the City= of Burlingame pnust be submitted to the Chid of Police in writing, prior to being accepted into the tofu rotation. All out-of city facilities for Hearty Vehicles are subject to the rules, regulations, and requirements of these tow truck-regulations.) 2) The premises of shall be equipped with signs and/or markings denoting the name of the tow company, address of business, and 24-hour telephone number that are clearly visible day or night. 111112005 3 E. TOW TRUCKS: 1) Each tow truck shall be clearly marked with the name of the tow company, address of business, and 24-hour telephone number. The lettering shall be a minimum of two and one half(2-1/2) inches in height, and the signs shall be placed on both the right and left front doors of all tow vehicles. 2) A tow company shall equip and maintain tit leastthree (3) tow trucks in accordance with the provisions set forth in the California Vehicle Code, Title 13 of the California Code of Regulations, and in a manner consistent with industry standards and practices. In particular: a. All tow trucks shall have recovery capabilities, wheel-lift capabilities, and a boom meeting the specifications contained in these regulations. Class D tow trucks used exclusively for salvage and recovery operations are not required to possess underlift capabilities. b. A tow company that has a car carrier is exempted for the recovery, wheel lift„ and boom capability requirements. However, the car carrier must have an additional unit. C. ll'heet lift-only trucks may be used in lieu,qj a boom truck to expedite towing when use of a booth truck would delay or make the tow more dangerous or difficult However, tow companies shall have a boom truck as part of their designated tow truck fleet, and it tit ust be immediately available in the event a wheel-lift- only truck is not adequate for the tow. F. TOW COMPANY PERSONNEL: 1) Tow companies shall maintain standard and ethical business practices; owners and/or their representatives shall be of good character and provide prompt, efficient, and courteous services to all concerned. Tow truck drivers shall be employees of the tow companies that dispatch the driver. Tow truck drivers shall be at least eighteen (18)years of age. 2) Tow truck operators shall demonstrate sufficient knowledge of tow car operation to insure safe and proper discharge of their service responsibilities. a. Operators shall possess a proper class of driver license in accordance with Section 12520 of the California Vehicle Code endorsed to allow operation of special vehicle configurations and special cargoes. 111112005 4 b. Operators shall have knowledge of streets and primary locations within the City of Burlingame. 3) Tow companies shall provide and maintain a current list of its officers and drivers with the Burlingame Police Department. The list shall be updated within seven (7) days of any change. Each tow company officer and each tow company driver shall complete and file the information required by the Burlingame Police Department before undertaking any services related to the rotation list. Each driver and officer shall submit to fingerprinting by the Police Department, and the Police Department will check criminal background of the driver or officer before rendering services in connection with the rotation list. The submittal of false information to the Police Department regarding a driver is grounds for refusal to authorize the driver to provide services related to the rotation list. The submittal of false information to the Police Department regarding an officer is grounds for refusal to authorize or continue to authorize the tow company to participate on the rotation list. 4) Each tow company shall enroll its drivers in the Pull Notice Program of the Department of Motor Vehicles. Pull notices shall be kept on file, initialed, and dated by the tow company. 5) While involved in operations and related business dealings with the public and the Burlingame Police Department, tow company personnel shall refrain from any acts of misconduct, including but not limited to: a. Rude or discourteous behavior. b. Lack of service, selective service, or refusal to provide service that the tow company is capable of performing. C. Any act of sexual harassment or sexual impropriety. d. Unsafe driving practices. e. Exhibiting any objective symptoms of operating a vehicle or equipment while under the influence of alcohol or illegal drugs. f. Appearing at the scene of a rotation list call with the odor of an alcoholic beverage emitting from the person's breath. The employee shall submit to a preliminary alcohol screening test upon demand of a Burlingame Police Department officer. 6) No officer or employee of any tow company shall be allowed to participate in any call or business activity related to the rotation list if the officer or employee has been convicted of any of the following within the previous five (5)years: a. A crime of violence or a crime of moral turpitude, including theft or embezzlement of property. 111112005 5 b. Felony driving while under the influence of alcohol and/or a drug. 7) No officer or employee of any tow company shall be allowed to participate in any call or business activity related to the rotation list if the officer or employee is a registered sex offender, is a registered arsonist, or has been convicted of any of the following at any time: a. Theft or embezzlement of a vehicle. b. Alteration or removal of a vehicle identification number. C. Fraud involving a vehicle. G. RESPONSE REQUIREMENTS AND PROHIBITIONS: 1) Prompt and lawful response to calls shall be provided during daytime within ten (10) and no more than fifteen (15) minutes; during nighttime within fifteen (15) and no more than twenty (20) minutes. 2) Strict observance of Section 22513 of California Vehicle Code and County Ordinance Code Chapter 7.64 regulating tow cars is required. 3) Requests by drivers or owners of disabled vehicles for specific tow service shall be honored by members of this department except when such a situation exists that it is not practical to honor a specific request, in which instance the next in line tow service on the police rotation list shall be called. 4) If more than one (1) vehicle is involved in an accident, the company that is called from the rotation list will handle all of the vehicles involved (except as noted under Item #11) or except when the investigating officer and/or the officer's superior(s) shall deem it necessary to call for additional tow services to aid in prompt removal of disabled vehicles and/or clearing of roadways and/or elimination of hazardous situations; this shall be at the sole discretion of the investigating officer and/or the officer's superior(s) at which time the next company on the rotation list shall be called. 5) Tow drivers are responsible for sweeping and removing debris at the accident scene. 6) Any tow truck on the rotation list responding to any accident within the jurisdiction of the City of Burlingame without being called to the scene of the accident by a Burlingame Police Department dispatcher will be subject to Subsection K(Failure to Obey). 7) A violation of the Gross Vehicle Weight Rating (GVWR) and safe loading requirements of a tow truck may be cause for immediate suspension. This includes exceeding the tow truck's GVWR,front axle weight rating, rear axle weight rating, maximum tire weight ratings, or not 111112005 6 maintaining fifty percent (50%) of the tow truck's unladen front axle weight on the front axle weight on the front axle when towing. 8) IJ towing andlor recovery has begun and is canceled by the vehicle's owner or agent, the tow company may charge arae-half of the regular hourly service charge for the time expended on the call. (Drop .fee) For purposes ref cancellation, service begins when physical work on the vehicle has begun, not the response. No lien shall arise for the service unless the tow company has presented a written statement to the vehicle's owner or agent for the signed authorization of services to be performed. The tow company shall not attempt to take possession of the vehicle in order to establish a lien for any non-towing services performed, or begun and subsequently canceled, when not entitled to such a lien by law. Civil Code section 3068.1 establishes when a lien begins. 9) All claim(s) of overcharging by a tow company on the Rotation List will be given a thorough investigation by the Burlingame Police Department. If the claimant of overcharging can substantiate said claim, the responsible tow company will be subject to Subsection E (Failure to Obey). 10) AAA, NAC,ST-1 TE F4R.41, and ALLSTATE tow trucks will not be charged for next in line if a member is involved in an accident, or is in need of service. This also will be the policy if a driver or owner requests a tow company that may be on this department's rotation list. 11) Tow truck operators shall not stop at a scene of an accident unless they have been summoned to render assistance. Tow truck operators shall notify the Burlingame Police dispatcher of the situation. The dispatcher will then send the next in line rotation tow, or if applicable, to AAA, NAC,STATE FARM, or ALLSTATE tow service in the City's jurisdiction. 12) Tow company owners or operators shall not telephone or personally come to the police department to check with the dispatcher to find out their position on the rotation lists. Complaints regarding tow operations shall be directed to the Director of Traffic of the Burlingame Police Department. 13) Tow companies shall advise the police dispatcher of the description and license number or VIN, and location towed from, when towing from private property within thirty (30) minutes of initiating the tow, or as soon as practicable. H. STORAGE AND RELEASE: 1) The tow companies on the Burlingame Police rotation system shall provide a receipt with a copy placed in the stored vehicle and a copy of same to the Police Department whenever any item is removed from a stored vehicle and taken to another place of storage. 2) All stored vehicles shall be released to their owners or representatives within thirty (30) minutes, 24 hours a day. All personal property within the vehicle shall be given to the owner 1/11/2005 7 or owner's authorized representative upon request regardless of the stored and/or held status of the vehicle, with the EXCEPTION OF IMPOUND vehicles. This can be ascertained by checking the Burlingame Impound Form. If the IMPOUND box is checked, then DO NOT RELEASE the vehicle or contents, but advise the owner or owner's representative to obtain a release from the Burlingame Police Department prior to release of the vehicle. 3) Anv tow operator ivith a business office which is in a different lavation than its storage yard shall allow allpersons the opportunity to pay fees owed at the storage yard within the city limits. No person shall be made to leave the city to par fees due, then return to the ei4, to retrieve the person's vehicle. Any person who retrieves the person's vehicle direcdy from a storage yard will be provided with a copy of the tow fee schedule, along with all other required docutnentation. I. RECORDS: 1) Records shall be maintained by each tow company of all tow services furnished under the Burlingame Rotation List. Such records shall include, but are not limited to: description of vehicle towed, nature of tow services, time and location of call. Statement of services provided and fee for same shall be furnished to the motorist. These records and pull notices of all drivers shall be available for inspection at any time as requested by the Police Department. 2) Tow records maintained by the Burlingame Police Department can be reviewed by tow company owners with the permission of any of the following: the Chief of Police, Operations Division Commander, or Director of Traffic of the Burlingame Police Department. 3) All tow companies on the Burlingame Police rotation system will keep the maintenance of records of stored vehicles and notices as required by California Vehicle Code and Civil Code, in particular Sections 10650,10652, 10652.5, 10653, and 22851 of the Vehicle Code and Sections 3071, 3072, and 3073 of the Civil Code; to furnish a copy to the Chief of Police of the form that the tow company is required to furnish the Department of Justice by registered mail of the storage of vehicles over thirty(30) days. 4) All records to be maintained by tow companies shall be maintained and available for at least three (3)years following time period reflected in the record. J. FEE SCHEDULE: 1) Towing of a disabled vehicle from the scene of an accident, day or night....................S-160.00 This fee shall include: 111112005 8 a) The use of a winch, torches or hydraulic jacks to right, separate, or pull vehicles at the scene of an accident. b) Disconnection and re-connection of drive shaft when required in towing. C) The use of a "cradle snatcher". 2) Towing of an unattended vehicle from a public street, or an abated vehicle when authorized by a police officer or other authorized employee; i.e., tow-away zones, traffic hazard, arrests..............................................................................................................................$160.00 These charges shall include any charge for unlocking a vehicle when necessary 3) Use of dolly or Flat Bed in lieu of dolly.........................................................................$ 30.00 In order to be entitled to payment for dolly use, the need for use of the dolly must be documented on Form CHP 180 and initialed by the tow driver and a Burlingame police officer at the scene. The tow driver is responsible for obtaining an officer's initials. If a flat bed is used in lieu of a dally, this inust also be documented by the officer and tow driver at the scene. An officer's initials are scot required i,f`the tow is not subject to this rotation list. It is the tow driver's responsibili4, to clearly articulate to the officer at the scene, the reason for rasing the flat bed as a substitute for dollies. Use of a flat bed alone does not justify, an additional fee. Onllr the use of a;flat lied in -a dolly situation justifies the additional fee. 4) Extraordinary services When, in connection with towing services, a person engaged in towing under these rules and regulations, incurs expenses or furnishes services that have not been provided for, and they appear to be reasonably necessary under the circumstances, (s)he may submit written application for higher fees to the Director of Traffic. 5) Storage for each twenty-four (24) hour period or fraction thereof in excess of the first four (4) hours following towing to a place of storage. Time periods shall work oto a calendar date basis, running front 11:59 p.m. of tine first day to 12:00 a.rrt. of the next day. The four-hour grace period shall extend through the calendar day into the next calendar day. However, should the vehicle still be in storage after the Jour-hour grace period the tow operator will be entitled to two (2) d ys of storage=fees. (e.g- A vehicle is towed at 11:00 p.m. on a Monday, and the owner picks tip the vehicle at 1:00 a.m. on Tuesday. The tow operator would not be entitled to any storage fees. However, if the same person picks up the vehicle at 4:00 a.m, on Tuesdakv, the tow operator will be entitled to two days of storage fees, since the.lour-hour grace period has expired and the operator lead possession of the vehicle on two calendar days.) 111112005 9 a. Enclosed or open storage .................................................................................. $ 45.00 6) Exception for Heavy Vehicles For services or materials furnished in towing or storing vehicles over one ton load capacity, and based on difficulty and equipment required, the following rates and fees shall apply: a. Class B Truck........... .. .................. .. ......... ......... ........................................$300.00 b. Class C Truck................ ...... ... ........... .............. ....... .... ......... ................ ....$37a. 0 C. Class D Track.......................... . ... .. ............ ...:................................. ...........$400.00 cd: Stora xe for Heavy Vehicles.................................... ......... .......... ......... .. ........$60.00 (Subject to sante rales as standard vehicle) For Heart} 1ehicles in excess of 20' the tary operator rnrty charge $75.00 per 20 feet, in lieu of but not additional to flat rate. 7) Use of forklift to remove vehicles from storage (this does not apply during first 72 hours of storage) ...........................................................................................................................$ 40.00 8) Gate fee ..........................................................................................................................$ 40.00 A Gate Fee may be charged to an owner or his authorized agent, by the storing tow company, for providing after hours access to the storage yard for purposes of release of vehicle or other access, such as for retrieval of personal items or appraisal. "After hours" for purposes of the gate fee means between 5 p.m. and 8 a.m. on Mondays through Fridays, and any time on Saturdays, Sundays, and holidays. Holidays are January 1, the third Monday in January; the third Monday in February, the last Monday in May, July 4, the first Monday in September, the second Monday in October, November 11, the fourth Thursday in November, and December 25. 9) A copy of this fee schedule shall be prominently posted in the public area of the principal place of business of each person in the tow business that is on the Police Rotation List so as to be easily read by members of the public. K. FAILURE TO OBEY: 1) Failure to obey listed requirements, conditions, or fees: a. 1 st offense within a calendar year, removal from rotation for 30 days. 111112005 10 b. 2nd offense within (1) one year of the first offense, removal from rotation for 90 days. c 3rd offense occurring within (1) one year of the first offense, removal from the rotation list. Business may reapply for placement on the rotation list after 12 months from date of suspension. 2) Notwithstanding the suspensions specified above, if the Burlingame Police Department determines that a tow company has violated(B) above, the tow company shall be suspended from the rotation list for a period of three (3) years, at which time the tow company may apply for reinstatement. 3) A suspended tow company and its owners shall not be eligible for placement on the rotation list for the duration of the suspension. This provision applies to an owner working in any capacity within any tow company, and as to a tow company, even if operated under new owners. 4) In the event that the Burlingame Police Department determines that disciplinary action is appropriate, the Department shall provide notice of the proposed discipline to the tow company. The tow company may request a hearing within seven (7) calendar days by submitting a request in writing to the Chief of Police. The hearing shall be conducted by the Chief of Police or the Chief' designee. The tow company shall be entitled to present testimony in support of the tow company's position. The Chief of Police or the Chief's designee shall notify the tow company of the decision on the appeal within ten (10) days of the completion of the hearing. The decision of the Chief of Police or the Chief's designee shall be final and conclusive on the tow company. 1111/2005 11 Jul 11 04 02: 45p p- 1 FAX COVER SHEET 1640 ROWS RD. BURUNCRE 650.748-7474 �� SEND TO Company name From NI I AKentlon Data Office locabon Office location Fax number Phone number urgent [] ReWyASAP Please comment ® Please review For your information Total pages,including cover. COMMENTS .......................---.._....... ........_. __ _ i :...�-�tti � ...................................._......_.............................................. ....... ._....................................._........................... _ ....................._............................................................................................................_........._...................................................................._...............__.... ...............................it► ...... .._......... ------------ ` _ . -4 � =....................S '........._.. ... ..... ............ . _.................. _.................................................... .... _... ......... _ . ._........................... _... W ._._�o... a� .. ..........................._........_...----.--......................._................._......._....................._-_.................. ....................................................-............................................................................................................._......._................................................................ ::::::..:::: ..::..: ::::::::::��::::.: :: : :::::::::::::::::::::::: :.::::::_ .......:.::.:::.::......::::: ......: ':...... ...._..........._.........._..................----............................._._......................._..............................._ •zl .................. .....................................__......._................................................_....__......_.....................................................------.._.........................._................................. ......................................._..................................................._............................................................D3.�1.. . - 3".AJC............................. ................................................................................................................_.......__...................:.........._.......__....................................................... .............................................................................._-.......--..............................._......................_................................................._................................... ....................................................._.....---....................._.......__..............................._.......__.........._..................------..._.__......._...........---------......._...__....._.... Jul 11 04 02:45p p.2 December 2H ,2004 Chief Jack L.Van Etten Burlingame Police Department Post Office Box 551 Burlingame,California 94011-0551 Re:Rotation Tow Truck Regulations Dear Chief Van Etten: Thank you for forwarding copy of the proposed revised regulations for Rotation Tow Trucks. I sincerely appreciate having the opportunity to review them in advance of the scheduled hearing. I have several comments concerning the regulations for your consideration. 7towR=egarding."FACILITIES"at Section D:The proposed regulation provides for rotation ompdnies to maintain a place of business within the City of Burlingame with adequate,fenced storage. "A place of business"may take many forms,ranging from just a fenced yard to a building housing offices and accompanying parking structure. Presumably your Department desires the rotation tow company to have areal presence within the City from which to provide competent and timely service and one to which residents can go at regular and convenient hours to complete the business involving their towed vehicle. That is the character of service D&M Towing has sought to provide for many years.My suggestion is that the"place of business"be "regularly staffed by an employee or employees of the rotation tow operator other than the tow truck driver(s)during regular weekday business hours of 8:00 a.m.to 5:00 p.m." Regarding:-JTRUCK5"at Section E:The proposed regulation provides for all tow trucks 1: have recovery capabilities,wheel-lift capabilities and a boom. There are many circumstances in which a tow truck with wheel-lift capability only can better serve the City's That is particularly true where vehicles are located in a confined location or with limited access such as many places in the Burlingame hills. There exist new vehicles with wheel-lift capabilities alone which match and even exceed the towing and lift capacity of many existing tow trucks with booms. The wheel-lift only vehicles are more maneuverable and considerably more economical to Jul 11 04 02 : 46p p . 3 own and operate. My suggestion is that wheel-lift only tow trucks be permitted provided the tow truck operator has readily and immediately available a tow truck with boom and cable facilities. Part 2b of the same section is a little unclear to me. It states that car carriers "must have an additional unit". Does it refe4to a wheel-lift towing capaycommon to the rear of such carriers or a separate tow truck unit with boom recovery capabilities? Regarding: "RESPONSE REQUIREMENTS AND PROHIBITIONS" at Section G: Paragraph 8 describes that if a service other than towing and recovery has begun and is cancelled by the vehicle owner, the tow company may charge a 50% fee for that service. The section does not address -the circumstance where towing or recovery has begun but is cancelled by the vehicle owner ("drop charges"). Paragraphs 10 and 11 refer to several tow services.�_,State F4qn is not included. It is growing its tow service and would seem to be anpropriate additional service to mention. lu£2 oS 'T� �3� "jNfifl�C,�lou,, AS 4L`1 Aon-1T3-e--f` ril. Wit: c►aC_- 5f'2k Regarding: "FEE SCHEDULE" at Section J. Paragraph 2 permits a $30.00 fee for use of a dolly upon approval of the officer at the scene. Frequently tow companies use a flatbed carrier in lieu of dollies. ' For those companies use of a flatbed should be permitted upon the same basis as use of dollies. I suggest, therefore, that the line be amended to read: "Use of D.ollv or fl4ti4edl�,raragraph 5 prtoposes.to„permit storage, charges after 8 hours. Iu G GT7i 12 aOTO :vc-ISS i RAT 10_ ALAQ;?. cry Crm-f- P%;:� S ” Uniformity among local jurisdictions seems appropriate. Paragraph 8 proposes to permit a gate fee for after-hours vehicle retrieval in amount of $40.00. Other jurisdictions allow that fee in amount of the rotation tow fee. That would be $75.00 which again seems reasonable and uniformity will help avoid rV Thank you for your time and attention to these several matters. 5 A E Fi;RiY% a5 '01E Q-; ar,)J P AaE 1 Aw 0 Very truly yours, tiv i o N �°�16ti � SIC DOLL-LES , L,-�i,3 NCS C) t J QSG Giv POCO '6 —?'-/uc 4- o 6Q k_ i_. FCY(Z.i15SiA JGp 1. Cji- o-A . IQN4u.�1`�� G_`+�S Ti�t1T �c � ; 7►. o� m� n� 4tCS � ((,C,7 1,,�S? LAW OFFICE OF MARTIN M. EISENBERG 80o AIRPORT BOULEVARD, SUITE 314 BURLINGAME. CALIFORNIA 94010-1919 TELEPHONE: (650) 685-1550 FAX: (650) 348-1400 January 4, 2005 Chief Jack L. Van Etten Burlingame Police Department Post Office Box 551 Burlingame, California 94011-0551 Re: Rotation Tow Truck Reaulations Dear Chief Van Etten: I was in attendance at the City Council meeting last evening when the city tow truck rotation regulations were discussed. There was a comment made at the public hearing which was of particular interest and concern to me upon which I wish to comment. From time to time I have need to inspect, photograph and retrieve vehicles which are towed. Making those arrangements becomes a very difficult undertaking if the vehicle is towed to a location which does not have an employee regularly on site to respond to the needs of the public and vehicle owners. The public and vehicle owners are not adequately served if the facility is staffed only by tow truck drivers. Tow truck drives are subject to constant call and even making an appointment with one to inspect or retrieve a vehicle is uncertain because the can be called unexpectedly to respond "to an emergency." I understand the regulations which you have proposed call for the tow company to have a place of business within the City of Burlingame. The regulation should go further and require that it have a place of business within the City of Burlingame with an employee other than tow truck drivers during normal business days and hours. That will greatly enhance the service of the tow operators to citizens of the community needing to conduct business with it. Thank you for your time and attention to this letter. Ve ur , )U& MME:ns M I 1M. Eise erg RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING ROTATION TOW TRUCK REGULATIONS FOR THE BURLINGAME POLICE DEPARTMENT ROTATION LIST RESOLVED, by the City Council of the City of Burlingame: WHEREAS,the Burlingame Police Department uses a rotation list of qualified towing businesses to remove abandoned or disabled vehicles from public streets and rights-of-way in the City; and WHEREAS, the regulations need amendment to ensure consistency of language and practice, to clarify certain aspects of the practices, rates, and charges, and to provide additional screening tools of drivers and operators of towing businesses; and WHEREAS, the proposed amendments are generally consistent with regulations used by the California Highway Patrol and nearby communities; and WHEREAS, these changes are intended to provide a safer environment for the public, better procedures for police use, and increased certainty for tow operators, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Rotation Tow Truck Regulations contained in Exhibit A hereto are approved. MAYOR I,DORIS MORTENSEN,City Clerk of the City of Burlingame,do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of 2005, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK CITY AGENDA 5d 0, ITEM# STAFF REPORT MTG. DATE 1/18/2005 To: Honorable Mayor and Council SUBMITTED BY DATE: January 12, 2005 APPRO BY FROM: Lam E. Anderson, City Attorney SUBJECT: JANUARY REVIEW AND RENEWAL OF AMUSEMENT PERMITS ON SIX-MONTH REVIEW RECOMMENDATION: Review existing amusement permits ready for January review and renew the following amusement permits for a 6-month period: Alibi Club Blush Fanny&Alexander DISCUSSION: In June, the City Council renewed the permits for Alibi Club, Blush, and Fanny& Alexander. The Police Department has reviewed the performance at the 3 establishments, which is summarized below. Each of the establishments received a copy of this staff report. REVIEW OF INDIVIDUAL PERMITS The Alibi Club. It is recommended that the establishment continue on 6-month renewal. The Club continues to have a marked number of calls. There were 13 calls for service related to bad conduct by patrons, which is about twice the average for bars in the City that have amusement permits, and consistent with previous renewals. The Club may ask to drop its amusement permit. Blush. The establishment has been open about six months. It has had only 8 calls for service related to disruptive patrons. There have been a number of complaints about music being too loud, but the Police have not found that to be the case in most instances. Overall, as a new establishment, Blush is doing fairly well in its performance. Its owner and managers have been responsive to City requests. Mayor and Council Re: January Renewal of Amusement Permits January 12, 2005 Page 2 Fanny & Alexander. The establishment has been open about 4 and a half years. The Department has responded to 38 calls for service in the past 6 months, which is about the same as previous renewal periods. The establishment seems to attract a more violent and confrontational customer than other establishments, and many problems arise at closing when Burlingame Avenue becomes crowded. The closing of Left at Albuquerque calmed some of the problems, but the high volume of calls remains. The owners continue to cooperate, but in June, it is probably necessary for some additional steps to be taken, either through additional permit conditions or planning review. Therefore, it is recommended that the 3 establishments remain on a 6-month renewal cycle, with particular focus on addressing the Burlingame Avenue situation over the coming 6 months. Distribution Chief of Police Alibi Club Blush Fanny& Alexander CITY AGENDA ITEM# 7a BURLJNGAME STAFF REPORT MAG. c DATE January 18,2005 qo TO: HONORABLE MAYOR AND CITY COUNCIL SUB I T71!)C/ BY DATE: January 5, 2005 APPROVED L FROM: Netie Shinday (558-7204) BY /v t SUBJECT: Parks and Recreation Commission Vacancy RECOMMENDATION Take action on Parks and Recreation Commission appointment to replace Mara Khan. BACKGROUND Due to an impending relocation, Mara Khan has submitted her written resignation effective January, 2005. Council may choose one of the following, or other, options and direct staff accordingly: • Open the application period to the public and establish a filing deadline of Friday, February 18, 2005; and select a council interview subcommittee. • Appoint a candidate from the group of applicants that were interviewed by the Council Subcommittee on September 21, 2004. The Subcommittee is prepared to make a recommendation if Council so desires. • Open the application process to only applicants that have applied to City commissions in the last two years, or any other timeframe the Council chooses. CITY FOR CITY USE ONLY RECEIVED SEP 13 2004 CITY OF BURLINGAME ciTY OF�BURLIOFFICE Commissioner Application Form Burlingame registered voter _ Please print or type. Copies to: CC, CM, Name: CYNTHIA SCHREURS, Esq. Address: llo Park Road, No. 308, Burlingame, CA Phone: (day)(650) 348-1112 J(evening)650-340-9966 Email (optional schreurs@netwiz.net How long have you lived in Burlingame (years)? 13 years Are you registered to vote in Burlin ame? xx cs ? No ? Education: On going Degree(s)/Major(s): B.A. Business Management J.D. Law Occupation / Specialty: Attorney: Wills, Trust, Probate & Estate Planning Please accept this as my application for a position on the (select only one): ? Beautification Commission ? Civil Service Commission ? Library Board xx ? Parks & Recreation Commission ? Planning Commission ? Traffic Safety Parking Commission ? Mosquito Abatement District Signature: Date: 0q1 n/2C04 Please return your application and supplemental questionnaire to: Netie Shinday, Executive Assistant City Manager's Office 501 Primrose Road Burlingame, CA 94010 City of Burlingame - Parks & Recreation Dept. PARKS & RECREATION COMMISSION Supplemental Questionnaire Applicant: Cynthia Schreurs, Esq. 1. Please comment on how you feel that your education, training, experience and community involvement will be a benefit to the Parks & Recreation Commission and the community? I am in step with baby boomers and seniors through my client base and daily work as an estate planning attorney. My five children and now four grandchildren keep me in tune with the younger generations and my special needs family members gives me an awareness of the diversity of citizens our Parks and Recreation Department serves. 2. Please list the community activities or organizations you have participated in and indicate your level of involvement (member, attended event, ran a booth, worked on the organizing committee, was an officer, etc.). Indicate the amount of time each month you spend on each of these activities. Currently, I am serving my second term as Board President for a local 43 million dollar credit union. I have served a total of nine years on this board spending an average of 4-10 hours per month attending to my duties. Service on this board is on a voluntary basis only. During the summer this year, I volunteered my services to the San Mateo County Historical Museum for the County's annual Victorian Day event and spent close to 30 hours on this fun and educational community event. Over the past three years, I have served as a keynote speaker to various groups in the community including business groups such as Soroptomists, National Business Women's' Association, as well as senior citizen and student groups. I spend an average of five hours per month preparing and speaking before various groups. While raising my children over the past two decades, I was a committed and active parent in their academic and recreational activities serving as room parent numerous years often in more than one grade per year,yard duty attendant, P.E. assistant, teachers' assistant, driver for band members, soccer players, equipment, cheerleaders, track runners, basketball and baseball players, fieldtrips, etc. I participated in school fundraisers, organized and ran Eighth Grade Carnivals, attended PTA meetings, manned countless school booths;flipped hundreds of pancakes and cleaned up gobs of snow cone syrup from schoolyards. I attend and enjoy Burlingame community events regularly including Art in the Park,the Art&Jazz Festival, the Sunday Farmers' Market, Sunday afternoon concerts in the Park, art exhibits, etc., as well as take classes at the Rec.Center. 3. Burlingame has a wide variety of recreational opportunities for preschoolers, youth, teens, adults, senior citizens and families. Please inform us as to which of these program areas are you familiar with and to what degree? Burlingame has an OUTSTANDING selection of programs and I am familiar with this fact because I regularly browse through the Activity Guide. I often invite friends to take classes with me, suggest programs to my senior clients, ask people if they have taken classes at the Recreation Center and how they liked the program or course. Over the past year I have taken fencing and Italian courses at the Rec. Center. Parks&Recreation Commission Supplemental Questionaire Page 2 Applicant Name: CYNTHIA SCHREURS,Esq. 4. Currently, there are many issues facing the Parks & Recreation Department's budget. Some of the major projects include playgrounds that are not up to current codes, fields that need renovation, parks restrooms that need remodeling and ball field lighting systems that need repair. In a time of budget cutbacks, how would you prioritize your recommendations to staff concerning such items? Top priority should be given to safety and usage. The P&R Dept.must consider what is in the best interests of the citizens and the city,and the safety of both. 5. Many recreation facilities (baseball fields, swimming pool, tennis courts, etc.) are in or near residential neighborhoods. There are occasions when these programs create noise, traffic or lighting issues. How do you think the needs of the programs should be weighed against the impact of the surrounding neighborhood? Consideration should be given regarding the impact of a particular event on a surrounding neighborhood, however, the Parks & Rec Department serves the entire community at large and weight should be given to what benefits the greatest number of citizens. 6. What groups within the community have you been a part of(please check all that apply): homeowner ✓ rented property(residential) _/ work in Burlingame ./ own a business in Burlingame had children in school l belong to a religious community ./ Other: Chamber Member(S.S.F.) 7. Please list any additional information pertaining to your appointment to the Parks & Recreation Commission that the City Council should consider. The Parks & Recreations Department has played (in all seriousness) an important and positive role in helping mold my children into the responsible citizens they are today. P & R continues to provide programs and events that enrich my life. I would like the opportunity to serve the City that has had such a positive impact on the lives of its community and to assist the P&R Dept. in continuing to reach out and serve its citizens in this tradition. Please return your application and supplemental questionnaire to: Netie Shinday, Executive Assistant City Manager's Office City of Burlingame 501 Primrose Road Burlingame, CA 94010 All applications and supplemental questionnaires must be received in the City Manager's Office no later than 5:00 PM on Friday, September 17, 2004. 330 Primrose Road 650-348-1112 Office Suite 660 650-347-7671 Fax Cynthia Schreurs Burlingame,CA 94010 schreursna,netwiz.net Attorney at Law PROFESSIONAL EXPERIENCE Law Office of Cynthia L Schreurs Burlingame CA 2001 — Present Attorney Practiced in the areas of inheritance and asset transference law, including wills, trust, probates and death administration. San Francisco Law School San Francisco, CA 1996— 2000 Adjunct Law Professor Taught courses in Legal Reasoning and Analysis and Uniform Commercial Code in a juris doctorate program. Davidson Sheehan &Jewel Law Firm, Oakland, CA_ 1999—2001 Associate Attorney Practiced law in the area df inheritance and asset transference: wills, trust, probates and death administrations. Law Office of Richard Henson San Carlos, CA 1998-1999 Associate Attorney Practice of law in the area of inheritance and asset transference law. Law Office of Cynthia L Schreurs Burlingame, CA 1995-1998 Attorney Practiced general business law including business entity formation; collection litigation; commercial and personal contracts; commission, tax and licensing board appeals. The Honorable Patricia Bresee Superior Court of California. San Mateo 1993-1994 Law Clerk Researched and assisted development of first Juvenile Court civil procedures manual in California for publication by The Rutter Group, entitled Family Law 11 Civil Procedure Guide. Schreurs & Schreurs Business Consultants, San Mateo, CA 1983.1993 Management Consultant Consulted with corporations and small businesses in the following areas: Cash flow management: Evaluated and analyzed accounts receivable and payable, procurement, credit policies for borrowing, lending or credit terms for purchases; renegotiated debt and depreciated assets; created and implemented collection systems for commercial and consumer debts; trained staff. Efficiency expert: audited and analyzed department operations and employee efficiency; developed policies and procedures, drafted, and implemented; redeveloped employee duties and job descriptions; staff training. Delinquency Control Management: Reduced delinquency for PAR 30+ to 3°Jo or less (on average) from 30°Jo or more. Divestitures: Divested and dismantled companies; settled debts; out placed employees, liquidated equipment, furnishings, fixtures, contracts and assets. Management: Managed small business concerns and sole proprietorships operations including billing, receipting, staff hiring and training, business plan and market and service development on regular, reoccurring basis. Portfolio Analysis: Analyzed company assets and liabilities of targeted acquisitions and mergers. CYNTHIA SCHREURS,Esq. Resume page 2 Provident Central Credit Union Redwood City CA 1980— 1982 Joined a local credit union as accounting clerk and was promoted three times, eventually to loan adjustment officer. Loan Adjustment Officer. Delinquency control of secured loans. Supervised and managed legal accounts department. Assigned and supervised cases with outside counsel. Executive Administrator. Assisted executive vice president in managing $50 mil. credit union. Internal Auditor. Reviewed and analyzed general ledgers and debt portfolios of acquisition and merger targets, coordinated and integrated financial data and balanced GLs from acquired and merged credit unions to company GL; account reconstructions. Accounting Clerk. Receipting and reconciliation of subsidiary accounts to GL. PROFESSIONAL VOLUNTEER ACTIVITIES POLAM Federal Credit Union (Polish-Russian-Slavic American Credit Union), CA 1995— Present President, Board of Directors Monitor P&L and other financial data results; implement operational policies and procedures, new lending and savings programs; create and develop new services (domestic and international) and strategies to increase profits and control expenses. Establish budgets, schedules, goals and objectives for credit union and each branch office; establish internal control and reporting systems to monitor compliance with federal regulations. San Francisco Law School Alumni Association, CA 1995—1999 Board of Directors Maintained mentoring program for recent graduates and networking program for alumni. Produced major annual student-alumni events. San Mateo City School District CA 1986— 1989 Parent Advisory Committee Member Liaison between parents, special needs students, teachers and administrators of school district. San Mateo Chapter California Association for Neurologically Handicapped Children & Adults 1983— 1989 Board of Directors Organized Chapter bylaws, created library resource system, developed parent networking program including education and training parents of handicapped children. EDUCATION Juris Doctorate with Honors 1995 San Francisco Law School Bachelor of Arts, Management, with Honors 1990 Saint Mary's College, Moraga, California r a' m Y FOR CITY USE ONLY f SEP 1 72004 CITY OF BURLINGAME Commissioner Application Form Burlingame registered voter Please print or type. Copies to: CC,CM, Name: -ov�.pc Address: Phone: (may) 6Sb- -rtS'8S" I(evenin8)�j!�O-3t4,-uiyr I Email (optional) � _ �e How long have you lived in Burlingame (years)? 3 Are you registered to vote in Burlingame? Yes ? No ? Education: Cok\t -3A Degree(s)/Major(s): `,p6v\;, .A z j,, Occupation / Specialty: Please accept this as my application for a position on the (select only one): ? Beautification Commission ? Civil Service Commission ? Library Board arks & Recreation Commission ? Planning Commission ? Traffic Safety Parking Commission ? Mosquito Abatement District Signature: Date: 91,1l_1 Please return your applicat' n nd supplemental questionnaire to: Netie Shinday, Executive Assistant City Manager's Office 501 Primrose Road Burlingame, CA 94010 City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010 phone: (650) 558-7330 • fax: (650) 696-7216 "` .'' euRUNGAME recreation@burlin ag_me org sqT 1 PARKS & RECREATION COMMISSION Supplemental Questionnaire Applicant's Name: �GW.¢_C �, e_ To assist in the selection process, please answer the following questions and submit written responses with your application form. Responses should be typed. You may use additional sheets of paper. Thank you. The City of Burlingame offers a wide range of recreation opportunities for its residents and provides many different park facilities for the community to enjoy. By acting as the eyes, ears and voice of the public, the Parks& Recreation Commission allows for better communication between the public,the City Council and staff. 1. Please comment on how you feel that your education,training, experience and community involvement, will be a benefit to the Parks& Recreation Commission and the community? 2. Please list the community activities or organizations you have participated in and indicate your level of involvement(member, attended event,ran a booth, worked on the organizing committee, was an officer, etc.). Indicate the amount of time each month you spend on each of these activities. 3. Burlingame has a wide variety of recreational opportunities for preschoolers,youth, teens, adults,senior citizens and families. Please inform us as to which of these program areas are you familiar with and to what degree? Parks & Recreation Commission Supplemental Questionnaire Page 2 _ ` Applicant Name: i c. `\O-\P� 4. Currently, there are many issues facing the Parks&Recreation Department's budget. Some of the major projects include playgrounds that are not up to current codes,fields that need renovation,parks restrooms that need remodeling and baluiield lighting systems that need repair. Ina time or budget cutbacks, how would you prioritize your recommendations to staff concerning such items? S. Many recreation facilities(ballfrelds,swimming pool,tennis courts, etc.)are in or near residential neighborhoods There are occasions when these programs create noise,traffic or lighting issues. How do you think the needs of the programs should be weighed against the impact of the surrounding neighborhood? 6. What groups within the community have you been apart of(please check all that apply): homeowner rented property(residential) work in Burlingame own a business in Burlingame have children in school belong to a religious community Other 7. Please list any additional information pertaining to your appointment to the Parks& Recreation Commission that the City Council should consider. Please return your application and supplemental questionnaire to: Netie Shinday, Executive Assistant City Manager's Office City of Burlingame 501 Primrose Road Burlingame, CA 94010 All applications and supplemental questionnaires must be received in the City Manager's Office no later than 5:00 PM on Friday, September 17,2004. 1. Please comment on how you feel that your education, training, experience, and community involvement will be a benefit to the Parks & Recreation Commission and the community. As a father of three young children, I value Burlingame's Parks & Recreation department tremendously. The facilities and offerings in Burlingame, combined with the sense of community they help to foster, are key reasons why my family chose to live here. I would like to use my own skills and enthusiasm to help maintain and enhance this important part of Burlingame's community life. The particular skills I can offer include helping to make budget and priorities trade-offs. I have an MBA from Harvard Business School and currently work in private equity investing. Every day I work with companies, particularly those where I sit ons the Board of Directors, and help them make decisions in capital constrained environments. I am also a good communicator and can help move discussions forward, making sure all parties have been heard. As an Eagle Scout, I understand the value and importance of having areas and activities that are safe and accessible. I used many of them in my town growing up and would like to help perpetuate the excellent programs and facilities are available for children, families, and seniors here in Burlingame. 2. Please list the community activities or organizations you have participated in and indicate your level of involvement (member, attended event, ran a booth, worked on the organizing committee, was an officer, etc.). Indicate the amount of time each month you spend on each of these activities. Having young children and a demanding work schedule, I am very careful about adding commitments to my schedule. Here are my current activities: o Leader of a church-related Bible study that meets at our house and is comprised of residents from Burlingame and surrounding towns. This position involves being a member at my church, attending weekly training classes on the study materials, preparing the lessons, and facilitating the group's discussions. — 15 hours per month o Member of technology advising committee for a United States Congressman. Provide insights on specific topics up for legislation. —S hours per month o Participate regularly at my son's preschool on assigned parent co-op days. —3 hours per month o Member of Lead21, an organization dedicated to energizing, educating, and elevating leaders interested in engaging the issues facing the U.S. and the world through the political process. —4 hours per month 3. Burlingame has a wide variety of recreational opportunities for preschoolers, youth, teens, adults, senior citizens, and families. Please inform us as to which of these program areas you are familiar with and to what degree. I am very familiar with the opportunities for preschoolers, adults and families. My son attended Village Park's camp this summer. My daughter is enrolled in Village Park's Lil' Sprouts class this fall for 2-year-olds. All of my children have taken numerous classes, including music and swimming. The whole family uses all of the parks extensively ... at least twice a week. I know of many offerings for senior citizens, as I have read about them in the quarterly brochures. I admire and am supportive of the Parks &Recreation Commission's commitment to offering a diverse range of services for all ages. 4. Currently, there are many issues facing the Parks & Recreation Department's budget. Some of the major projects include playgrounds that are not up to current codes,fields that need renovation,park restrooms that need remodeling and ball field lighting systems that need repair. In a time of budget cutbacks, how would you prioritize your recommendations to staff concerning such items? Budget and priorities trade-offs are always difficult decisions that require knowledge of the particular issues, requirements, and opportunities. Given my business experience serving on Board of Directors of companies and my business education, I feel that I have the experience and skills required to work through difficult trade-offs. Generally speaking, I would take into account the number of people who will benefit from a project, how the project fits into the goal of providing a diverse range of activities, how urgent any repairs are, any potential legal liabilities, and the cost in relation to the cost of other pending projects. S. Many recreation facilities (ballfields, swimming pool, tennis courts, etc) are in or near residential neighborhoods. There are occasions when these programs create noise, traffic or lighting issues. How do you think the needs of the programs should be weighed against the impact of the surrounding neighborhood? Again, these are difficult issues. Getting feedback from the neighborhood and the users of the facilities is critical. Residents who live near facilities reap benefits from their location and also bear some costs. Program users (and designers) should always be courteous and considerate of.neighbors. At the same time, there is a certain amount of acceptable noise, traffic, etc that is generated by these activities - activities that are beneficial to the community as a whole. Of course, what is deemed acceptable is a gray area. By communicating well with all parties involved, I would hope to help maximize the benefits to both the neighbors and the users. 6. What groups within the community have you been a part of(please check all that apply)? Homeowner Rented property(residential) Work in Burlingame Own a business in Burlingame Have children in school /Belong to a religious community _ v,'Other �t ig '�•�. o - C-x 7. Please list any additional information pertaining to your appointment to the Parks& Recreation Commission that the City Council should consider. a Thank you for the opportunity to apply for this position. I would be truly honored to serve the community on the Parks& Recreation Commission. Q CITY _.G AGENDA 7b c't' " ITEM# BIJRLINGAME STAFF REPORT DAT _Janus 18, 200 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY __ /-�/ '�✓ DATE: January 12, 2005 APPROVED FROM: Jim Nantell (558-7205) BY—___ SUBJECT: Commission Vacancies RECOMMENDATION It is recommended that Council consider combining upcoming Planning Commission appointments and interviews with the current process to replace Commissioner Keele's vacancy: BACKGROUND At the Council's January 3, 2005 meeting the Mayor appointed an interview committee to make a recommendation on the filling of the planning commissioner vacancy created by Commissioner Keel's resignation. Since the terms of two other planning commissioners are expiring in early April staff is recommending that the council combine the interviews for those vacancies with the current process. Our current commissioner appointment procedure calls for any commissioner desiring reappointment to apply in the same manner as all other candidates. The current commissioners will be invited to reapply if they wish to serve again. In April the following commissioner's terms will expire: Term Terms Commissioner Commission Expiration Served Tim Auran Planning 4-7-05 1 Joe Bojues Planning 4-7-05 2 STAFF REPORT BURLINGAME AGENDA ITEM# 7c � 0 MTG.a 90 L �AATED JYNE6 DATE 1/18/05 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: January 12, 2005 APPROV FROM: Jesus Nava, Finance Director/Treasurer BY 650-558-7222 SUBJECT: Transmittal of the FY 2003-04 Comprehensive Annual Financial Report (CAFR) RECOMMENDATION: That the City Council accept the report. BACKGROUND: The City Council Audit Committee, consisting of Mayor Toe Galligan and Councilperson Rosalie O'Mahony, met with city staff to review the results of the annual audit performed by the firm of Caporicci and Larson, C.P.A.s. The City received a"clean" audit report, and there is no management letter containing recommendations for procedural changes. A special thanks to Mary Asturias, Financial Services Manager, and Tammy Mak, Accounting Technician for their hard work and diligent efforts in completing this work. ATTACHMENTS: FY 2003-04 Comprehensive Annual Financial Report Agenda 8a Item# BURLINGAME Meeting STAFF REPORT Date: 1/18/05 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: 01 1Z DATE: DECEMBER 28,2004 APPROVED BY: FROM: PUBLIC WORKS SUBJECT: RESOLUTION APPROVING PROFESSIONAL SERVICES AGREEMENT WITH WINZLER& KELLY FOR DESIGN OF WATER MAIN REPLACEMENT FOR THE BURLINGHOME/EASTON SUBDIVISION NO. 5, CITY PROJECT NO. 80770—PHASE III RECOMMENDATION: It is recommended that Council approve the attached resolution approving Professional Services Agreement with Winzler & Kelly ("W&K") for the design of water main replacement and relocating services from the rear of homes to the front in the Burlinghome/Easton Subdivision No. 5 in the amount of$187,000.00. BACKGROUND: On July 23, 2004, a Request for Proposal was issued for obtaining professional services to Design and provide Construction Management for the replacement of Water Distribution Systems in the Burlinghome/Easton Subdivision No. 5, Burlingame Village, Burlingame Gate, and Burlingame/Grove Subdivisions. On August 27, 2004, the City received a total of six proposals from pre-qualified consulting engineering firms and interviewed all six firms on September 16, 2004. Based upon the qualifications of the firms, and the nature of the work in the various sub-divisions, staff recommends two separate project awards to different consulting firms. W&K has been selected to perform the water main replacement design of the Burlinghome/Easton Subdivision No. 5. Kennedy/Jenks was awarded at the December 6, 2004 City Council meeting the remaining water main replacement design in the Burlingame Village,Burlingame Gate, and Burlingame/Grove Subdivisions. DISCUSSIONS: The Burlinghome/Easton Subdivision No. 5 is the last remaining area within the City where water mains are located in easements behind the homes, rather than in the street as is typical. The new water mains and meters will be relocated to the front of the homes to improve access and maintainability. W&K was selected because of their expertise and experience in evaluating, designing, and managing comparable water main replacement projects. The scope of work includes the following: • Provide planning, coordination, inspection,and design of approximately 125 individual home service laterals being relocated from the rear of homes to the front. • Obtain approval from approximately 125 individual home owners regarding the final service connection routing and hookup. • Prepare a detailed construction cost estimates. • Design of approximately one mile of new water main. • Prepare a 50%,90%, and 100% design submittal packages. • Distribute final design packages to prospective contractors. • Assist with bidding and construction award of the new water mains. S:\A Public Works Directory\PROJECTS\80770 Water Main Replacement\Staff Report Phase III.doc Staff Report Page 2 Staff has negotiated the scope of work and fee of$187,000.00 for the design engineering services and finds it reasonable given the nature and complexity of the project. The amount of $179,325.00 represents approximately 16.5% of the estimated $1,130,000.00 total construction cost. This design fee is within the normal industry range of 10%to 20% of total construction costs and is reasonable given the scope and complexity of the project. Additionally, the level of design effort was similar to that proposed by the other competing consulting firms. SUMMARY: The existing water mains within the Burlinghome and Easton Subdivision Nos. 5 and 7 are old and in need of replacement. In addition, the existing mains are difficult to access and maintain due to their location in easements behind the homes, with some parts of the easements built over by backyard improvements. Construction of new mains within the streets will provide better access for maintenance; improve water quality, water pressure, and flows for the residents and is intended to increase the amount of water available for fire protection. Based upon proposal review and interview with six qualified engineering consulting firms, staff has selected W&K to perform the engineering design of the new water mains. Further, staff believes that the cost for the services is reasonable for such a complex project. EXHIBITS: Resolution, Professional Services Agreement with Exhibit A BUDGET IMPACT: Project funding is budgeted in the 2004-2005 Water System Capital Improvement Program through the proceeds of the water revenue bonds. c: City Clerk, Attorney, Winzler&Kelly,Erler& Kalinowski, Inc. SAA Public Works Directory\PROJECTS\80770 Water Main Replacement\Staff Report Phase IILdoc RESOLUTION NO. - AUTHORIZING EXECUTION OF AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENT WITH WINZLER& KELLY FOR DESIGN OF WATER MAIN REPLACEMENTS Burlinghome/Easton Subdivision No. 5 Winzler&Kelly City Project Number 80770 -Phase III RESOLVED, by the CITY COUNCIL of the City of Burlingame, California and this Council does hereby FIND, ORDER, and DETERMINE AS FOLLOWS: 1. The public interest and convenience require execution of the agreement cited in the title above. 2. The City Manager be, and he is hereby, authorized to sign said agreement for and on the behalf of the City of Burlingame. 3. The City Clerk is hereby ordered and instructed to attest such signature. Mayor I, ANN T. MUSSO, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of 2004, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk AGREEMENT FOR PROFESSIONAL SERVICES AGREEMENT WITH WINZLER& KELLY CONSULTING ENGINEERS FOR DESIGN OF WATER MAIN REPLACEMENTS Burlinghome and Easton Subdivisions Phase III Winzler&Kelly Consulting Engineers City Project Number 80770 THIS AGREEMENT is entered into this_day of by and between the City of Burlingame, State of California,herein called the "City",and WINZLER& KELLY CONSULTING ENGINEERS,engaged in providing PROFESSIONAL ENGINEERING services herein called the "Consultant". RECITALS A. The City desires to engage an Engineering Consultant to prepare plans and specifications for the design of new water mains in the Burlinghome and Easton Subdivision in the City of Burlingame. B. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW,THEREFORE,THE PARTIES HERETO AGREE AS FOLLOWS: EXHIBIT A SHALL BE MADE AS PART OF THIS AGREEMENT. L Scope of Services. The Consultant shall provide all services as set forth in Exhibit A of this agreement. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement. 3. Compliance with Laws. The Consultant shall comply with all applicable laws,codes,ordinances,and regulations of governing federal,state and local laws. Consultant represents and warrants to City that it has all licenses,permits,qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall,at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses,permits,and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information,data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public,and the Consultant shall not make any of the these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project,and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk,unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. Consultant may retain a copy of such confidential documents for its records. 6. Compensation. Compensation for Consultant's professional services shall not exceed$187,000.00; and payment shall be based upon City approval. Page 1 of 6 Agreement for Professional Services Agreement with Winzler& Kelly Consulting Engineers for Design Of Water Main Replacements Burlinghome and Easton Subdivisions Phase III Projects City Project Number 80770 Billing shall be accompanied by a detailed explanation of the work performed by whom at what rate and on what date. Also,plans, specifications,documents or other pertinent materials shall be submitted for City review,even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3)years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Proiect Manager. The Project Manager for the Consultant for the work under this Agreement shall be Elizabeth Hirschhorn,P.E. 9. Project Management and Billings. During the course of the project and to support each and every invoice the consultant shall furnish control reports that shall include the following: (A)A narrative progress report of specific accomplishments during the reporting period,problems encountered or anticipated,plans for resolution of problems, accomplishments scheduled for the next reported period,and results of any significant activities. (B)A cost report for each task showing: 1.Current period and cumulative expenditures to date. 2.Estimated cost to complete and at completion. 3.Estimated date to complete. 4. Approved budget and approved contract amount. 5. A comparison of the estimated cost at completion with the approved budget to show any variance. Completed reports are to be submitted monthly,together with invoice submittal,unless directed otherwise by the City's project manager. The invoice shall be accompanied by a cost breakdown showing specific person and classification being billed for the period by task.Failure of consultant to submit and update plans or furnish required reports as directed shall constitute cause for suspension of payment of the invoices. Mark-up of subcontracted work shall be no more than 10 percent,and mark-up on any materials,supplies, and services shall be no more than 5 percent. There shall be no separate payments for local travel in the Bay Area,any phone service/calls,routine reproduction except for printing of final contract documents,or other support costs for consultant or subconsultant. 10. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. Page 2 of 6 Agreement for Professional Services Agreement with Winzler& Kelly Consulting Engineers for Design Of Water Main Replacements Burlinghome and Easton Subdivisions Phase III Projects City Project Number 80770 11. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid,and addressed to: To City: Syed Murtuza,P.E./City Engineer City of Burlingame 501 Primrose Road Burlingame,CA 94010 To Consultant: Elizabeth Hirschhorn,P.E. Winzler&Kelly Consulting Engineers 417 Montgomery Street, Suite 600 San Francisco, CA 94104 Tel: (415)283-4970 To Program Manager: Matthew P.Zucca,P.E. Erler&Kalinowski, Inc. 1870 Ogden Drive Burlingame,California 94010 Tel: (650)292-9100 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 12. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent,the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for,traveling to, and testifying in such matters at its then current hourly rates of compensation,unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 13. Conflict of Interest. Consultant understands that its professional responsibilities are solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition,Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement,and it shall immediately disassociate itself from such an interest should it discover it has done so and shall,at the City's sole discretion,divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person,Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement,Consultant shall promptly notify City of this employment relationship,and shall,at the City's sole discretion,remove such person from the project. 14. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age,sex,color, race,marital status, sexual orientation,ancestry,physical or mental disability,national Page 3 of 6 Agreement for Professional Services Agreement with Winzler& Kelly Consulting Engineers for Design Of Water Main Replacements Burlinghome and Easton Subdivisions Phase III Projects City Project Number 80770 origin,religion,or medical condition,unless based upon a bona fide occupational qualification pursuant to the California Fair Employment&Housing Act. 15. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain,for the duration of the contract,General Liability insurance policies insuring Consultant to an amount not less than: two million dollars($2,000,000)combined single limit per occurrence for bodily injury,personal injury and property damage. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy incomprehensive form insuring Consultant to an amount not less than two million dollars ($2,000,000)combined single limit per accident for bodily injury and property damage. iii. Consultant shall provide to the City all certificates of insurance,with original endorsements effecting coverage. Consultant agrees that all certificates and endorsements are to be received and approved by the City before work commences. iv. Consultant agrees to have and maintain,for the duration of the contract,professional liability insurance in amounts not less than$1,000,000 which is sufficient to insure Consultant for professional errors or omissions in the performance of the particular scope of work under this agreement. B. General Liability: i. The City,Erler&Kalinowski, Inc.,their officers,officials,employees and volunteers are to be covered as additional insured as respect to liability arising out of activities performed by or on behalf of the Consultant;products and completed operations of Consultant;and premises owned or used by the Consultant. This requirement does not apply to the professional liability insurance required for professional errors and omissions. ii. The Consultant's insurance coverage shall be primary insurance as respects the City, its officers,officials, employees and volunteers. Any insurance or self-insurances maintained by the City, its officers, officials,employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers,officials,employees or volunteers. iv. The Consultant's insurance shall apply separately to each insured against whom a claim is made or suit is brought,except with respect to the limits of the insurer's liability. C. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended,voided,canceled,reduced in coverage or in limits except after thirty(30)days'prior written notice by certified mail,return receipt requested,has been given to the City. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. D. In addition to these policies, Consultant shall have and maintain Workers'Compensation insurance as required by California law and shall provide evidence of such policy to the City before beginning services under this Agreement. Further,Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers'Compensation insurance for their respective employees. Consultant shall provide Employer's Liability coverage in the amount of one million dollars($1,000,000)for each accident,disease,and each employee. Consult shall furnish a waiver of all rights of recovery and subrogation against City and Erler&Kalinowski,Inc ofr any work performed under this Agreement. Page 4 of 6 Agreement for Professional Services Agreement with Winzler& Kelly Consulting Engineers for Design Of Water Main Replacements Burlinghome and Easton Subdivisions Phase III Projects City Project Number 80770 16. Indemnification. The Consultant shall save,keep and hold harmless indemnify and defend the City and Erler&Kalinowski,Inc.,their officers,agents,employees and volunteers from all damages, liabilities,penalties, costs,or expenses in law or equity that may at any time arise or be set up because of damages to property or personal injury received by reason of,or in the course of performing work to the extent caused by willful misconduct or negligent acts,errors or omissions,or failure to act,of the Consultant,or any of the Consultant's officers,employees, or agents or any subconsultant. 17. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder,nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 18. Governing Law. This Agreement,regardless of where executed,shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior or Municipal Court of the County of San Mateo or Santa Clara. 19. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen(15)days written notice of termination. In the event of termination,the Consultant shall deliver to the City all plans,files,documents,reports,performed to date by the Consultant. In the event of such termination,City shall pay Consultant an amount that bears the same ratio to the maximum contract price as the work delivered to the City bears to completed services contemplated under this Agreement,unless such termination is made for cause, in which event,compensation, if any,shall be adjusted in light of the particular facts and circumstances involved in such termination. 20. Amendment. No modification,waiver,mutual termination,or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 21. Disputes. In any dispute over any aspect of this Agreement,the prevailing party shall be entitled to reasonable attorney's fees,as well as costs not to exceed$7,500 in total. 22. Entire Agreement. This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms,conditions,understandings or agreements purporting to modify or vary this Agreement,unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. Page 5 of 6 Agreement for Professional Services Agreement with Winzler& Kelly Consulting Engineers for Design Of Water Main Replacements Burlinghome and Easton Subdivisions Phase III Projects City Project Number 80770 IN WITNESS WHEREOF,the City and Consultant have executed this Agreement as of the date indicated on page one(1). City of Burlingame By City Manager Consultant: Winzler&Kelly Consulting Engineers City of Burlingame Print Name Signature Title ATTEST: Approved as to form: City Clerk City Attorney Page 6 of 6 Scope of Work City of Burlingame Water CIP Phase III Task 1 Predesign Phase The purpose of the Predesign Phase is to establish the existing site conditions and utility locations in order to develop the alignment recommendations for the project. The ultimate purpose is to enable the design phase to proceed more efficiently. The predesign phase will also establish the requirements for replumbing the existing water services for approximately 125 homes in the Burlingame/Easton Subdivision located west of El Camino Real that currently have service from water mains in backyard easements. Conceptual approaches to abandoning the existing water mains located in alleyways behind the houses and installing new water mains in the streets and new services from the main in the street will be evaluated. Critical design issues will be identified and alternatives evaluated. From this effort, recommendations for alignment, method of construction, and approach to individual reconnections will be made. 1.1 Project Kickoff Meeting & Work Plan Key members of Winzler& Kelly will attend a kickoff meeting with the City. It is anticipated that the City's Program Manager and City Management, Project Manager, Operations, and Maintenance personnel will be involved. The purpose of the kickoff meeting will be to confirm the project objectives, and agree to the project schedule, protocols for communication, and deliverables. Winzler& Kelly will prepare a Project Work Plan outlining the project team, schedule, and deliverables for the project. Individual responsibilities and task budgets will be included, as will phone numbers, FAX numbers, and e-mail addresses for all project contacts. 1.2 Collection and Review of Existing Information This task involves review of existing documents including the City's plans for the affected area, maps and maintenance records for existing water services, and aerial photographs from the City's GIS. City of Burlingame and other agencies with impacted utilities will also be contacted to confirm their plans for related utility relocations and future improvement plans. The utility information gathered in this task will be used to develop a potholing plan for the utility locating work in Task 1.3. 1.3 Survey& Utility Locating The City's GIS mapping will be used as the background for the design of the water mains. It is assumed that the City's GIS mapping and existing aerial photography will be provided by the City and used as provided, based on City of Burlingame datum, and not translated into the California State Plane Coordinate System. Based on the potholing plan developed in Task 1.2, three days of utility potholing will be conducted at the intersection of Bernal Avenue and Devereaux Drive and at major intersections along Adeline Drive only. The results of the utility potholing will be added to the alignment plan. Field utility surveys utilizing a GPS locator will be conducted to augment the base mapping with data on utility locations and other features impacting the design at the intersection of Bernal 1 Scope of Work City of Burlingame Water CIP Phase III Avenue and Devereaux Drive and at major intersections along Adeline Drive only. This task does not include field planimetric survey of features along streets or on individual lot lines or right-of-way lines. The survey of features on individual lots will consist of visual observation and hand measuring (using a tape measure) of critical features to locate new work on individual properties. The on-lot information will be captured on individual property plan sheets, but will not be tied back with survey instrumentation to the main work in the streets. The tie-in points will be shown on the street plans but the individual properties' drawings will be produced as stand-alone figures. The following items are excluded from this task: • Aerial phortogrammetry • Topographical and planimetric surveying using survey instruments • Utility locating, utility potholing, and field surveying outside of the intersections described above • Utility locating, utility potholing, and field surveying at the intersection of Adeline Drive and El Camino Real 1.4 Preliminary Service Reconnection Approach Develop the preliminary approach for collecting data for the design of the service connections. Provide preliminary details for reconnecting the service laterals. Develop abandonment requirements for the existing water distribution mains located within the backyard easements. 1.5 Evaluate Pipeline Parameters The design team will evaluate the pipeline design parameters for the project and develop a basis of design covering issues such as size, material, and method of construction. 1.6 Develop & Evaluate Alignment Alternatives for Distribution Mains The Winzler& Kelly design team will evaluate and develop the distribution main alignment incorporating the survey and utility information collected in Task 1.3 into preliminary plan sheets that identify the obstructions anticipated and propose recommendations to avoid the major obstructions. The recommended alignment will also consider the routing of the future transmission main in Adeline Drive. The following items are excluded from this task: • Preliminary design of the future transmission main in Adeline Drive 1.7 Determination of Actual Homes Requiring Service Reconnections Review the existing service connection information to determine the homes requiring reconnection. Augment the information review with field investigation in questionable areas. Deliverables include: • Five (5) copies of the plan highlighting the parcels requiring service reconnection (Scale: 1"=100' on 22"x34" sheet) 2 Scope of Work City of Burlingame Water CIP Phase III 1.8 Preliminary Construction Cost Estimate Provide a preliminary engineer's estimate of probable construction cost. 1.9 Prepare Basemaps for Distribution Mains and Service Connections Incorporate the analysis and information collected in Task 1 to produce base mapping for the design of the distribution mains. Distribution main base mapping will be produced at a 1"=40' scale on 22"04" sheets. The service connection base mapping will be developed from the digitizing of the homes from existing aerial photography of the City. Service connection base mapping will be produced on 8-1/2"xI 1" sheets. Deliverables include: • Five (5) copies of the Distribution Main base mapping • Five (5) copies of the Service Line Connection base mapping Task 2 Design Services As part of Task 2, the design of the project will be performed. Subtasks associated with Task 2 are defined below and are separated between the distribution main design and the service line design. Task 2a Distribution Main Design The distribution main design scope of work reflects the level of detail requested by the City for this project. The City has elected to forego a detailed plan and profile design in this area due to an assumption of a low likelihood of construction/utility interferences in this residential area. In areas identified by the City and Winzler& Kelly as potential areas of construction/utility conflict, additional utility potholing will be conducted and utility crossing details will be developed. The alignment of the distribution main will not be tied to a fixed horizontal survey control. The alignment will be established using dimensions from surface features shown on the City's GIS mapping. 2.1 a Meetings & Review Status, review, and coordination meetings will be held between the City staff and Winzler& Kelly staff. We have budgeted for a design kickoff meeting and design review meetings after the 50% and 90% Submittals. Biweekly progress meetings will be conducted during the design phase. The budget under this task assumes that the meetings will cover Task 2a and Task 2b. 2.2a Prepare 50% Plans, Specifications, and Estimate Prepare the 50% Submittal of the Contract Documents, which include plans, and modification of technical specifications, front-end specifications and bidding documents provided by the City. It 3 Scope of Work City of Burlingame Water CIP Phase III is assumed that the technical specifications provided by the City have been used in previous projects and will require only minor modification. No profiles will be prepared for the distribution main design. Utility crossing details will be developed for the interferences at the major intersections identified in Task 1.3. Update the preliminary engineer's estimate of probable construction cost and the design schedule. Deliverables include: • Three (3) copies of the 50% Submittal to the City for review. 2.3a Prepare 90% Plans, Specifications, and Estimate Following the 50% Submittal Review Meeting with the City, incorporate the City review comments into the 90% Submittal of the Contract Documents. Update the preliminary engineer's estimate of probable construction cost and the design schedule. Deliverables include: • Three (3) copies of the 90% Submittal to the City for review. 2.4a Prepare 100% Plans, Specifications, and Estimate Following the 90% Submittal Review Meeting with the City, incorporate the City review comments into the 100% Submittal of the Contract Documents. Update the preliminary engineer's estimate of probable construction cost and the design schedule. Deliverables include: • Five (5) bound copies of the stamped/signed 100% Submittal • Two (2) copies of the Contract Documents in electronic format provided on CD 2.5a Coordinate Permit& Environmental Approvals During design, we will work with the various agencies, such as the SFPUC, to coordinate the City's application for permits and environmental approvals. Task 2b Service Line Design The following is the anticipated scope of work for the design of service line connections for homes in the Burlingame/Easton Subdivision No. 5. Both the City and Winzler& Kelly agree that the level of effort required to complete Task 2b is difficult to estimate due to the dependence on third party(property owner) cooperation to complete the task. The City has recently completed similar projects as the one contemplated in this proposed scope of work and the City has requested that Winzler& Kelly rely on the historical levels of effort required by others to budget the required level of effort to complete Task 2b. Both the City and Winzler& Kelly understand and agree that historical levels of effort may not appropriately predict the level of effort required to complete this task. 4 Scope of Work City of Burlingame Water CIP Phase III Inasmuch as the exact level of effort to complete the anticipated scope of work for Task 2b - Service Line Design cannot be identified at this time, compensation for consulting services by Winzler & Kelly for Task 2b will be on a time and expense reimbursement basis in accordance with the schedule of charges (Table 1). On the basis of the proposed scope of work described below, we propose a budget of$58,800 for our services to perform Task 2b. This budget will not be exceeded without additional authorization. To assure a clear understanding of all matters related to our mutual responsibilities, the following assumptions have been made in preparing this scope of work and budget: • Status, review, and coordination meetings will be held between the City staff and Winzler& Kelly staff on a biweekly basis to cover Task 2a and 2b and are included in the budget under Task 2.1 a • The specifications for the service line design will be included in the Contract Documents described in Task 2a • For budgeting purposes, it is assumed that the project area contains one hundred (125) homes. • The service line designs do not include field survey of individual lot lines or on-site features. Design layouts will be tied to approximate dimensions from building features. If surveying is required, we will include that separately from this scope of work. • Approximate field measurements will be used to develop quantities for cost estimating purposes. 2.1b Field Inspection We have budgeted one and three quarter(1.75)hours of field time per home to perform the following functions: • Identify the location of the existing water meter and water service appurtenances • Discuss potential locations for the new water meter and water service appurtenances with the homeowner • Identify and field mark the connection point to the existing water service piping • Discuss potential routing of the new water service piping between the meter and the connection point with the homeowner • Visually inspect the property to identify potential utility conflicts or other construction constraints The following items are excluded from this task: • Utility locating on the property • Topographical and planimetric surveying 2.2b Prepare 50% Service Line Plans Incorporate the information collected in Task 2.1b to produce the 50% Submittal of the Service Line Plans. Utilizing the base mapping produced in Task 1.9, we will prepare individual service connection designs for each home in the project area. 5 Scope of Work City of Burlingame Water CIP Phase III The designs will be produced in 8-1/2 x 11 format. The 50% Submittal will include the engineer's estimate of probable construction cost for the service line construction. Deliverables include: • Three (3) copies of the 50% Submittal to the City for review. 2.3b Prepare 90% Service Line Plans Following the 50% Submittal Review Meeting with the City and design reviews with the individual homeowners, incorporate the City review comments and the appropriate property owner input into the 90% Submittal of the Service Line Plans. Update the preliminary engineer's estimate of probable construction cost. Deliverables include: • Three (3) copies of the 90% Submittal to the City for review. 2.4b Prepare 100% Service Line Plans Following the 90% Submittal Review Meeting with the City and necessary follow-up design reviews with the individual homeowners, incorporate the City review comments and the appropriate property owner input into the 100% Submittal of the Service Line Plans. Update the preliminary engineer's estimate of probable construction cost. Two (2) copies of the Service Line Plans in electronic format will also be provided on CD. Deliverables include: • Five (5) bound copies of the stamped/signed 100% Submittal of the Service Line Plans • Two (2) copies of the Contract Documents of the Service Line Plans in electronic format provided on CD Task 3 Right of Entry Assistance 3.1 Respond to Questions/Conduct Design Reviews with Individual Property Owners Provide assistance to the City in acquiring the Right of Entry agreements between each property owner and the City. We have budgeted one half(0.5) hour of field time per service line connection to review the design with the individual property owner and collect appropriate input on the design; and to address follow-up questions on the design from the individual property owner. 3.2 Assist City with Public Relations It is anticipated that the design phase will require coordination with the City's Public Relations firm. Winzler & Kelly will provide technical support for the City's Public Relations firm in issuing notices for the project. No public meetings are anticipated for this task. 6 Scope of Work City of Burlingame Water CIP Phase III Task 4 Assistance During Bidding 4.1 Assistance in Distributing Bid Documents Assist the City in distribution of the Contract Documents to appropriate builder's exchanges and notifying available contractors of the bid advertisement to ensure adequate competition among responsible contractors. 4.2 Attend Prebid Meeting Attend the prebid meeting of prospective bidders and assist the City in developing a presentation describing the project. 4.3 Respond to Questions During Bidding Winzler& Kelly will assist the City in responding to questions from prospective bidders during the bidding phase. 4.4 Prepare Addenda Winzler& Kelly will prepare up to two (2) addenda during the bid phase for distribution by the City. 7 City of Burlingame Water CIP Phase III HOURS � � o s w z E E= o t W ul c� m m o Utility Location m 'a c w a E 8 Potholing, HOURS TOTAL TOTAL LABOR Expenses Surveying Aerial Mapping Miller Pipeline TOTAL FEE PREDESION PHASE TASK 1-PREPARE PREDESION REPORT 1.1 Project Kickoff Meeting 6 Workplan 2 2 6 0 2 0 0 0 4 16 $2,010 $180 $2,190 1.2 Collection and Review of Existing Information 0 2 4 8 4 0 0 0 8 26 $2,620 $230 $2,850 1.7 Survey&Utility Locating 0 2 8 8 24 0 0 8 2 52 $5,810 $360 $6,300 $12,470 1.4 Preliminary Service Reconnection Approach 0 2 8 0 12 0 0 8 0 30 $3,620 $200 $3,820 1.8 Evaluate Pipeline Parameters 0 2 4 2 0 0 0 0 0 8 $1,040 $90 $1,130 1.6 Develop d Evaluate Alignment Alternatives for 1 2 4 12 4 0 0 4 0 27 $3,025 $285 $3,310 Distribution Mains 1 Determination of Actual Homes Requiring Service 0 0 4 8 16 0 0 0 0 28 $3,000 $440 $3,440 Reconnections. 1.8 Preliminary Construction Cost Estimate 2 2 6 8 4 0 0 0 0 22 $2,650 $160 $2,810 19 Prepare Basemapfor Distribution Maim and Service 2 2 12 16 2 0 0 40 8 82 $9,130 $710 $3,500 $13,340 TASKISUBTOTAL 7 16 56 62 68 0 0 60 22 291 $ 32,905 $ 2,655 $ $ 3,500 $ 6,300 $ 45,360 TASK 2-PREPARE PLANS AND SPECIFICATIONS TASK 2a-PREPARE WATER MAIN PLANS AND SPECIFICATIONS 2.1s Meetings d Review 0 4 16 8 8 0 0 0 8 44 $4,960 $370 $5,330 2.2a Prepare 50%Plans,Specifications,Estinute 2 12 32 40 12 0 0 40 8 146 $16,690 $1,130 $17,820 2.0a Prepare 90%Plans,Specifications,Estimate 2 12 24 20 8 0 0 30 8 104 $12,260 $920 $13,180 2.4a Prepare 100%Plans,Specifications,Estimate 2 8 12 20 4 0 0 20 12 78 $8,730 $790 $9,520 2.Sa Coordinate Permit i Environmental Approvals 0 4 16 12 0 0 0 4 4 40 $4,600 $350 $4,950 TASK 2a SUBTOTAL 6 40 100 100 32 0 0 94 40 412 $ 47,240 $ 3,560 $ $ $ $ 50,800 TASK 211,-PREPARE SERVICE LINE PLANS - 2.11, Fieldknpection 2 2 12 12 190 0 0 0 30 248 $26,500 $1,640 $28,140 22b Prepare 50%Service Line Purrs 2 2 12 16 10 0 0 62 8 112 $12,540 $710 $13,250 2.3b Prepare 90%Service Lim Plans 2 2 8 16 10 0 0 32 8 78 $8,570 $540 $9,110 2.4b Prepare 100%Service Lina Plans 2 2 4 16 10 0 0 24 16 74 $7,730 $570 $8,300 TASK2b SUBTOTAL 8 8 36 60 220 0 0 118 62 512 $ 55,340 $ 3,460 $ $ $ $ 58,800 TASK 2 SUBTOTAL 14 48 136 160 252 0 0 212 102 924 $ 102,580 $ 7,020 $ $ $ $ 109,600 1ra005 City of Burlingame Water CIP Phase III TASK 3-PROVIDE ASSISTANCE DURING RIGHT-OF-ENTRY AGREEMENT ACQUISITION 31 Respond to QaestionslConduct Design Reviews with 2 4 8 16 62 0 0 16 8 116 $12,790 $980 $13,770 Individual Property Owners 3.2 Assist City with Public Relations 2 8 12 0 12 0 0 2 4 40 $5,140 $500 $5,640 TASK 3 SUBTOTAL 4 12 20 16 74 0 0 18 12 156 $ 17,930 $ 1,480 $ $ $ $ 19,410 BIDDING PHASE TASK 4-PROVIDE ASSISTANCE DURING BIDDING 4.1 Assistance in Distributing Bid Documents 1 2 6 0 0 0 0 4 4 17 $2,065 $185 $2,250 4.2 Attend Pre Bid Meeting 0 2 4 0 4 0 0 0 0 10 $1,300 $150 $1,450 4.3 Respond to Questions During Bidding 0 2 8 12 4 0 0 0 6 32 $3,350 $260 $3,610 4.4 Prepare Addenda(2) 1 2 8 12 4 0 0 8 12 47 $4,905 $435 $5,340 TASK 4 SUBTOTAL 2 8 26 24 12 0 0 12 22 106 $ 11,620 $ 1,030 $ $ $ $ 12,650 Grand Total-Tasks l-6 27 84 238 262 406 0 0 302 158 1,477 $ 165,035 $ 12,185 $ $ 3,500 $ 6,300 $ 187,020 say, $ 187,000 1/312005 CITY 0 STAFF REPORT BURLINGAME AGENDA ITEM# 8b MTG. DATE 1/18/2005 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED—,;,;-'/ �-- BY (". lh� DATE: January 7, 200$ �f� APPROVED !/ FROM: Robert Bell, Human Resources Director BY 400W SUBJECT: Resolution Approving Changes to the Memorandum of U de'rstanding (MOU)between the City of Burlingame and the Teamsters, Local 856 RECOMMENDATION: Staff recommends that the Council approve the resolution authorizing the City Manager to incorporate the tentative agreement between Teamsters, Local 856 and the City of Burlingame into the Memorandum of Understanding(MOU). The tentative agreement is attached to this report as Exhibit A. BACKGROUND: Teamsters, Local 856 represents the City's Communication Dispatchers. The current labor agreement expired November 30, 2004. The parties finished negotiations on November 23, 2004. Due to conflicting schedules and a personal emergency that rendered the Teamster business agent unavailable for several weeks, the ratification vote was not completed by the Union until the week of 01/03/05. On Thursday, January 6, 2005, staff was informed the unit ratified the agreement. The major components of the tentative agreement are as follows: ■ Term—Three Year Agreement 12/01/04— 11/30/07 ■ Salary Increases — Effective November 15, 2004, the Unit will receive a general wage increase of 5.75%. This increase is to move the unit to market median plus an additional 2% in recognition of the fact the unit agreed to a salary freeze and also relinquished one dispatcher position, which saved the City an additional $81,000 a year. In the 2nd and P year of the contract, the Unit will be moved to 3'd in the survey market providing the City has the ability to pay. ■ Health Care - The group rejected the City's new tiered medical plan. Therefore, they are getting a 10% increase in their medical contribution, which brings the unit to a maximum contribution of$875 per month. Members of this unit with family coverage will now be paying a portion of the premium out of their payroll checks for any of the CalPERS health plans. ■ Retirement - The City agreed to a reopener to look at retirement enhancements in the future. The City memorialized some of the criteria that would be used in determining if such enhancements would be granted to miscellaneous employees. ■ CTO - the unit is getting an increase to the maximum accrual of Compensatory Time Off from 130 hours to 140 hours. CTO is substituted for overtime pay when employees work beyond 40 hours in a workweek and elect to take the time as CTO. They can take time off using accrued CTO rather than vacation or other leave benefits. ■ Sick Leave Incentive Program and Payout - The City proposed changes to the current sick leave incentive program. The program had become costly and difficult to administer. This was due in part to the expansion of State and Federal protected leave laws. The parties agreed to terminate this program and change the formula of sick leave payout used at retirement. This new program will reward employees retiring from the City that have managed their sick leave well over the course of their employment. ■ Differential and Uniform Allowance-the City agreed to increase shift differential by 1% in recognition of the fact that there are less dispatchers working in during these less desirable schedules. The reason less dispatchers are working during these shifts is due to the recent position cuts that have occurred throughout the City. This increases the workload for those working during these shift hours. Uniform Allowance is increasing $75 per year. This is the first increase to uniform allowance in 2 years. BUDGET IMPACT ■ The majority of the salary increases and health care costs associated with the new agreement were included in the 2004/05 Budget. There is an additional expense of$9,882 per year associated with the salary increase granted over the projections included in the 2004/05 budget. ATTACHMENTS: Resolution Exhibit A- Tentative Agreement RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING CHANGES TO THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF BURLINGAME AND THE TEAMSTERS, LOCAL 856 AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE MEMORANDUM OF UNDERSTANDING ON BEHALF OF THE CITY RESOLVED,by the City Council of the City of Burlingame: WHEREAS, the City of Burlingame and the Teamsters, Local 856 have met and conferred in good faith on the terms and conditions of employment as provided by State law; and WHEREAS,the City and Teamsters, Local 856 have reached agreement on certain changes to be made to the existing terms and conditions of employment and memorandum of understanding between the City and the Association; and WHEREAS,the proposed changes are fair and in the best interests of the public and the employees represented by Teamsters, Local 856; NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The changes in existing salary of the employees represented by Teamsters, Local 856 as contained in Exhibit A hereto are approved. 2. The City Manager is authorized and directed to execute the terms contained in Exhibit A and incorporate them into the Memorandum of Understanding between Teamsters, Local 856 and the City of Burlingame. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 18'h day of January, 2005, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: CITY CLERK Exhibit A COMPREHENSIVE NEGOTIATIONS BETWEEN TEAMSTERS 856 AND CITY OF BURLINGAME NOVEMBER 23, 2004 1. Term: Three Year(Dec 1,2004 -Nov 30, 2007) 2. Salary: City can agree to a 5.75% across the board increase Effective December 2005, the City will grant a salary increase to place the unit 3`d in the San Mateo County survey market. The City may exercise its option to reopen the contract per the ability to pay clause included in this agreement. If the City exercises its option to reopen the contract per the ability to pay clause and no alternative salary agreement can be reached by the parties, effective December 2005 the Unit will receive an increase equal to the April `04 and April '05 CPI for Urban Wage Earners Index (CPI-U) for the San Francisco-Oakland-San Jose area with a minimum increase of 1% and a maximum increase of 3%. Effective December 2006, the City will grant a salary increase to place the unit 3d in the San Mateo County survey market. The City may exercise its option to reopen this contract per Section 1.2 of this agreement. If the City exercises its option to reopen the contract per the ability to pay clause and no alternative salary agreement can be reached by the parties, effective December 2006 the Unit will receive an increase equal to the April '05 to April '06 CPI for Urban Wage Earners Index (CPI-U) for the San Francisco-Oakland-San Jose area with a minimum increase of 2% and a maximum increase of 4%. Ability to Pay Clause: If the City projects a general fund deficit in the current or following fiscal year and/or is developing budget reduction alternatives, the City can reopen the contract relative to salary increases. The parties will meet on alternative options regarding salary increases. If no alternative can be agreed to,the unit will receive the CPI adjustment as indicated above. 3. Medical: Effective 1/1/2005 the agrees to pay up to $875.00 per month towards employee medical In 2006 & 2007,the parties will reopen the contract to look at other alternatives and/or amounts to be granted in future. Exhibit A 4. Retirement: Beginning December of 2005 and each December of this contract thereafter,the parties agree to meet and confer regarding the following miscellaneous retirement enhancements: 2.5% @ 55 2.7% @ 55 . 3.0% @ 60 The parties acknowledge that the City will be considering several factors in determining the feasibility of contracting for one of the above enhancements. These factors include but are not limited to: • Prevailing Practice - does at least 6 of the 11 Cities used in the San Mateo County Survey Market contract for one of the above enhancements • Budget Deficit - does the ongoing budget projections reflect ongoing revenues meeting or exceeding ongoing revenues even after the costs of enhancements are included in these projections • Retiree Medical Costs - can the parties develop a program to reduce ongoing costs associated with providing retiree medical coverage 5. CTO: If parties agree to drop the PTO proposal, City can agree to increase the maximum comp time accrual to 150 hours. 6. Deferred Comp: City contribution to remain at $30,the employees can add$10 per pay period from check and it will be tax deferred. 7. Sick Leave: Discontinue sick leave incentive program in exchange for: Payoff Upon Retirement—If an employee elects to be paid off for accrued sick leave he/she will be paid according to the following schedule: All Hours Between: Pay out: 0000—0600 25% will be paid out or 150 hours maximum payout. 0600— 1200 35% or 210 hours maximum payout. 1200— 1560 50% or 180 hours maximum payout. Under this program the maximum amount of hours that will be paid out is 540 hours. Sick Leave Conversion - Employees can elect to have all sick leave hours converted to Ca1PERS credible service per GC Section Exhibit A 20965. If an employee elects to have sick leave hours paid out per Section 1.1.1,the remaining sick leave balance not paid out is eligible for conversion to credible service per GC Section 20965. Any sick leave hours paid out at retirement are not eligible for conversion. Maximum Accrual- The maximum accrual of sick leave will be 1560 hours. 8. Shift Differential: 1900 - 0700- 6% 0700 - 1100-4% 1500 - 1900 - 4% 1100 - 0300- double time when working alone for more than one hour; retroactive to the 1"hour, excluding normal lunch/dinner breaks. 9. Uniform Allowance: Effective 01105 uniform allowance will be $850 per year and will be issued on separate check. In January of subsequent years of the contract,uniform allowance will be paid out in a separate check. 0QW, Wlr-y-`,�- STAFF REPORT BURLINGAME AGENDA ITEM# 8c MAG. DATE 1/18/2005 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTEr BY DATE: January 7, 2005 APPROVE FROM: Robert Bell, Human Resources Director BY SUBJECT: Adoption of Resolution Fixing the Employer's Contribu Under the Public Employees' Medical and Hospital Care Act for the Teamsters, Local 856, Co unication Dispatchers RECOMMENDATION: Staff recommends that the Council approve the attached resolution increasing the City's contribution towards medical premiums to $875 per month for members of Teamsters Local 856, Communication Dispatchers. The change will be effective January 1, 2005. BACKGROUND: Teamsters Local 856 and the City just completed negotiations. The group currently receives $795 per month. In negotiations the Unit agreed to a 10% increase in medical. Therefore, the Unit will not get $875 per month. BUDGET IMPACT: The cost of this benefit increase was included in the 2004/05 budget approved by Council. ATTACHMENTS: Resolution RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME FIXING THE EMPLOYER'S CONTRIBUTION UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL CARE ACT RESOLVED,by the City Council of the City of Burlingame: WHEREAS, Government Code Section 22825.6 provides that a local agency contracting under the Public Employees' Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not less than the amount required under Section 22825 of the Act; and WHEREAS,the City of Burlingame,hereinafter referred to as Public Agency, is a local agency contracting under the Act for participation by members of Teamsters, Local 856, Communication Dispatchers, therefore be it RESOLVED, that effective January 1, 2005 the employer's contribution for each employee or annuitant shall be the amount necessary to pay the full cost of his/her enrollment, including the enrollment of his/her family members in a health benefits plan up to a maximum of$875 per month; Plus administrative fees and Contingency Reserve Fund Assessments. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 18`h day of January, 2005, and was adopted thereafter by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS.- ABSENT: EMBERS:ABSENT: COUNCIL MEMBERS: CITY CLERK ITY AGENDA 8d ��' °n. ITEM# � E STAFF REPORT MAG. ��. DATE January 18,200$_ TO: _ Honorable llayorand-Cit)_CQuaciL __ _ SUBMITTED BY Chief Jack Van Etten, Police Dena DATE: January 1.0, 2005 _ n APPROVED FROM:_-GhieflacicYan Etten,_Qolice�epattmant -_ _ BY - - SUBJECT: Amending the Agreement with San Mateo County for Animal Control Services RECOMMENDATION: Adopt a Resolution executing an Amendment to the Agreement with San Mateo County for the provision of Animal Control Services increasing the contract term from three years to five years and amending the payment schedule. BACKGROUND: The County has contracted with the Peninsula Humane Society (PHS) for Animal Control Services to all cities and the unincorporated areas of the County for over 45 years. The twenty cities of the County have historically contracted with the County for Animal Control Services. On June 17, 2003 the Board of Supervisors adopted resolution 066067 approving an Agreement with PHS for shelter and field Animal Control Services for the entire County, and resolution 066066 approving an Agreement with the twenty cities of the County to provide Animal Control Services. Both Agreements are three-year contracts terminating June 30, 2006. The FY 2003-04 contract amount was $4,454,397 and the contract allows a 5% increase between fiscal years. The County has leased the land occupied by PHS since 1971 for the rate of $1 (one dollar) per year. The current lease terminates August 12, 2006. DISCUSSION: The County, cities and Peninsula Humane Society wish to extend the Animal Control Services contract an additional two years through June 30, 2008. In order to do so, the PHS/County amendment also extends the land lease with PHS through June 30, 2008. The County and cities have also requested savings on the Animal Control contract given the current reductions at the County and city level. Although the Amendments provide for a 5% increase for each additional year of service, PHS has agreed to $732,510 in savings over the five-year term. The PHS contract Amendment also requires PHS to provide investigation of all animal bites (rabies quarantines) which occur in the County. PHS will provide this service for an additional $75,000 for the remainder of FY 2004-05, $150,000 for FY 2005-06, $154,500 for FY 2006-07, and $159,135 for FY 2007-08, and provide the service under the direction of the County Health Officer. The payment for the quarantine services will be solely through the County Health Department, and cities will see no charge for these services and no interruption in services. FISCAL IMPACT: The Amendment to the PHS contract represents a total savings to the County and cities of$732,510 over the five-year contract term,assuming a 5%increase between contract years. For FY 2004-05, the PHS contract amount will decrease by$111,424 to$4,424,617.The city and County cost distribution formula is updated yearly. Currently,for FY 2004-2005,the share cost for the City of Burlingame is$119,423.00. For FY 2005-2006,the City of Burlingame's anticipated share of costs is approximately$126,588.38.The FY 2005-06 contract amount is$4,703,348.FY 2006-07 is $4,829,745,and FY 2007-08 is$5,076,951. Estimates for cost distribution are distributed yearly in time for budget development. RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING FIRST AMENDMENT TO REVISED AGREEMENT BETWEEN THE CITY OF BURLINGAME AND THE COUNTY OF SAN MATEO FOR ANIMAL CONTROL SERVICES RESOLVED, by the City Council of the City of Burlingame: WHEREAS, on June 16, 2003, by Resolution No. 69-2003, the City Council approved an agreement between the City and San Mateo County to have the County continue to provide animal control services through the Peninsula Humane Society; WHEREAS, the County, cities in the County, and the Humane Society wish to extend the agreement to June 30, 2008, in order to make it consistent with the land lease for the animal shelter at Coyote Point between the County and the Humane Society; and WHEREAS, it continues to be understood that the City of Burlingame does not currently intend to require licenses of cats in the City, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The City Manager is authorized and directed to execute the First Amendment to the Agreement between the City and the County for Animal Control Services as contained in Exhibit A hereto. 2. The Clerk is directed to attest to the signature of the Manager. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the day of_ 2005, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK AMENDMENT TO AGREEMENT FOR ANIMAL CONTROL SERVICES BETWEEN THE CITIES OF ATHERTON, BELMONT,BRISBANE, BURLINGAME, COLMA, DALY CITY, EAST PALO ALTO,FOSTER CITY, HALF MOON BAY, HILLSBOROUGH,MENLO PARK, MILLBRAE, PACIFICA, PORTOLA VALLEY,REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO, SOUTH SAN FRANCISCO, WOODSIDE AND THE COUNTY OF SAN MATEO This First Amendment to Agreement for Animal Control Services is dated for reference purposes only this day of , 2004 is entered into by and between the COUNTY OF SAN MATEO, a political subdivision of the State of California(hereinafter "County"), and the cities of ATHERTON, BELMONT,BRISBANE, BURLINGAME, COLMA, DALY CITY, EAST PALO ALTO, FOSTER CITY, HALF MOON BAY, HILLSBOROUGH, MENLO PARK, MILLBRAE,PACIFICA, PORTOLA VALLEY, REDWOOD CITY, SAN BRUNO, SAN CARLOS, SAN MATEO, SOUTH SAN FRANCISCO, and WOODSIDE, municipal corporations, (hereinafter"City" or"Cities"): RECITALS WHEREAS, Cities and County have previously entered into an Agreement for Animal Control Services dated for convenience July 1, 2003 (hereinafter, "City/County Agreement"); WHEREAS, the County and Cities wish to amend said City/County Agreement as specifically set forth herein, in order to comport with amendments made to an Agreement for Animal Control Services and Shelter Services between County and the Peninsula Humane Society& SPCA(hereinafter"County/PHS Agreement"); NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES PROVIDED HEREUNDER,the parties agree as follows: 1. Subparagraph 4. Payments of Paragraph B. CITY'S RESPONSIBILITIES of the City/County Agreement is hereby amended to read as follows: "4. Payments. City shall pay to the County prior to January 1"of each fiscal year, and following the receipt of an invoice from County, the City's - 1 - percentage share of the net program cost of the Animal Control Program as described herein and as specified in Exhibit B for FY 2003-04. This net program cost shall be determined by the County and shall be equal to the cost of the contract between the County and County Contractor plus the cost of the County administering licensing collection and Animal Control Services Program, minus any program revenue received by County or County Contractor as described in Section D, Paragraph 5. County and City's percentage share shall be based on service costs. County will calculate a percentage breakdown annually, based on service reports provided by County Contractor. Percentage distribution for a given year will be based on an average of service costs over the three calendar years prior to the year in question. Exhibit `B", attached and incorporated by this reference herein, details percentage distribution for FY 2003-04. Percentage distributions for years two and three of this Agreement will be distributed by County to Cities by March 1St of the given year. Base costs to be paid to County Contractor by the County and Cities are as follows: Fiscal Year Amount 2003-04 $4,454,397 2004-05 $4,424,617 2005-06 $4,703,348 2006-07 $4,829,745 2007-08 $5,076,951" 2. Subsection 1. of Section C. COUNTY'S RESPONSIBILITIES of the City/County Agreement is hereby amended to delete in its entirety the fourth bullet which reads "Processing in-home quarantines which may be resolved over the phone." - 2 - 3. Subsection 8. Term and Effective Period of Section D. General Provisions of the City/County Agreement is hereby amended to read as follows: "8. Term and Effective Period. This Agreement shall be effective the period from July 1, 2003 through June 30, 2008. All services are subject to the terms and conditions of this Agreement." 4. Subparagraph c) of paragraph 1. of Exhibit C of the City/County Agreement is deleted in its entirety. Quarantine processing services will be addressed separately in the County/PHS Agreement. 5. The sixth bullet of Paragraph 11. Excluded Services of Exhibit C of the City/County Agreement which reads "The processing of in-home quarantines which may be resolved over the phone, as determined by County or County Contractor" shall be deleted in its entirety. 6. The fourth bullet of subparagraph 1 of paragraph C. COUNTY'S RESPONSIBILITIES of the City/County Agreement which reads, "Processing in-home quarantines which may be resolved over the phone"is hereby deleted. 7. Except as specifically set forth in this First Amendment, all other provisions of the City/County Agreement shall remain unchanged in full force and effect. IN WITNESS WHEREOF, the parties have caused this First Amendment to the City/County Agreement for Animal Control Services to be executed by their duly authorized representatives on the day and year first written above. - 3 - Dated: COUNTY OF SAN MATEO By: Dated: TOWN OF ATHERTON ATTEST: By Town of Atherton, Clerk Dated: CITY OF BELMONT ATTEST: By City of Belmont, Clerk Dated: CITY OF BRISBANE ATTEST: By City of Brisbane, Clerk Dated: CITY OF BURLINGAME ATTEST: By City of Burlingame, Clerk -4 - Dated: TOWN OF COLMA ATTEST: By Town of Colma, Clerk Dated: CITY OF DALY CITY ATTEST: By City of Daly City, Clerk Dated: CITY OF EAST PALO ALTO ATTEST: By City of East Palo Alto, Clerk Dated: CITY OF FOSTER CITY ATTEST: By City of Foster City, Clerk - 5 - Dated: CITY OF HALF MOON BAY ATTEST: By City of Half Moon Bay, Clerk Dated: TOWN OF HILLSBOROUGH ATTEST: By Town of Hillsborough, Clerk Dated: CITY OF MENLO PARK ATTEST: By City of Menlo Park, Clerk Dated: CITY OF MILLBRAE ATTEST: By City of Millbrae, Clerk - 6 - Dated: CITY OF PACIFICA ATTEST: By City of Pacifica, Clerk Dated: TOWN OF PORTOLA VALLEY ATTEST: By Town of Portola Valley, Clerk Dated: CITY OF REDWOOD CITY ATTEST: By City of Redwood City, Clerk Dated: CITY OF SAN BRUNO ATTEST: By City of San Bruno, Clerk - 7 - Dated: CITY OF SAN CARLOS ATTEST: By City of San Carlos, Clerk Dated: CITY OF SAN MATEO ATTEST: By City of San Mateo, Clerk Dated: CITY OF SOUTH SAN FRANCISCO ATTEST: By City of South San Francisco, Clerk Dated: TOWN OF WOODSIDE ATTEST: By Town of Woodside, Clerk December 21,2004 L:\CLIENT\A_DEPTS\ANIMAL\AMENDMENT TO AGREEMENT FOR ANIMAL CONTROL SERVICES BETWEEN THE CITIES OF ATHERTON.doc - 8 - $2,727,370.01 Ck.No.99100-99437 Excludes Library Cks.99100-99132 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT i QDPayroll for December 2004 $3,396,688.56 Ck.No.160658-161060 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION K CD aQ co CL as � o m 3 oA t S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS O 1 CITY OF BURLINGAME 01-06-2005 WARRANT REG I ST ER PAGE 8 FUND RECAP - 04-05 NAME FUND AMOUNT GENERAL FUND 101 64,503.92 PAYROLL REVOLVING FUND 130 18,520.64 CENTRAL COUNTY FIRE 201 10,729.89 CAPITAL IMPROVEMENTS FUND 320 441.38 WATER CAPITAL PROJECT FUND 326 6,052.62 SEWER CAPITAL PROJECT FUND 327 11,276.50 WATER FUND 526 186,803.41 SEWER FUND 527 1,957.00 SOLID WASTE FUND 528 2,622.50 PARKING ENTERPRISE FUND 530 17.97 SELF INSURANCE FUND 618 9,761.15 FACILITIES SERVICES FUND 619 4,813.26 EQUIPMENT SERVICES FUND 620 1,606.34 INFORMATION SERVICES FUND 621 22.21 FIRE MECHANIC SERVICES FUND 625 240.60 TRUST AND AGENCY FUND 731 4,185.47 DEBT SERVICE FUND 930 3,450.30 TOTAL FOR APPROVAL $347,005.16 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 99438 THROUGH 99536 INCLUSIVE,TOTALING IN THE AMOUNT OF $347,005.16, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, ............... ............... ..... . .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../. ./. •COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99438 BAUER COMPRESSORS 01309 390.62 FIRE APPARATUS MAINT. 390.62 201 65200 203 99439 BURLINGAME AUTO SUPPLY 01507 1,666.56 SMALL TOOLS 11.36 201 65200 130 VEHICLE MAINT. 12.97 201 65200 202 FIRE APPARATUS MAINT. 179.96 201 65200 203 SUPPLIES 1,330.59 620 15000 FIRE APPARATUS MAINT. 131.68 625 65213 203 99440 BURLINGAME GARDEN CENTER 01559 366.47 BLDG. 8 GROUNDS MAINT. 366.47 101 67500 190 99441 BURLINGAME CHAMBER OF COMMERCE 01637 2,301.63 CONTRACTUAL SERVICES 2,301.63 101 64560 220 99442 BURLINGAME RECREATION DEPT. 01663 613.00 RECREATION EXPENSES 613.00 101 10700 99443 CALIFORNIA PARK 8 RECREATION 01726 130.00 DUES 8 SUBSCRIPTIONS 130.00 101 68010 240 1100 99444 EWING IRRIGATION PRODUCTS 02157 304.75 MISCELLANEOUS 304.75 320 80110 192 99445 W.U. GRAINGER, INC. 02248 491.70 MISC. SUPPLIES 467.80 101 68020 120 2200 MISC. SUPPLIES 23.90 619 64460 120 5130 99446 GRANITE ROCK COMPANY 02261 944.27 STREET RESURFACING EXPENSE 944.27 101 66210 226 99447 LAWSON PRODUCTS, INC. 02755 269.23 MISC. SUPPLIES 269.23 619 64460 120 99448 P. G. 8 E. 03054 16,840.28 GAS 8 ELECTRIC 16,840.28 101 66100 170 99449 SBC 03080 52.03 COMMUNICATIONS 52.03 101 65100 160 99450 SAN FRANCISCO WATER DEPT. 03353 181,680.72 WATER PURCHASES 181,680.72 526 69020 171 99451 INFORMATION SERVICES DEPT. 03378 1,963.83 CONTRACTUAL SERVICES 1,963.83 101 65150 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99452 B.E.I. ELECTRICAL SUPPLIES 09072 92.66 MISC. SUPPLIES 92.66 619 64460 120 99453 CHIEF BILL REILLY 11568 3,049.30 MISC. SUPPLIES 287.49 201 65200 111 MISC. SUPPLIES 354.03 201 65200 120 FIRE APPARATUS MAINT. 110.52 201 65200 203 DUES & SUBSCRIPTIONS 215.00 201 65200 240 TRAVEL & MEETINGS 98.93 201 65200 250 TRAINING EXPENSE 1,874.41 201 65200 260 FIRE APPARATUS MAINT. 108.92 625 65213 203 99454 BAY AREA AIR QUALITY 14358 86.60 MISC. SUPPLIES 86.60 620 66700 120 99455 ROYAL WHOLESALE ELECTRIC 14855 147.59 MISC. SUPPLIES 147.59 619 64460 120 5140 99456 DHL EXPRESS 14958 17.97 EQUIPMENT MAINT. 17.97 530 65400 200 99457 IZMIRIAN ROOFING 15573 227.33 MISCELLANEOUS 227.33 618 64520 604 99458 ALL CITY MANAGEMENT 15595 3,435.47 MISCELLANEOUS 3,435.47 731 22594 99459 COSTCO WHOLESALE 17465 275.00 DUES & SUBSCRIPTIONS 275.00 101 68010 240 1101 99460 LEE & ASSOCIATES 17568 553.00 FIRE APPARATUS MAINT. 553.00 201 65200 203 99461 SELF INSURANCE PLANS 18051 9,533.82 CLAIMS ADJUSTING SERVICES 9,533.82 618 64520 225 99462 GCS SERVICE, INC 18250 168.46 SUPPLIES 168.46 620 15000 99463 RUHIYYIH MAGHZI 18334 300.00 DEPOSIT REFUNDS 300.00 101 22520 99464 TOWN OF HILLSBOROUGH 18419 880.00 MISCELLANEOUS 880.00 130 20018 99465 PENINSULA CONFLICT 18633 7,262.50 CONTRACTUAL SERVICES 7,262.50 101 64560 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99466 ANG NEWSPAPERS 19083 753.60 MISC. SUPPLIES 753.60 101 64400 120 99467 ARROWHEAD MOUNTAIN SPRING WATER 19330 20.69 MISC. SUPPLIES 20.69 620 66700 120 99468 BURTON'S FIRE APPARATUS 19366 74.63 FIRE APPARATUS MAINT. 74.63 201 65200 203 99469 WINGES ARCHITECTURE & PLANNING 19471 750.00 MISCELLANEOUS 750.00 731 22525 99470 GETTLER RYAN INC 19641 2,400.00 DEPOSIT REFUNDS 2,400.00 101 22520 99471 A.D. TROYER AND ASSOC. 19685 2,490.00 PROFESSIONAL & SPECIALIZED S 2,490.00 619 64460 210 5240 99472 REDWOOD CITY-SAN MATEO COUNTY 19698 435.00 TRAVEL & MEETINGS 435.00 101 64100 250 99473 MONICA OLSEN 19832 144.00 CONTRACTUAL SERVICES 144.00 101 68010 220 1661 99474 PENINSULA CORRIDOR JOINT 20060 4,036.00 MISC. SUPPLIES 122.00 327 81010 120 RENTS & LEASES 1,957.00 526 69020 180 RENTS & LEASES 1,957.00 527 66520 180 99475 EL CAMINO CHARTER LINES INC 20105 589.75 MISC. SUPPLIES 589.75 101 68010 120 1521 99476 PACIFIC COAST TRANE SERVICE 20818 950.00 PROFESSIONAL & SPECIALIZED S 950.00 619 64460 210 5120 99477 DELL MARKETING L.P. 20900 6,052.62 CAPITAL EQUIPMENT 6,052.62 326 75170 800 99478 CEB 21210 83.89 MISC. SUPPLIES 83.89 101 64350 120 99479 COW GOVERNMENT, INC. 21482 151.00 MISC. SUPPLIES 151.00 101 64400 120 99480 MONICA EHLERS 21627 229.50 CONTRACTUAL SERVICES 229.50 101 68010 220 1661 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99481 HILLYARD 21658 530.97 MISC. SUPPLIES 530.97 101 68020 120 2200 99482 CINGULAR WIRELESS 21747 104.22 COMMUNICATIONS 104.22 101 65300 160 99483 OFFICE DEPOT CREDIT PLAN 22216 158.83 OFFICE EXPENSE 25.92 101 65100 110 MISC. SUPPLIES 61.67 101 65100 120 COMMUNICATIONS 71.24 101 65100 160 99484 CSG CONSULTANTS 22465 977.50 MISCELLANEOUS 977.50 201 35220 000 7100 99485 VERIZON WIRELESS 22593 38.36 COMMUNICATIONS 38.36 101 68010 160 1101 99486 MILLER DEVELOPMENT 22629 10,716.00 MISCELLANEOUS 10,716.00 101 22546 99487 .TURF STAR 22682 159.68 EQUIPMENT MAINT. 159.68 101 68020 200 2200 99488 JIM NANTELL 22762 1,956.64 MISCELLANEOUS 786.00 101 64150 031 MISC. SUPPLIES 16.00 101 64150 120 DUES & SUBSCRIPTIONS 51.80 101 64150 240 TRAVEL & MEETINGS 310.02 101 64150 250 TRAVEL & MEETINGS 792.82 101 69537 250 99489 PENINSULA FORD OF SAN BRUNO 22894 225.74 VEHICLE MAINT. 225.74 201 65200 202 99490 WEST COAST TURF 23069 389.70 MISC. SUPPLIES 389.70 101 68020 120 2200 99491 THE MOBILE STORAGE GROUP 23138 192.04 PROFESSIONAL & SPECIALIZED S 192.04 526 69020 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99492 OFFICE MAX 23306 887.33 OFFICE EXPENSE 539.77 101 66100 110 OFFICE EXPENSE 221.87 101 64400 110 OFFICE EXPENSE 20.99 10166100 110 OFFICE EXPENSE -81.62 101 64400 110 OFFICE EXPENSE 166.32 101 66100 110 99493 BANK OF NEW YORK 23553 3,450.30 BANK TRUSTEE SERVICES 3,450.30 930 66850 763 99494 BKF ENGINEERS 23641 11,154.50 PROFESSIONAL & SPECIALIZED S 11,154.50 327 81150 210 99495 SCS FIELD SERVICES 23727 2,622.50 PROFESSIONAL & SPECIALIZED S 2,622.50 528 66600 210 99496 SBC/MCI 23728 22.21 COMMUNICATIONS 22.21 621 64450 160 99497 SFPUC WATER QUALITY BUREAU 23846 2,915.00 MISCELLANEOUS 2,915.00 526 69020 233 99498 DEWEY SERVICES, INC. 23902 430.00 PROFESSIONAL & SPECIALIZED S 140.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 40.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 110.00 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 140.00 619 64460 210 5110 99499 NEXTEL COMMUNICATIONS 23946 285.74 COMMUNICATIONS 285.74 101 68020 160 2200 99500 UBS 23951 409.88 CONTRACTUAL SERVICES 409.88 619 64460 220 5110 99501 PRESTON PIPELINES 23974 3,000.00 DEPOSIT REFUNDS 3,000.00 101 22520 99502 KIERAN WOODS 24058 4,724.00 MISCELLANEOUS 4,724.00 -101 22546 99503 SPANGLE ASSOCIATES 24113 4,262.00 DEPOSIT REFUND 4,262.00 101 22590 99504 DOUG BELL 24189 136.63 PROFESSIONAL & SPECIALIZED S 136.63 320 79400 210 99505 BAB STEERING HYDRAULICS 24247 451.30 FIRE APPARATUS MAINT. 451.30 201 65200 203 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99506 THE BERKELEY CHESS SCHOOL 24287 2,541.00 CONTRACTUAL SERVICES 2,541.00 101 68010 220 1349 99507 CENTRAL COUNTY FIREFIGHTERS FUND 24518 3,705.00 MISCELLANEOUS 3,705.00 130 20016 99508 CENTRAL COUNTY FIREFIGHTERS FUND 24519 64.00 UNION DUES 64.00 130 21080 99509 BURLINGAME POLICE ADMINISTRATION 24520 160.00 MISCELLANEOUS 160.00 130 20024 99510 BURLINGAME POLICE OFFICERS ASSN 24521 580.00 MISCELLANEOUS 580.00 130 20024 99511 C.L.E.A. 24523 682.50 MISCELLANEOUS 682.50 130 20026 99512 TEAMSTERS #856 24526 476.00 UNION DUES 476.00 130 21091 99513 TEAMSTERS UNION LOCAL 856 24528 320.60 EMPLOYEE BENEFITS 6.96 130 21015 MISCELLANEOUS 313.64 130 21092 99514 AT&T WIRELESS 24607 333.22 COMMUNICATIONS 333.22 101 65100 160 99515 AT&T WIRELESS 24640 275.28 COMMUNICATIONS 275.28 101 66100 160 99516 W.L. BUTLER 24697 10,400.00 DEPOSIT REFUNDS 10,400.00 101 22520 99517 AETNA 24760 2,875.61 MISCELLANEOUS 271.30 130 20028 EMPLOYEE BENEFITS 2,604.31 130 20022 99518 DELTA DENTAL PLAN OF CALIFORNIA 24793 3,554.82 EMPLOYEE BENEFITS 3,554.82 130 20014 99519 THE HARTFORD PRIORITY ACCOUNTS 24796 5,222.11 MISCELLANEOUS 1,031.90 130 20025 EMPLOYEE BENEFITS 4,190.21 130 20021 99520 AD CLUB 24809 150.00 PUBLICATIONS & ADVERTISING 150.00 101 64420 150 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 01/06/05 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 99521 HAWK SOLUTIONS 25161 1,247.40 CONTRACTUAL SERVICES 1,247.40 101 68010 220 1372 99522 SUTTER HEALTH iJ WORK 25162 100.00 BUSINESS LICENSE REFUND 100.00 101 30700 99523 JASON LSSA 25163 300.00 DEPOSIT REFUNDS 300.00 101 22520 99524 BERMAN MOVING AND STORAGE 25164 420.00 EQUIPMENT MAINT. 420.00 201 65200 200 99525 KAUSHIK BHAUMIK 25165 1,015.00 MISCELLANEOUS 1,015.00 101 22525 99526 MICHAEL GONG 25166 1,000.00 MISCELLANEOUS 1,000.00 101 22525 99527 JACOB NGUYEN 25167 100.00 MISCELLANEOUS 100.00 101 22525 99528 KENDRICK LI 25168 250.00 MISCELLANEOUS 250.00 101 22525 99529 JOHN AILAND 25169 29.15 MISCELLANEOUS 29.15 526 22502 99530 DRAIN BUSTERS 25170 300.00 DEPOSIT REFUNDS 300.00 101 22520 99531 JAMES BABCOCK 25171 29.50 MISCELLANEOUS 29.50 526 22502 99532 GARY VIELBAUM 25172 1,450.00 MISCELLANEOUS 850.00 101 36630 MISCELLANEOUS 600.00 101 22525 99533 CCAPA 25173 25.00 MISC. SUPPLIES 25.00 101 64400 120 99534 SEA CONSTRUCTION 25174 1,200.00 DEPOSIT REFUNDS 1,200.00 101 22520 99535 MERIT CONSTRUCTION 25175 300.00 DEPOSIT REFUNDS 300.00 101 22520 99536 THE COBBLER 25176 4,492.43 UNIFORMS AND EQUIPMENT 4,492.43 201 65200 140 8347,005.16 TOTAL V CITY OF BURLINGAME 12-29-2004 WARRANT REG I ST ER PAGE 8 FUND RECAP - 04-05 NAME FUND AMOUNT GENERAL FUND 101 151126. 13 PAYROLL REVOLVING FUND 130 776.47 CENTRAL COUNTY FIRE 201 3,542.36 CAPITAL IMPROVEMENTS FUND 320 31 ,042.82 WATER CAPITAL PROJECT FUND 326 83,373.92 SEWER CAPITAL PROJECT FUND 327 249,020.28 WATER FUND 526 7,273.60 SEWER FUND 527 207,988.97 SOLID WASTE FUND 528 475.20 SELF INSURANCE FUND 618 151480.96 FACILITIES SERVICES FUND 619 6,313.40 EQUIPMENT SERVICES FUND 620 1 ,249.88 INFORMATION SERVICES FUND 621 2,066.87 FIRE MECHANIC SERVICES FUND 625 4,871 .67 OTHER LOCAL GRANTS/DONATIONS 730 1 ,331 .94 TRUST AND AGENCY FUND 731 99,477.75 UTILITY REVOLVING FUND 896 52,702.96 TOTAL FOR APPROVAL $77882, 115. 18 vo 3wo -4-i> iD I , �� � �� 7W, � � � HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 99344 THROUGH 99437 INCLUSIVE,TOTALING IN THE AMOUNT OF $782, 115. 18, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99433 GARDINI ELECTRIC 25156 4,535.00 CONTRACTUAL SERVICES 4,535.00 320 80520 220 99434 ERIC TURNER 25157 165.00 CONTRACTUAL SERVICES 165.00 101 68010 220 1781 99435 JOHN BERESFORD 25158 1,100.00 MISCELLANEOUS 1,100.00 101 22546 99436 RUDOLF ISCH 25159 121.86 MISCELLANEOUS 121.86 526 22502 99437 CHARLES GUTTAS 25160 400.00 CONTRACTUAL SERVICES 400.00 101 68010 220 1781 TOTAL $782,115.18 CITY OF BURLINGAME W A R R A N T R E G I S TE R PAGE 6 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 99417 JESUS NAVA 24204 327.38 TRAVEL & MEETINGS 327.38 101 64250 250 99418 ATLAS AUTO GLASS 24319 318.15 VEHICLE MAINT. 318.15 201 65200 202 99419 C.W. ROEN CO. 24474 248,964.20 CONTRACTUAL SERVICES 248,964.20 327 79480 220 99420 WATER SOLUTIONS 24532 4,725.00 TRAINING EXPENSE 4,725.00 526 69020 260 99421 AT&T WIRELESS 24607 285.32 UTILITY EXPENSE 285.32 896 20281 99422 INTERNATIONAL CODE COUNCIL 24647 75.00 DUES & SUBSCRIPTIONS 75.00 101 65300 240 99423 DIAMOND COMMUNICATIONS INC 24659 495.00 CONTRACTUAL SERVICES 120.00 619 64460 220 5120 CONTRACTUAL SERVICES 375.00 619 64460 220 5130 - 99424 RUTAN & TUCKER LLP 24678 292.34 PROFESSIONAL & SPECIALIZED S 292.34 618 64520 210 99425 AD CLUB 24809 150.00 PUBLICATIONS & ADVERTISING 150.00 101 64420 150 99426 SHIRLEY LADDY 24826 141.00 EMPLOYEE BENEFITS 141.00 130 20015 99427 LORMAN EDUCATION SERVICES 24837 1,276.00 TRAVEL & MEETINGS 1,276.00 101 66100 250 99428 THE LIGHTHOUSE 24840 137.46 FIRE APPARATUS MAINT. 137.46 201 65200 203 99429 K.C. COMPRESSOR WORKS INC 24940 602.51 PROFESSIONAL & SPECIALIZED S 602.51 619 64460 210 5130 99430 SBC LONG DISTANCE 25033 89.31 UTILITY EXPENSE 89.31 896 20281 99431 QUALITY ENGINEERING 25068 9,666.25 PROFESSIONAL & SPECIALIZED S 9,666.25 320 80880 210 99432 GINA BALDRIDGE 25092 300.00 CONTRACTUAL SERVICES 300.00 730 69583 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99404 CULVER GROUP 23448 72,552.63 PROFESSIONAL & SPECIALIZED S 72,552.63 326 80770 210 99405 ERLER AND KALINOWSKI,INC. 23531 10,821.29 PROFESSIONAL & SPECIALIZED S 10,821.29 326 81200 210 99406 REFRIGERATION SUPPLIES DISTRIBUT 23639 193.56 MISC. SUPPLIES 193.56 619 64460 120 5120 99407 AMBER CONSTRUCTION 23650 3,000.00 MISCELLANEOUS 3,000.00 101 22546 99408 THE MARLIN COMPANY 23712 13.54 TRAINING EXPENSE 13.54 527 66520 260 99409 SBC/MCI 23728 10,056.06 COMMUNICATIONS 1,166.54 101 67500 160 UTILITY EXPENSE 8,889.52 896 20281 99410 WILLIAMSON CUSTOM CABINETS 23765 935.00 PROFESSIONAL & SPECIALIZED S 935.00 619 64460 210 5240 99411 DEWEY SERVICES, INC. 23902 860.00 PROFESSIONAL & SPECIALIZED S 140.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 110.00 619 64460 210 5170 PROFESSIONAL & SPECIALIZED S 110.00 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 110.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 140.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 110.00 619 64460 210 5160 PROFESSIONAL & SPECIALIZED S 140.00 619 64460 210 5110 99412 FIREMARK TOOL CO 23937 68.26 FIRE APPARATUS MAINT. 68.26 201 65200 203 99413 UBS 23951 279.44 MISC. SUPPLIES 18.84 101 68010 120 1111 CONTRACTUAL SERVICES 260.60 619 64460 220 5240 99414 WINZLER & KELLY CONSULTING ENGIN 23992 12,370.28 PROFESSIONAL & SPECIALIZED S 5,860.28 320 80520 210 CONTRACTUAL SERVICES 6,510.00 320 80520 220 99415 QUILL 24090 258.50 OFFICE EXPENSE 258.50 621 64450 110 99416 ABE KIRSCHENBAUM 24136 475.00 TRAVEL & MEETINGS 475.00 619 64460 250 V CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99389 COW GOVERNMENT, INC. 21482 425.26 OFFICE EXPENSE 75.50 101 64420 110 MISC. SUPPLIES 293.68 320 80420 120 MISC. SUPPLIES 56.08 327 75170 120 99390 UNIVERSAL FLEET SUPPLY INC. 21543 343.54 FIRE APPARATUS MAINT. 343.54 625 65213 203 99391 TOWNE FORD SALES, INC. 22146 321.80 SUPPLIES 321.80 620 15000 99392 TOM MCGOVERN 22273 22.00 EMPLOYEE BENEFITS 22.00 130 20015 99393 CSG CONSULTANTS 22465 2,210.00 MISCELLANEOUS 2,210.00 201 35220 000 7100 99394 COMMUTER CHECK CORP 22485 1,608.50 MISCELLANEOUS 1,608.50 101 15400 99395 WEST COAST WILDLANDS 22622 8,160.00 CONTRACTUAL SERVICES 8,160.00 527 66520 220 99396 LAB SAFETY SUPPLY, INC. 22632 87.23 GAS, OIL & GREASE 87.23 201 65200 201 99397 BURLINGAME FAMILY PET HOSPITAL 22773 101.76 MISC. SUPPLIES 101.76 101 65100 120 99398 SAN MATEO DAILY JOURNAL 22804 1,132.61 MISCELLANEOUS 1,132.61 526 69020 233 99399 PENINSULA FORD OF SAN BRUNO 22894 62.57 VEHICLE MAINT. 62.57 101 65200 202 99400 PITNEY BOWES 23128 548.00 CITY HALL MAINTENANCE 548.00 621 64450 200 99401 OFFICE MAX 23306 12.96 OFFICE EXPENSE 12.96 101 68010 110 1101 99402 RECALL- TOTAL INFORMATION MGMT 23411 101.00 MISCELLANEOUS 101.00 101 22518 99403 IBM CORPORATION 23425 57.00 MISC. SUPPLIES 57.00 101 65300 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99375 ARROWHEAD MOUNTAIN SPRING WATER 19330 166.41 MISC. SUPPLIES 166.41 201 65200 111 99376 BURTON'S FIRE APPARATUS 19366 1,929.45 FIRE APPARATUS MAINT. 113.23 201 65200 203 FIRE APPARATUS MAINT. 1,816.22 625 65213 203 99377 WILSEY & HAM 19397 3,775,80 PROFESSIONAL & SPECIALIZED S 1,841.35 320 80900 210 PROFESSIONAL & SPECIALIZED S 1,086.45 320 80880 210 PROFESSIONAL & SPECIALIZED S 848.00 320 80600 210 99378 DON CORNELL 19617 1,031.94 MISC. SUPPLIES 1,031.94 730 69579 120 99379 CHRIS' PLUMBING 19638 300.00 DEPOSIT REFUNDS 300.00 101 22520 99380 AFFINITEL COMMUNICATIONS 20246 256.04 COMMUNICATIONS 256.04 621 64450 160 99381 DAPPER TIRE CO., INC. 20464 596.93 SUPPLIES 596.93 620 15000 99382 FRANKLIN OFFICE SUPPLIES 20523 80.05 OFFICE EXPENSE 80.05 101 64420 110 99383 FERMA CORP. 20568 544.13 MISCELLANEOUS 544.13 526 22502 99384 ANN MUSSO 21178 97.47 EMPLOYEE BENEFITS 97.47 130 20060 99385 CEB 21210 108.79 MISC. SUPPLIES 108.79 101 64350 120 99386 THYSSENKRUPP ELEVATOR-042 21240 2,107,83 CONTRACTUAL SERVICES 635.34 619 64460 220 5110 CONTRACTUAL SERVICES 210.82 619 64460 220 5130 CONTRACTUAL SERVICES 1,261.67 619 64460 220 5120 99387 SPARTAN TOOL LLC 21329 138,15 MISC. SUPPLIES 138.15 527 66520 120 99388 UNITY BUSINESS SERVICE 21364 1,135.58 MISCELLANEOUS 1,135.58 101 22518 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 99360 STERICYCLE, INC. 09439 117.00 SUPPLIES 117.00 201 65200 112 99361 ABAG - LIABILITY 09518 4,667.67 PROFESSIONAL & SPECIALIZED S 2,430.00 618 64520 210 CLAIMS PAYMENTS 2,237.67 618 64520 601 99362 AUGUST SUPPLY, INC 10256 12.86 MISC. SUPPLIES 12.86 201 65200 111 99363 THE ADAM-HILL COMPANY 11571 24.77 FIRE APPARATUS MAINT. 24.77 625 65213 203 99364 DANKA OFFICE IMAGING CO 13758 84.84 OFFICE EXPENSE 84.84 621 64450 110 99365 ROYAL WHOLESALE ELECTRIC 14855 1,225.90 MISC. SUPPLIES 1,007.00 101 66210 120 MISC. SUPPLIES 209.07 619 64460 120 MISC. SUPPLIES 9.83 619 64460 120 5140 99366 MOSS RUBBER & EQUIPMENT CORP. 16225 60.37 SUPPLIES 60.37 620 15000 99367 SYDNEY MALK00 16347 68.13 SMALL TOOLS 68.13 620 66700 130 99368 ITRON 16913 919.49 CITY HALL MAINTENANCE 919.49 621 64450 200 99369 COLORPRINT 17497 141.81 CONTRACTUAL SERVICES 141.81 320 80470 220 99370 O'GRADY PAVING 18184 750.00 MISCELLANEOUS 750.00 526 22502 99371 BAY ALARM 18854 165.00 CONTRACTUAL SERVICES 165.00 619 64460 220 5180 99372 ACCESS UNIFORMS & EMBROIDERY 18990 836.11 DUES & SUBSCRIPTIONS 631.83 101 64420 240 UNIFORMS AND EQUIPMENT 204.28 527 66520 140 99373 LIEBERT CASSIDY WHITMORE 19095 10,520.95 PROFESSIONAL & SPECIALIZED S 10,520.95 618 64520 210 99374 PRIORITY 1 19239 64.47 SUPPLIES 64.47 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 12/29/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99344 BAUER COMPRESSORS 01309 37.09 FIRE APPARATUS MAINT. 37.09 101 65200 203 99345 VEOLIA WATER 02110 199,473.00 CONTRACTUAL SERVICES 199,473.00 527 66530 220 99346 WATER/FINANCE PETTY CASH 02184 2,751,71 MISCELLANEOUS 2,751.71 896 20282 99347 GRANITE ROCK COMPANY 02261 458.55 STREET RESURFACING EXPENSE 458.55 101 66210 226 99348 LAWSON PRODUCTS, INC. 02755 138.18 SUPPLIES 138.18 620 15000 99349 UNITED ROTARY BRUSH CORPORATION 03002 475.20 MISC. SUPPLIES 475.20 528 66600 120 99350 P. G. & E. 03054 40,687.10 UTILITY EXPENSE 40,687.10 896 20280 99351 SBC 03080 107.39 COMMUNICATIONS 107.39 101 65100 160 99352 ALFRED J. PALMER 03085 488.50 EMPLOYEE BENEFITS 488.50 130 20060 99353 SAN MATEO COUNTY CONVENTION & 03431 99,477.75 MISCELLANEOUS 99,477.75 731 22587 99354 WEST GROUP PAYMENT CTR. 03964 349.80 PROFESSIONAL & SPECIALIZED S 349.80 101 64350 210 99355 BARTLETT'S AUTO BODY 09079 2,687.14 FIRE APPARATUS MAINT. 2,687.14 625 65213 203 99356 FRANK ERBACHER 09195 27.50 EMPLOYEE BENEFITS 27.50 130 20015 99357 TESTING ENGINEERS, INC. 09270 260.00 CONTRACTUAL SERVICES 260.00 320 80520 220 99358 LIFE ASSIST 09392 311.76 SUPPLIES 311.76 201 65200 112 99359 SAN MATEO COUNTY SHERIFF'S OFC. 09433 1,212.00 PRISONER EXPENSE 1,212.00 101 65100 291 CITY OF BURLINGAME 12-22-2004 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP 04-05 NAME FUND AMOUNT GENERAL FUND 101 83,689.09 CENTRAL COUNTY FIRE 201 11499.72 CAPITAL IMPROVEMENTS FUND 320 38,883.81 WATER CAPITAL PROJECT FUND 326 404,813.75 SEWER CAPITAL PROJECT FUND 327 2611427.96 WATER FUND 526 5,260.08 SEWER FUND 527 30,408.58 PARKING ENTERPRISE FUND 530 1 ,464.90 SELF INSURANCE FUND 618 29,659.87 FACILITIES SERVICES FUND 619 456.92 EQUIPMENT SERVICES FUND 620 28. 10 INFORMATION SERVICES FUND 621 7,015.77 TRUST AND AGENCY FUND 731 1 ,438.93 BURLINGAME TRAIN SHUTTLE PROGRAM 736 20, 103.87 UTILITY REVOLVING FUND 896 680.84 TOTAL FOR APPROVAL $886 832. 19 �i 4(o -14 � HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 99243 THROUGH 99343 INCLUSIVE,TOTALING IN THE AMOUNT OF $886,832. 19, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99329 KENNEDY/JENKS CONSULTANTS 24570 20,960.32 PROFESSIONAL 8 SPECIALIZED S 20,960.32 326 80950 210 99330 DHS OCP 24639 330.00 TRAINING EXPENSE 330.00 526 69020 260 99331 ZACK LOUDON 24693 400.00 CONTRACTUAL SERVICES 400.00 101 68010 220 1781 99332 JENNIFER KLINE 24804 400.00 CONTRACTUAL SERVICES 400.00 101 68010 220 1781 99333 PLAZA GOURMET 24928 131.20 PERSONNEL EXAMINATIONS 131.20 101 64420 121 99334 A2Z BUSINESS SYSTEMS 25020 720.00 CONTRACTUAL SERVICES 720.00 201 65200 220 99335 IRENE AUDET 25101 215.00 CONTRACTUAL SERVICES 215.00 101 68010 220 1349 99336 TONY BRUNICARDI 25148 315.00 CONTRACTUAL SERVICES 315.00 101 68010 220 1780 99337 EDWARD SUPPLEE 25149 1,015.00 MISCELLANEOUS 1,015.00 101 22525 99338 MYRON 25150 148.47 MISCELLANEOUS -10.92 526 23611 MISC. SUPPLIES 159.39 526 69020 120 99339 KARA REID 25151 700.00 CONTRACTUAL SERVICES 700.00 101 68010 220 1781 99340 HEART OF SAN MATEO COUNTY 25152 4,580.00 CONTRACTUAL SERVICES 4,580.00 101 64560 220 99341 OAKSTONE CONSTRUCTION 25153 2,684.00 DEPOSIT REFUNDS 2,684.00 101 22520 99342 BYUNG-JAE CHO 25154 33.68 MISCELLANEOUS 33.68 526 22502 99343 RON PULIDO 25155 400.00 CONTRACTUAL SERVICES 400.00 101 68010 220 1781 TOTAL 8886,832.19 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 99314 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 99315 SAN MATEO COUNTY EAC 23967 125.00 TRAVEL & MEETINGS 125.00 101 64420 250 99316 WINZLER & KELLY CONSULTING ENGIN 23992 4,554.00 PROFESSIONAL & SPECIALIZED S 2,274.00 320 80520 210 PROFESSIONAL & SPECIALIZED S 100.00 320 80600 210 PROFESSIONAL & SPECIALIZED S 2,180.00 320 80520 210 99317 RONALD AUGUST FAATZ 24004 700.00 CONTRACTUAL SERVICES 700.00 101 68010 220 1781 99318 VOICE PRINT INTERNATIONAL 24095 2,207.00 CONTRACTUAL SERVICES 2,207.00 101 65150 220 99319 MIKE GARZOUZI 24128 220.00 CONTRACTUAL SERVICES 220.00 101 68010 220 1781 99320 STEVE BRUMBAUGH 24183 500.00 CONTRACTUAL SERVICES 500.00 101 68010 220 1781 99321 DAVID DELBON 24186 250.00 CONTRACTUAL SERVICES 250.00 101 68010 220 1781 99322 JEFF OSBERG 24187 700.00 CONTRACTUAL SERVICES 700.00 101 68010 220 1781 99323 FASTLANE TEK INC. 24304 4,400.00 MISCELLANEOUS EXPENSE 4,400.00 526 69020 290 99324 STAN MUT 24343 1,000.00 MISCELLANEOUS 1,000.00 101 22525 99325 OLIVIA CHEN CONSULTANTS 24445 3,498.80 PROFESSIONAL & SPECIALIZED S 3,498.80 326 80910 210 99326 TOM DUNCAN 24497 500.00 CONTRACTUAL SERVICES 500.00 101 68010 220 1781 99327 CORY GREENE 24498 700.00 CONTRACTUAL SERVICES 700.00 101 68010 220 1781 99328 WESTERN EMULSIONS INC 24556 20,474.79 MISC. SUPPLIES 20,474.79 320 81130 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99304 PAUL WEBB 23292 500.00 CONTRACTUAL SERVICES 500.00 101 68010 220 1781 99305 SIERRA OFFICE SUPPLIES 23301 1,353.75 OFFICE EXPENSE 18.79 101 64100 110 OFFICE EXPENSE 339.89 101 64350 110 OFFICE EXPENSE 350.76 101 64150 110 MISC. SUPPLIES 136.24 101 66210 120 OFFICE EXPENSE 267.39 526 69020 110 OFFICE EXPENSE 146.80 527 66520 110 EQUIPMENT MAINT. 23.63 530 65400 200 OFFICE EXPENSE 42.15 619 64460 110 OFFICE EXPENSE 28.10 620 66700 110 99306 OFFICE MAX 23306 855.92 OFFICE EXPENSE 148.79 101 66100 110 OFFICE EXPENSE 293.35 101 68010 110 1101 OFFICE EXPENSE 36.78 101 66100 110 OFFICE EXPENSE 55.04 101 68010 110 1101 OFFICE EXPENSE 8.16 101 66100 110 OFFICE EXPENSE 293.41 101 68010 110 1101 OFFICE EXPENSE 20.39 201 65200 110 99307 ZEIGER ENGINEERS 23450 6,000.00 CONTRACTUAL SERVICES 6,000.00 320 81060 220 99308 ERLER AND KALINOWSKI,INC. 23531 12,827.36 PROFESSIONAL 8 SPECIALIZED S 4,493.79 326 80722 210 PROFESSIONAL 8 SPECIALIZED S 8,333.57 326 80931 210 99309 CLARE EVANS 23645 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 99310 CURT WALKER 23805 1,050.00 MISCELLANEOUS 1,050.00 101 22546 99311 INDUSTRIAL PLUMBING SUPPLY 23857 57.54 MISC. SUPPLIES 57.54 619 64460 120 5110 99312 DEPARTMENT OF JUSTICE 23905 1,975.00 MISCELLANEOUS 1,943.00 101 23620 PROFESSIONAL 8 SPECIALIZED S 32.00 101 64420 210 99313 DUNBAR ARMORED 23925 1,921.15 BANKING SERVICE FEES 528.10 101 64250 120 MISC. SUPPLIES 1,393.05 530 65400 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99288 WESTERN HIGHWAY PRODUCTS, INC. 21680 2,776.06 TRAFFIC CONTROL MATERIALS 2,776.06 101 66210 222 99289 TRACY SIRI 21685 225.00 CONTRACTUAL SERVICES 225.00 101 68010 220 1645 99290 SAN MATEO COUNTY CONTROLLERS OFF 21897 20,605.00 MISCELLANEOUS 20,605.00 101 37010 99291 PUBLIC AFFAIRS MANAGEMENT 21986 1,964.07 PROFESSIONAL & SPECIALIZED S 1,964.07 326 80770 210 99292 JIM STOCKWELL 22048 920.00 CONTRACTUAL SERVICES 920.00 101 68010 220 1781 99293 MARK MEYERS 22051 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 68010 220 1781 99294 PARKING COMPANY OF AMERICA 22500 18,468.85 CONTRACTUAL SERVICES 18,468.85 736 64571 220 99295 MATT LENNON 22748 550.00 CONTRACTUAL SERVICES 550.00 101 68010 220 1781 99296 SAN MATEO REGIONAL NETWORK, INC. 22759 520.00 UTILITY EXPENSE 520.00 896 20281 99297 CARL DEQUANT 22842 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 99298 DAVE MICHAELS 22847 250.00 CONTRACTUAL SERVICES 250.00 101 68010 220 1781 99299 JENKINS/ATHENS INS 22851 9,184.00 CLAIMS ADJUSTING SERVICES 9,184.00 618 64520 225 99300 PENINSULA UNIFORM & EQUIPMENT 22899 270.57 MISCELLANEOUS 270.57 618 64520 604 99301 CALPELRA 22902 255.00 TRAVEL & MEETINGS 255.00 101 64420 250 99302 GREG HURLEY 22922 1,015.00 MISCELLANEOUS 1,015.00 101 22525 99303 D'ARCY & HARTY CONSTRUCTION, INC 23092 261,427.96 CONTRACTUAL SERVICES 261,427.96 327 81010 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99272 LINHART PETERSEN POWERS ASSOC. 16599 6,386.65 MISCELLANEOUS 6,386.65 101 22515 99273 JMB CONSTRUCTION, INC. 17299 362,563.20 CONTRACTUAL SERVICES 362,563.20 326 80770 220 99274 STEVE GOLDBERG 17577 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 99275 HOUSE OF WRECKERS 18026 21.43 FIRE APPARATUS MAINT. 21.43 101 65200 203 99276 PARAMOUNT-S GREAT AMERICA 18078 984.00 CONTRACTUAL SERVICES 984.00 101 68010 220 1212 99277 WESTERN RIGGING PRODUCTS INC 18976 833.53 MISC. SUPPLIES 833.53 101 66210 120 99278 PREFERRED ALLIANCE 19025 220.00 PERSONNEL EXAMINATIONS 220.00 101 64420 121 99279 ARROWHEAD MOUNTAIN SPRING WATER 19330 123.42 OFFICE EXPENSE 73.98 101 64250 110 MISC. SUPPLIES 49.44 201 65200 111 99280 PENINSULA CORRIDOR JOINT 20060 1,635.02 CONTRACTUAL SERVICES 1,635.02 736 64570 220 99281 HERTZ EQUIPMENT RENTAL CORP. 20284 906.47 RENTS 8 LEASES 906.47 101 66210 180 99282 LYNX TECHNOLOGIES 20501 3,000.00 PROFESSIONAL 8 SPECIALIZED S 3,000.00 326 75170 210 99283 ARLETTE PETERSON 20547 203.25 CONTRACTUAL SERVICES 203.25 101 68010 220 1349 99284 DELL MARKETING L.P. 20900 7,015.77 MISCELLANEOUS 7,015.77 621 64450 400 6001 99285 SPARTAN TOOL LLC 21329 3,351.42 MISCELLANEOUS 3,351.42 527 66520 400 99286 OLEN SIMON 21477 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 99287 CITICORP VENDOR FINANCE, INC. 21521 73.58 EQUIPMENT MAINT. 73.58 201 65200 200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99256 TESTING ENGINEERS, INC. 09270 3,937.50 PROFESSIONAL & SPECIALIZED S 3,937.50 320 80831 210 99257 TURF & INDUSTRIAL EQUIPMENT CO. 09319 85.16 MISCELLANEOUS 85.16 731 22560 99258 STERICYCLE, INC. 09439 145.31 SUPPLIES 145.31 201 65200 112 99259 OCE 09493 857.34 PROFESSIONAL & SPECIALIZED S 857.34 101 66100 210 99260 ABAG - LIABILITY 09518 20,205.30 PROFESSIONAL & SPECIALIZED S 20,205.30 618 64520 210 99261 ORCHARD SUPPLY HARDWARE 09670 48.22 UNIFORMS AND EQUIPMENT 48.22 530 65400 140 99262 INTERSTATE TRAFFIC 09790 60.00 MISC. SUPPLIES 60.00 101 66210 120 99263 CRAIG W. REED 09881 119.50 CONTRACTUAL SERVICES 119.50 101 68010 220 1787 99264 GOVT. FINANCE OFFICERS ASSN. 09884 480.00 MISCELLANEOUS EXPENSE 480.00 101 64560 290 99265 TELECOMMUNICATIONS ENGINEERING A 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 99266 DOCUMENT PROCESSING SYSTEMS 13890 174.00 EQUIPMENT MAINT. 174.00 101 64250 200 99267 NORTHERN CALIFORNIA 14692 137.58 BLDG. & GROUNDS MAINT. 137.58 101 68020 190 2200 99268 HDL COREN&CONE 14750 2,228.79 MISCELLANEOUS 2,228.79 101 30400 99269 MICHAEL LENNON 15302 550.00 CONTRACTUAL SERVICES 550.00 101 68010 220 1781 99270 ACTION SPORTS 16167 2,520.53 MISC. SUPPLIES 400.53 101 68010 120 1781 CONTRACTUAL SERVICES 2,120.00 101 68010 220 1781 99271 LINDA HOECK 16390 2,021.00 CONTRACTUAL SERVICES 2,021.00 101 68010 220 1349 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 12/22/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT '•' Denotes Hand Written Checks 99242 ' LISA ZARUBIN 23396 369.04 MISC. SUPPLIES 369.04 101 64420 120 99243 ALPINE AWARDS, INC. 01052 102.55 MISC. SUPPLIES 79.28 101 68010 120 1781 MISC. SUPPLIES 23.27 101 66210 120 99244 EDWARD R. BACON CO., INC. 01182 26,900.13 MISCELLANEOUS 3,085.13 527 66520 400 CAPITAL EQUIPMENT 23,815.00 527 66520 800 99245 LEAGUE OF CALIFORNIA CITIES 01745 8,462.00 DUES & SUBSCRIPTIONS 8,462.00 101 64560 240 99246 GRANITE ROCK COMPANY 02261 953.02 SIDEWALK REPAIR EXPENSE 136.39 101 66210 219 STREET RESURFACING EXPENSE 816.63 101 66210 226 99247 CHARLES J. HAPP 02360 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 99248 MEG MONROE 02936 191.05 MISCELLANEOUS 191.05 101 64400 031 99249 PACIFIC NURSERIES 03041 1,353.77 MISCELLANEOUS 1,353.77 731 22560 99250 P. G. & E. 03054 10.23 GAS & ELECTRIC 10.23 527 66520 170 99251 SBC 03080 196.65 COMMUNICATIONS 35.81 101 67500 160 UTILITY EXPENSE 160.84 896 20281 99252 DON PLAGMANN 03172 275.00 CONTRACTUAL SERVICES 275.00 101 68010 220 1781 99253 R & S ERECTION OF 03234 357.23 MISC. SUPPLIES 357.23 619 64460 120 5130 99254 TAP PLASTICS 03739 80.54 MISC. SUPPLIES 80.54 526 69020 120 99255 TIMBERLINE TREE SERVICE, INC. 03760 3,917.52 CONTRACTUAL SERVICES 3,917.52 320 76350 220 CITY OF BURLINGAME 12-17-2004 WARRANT REG I ST ER PAGE 11 FUND RECAP - 04-05 NAME FUND AMOUNT GENERAL FUND 101 80,165.02 CENTRAL COUNTY FIRE 201 8,753.66 CAPITAL IMPROVEMENTS FUND 320 100,872.10 WATER CAPITAL PROJECT FUND 326 172,697.03 SEWER CAPITAL PROJECT FUND 327 267,595.16 WATER FUND 526 7,320.45 SEWER FUND 527 12,426.09 SOLID WASTE FUND 528 3,584.14 SELF INSURANCE FUND 618 12,623.97 FACILITIES SERVICES FUND 619 3,480.82 EQUIPMENT SERVICES FUND 620 2,516.81 INFORMATION SERVICES FUND 621 27,581.89 FIRE MECHANIC SERVICES FUND 625 10.01 OTHER LOCAL GRANTS/DONATIONS 730 6,551.31 TRUST AND AGENCY FUND 731 6,612.23 I TOTAL FOR APPROVAL $712,790.69 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 99133 THROUGH 99241 INCLUSIVE,TOTALING IN THE AMOUNT OF $712,790.69, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../. ./. .................... . .. FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME WARRANT REG 1 ST ER PAGE 10 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99236 PENINSULA OIL 25019 2,907.86 GAS, OIL & GREASE 2,907.86 201 65200 201 99237 TOMASI-DUBOIS & ASSOCIATES 25021 658.75 PROFESSIONAL & SPECIALIZED S 658.75 320 80430 210 99238 HARTY PIPELINES 25064 27,806.04 PROFESSIONAL & SPECIALIZED S 27,806.04 320 80110 210 99239 GINA BALDRIDGE 25092 590.00 CONTRACTUAL SERVICES 590.00 730 69583 220 99240 YANA MALONEY 25102 175.50 CONTRACTUAL SERVICES 175.50 101 68010 220 1645 99241 KICKERS PLUS 25147 522.95 BLDG. & GROUNDS MAINT. 522.95 101 68010 190 1106 TOTAL 8712,790.69 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99230 I.M.P.A.C. GOVERNMENT SERVICES 24752 9,780.85 OFFICE EXPENSE 218.53 101 67500 110 OFFICE EXPENSE 223.09 101 66100 110 OFFICE EXPENSE 209.00 101 64250 110 MISC. SUPPLIES 91.64 101 67500 120 MISC. SUPPLIES 440.00 101 68010 120 1422 MISC. SUPPLIES 38.00 101 67500 120 MISC. SUPPLIES 752.37 101 68010 120 1101 MISC. SUPPLIES 52.56 101 68010 120 1321 MISC. SUPPLIES 129.06 101 68010 120 1521 LIBRARY--BOOKS AND MAPS 1,324.76 101 67500 129 BLDG. & GROUNDS MAINT. 101.43 101 67500 190 MISCELLANEOUS 552.06 101 67500 235 TRAVEL & MEETINGS 49.06 101 64420 250 TRAVEL & MEETINGS 63.22 101 64150 250 TRAINING EXPENSE 99.00 101 64420 260 TRAINING EXPENSE 50.00 101 66210 260 TRAINING EXPENSE 35.14 101 64420 262 PRISONER EXPENSE 152.66 101 65100 291 CAPITAL EQUIPMENT 2,408.36 101 65100 800 OFFICE EXPENSE 154.93 201 65500 110 EQUIPMENT MAINT. 1,254.00 201 65200 200 TRAINING EXPENSE 125.00 526 69020 260 MISCELLANEOUS 209.00 526 69020 400 COMMUNICATIONS 193.77 527 66520 160 DUES & SUBSCRIPTIONS 24.00 527 66520 240 COMMUNICATIONS 361.54 621 64450 160 MISC. SUPPLIES 183.24 730 69533 120 MISC. SUPPLIES 165.43 730 69583 120 LIBRARY EXPENSES 120.00 731 22531 99231 W.R. FORDE ASSOCIATES 24759 27,751.49 CONTRACTUAL SERVICES 27,751.49 327 77040 220 99232 DORIS MORTENSEN 24871 784.22 TRAVEL & MEETINGS 784.22 101 64200 250 99233 RC TILE CO 24933 700.00 PROFESSIONAL & SPECIALIZED S 700.00 619 64460 210 5190 99234 BERNARD CORRY 24976 4,862.00 MISCELLANEOUS 4,862.00 101 22546 99235 CENVEO 25003 118.70 OFFICE EXPENSE 118.70 101 68010 110 1101 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99217 KIERAN WOODS 24058 6,500.00 MISCELLANEOUS 6,500.00 101 22546 99218 IIMC 24126 125.00 DUES & SUBSCRIPTIONS 125.00 101 64200 240 99219 GLOBAL DOCUGRAPHIX 24170 143.66 OFFICE EXPENSE 143.66 101 64250 110 99220 CWS UTILITY SERVICES 24249 744.00 MISCELLANEOUS 744.00 526 69020 233 99221 J&L CONSTRUCTION 24288 4,460.00 PROFESSIONAL & SPECIALIZED S 4,460.00 320 80790 210 99222 FASTLANE TEK INC. 24304 4,400.00 MISCELLANEOUS EXPENSE 4,400.00 526 69020 290 99223 HALF MOON BAY FIRE PROTECTION DI 24436 250.00 TRAINING EXPENSE 250.00 201 65200 260 99224 IMEDD INCORPORATED 24550 2,253.31 PERSONNEL EXAMINATIONS 109.50 101 64420 121 TRAINING EXPENSE 449.72 101 66210 260 TRAINING EXPENSE 761.44 201 65200 260 TRAINING EXPENSE 75.00 527 66520 260 MISCELLANEOUS 782.65 618 64520 234 TRAINING EXPENSE 75.00 620 66700 260 99225 KENNEDY/JENKS CONSULTANTS 24570 20,568.48 PROFESSIONAL & SPECIALIZED S 20,568.48 326 80950 210 99226 CITY OF PALO ALTO 24627 3,000.00 TRAINING EXPENSE 3,000.00 101 64420 262 99227 BRYAN ROSENBERG 24631 252.00 CONTRACTUAL SERVICES 252.00 101 68010 220 1780 99228 GOODIN,MACBRIDE,SOUERI,RITCHIE & 24638 879.90 PROFESSIONAL & SPECIALIZED S 879.90 101 64350 210 3100 99229 SAN MATEO COUNTY FORENSIC LAB 24700 414.00 CONTRACTUAL SERVICES 414.00 101 65100 220 CITY OF BURLINGAME . W A R R A N T R E G I S T E R PAGE 7 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �•� Denotes Hand Written Checks 99205 OFFICE MAX 23306 341.72 OFFICE EXPENSE 80.14 101 64250 110 OFFICE EXPENSE 247.33 101 68010 110 1101 OFFICE EXPENSE 14.25 201 65200 110 99206 IBM CORPORATION 23425 303.00 MISCELLANEOUS 303.00 731 22515 99207 CANON FINANCIAL SERVICES, INC. 23436 1,573.15 CITY HALL MAINTENANCE 1,573.15 621 64450 200 99208 CRESCO EQUIPMENT RENTALS 23470 59.54 STREET RESURFACING EXPENSE 46.01 101 66210 226 MISC. SUPPLIES 13.53 526 69020 120 99209 ERLER AND KALINOWSKI,INC. 23531 16,402.97 PROFESSIONAL & SPECIALIZED S 8,966.91 326 73171 210 PROFESSIONAL & SPECIALIZED S 1,411.06 326 80931 210 PROFESSIONAL & SPECIALIZED S 6,025.00 326 80722 210 99210 BKF ENGINEERS 23641 2,184.01 PROFESSIONAL & SPECIALIZED S 2,184.01 327 81150 210 99211 AT&T 23661 24.50 COMMUNICATIONS 24.50 621 64450 160 99212 DLT SOLUTION, INC 23873 1,727.67 SMALL TOOLS 1,727.67 326 75170 130 99213 DEWEY SERVICES, INC. 23902 430.00 PROFESSIONAL & SPECIALIZED S 55.00 619 64460 210 5160 PROFESSIONAL & SPECIALIZED S 70.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 55.00 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 55.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 55.00 619 64460 210 5170 PROFESSIONAL & SPECIALIZED S 70.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 70.00 619 64460 210 5180 99214 NEXTEL COMMUNICATIONS 23946 823.15 COMMUNICATIONS 212.00 101 68020 160 2200 COMMUNICATIONS 611.15 201 65200 160 99215 SOUTH SAN FRANCISCO TIRE SERVICE 23950 1,309.20 SUPPLIES 1,309.20 620 15000 99216 CITICORP VENDOR FINANCE 24030 66.71 EQUIPMENT MAINT. 66.71 201 65200 200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99190 TURBO DATA SYSTEMS, INC. 21767 8,956.85 MISCELLANEOUS 8,956.85 101 37010 99191 DENISE LAUGESEN 21963 4,270.00 MISCELLANEOUS 4,270.00 101 22546 99192 PUBLIC AFFAIRS MANAGEMENT 21986 5,404.74 PROFESSIONAL & SPECIALIZED S 5,404.74 326 80770 210 99193 TOWNE FORD SALES, INC. 22146 90.16 SUPPLIES 90.16 620 15000 99194 UNDERGROUND CONSTRUCTION MANAGER 22305 32,569.80 PROFESSIONAL & SPECIALIZED S 32,569.80 327 81010 210 99195 LINCOLN EQUIPMENT 22529 403.63 MISC. SUPPLIES 403.63 101 68010 120 1114 99196 GLASER AND ASSOCIATES 22821 3,258.85 TRAINING EXPENSE 3,258.85 101 64420 262 99197 JENKINS/ATHENS INS 22851 9,184.00 CLAIMS ADJUSTING SERVICES 9,184.00 618 64520 225 99198 MCMILLAN ELECTRIC 23066 420.00 PUMP EQUIPMENT REPAIR 420.00 527 66520 230 99199 T. RANDOLPH GRANGE 23112 500.00 MISCELLANEOUS 500.00 731 22525 99200 OFFICE DEPOT 23153 190.03 OFFICE EXPENSE 190.03 101 68010 110 1101 99201 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 99202 AT&T WIRELESS 23169 49.00 COMMUNICATIONS 49.00 201 65200 160 99203 JOHN LEUNG 23272 4,650.00 MISCELLANEOUS 4,650.00 101 22546 99204 SIERRA OFFICE SUPPLIES 23301 129.06 OFFICE EXPENSE 129.06 101 65300 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 99176 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 99177 GE CAPITAL 20216 379.75 OFFICE EXPENSE 94.93 101 68020 110 2100 CONTRACTUAL SERVICES 284.82 101 68010 220 1101 99178 CONTROL MANUFACTURING CO., INC. 20421 218,273.75 PROFESSIONAL & SPECIALIZED S 61,116.65 320 79400 210 PROFESSIONAL & SPECIALIZED S 85,126.76 326 79400 210 PROFESSIONAL & SPECIALIZED S 72,030.34 327 79400 210 99179 FRANKLIN OFFICE SUPPLIES 20523 141.62 OFFICE EXPENSE 141.62 101 64420 110 99180 EIP ASSOCIATES 20526 3,673.59 DEPOSIT REFUND 3,673.59 101 22590 99181 CATHERINE J.M. NILMEYER 20801 450.00 MISCELLANEOUS 450.00 731 22525 99182 SPORTS CHOICE 20845 3,319.22 MISC. SUPPLIES 3,319.22 101 68010 120 1780 99183 RENEE RAMSEY 21136 1,075.00 CONTRACTUAL SERVICES 1,075.00 101 68010 220 1331 99184 ESA ENVIRONMENTAL SCIENCE ASSOC 21160 2,474.91 DEPOSIT REFUND 2,474.91 731 22590 99185 CEB 21210 89.30 MISC. SUPPLIES 89.30 101 64350 120 99186 COW GOVERNMENT, INC. 21482 78.18 EQUIPMENT MAINT. 78.18 101 66100 200 99187 DU-ALL SAFETY 21613 1,211.25 TRAINING EXPENSE 363.38 101 66210 260 TRAINING EXPENSE 363.36 526 69020 260 TRAINING EXPENSE 363.38 527 66520 260 TRAINING EXPENSE 121.13 619 64460 260 99188 STAR COFFEE INC. 21623 233.20 BLDG. & GROUNDS MAINT. 233.20 621 64450 190 99189 MISSION VALLEY FORD 21675 68.02 SUPPLIES 68.02 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99163 JOE MCCLAIN 16066 182,00 CONTRACTUAL SERVICES 182.00 101 68010 220 1787 99164 SYDNEY MALKOO 16347 49,21 SMALL TOOLS 49.21 620 66700 130 99165 CINTAS CORP. #464 16911 544.44 UNIFORMS AND EQUIPMENT 544.44 101 68020 140 2100 99166 ESPOSTO'S RED CARPET CATERING 18385 782,11 PROFESSIONAL & SPECIALIZED S 782.11 101 65100 210 99167 KLEINFELDER, INC 18684 300.00 DEPOSIT REFUNDS 300.00 101 22520 99168 VALLEY CREST TREE COMPANY 18713 3,311.50 OFFICE EXPENSE 3,311.50 730 69547 110 99169 VERIZON WIRELESS MESSAGING SERVI 18763 68,92 COMMUNICATIONS 51.69 526 69020 160 COMMUNICATIONS 17.23 527 66520 160 99170 PRUDENTIAL OVERALL SUPPLY 19027 1,522.05 UNIFORMS AND EQUIPMENT 224.56 101 66210 140 CONTRACTUAL SERVICES 500.31 201 65200 220 UNIFORMS AND EQUIPMENT 234.08 526 69020 140 UNIFORMS AND EQUIPMENT 224.52 527 66520 140 UNIFORMS AND EQUIPMENT 16.08 528 66600 140 UNIFORMS AND EQUIPMENT 147.62 619 64460 140 UNIFORMS AND EQUIPMENT 174.88 620 66700 140 99171 GOETZ BROTHERS 19045 503.36 MISC. SUPPLIES 30.90 101 68010 120 1781 MISC. SUPPLIES 472.46 101 68010 120 1780 99172 BPS REPROGRAPHIC SERVICES 19047 222,70 MISC. SUPPLIES 222.70 326 80770 120 99173 ANG NEWSPAPERS 19083 71.65 PUBLICATIONS & ADVERTISING 71.65 101 64200 150 99174 JOHN CAHALAN, ASLA 19561 6,480.66 PROFESSIONAL & SPECIALIZED S 6,480.66 320 81070 210 99175 .ALL FENCE COMPANY, INC. 19710 350.00 CONTRACTUAL SERVICES 350.00 320 80831 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99154 ORCHARD SUPPLY HARDWARE 09670 1,350.56 MISC. SUPPLIES 58.21 101 68020 120 2200 SMALL TOOLS 108.24 101 66210 130 BLDG. & GROUNDS MAINT. 98.18 101 68020 190 2200 BLDG. & GROUNDS MAINT. 20.70 201 65200 190 VEHICLE MAINT. 23.93 201 65200 202 FIRE APPARATUS MAINT. 93.81 201 65200 203 MISC. SUPPLIES 245.29 526 69020 120 MISC. SUPPLIES 88.38 527 66520 120 SMALL TOOLS 50.82 527 66520 130 TRAINING EXPENSE 300.00 527 66520 260 MISC. SUPPLIES 32.59 619 64460 120 5240 MISC. SUPPLIES 32.44 619 64460 120 5110 MISC. SUPPLIES 72.65 619 64460 120 MISC. SUPPLIES 49.30 619 64460 120 5130 SMALL TOOLS 66.01 619 64460 130 FIRE APPARATUS MAINT. 10.01 625 65213 203 99155 AUGUST SUPPLY, INC 10256 145.17 MISC. SUPPLIES 145.17 201 65200 111 99156 SENSUS METERING SYSTEMS 14144 43,243.71 MISC. SUPPLIES 43,243.71 326 80770 120 99157 BAY AREA AIR QUALITY 14358 2,170.00 PUMP EQUIPMENT REPAIR 310.00 101 66210 230 PUMP EQUIPMENT REPAIR 620.00 526 69020 230 PUMP EQUIPMENT REPAIR 310.00 527 66520 230 PUMP EQUIPMENT REPAIR 930.00 619 64460 230 99158 CALIFORNIA STATE AUTOMOBILE 14682 162.00 SUPPLIES 162.00 620 15000 99159 IZMIRIAN ROOFING 15573 350.00 MISCELLANEOUS 350.00 618 64520 604 99160 ALL CITY MANAGEMENT 15595 2,764.32 MISCELLANEOUS 2,764.32 731 22594 99161 MILLBRAE LOCK SHOP 15739 63.22 OFFICE EXPENSE 17.05 101 65100 110 MISC. SUPPLIES 36.43 619 64460 120 5210 MISC. SUPPLIES 9.74 619 64460 120 99162 TEAM CLEAN 15827 276.01 CONTRACTUAL SERVICES 276.01 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99144 BURLINGAME REC. DEPT./PETTY CASH 03910 3,179.32 MISC. SUPPLIES 213.83 101 68010 120 1330 MISC. SUPPLIES 83.35 101 68010 120 1521 MISC. SUPPLIES 72.79 101 68010 120 1520 MISC. SUPPLIES 55.00 101 68010 120 1114 MISC. SUPPLIES 235.44 101 68010 120 1781 UNIFORMS AND EQUIPMENT 142.60 101 68020 140 2200 BLDG. & GROUNDS MAINT. 78.00 101 68010 190 1101 CONTRACTUAL SERVICES 10.00 101 68010 220 1648 CONTRACTUAL SERVICES 476.00 101 68010 220 1644 CONTRACTUAL SERVICES 252.00 101 68010 220 1331 CONTRACTUAL SERVICES 273.00 101 68010 220 1645 DUES & SUBSCRIPTIONS 60.00 101 68020 240 2100 TRAVEL & MEETINGS 225.00 101 68020 250 2300 MISC. SUPPLIES 120.87 730 69583 120 MISC. SUPPLIES 281.44 730 69533 120 CONTRACTUAL SERVICES 600.00 730 69533 220 99145 WEST GROUP PAYMENT CTR. 03964 52.85 MISC. SUPPLIES 52.85 101 64350 120 99146 B.E.I. ELECTRICAL SUPPLIES 09072 23.72 MISC. SUPPLIES 23.72 101 66210 120 99147 FASTSIGNS 09136 163.35 OFFICE EXPENSE 163.35 730 69547 110 99148 LYNGSO GARDEN MATERIALS 09143 654.95 MISC. SUPPLIES 219.10 101 66210 120 SIDEWALK REPAIR EXPENSE 121.35 101 66210 219 MISC. SUPPLIES 314.50 526 69020 120 99149 CITY OF MILLBRAE 09234 3,152.82 PROFESSIONAL & SPECIALIZED S 3,152.82 101 64350 210 99150 LIFE ASSIST 09392 1,149.15 SUPPLIES 1,149.15 201 65200 112 99151 NOEL L. MILLER, INC, 09499 130.00 SUPPLIES 130.00 620 15000 99152 ABAG . LIABILITY 09518 2,307.32 CLAIMS PAYMENTS 2,307.32 618 64520 601 99153 SAN MATEO LAWN MOWER SHOP 09560 159.93 EQUIPMENT MAINT. 159.93 101 68020 200 2200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 12/17/04 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 99133 HARBOR SAND & GRAVEL 01313 42.81 MISC. SUPPLIES 42.81 101 66210 120 99134 CITY OF BURLINGAME 01624 13,889.08 MISCELLANEOUS 2,200.00 101 68010 114 1101 MISC. SUPPLIES 4,505.00 101 68010 120 1212 MISC. SUPPLIES 765.00 101 68010 120 1423 MISC. SUPPLIES 1,169.35 101 68010 120 1370 MISC. SUPPLIES 2,160.00 101 68010 120 1521 MISC. SUPPLIES 1,954.25 101 68010 120 1422 MISC. SUPPLIES 1,135.48 730 69533 120 99135 BURLINGAME RECREATION DEPT. 01663 896.00 RECREATION EXPENSES 896.00 101 10700 99136 CITY OF REDWOOD CITY 01862 25,389.50 COMMUNICATIONS 300.00 621 64450 160 CITY HALL MAINTENANCE 25,089.50 621 64450 220 99137 VEOLIA WATER 02110 143,418.51 PROFESSIONAL & SPECIALIZED S 133,059.52 327 79480 210 BLDG. & GROUNDS MAINT. 10,358.99 527 66530 190 99138 MACTEC ENGINEERING 02365 3,568.06 PROFESSIONAL & SPECIALIZED S 3,568.06 528 66600 210 99139 PENINSULA BATTERIES 02625 365.46 SUPPLIES 365.46 620 15000 99140 K & W DISCOUNT LIGHTING & SUPP 02645 189.44 MISC. SUPPLIES 189.44 619 64460 120 5120 99141 PATTERSON PARTS, INC 03106 339.76 FIRE APPARATUS MAINT. 246.88 201 65200 203 SUPPLIES 92.88 620 15000 99142 R & S ERECTION OF 03234 663.47 MISC. SUPPLIES 14.61 619 64460 120 5160 PROFESSIONAL & SPECIALIZED S 648.86 619 64460 210 5130 99143 WITMER•TYSON IMPORTS, INC. 03788 300.00 MISC. SUPPLIES 300.00 101 65100 120 CITY OF BURLINGAME PLANNING COMMISSION UNAPPROVED MINUTES 501 Primrose Road, Burlingame, CA January 10, 2005 Council Chambers I. CALL TO ORDER Chair Osterling called the January 10, 2005, regular meeting of the Planning Commission to order at 7:05 p.m. II. ROLL CALL Present: Commissioners Auran, Bojues, Brownrigg, Keighran, Osterling and Vistica Absent: Commissioners: None Staff Present: City Planner, Margaret Monroe; Planner, Ruben Hurin; City Attorney, Larry Anderson. III. MINUTES The minutes of the December 13, 2004 regular meeting of the Planning Commission were approved as mailed. IV. APPROVAL OF AGENDA CP Monroe noted that item 4, 2112 Easton Drive has been continued to the meeting of January 24, 2005. The item will be renoticed. V. FROM THE FLOOR There were no public comments. VI. STUDY ITEMS 1. 1100 DRAKE AVENUE, ZONED R-1 - APPLICATION FOR SPECIAL PERMIT FOR REDUCTION IN THE NUMBER OF ON-SITE PARKING SPACES AND FRONT AND SIDE SETBACK VARIANCES FOR A FIRST FLOOR REMODEL AND ADDITION (SHEILA WARD, APPLICANT AND DESIGNER; CHRISTIAN AND ERICA RIELLY, PROPERTY OWNERS) PROJECT PLANNER: ERICA STROHMEIER CP Monroe presented a summary of the staff report. Commissioners asked: • There is a utility pole on the Drake frontage where will it be relocated, and how will the support wires be accommodated? Does the uncovered parking space shown meet city code requirements? • Note that the landscaping is increasing at the front but need more information about the type and location of the new landscaping and its impact on sight lines along the public street. Provide a detailed landscape plan. • Understand the hardship on this property and not too troubled by the variances, but should use this opportunity to replace the front door to improve the curb appeal, there is a lot of FAR and lot coverage available to create a better defined entrance to this house. This item was set for the regular action calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7: 10 p.m. City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 2. 1812 C MAGNOLIA AVENUE,ZONED C-1 -APPLICATION FOR CONDITIONAL USE PERMIT FOR ART CLASSES (NANCY CALL TORRES, APPLICANT; WJ BRITTON, INC. PROPERTY -� OWNER)PROJECT PLANNER: CATHERINE BARBER CP Monroe presented a summary of the staff report. Commissioners asked: • Can the applicant clarify the number of employees, is one sufficient for ten children in a class? This item was set for the consent calendar when all the information has been submitted and reviewed by the Planning Department. This item concluded at 7:17 p.m. VII. ACTION ITEMS Consent Calendar-Items on the consent calendar are considered to be routine. They are acted on simultaneously unless separate discussion and/or action is requested by the applicant,a member of the public or a commissionerprior to the time the commission votes on the motion to adopt. 3A. 2122 ROOSEVELT AVENUE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW AND LOT COVERAGE VARIANCE FOR A FIRST AND SECOND STORY ADDITION (STEWART ASSOCIATES, APPLICANT AND ARCHITECT; DAN AND ANGELA DOBSON, PROPERTY OWNERS)41 NOTICED)PROJECT PLANNER: RUBEN HURIN 311. 1418 CASTILLO AVENUE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION (RANDY GRANGE, TRG ARCHITECTS, APPLICANT AND ARCHITECT; DUTCH HOSMAN, PROPERTY OWNER) (64 NOTICED) PROJECT PLANNER: RUBEN HURIN 3C. 1031 MORRELL AVENUE,ZONED R-1 -APPLICATION FOR DESIGN REVIEW AND PARKING VARIANCE FOR A FIRST AND SECOND STORY ADDITION(POKO KLEIN,TRG ARCHITECTS, APPLICANT AND ARCHITECT;PAUL AND ELLEN DONATI,PROPERTY OWNERS)(35 NOTICED) PROJECT PLANNER: RUBEN HURIN Chair Osterling asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. C. Auran moved approval of the consent calendar based on the facts in the staff report, commissioners comments and the findings in the staff reports with recommended conditions in the staff report and by resolution. The motion was seconded by C.Keighran. C.Boju6s abstained on the action on 2122 Roosevelt Avenue because he lives within 500 feet. Chair Osterling called for a voice vote on the motion to approve the consent calendar, 1418 Castillo and 1031 Morrell passed on a 6-0 voice vote. 2122 Roosevelt Avenue passed on a 5-0-1 (C.Boju6s abstaining) voice vote. Appeal procedures were advised. This item concluded at 7:17 p.m. 2 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 VIII. REGULAR ACTION ITEM 1. 2112 EASTON DRIVE,ZONED R-1 -APPLICATION FOR DESIGN REVIEW FOR A NEW, TWO- STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE(DALE MEYER ASSOCIATES, APPLICANT AND ARCHITECT; ORLANDO AND MINERVA BUENA,PROPERTY OWNERS) (51 NOTICED)PROJECT PLANNER: ERICA STROHMEIER At the request of the applicant,this item was continued to the Planning Commission meeting of January 24, 2005. 5. 919 CAPUCHINO AVENUE,ZONED R-2—APPLICATION FOR PARKING AND SIDE SETBACK VARIANCES AND CONDITIONAL USE PERMITS FOR AN EXISTING ACCESSORY STRUCTURE (JEANETTE BARRACO, APPLICANT AND PROPERTY OWNER; DIEGO PEREZ, DREAM BUILDERS, DESIGNER) (67 NOTICED) PROJECT PLANNER: CATHERINE BARBER Reference staff report January 10, 2005, with attachments. CP Monroe presented the report, reviewed criteria and staff comments.Eight conditions were suggested for consideration. Commissioners asked:can we create a condition that the applicant must first do one thing before the permit is valid for another thing? CA responded that the Commission may frame the conditions in this way. There were no further questions from the Commission. Chair Osterling opened the public hearing. Jeanette Barraco,property owner, and Diego Perez, architect, represented the project. They noted that they have revised the plans,the property owner only wants to bump out the kitchen and use the accessory structure for exercise room and storage,not intend to rent as a second unit so removed the kitchen and shower. Also will remove the stairs in the driveway,there is a back door which can be used instead. There were no further comments from the floor and the public hearing was closed. C. Vistica noted that this project has been much improved through the review process, support it as now submitted with the conditions proposed because of the odd shape of the lot and the placement of the existing house and existing inadequate access to the rear,would add a condition that any future modification of the building envelope or change in the use of this property to duplex will cause these variances and use permits granted to be voided; so move approval by resolution with the following amended conditions: 1)that the project shall be built as shown on the plans submitted to the Planning Department date stamped December 22,2004, site plan, floor plans, and building elevations; 2)that the existing stairs that encroach into the driveway,leading from laundry room to driveway,shall be removed;the door from the laundry room to the driveway shall also be removed and the wall shall be restored with a building permit in accordance with all applicable building codes within 90 days of the date of this action; 3)that the shower in the existing full bathroom in the accessory structure shall be removed,and all water and waste lines to the shower shall be removed,all work shall be done with a permit and in accordance with all applicable building codes within 90 days of the date of this action; 4) that the accessory structure shall only be used for storage and a recreation room/home gym,with a toilet and sink,with a maximum enclosed square footage of 438.5 SF and a maximum height of 13'-6"; shall never be used for sleeping purposes or as a second dwelling unit; and shall not include additional utility services for a kitchen or a full bathroom without an amendment to this conditional use permit; 5) that the conditions of the Recycling Specialist, City Engineer, NPDES �-- Coordinator and Chief Building Official's October 13, 2004 memos shall be met; 6)that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected 3 City of Burlingame Planning Commission Unapproved Minutes January 10,2005 demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition --� permit;7)that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2001 Edition, as amended by the City of Burlingame; and 8)that the variances and conditional use permits granted under this approval shall expire if there is any future change to the envelope of the structures or the use of the lot changes to that allowed by the R-2 zoning. The motion was seconded by C. Keighran. Comment on the motion: Am sympathetic with the applicant, this is a difficult situation, given the discussion and added conditions feel that she will work in good faith and a two staged approval is not necessary,however,would like to see the stairs in the driveway and access door to the utility room removed early as possible in the remodel process. Chair Osterling called for a voice vote on the motion to approve with amended conditions which would cause further development on the site to void the variances and conditional use permits granted for continued use of the accessory structure as a living area associated with the house,but not used as a second unit. The motion passed on a 6-0-0 voice vote. Appeal procedures were advised. This item concluded at 7:30 p.m. 6. 778 BURLWAY ROAD, ZONED C-4 — APPLICATION FOR PERMIT EXTENSION FOR CONDITIONAL USE PERMIT AMENDMENT TO ALLOW THE CHANGE IN OPERATION OF A CAR RENTAL, STORAGE AND REPAIR FACILITY (MARK HUDAK, APPLICANT; VANGUARD R/E HOLDINGS, LLC) (10 NOTICED)PROJECT PLANNER: CATHERINE BARBER Reference staff report January 10, 2005, with attachments. CP Monroe presented the report, reviewed -� criteria and staff comments. Fourteen conditions were suggested for consideration. Commissioners asked what the timeframe might be for BCDC response on widening the Bay Trail. CP Monroe noted that she did not know,the applicant should address. Has the Planning Department received any complaints about the present operation? CP Monroe noted that they have not received any complaints since the conditional use permit was granted in 2003. How does the revenue the city receives now compare to that received when all of Alamo's rentals were from this site? CP Monroe noted that she did not know,but it is significantly less because almost all car rental contracts on which sales tax was charged are now signed at the airport. There were no further questions of staff from the Commission. Chair Osterling opened the public hearing. Mark Hudak,216 Park Road,attorney representing Vanguard the current parent company of Alamo and National Rent a Car, with Mr. Hudak were Peter VanBelkenberg, Airport Relations with Vanguard and John Olsen,District Facilities Manager for Vanguard. Applicant noted that two years ago when Alamo acquired National,business travel was down along with car rentals,SFO had recently opened its on-site car rental facilities and required all companies doing business on-airport to operate from this facility,including signing contracts and storing rental cars on the airport site. The Alamo site became the location for fleet repair and maintenance and for cars to rotate in and out of the SFO fleet.In 2003 Alamo/National needed to introduce a new model for car rentals from the Burlingame site, need to work with hotels and local businesses and rent to them instead of air traveler brought to site by shuttle. It has been slow going building this new business,but there is a rental desk at the Burlway location and they rent on average one car a day from the site. It is unlikely that the rental volume from Burlway will every reach the"hay day"of the volume before the major business moved on-airport. Today the plant on Burlway is in good condition,the length of the Bay Trail on this site is "as good as anyone's",there is a narrowing of —� the trail at an existing warehouse building,architect has been working with BCDC to see if they can widen the trail into the bay since cannot remove the building,have not heard back from BCDC;have been paying the annual fee to the city and reporting the number of actual rentals,know have not reached the volume of 4 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 rentals to have 1%equal the$36,500 fee. Two years from now will be in a better position to assess the value of the land in an alternative use, probably hotel or office use; glad to have site developed but need an interested party. Commissioners asked applicant: What was the total gross rental from this site in the past two years? Don't know exactly about 342 cars were rented from the site for different lengths of time. CA noted that this kind of information is not public record.What is currently being done at the site? Primarily to bring new cars into the SFO fleet,they are prepared on this site;no cars for the SFO fleet are stored on this site; do service and maintenance work for the SFO fleet on this site. There is a better place to prepare,service and maintain cars than on the Bayfront, seems to be a serious flaw in the conditions-original stated pay$36,500 flat fee plus 1%of all rentals over$5,000 from the site,this has changed to$36,500 when 1%exceeds$36,500 pay 1% of that amount;prefer the first formula which would result in the higher amount to the city. CA noted that there was an error in the action letter with the first formula and the condition approved by the Council is the one in the Planning Commission Staff Report tonight. Concerned about the Bay Trail,there a pot holes in the trail and there are shrubs which increase the narrowing of the trail,they should be removed and the area asphalted,these were problems before and were there on Sunday,why have they not been corrected and the trail maintained? Spokesman noted that he made a note of the places that needed repair after his inspection; looked at invoice for work,not completed because of the weather. When being maintained can the trail be moved inland? No it is immediately behind a building. Are the shrubs protected?,staff should check,if not they should be removed and the area asphalted up to the wall of the building,this should be done in 30 days. Can be done,but because of weather would like 90 day time limit. Can the volunteer shrubs be removed immediately? Will tag for removal as soon as the weather permits. Do not want you to wait for response from BCDC about widening trail into the bay to do shrub removal and trail maintenance, contact the Planning Department as soon as you hear from BCDC, but do other work immediately. Will notify the `-- Planning Department within 10 days of hearing from BCDC about widening the trail. BCDC has been unclear about when they will get back to us,this is a low priority for them. There were no further comments from the floor and the public hearing was closed. Commission discussion: would like to add a condition that the volunteer shrubs near the warehouse building be removed and the area paved up to the building within 90 days and would like to modify condition 11 that the applicant shall notify Planning staff within 10 days of BCDC's decision about widening the trail so that the City can work with them as required by the adopted BCDC/City guidelines. C. Bojues moved to extend the conditional use permit for two years (to February 2007) based on the discussion and with the amended and added conditions as follows: 1) that the project shall be built as shown on the plans submitted to the Planning Department and date stamped January 3,2003,sheets A0.1,A1.0,Al.1,A2.1,and A22.1,site plan,partial site plan,second floor- administration, and building C floor plan,kiosk floor plan and reflected ceiling plan; 2)that the car rental, maintenance and storage facility may be open for business from 6:00 a.m.to 10:30 p.m.,seven days a week, and that there shall be no more an 50 employees and 25 customers on-site at any one time; 3)that there shall be a maximum of 600 cars stored on the site at any one time,this number shall include cars that are on-site for maintenance and there shall be a maximum of 2 car carvers on-site to deliver vehicles at any one time; 4)that no trucks delivering or picking up cars at this site shall arrive or depart between 7:00 a.m. and 9:00 a.m. or 4:00 p.m. and 6:00 p.m. daily, and all such deliveries shall be made on-site with no impact on the public street or right-of-way; 5)that the required number of handicap stalls for employees and/or customers shall be provided and designated at 778 Burl way Road as per the California Building Code, 2001 edition, and all employees shall be required to park in the 78 space employee parking lot in the southwestern portion 5 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 of the site, employee parking shall be designated and employee cars shall have sticker identifying them as belonging to employees on-site; 6)that all employee parking shall be provided 24 hours a day,seven days,- week ays,week at the south end of the site; 7) that the car rental operation at this site shall pay to the City of Burlingame$36,500 per year;the annual payment shall be payable in advance no later than April 30 of each year during which this permit is in effect. When one percent(1%)of the total gross rental for any vehicles for lease or rental originating from this site,whether those agreements are signed in Burlingame or adjacent jurisdictions exceeds$36,500 during any calendar year,the applicant shall then pay one percent of the total gross rentals to the City of Burlingame on a quarterly basis for the duration of the permit;this amount shall be due and payable no later than 30 days after the end of each calendar-year quarter. For purposes of this condition, agreements for rental from San Francisco International Airport car rental facility shall not be included in calculating the 1%payment to the City. In addition to making the payments required by this condition(either annual/flat amount or quarterly),the car rental operation shall file quarterly statements with the City of Burlingame Finance Department documenting the number of vehicle rental agreements signed at the site per month during the quarter on such forms as may be required by the City, and shall include a breakdown of the monthly vehicle rentals from the 778 Burlway Road site. In addition, the City of Burlingame shall accrue any sales tax revenue from rental contracts written in the City of Burlingame. Whether paying a fixed fee or 1%of the gross rental rates,the car rental operation on this site shall keep and preserve,for a period of three years,all records as may be necessary to determine the rentals from which the one percent(1%)payment calculation may be derived. Such records shall be available for delivery to the City for review with fifteen (15) days after request therefore; 8) that no cars shall be loaded, unloaded or stored on any public street,in any public right-of-way,or in any public access area; 9)that any change to the rental of cars,number of employees, amount of auto storage, addition of services or secondary business to the site, or any other aspect of the operation of the car rental business at this location shall require an _', amendment to this use permit; 10)that the fire lane from the east end of the site to Burlway Road shall be provided and maintained, unobstructed, on a permanent basis as required by the Fire and Public Works Department of the City of Burlingame; 11)that the property owner shall be responsible for the maintenance of the public access trail and improvements adjacent to the subject property for the life of the project and shall be liable for any damage caused to the pubic for failure to maintain these facilities to a safe standard, including that the applicant shall remove volunteer vegetation at the narrowest point of the trail and call for an inspection by the Planning Department within 10 days(January 21,2005) and fill the area of vegetation removal and all pot holes in the Bay Trail and call for an inspection by the Planning Department within 90 days (April 10, 2005); and further that the property owner shall seek Bay Conservation and Development Commission approval for redesigning the narrowest existing section of the trail and replacing and expanding the pavement in this area and shall inform the City Planner of any decision within 10 days of BCDC action; 12)that the property owner shall install and maintain on a regular basis as prescribed by the city's NPDES inspector,petroleum filter pillows in all parking lot catch basins throughout the site,that all water used for washing cars on site shall be recycled by a method approved by the City Engineer,and that failure to install these systems within 90 days of approval of this use permit amendment or failure to maintain the effectiveness of these systems on an on-going basis shall cause this conditional use permit to be review by the Planning Commission; 13)that this approval shall expire in two years and all said uses on the site shall cease unless the applicant applies for a permit extension by January 20,2007,to be reviewed and approved by the Planning Commission; and 14)that any improvements for the use shall meet all California Building and Fire Code,2001 edition s amended by the City of Burlingame. The motion was seconded by C.Vistica. Comment on the motion: would like to ask the City Attorney to reflect on the condition requiring the applicant to pay a higher fee to the city, and, if it is determined to be appropriate to require the higher fee, bring this action back to the Planning Commission for amendment. 6 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 Chair Osterling called for a voice vote on the motion to approve the conditional use permit amendment with added conditions for immediate Bay Trail maintenance, city inspection and staff notification of BCDC's decision regarding widening the trail into the bay. The motion passed 6-0-0 on a voice vote. Appeal procedures were advised. This item concluded at 8:07 p.m. IX. DESIGN REVIEW STUDY ITEMS 7. 1552 LOS MONTES DRIVE,ZONED R-1 -APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA CONSTRUCTION PERMIT FOR A LOWER FLOOR ADDITION AND SECOND FLOOR DECK (DEREK WEE, AIA, APPLICANT AND ARCHITECT; GREG AND SERENE LIM, PROPERTY OWNERS) (50 NOTICED) PROJECT PLANNER: CATHERINE BARBER (CONTINUED FROM DECEMBER 13, 2004 P.C. MEETING) CP Monroe briefly presented the project description. There were no questions of staff. Chair Osterling opened the public comment. Gregory Lim,property owner and Derek Wee,architect,20 N. San Mateo Drive, San Mateo, represented the project. Applicant noted that he is a physician at Mills- Peninsula Hospital, had twins three years ago and now need to enlarge the house for his growing family, intent is to make floor plan flow better and put all bedrooms on one floor; discussed the proposed project with neighbors and they are in support of the project,adjacent neighbor to the north was out of town but now have letter of support,will provide that letter to staff. There were no other comments from the floor and the public hearing was closed. Commission noted: • Concerned with state of drawings,drawings need to be improved,half of lower level is missing on front page,location map does not clearly identify subject property;information on the plans needs to be clearer and consistent throughout; • Concerned with the use of shutters on the front elevation,there are no shutters proposed on the other elevations, if shutters were to be remove the front elevation would look bland; • Look at other ways to add interest to the front,could also look at shape and proportions of windows or use of obscure glass and glass block; • Front entrance needs to be better identified since existing trellis at front will be removed; • Do not want to see side and rear elevations neglected, architectural style and details need to be consistent throughout the house; and • Applicant needs to provide letter from adjacent neighbor, include in next staff report. C. Auran made a motion to place this item on the consent calendar at a time when the suggested revisions have been made and plan checked. This motion was seconded by C. Brownrigg. Comment on the motion: would prefer to see this project come back to regular action given the extent and nature of suggestions made, additional information needed which could affect opinion and corrections required on the plans. The maker of the motion and second agreed. Chair Osterling called for a vote on the motion to place this item on the regular action calendar when plans had been revised as directed and checked by staff. The motion passed on a voice vote 6-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 8:20 p.m. 7 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 8. 1600 WILLOW AVENUE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW FOR AND SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION (JIM KEIGHRAN, --� APPLICANT AND PROPERTY OWNER; JERRY DEAL, JD & ASSOCIATES, DESIGNER) (104 NOTICED)PROJECT PLANNER: ERICA STROHMEIER C.Keighran stated that she would be abstaining from participating on this item because she is related to the applicant and stepped down from the dais and left the chambers. CP Monroe briefly presented the project description. There were no questions of staff. Chair Osterling opened the public comment. Jim Keighran,property owner,and Jerry Deal,designer, 1228 Paloma Avenue,Burlingame,represented the project. Applicant noted that he has lived in this house since 1998, now have two kids and want to have two more in the future,would like to expand his house for his growing family, would like to have all bedrooms on one floor, he is removing a portion of the garage accommodate the proposed addition. Designer noted that there is a change to the basement floor plan not shown on the plans,would like to add a direct vent fireplace and 25 SF half-bathroom in basement,designer submitted a revised basement floor plan showing these changes. Commission asked if the half-bathroom will have a pump. Designer commented that the City will require a pump and backflow water valve to be installed. Commission asked if the existing roof height is being lowered?Designer clarified that the existing roof height is not changing but that the new roof portions will be lower than the existing highest roof. There were no other comments from the floor and the public hearing was closed. C. Vistica noted that the project is designed well,the addition is articulated and there is interest in the roof -� design, and made a motion to place this item on the consent calendar with the changes proposed in the basement. This motion was seconded by C. Auran. Chair Osterling called for a vote on the motion to place this item on the consent calendar. The motion passed on a voice vote 5-0-1 (C.Keighran abstaining). The Planning Commission's action is advisory and not appealable. This item concluded at 8:28 p.m. 9. 2101 ADELINE DRIVE,ZONED R-1 -APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION(MATTHEW MEFFORD,WINGES ARCHITECTS,APPLICANT AND ARCHITECT; DEAN AND URSULA WILLIAMS,PROPERTY OWNERS) (65 NOTICED)PROJECT PLANNER: ERICA STROHMEIER Cers.Brownrigg and Keighran stated that they would be abstaining from participating on this item because they live within 500 feet of the subject property and stepped down from the dais and left the chambers. Plnr. Hurin briefly presented the project description. There were no questions of staff. Chair Osterling opened the public comment. Dean Williams, property owner, and Matthew Mefford, architect, 1290 Howard Avenue#311,Burlingame,represented the project. Applicant noted that the intent is to develop the interior of the house and enlarge an existing bedroom to make it a master bedroom, also adding a family room next to the kitchen, presently the existing second story portion of the house looks unfinished, this project will complete the second floor, addition integrates into the existing architecture, using the same exterior materials throughout to match,project conforms to the zoning code. Commission asked if the new windows and eave detail will match existing;yes. There were no other comments from the floor and the public hearing was closed. 8 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 Commission noted: Concerned with the second floor window and second floor fagade facing Adeline Drive (North Elevation), may not see all of fagade since it is set far back, but architect should consider other options for the window to add more interest on this elevation. C. Auran noted that the addition is integrated well with the existing house and made a motion to place this item on the consent calendar at a time when the suggested revisions have been made and plan checked by staff. This motion was seconded by C. Boju6s. Chair Osterling called for a vote on the motion to place this item on the consent calendar when plans had been revised as directed and checked by staff. The motion passed on a voice vote 4-0-2 (Cers. Brownrigg and Keighran abstaining). The Planning Commission's action is advisory and not appealable. This item concluded at 8:35 p.m. Cers. Brownrigg and Keighran returned to the dais. 10. 3028 HILLSIDE DRIVE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW AND HILLSIDE AREA CONSTRUCTION PERMIT FOR A FIRST AND SECOND STORY ADDITION (ED WEBB, FORMAT, APPLICANT AND ARCHITECT; ANGELINA BRUNO, PROPERTY OWNER) (26 NOTICED)PROJECT PLANNER: CATHERINE BARBER Plnr.Hurin briefly presented the project description. Commission noted that during his site visit he noted an adjacent house to the subject property but could not identify its address and asked staff to identify it on the �— aerial. Plnr. Hurin noted that staff will revise the aerial to show all surrounding addresses for the next meeting,but the applicant may be able to provide that information tonight. There were no further questions of staff. Chair Osterling opened the public comment. Angelina Bruno,property owner,and Ed Webb,architect,248 Gravilla Street, La Jolla, represented the project. Applicant noted that he talked to staff about how the measure the building height,using 4:12 roof pitch from the living room,addition seems tall but is integrated into the existing house,house was built in 1961,will be using hardi-plank horizontal siding and hardi-shake roofing,also will be sandblasting the existing wood siding to provide a softer feel,designed the roof so that it is integrated into the hillside;noted that the adjacent house at 3026 Hillside Drive sits above the subject house. Ray Forrest, 6 La Mesa Court, and Jim Freeman, 1514 La Mesa Lane, noted several concerns with the project,lived here for 32 years,house looks down on Mills Canyon over Mercy High School,concerned with the building elevations, will be looking uphill at west elevation, existing house is 24 feet tall, proposed second floor would add 12 feet to the height and would block his view,will be able to see the bay but will block current view of trees, would like to see story poles added to show location of rooflines and so that view blockage can be evaluated;there are a number of trees between his property and the subject property, concerned with the proposed height,plans show 24 feet to top of roof,the south elevation appears to show a 12 foot increase in height,would like to know the actual height from grade to top of roof ridge. There were no other comments from the floor and the public hearing was closed. 9 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 Commission noted: • Clarify height dimensions on the plans,dimensions provided on elevations do not match,plans need to clearly show the existing and proposed building height from adjacent grade; • Provide side-by-side comparison of existing and proposed building elevations; • Install story poles to show envelope of proposed addition; story poles need to be installed no later than the Wednesday before the meeting; notify Planning staff; • Provide contact information for neighbors at 6 La Mesa Court and 1514 La Mesa Lane,would like to view story poles from these properties; Would like to see landscaping incorporated,provide landscape plan; and • If the diseased tree mentioned by neighbor is on the subject property, an arborist report needs to be provided for the action meeting; C. Keighran made a motion to place this item on the regular action calendar at a time when the suggested revisions have been made and plan checked. This motion was seconded by C. Vistica. Comment on motion: Commission noted that the purpose of the Hillside Area Construction Permit is to review impacts on long distant views, not short views. Chair Osterling called for a vote on the motion to place this item on the regular action calendar when plans had been revised as directed. The motion passed on a voice vote 6-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 8:55 p.m. 11. 1613 MCDONALD WAY, ZONED R-1 - APPLICATION FOR DESIGN REVIEW AND SIDE SETBACK VARIANCE FOR A FIRST AND SECOND STORY ADDITION (ALFREDO REYES, STEWART ASSOCIATES,APPLICANT AND ARCHITECT;PATRICK AND ANNETTE DOHERTY, PROPERTY OWNERS) (71 NOTICED)PROJECT PLANNER: ERICA STROHMEIER Plnr. Hurin briefly presented the project description. There were no questions of staff. Chair Osterling opened the public comment. John Stewart, architect, 1351 Laurel Street, San Carlos, and Annette Doherty,property owner,represented the project. Applicant noted that the loft over the garage will be demolished to allow the second floor to be set back, there are several single-story houses in the neighborhood, wanted to respect the mass and bulk of the neighborhood, in designing the addition took design clues from the house on the left, seeking side setback variance for a small portion at the rear of the house,does not make sense to inset that addition one foot at this location;this house has been in the family for 54 years, previously grandmother's house, parents live on Marco Polo Way and brother lives in Burlingame, not much has been done to this house in last 30 years, would like to update the house and enlarge it for growing family, house has a nice rear yard and this is an important feature for the family, discussed the project with the neighbors and they are in support. Karen Hager, 1616 Monte Corvino Way, purchased her house about one year ago, now have privacy in backyard and only look at two windows and the roofline facing her yard,concerned that her privacy will be lost with the proposed addition, three new windows and a second floor deck will look into her yard; proposed gingko trees in rear yard are very slow growing, will take years for them to provide screening, -. would like to see faster growing trees planted. 10 City of Burlingame Planning Commission Unapproved Minutes January 10,2005 Property owner noted that she also wants to maintain privacy for her children, can provide faster growing trees in rear yard. There were no other comments from the floor and the public hearing was closed. Commission noted: the architect has done a nice job on the design, blends in well with the existing architecture,appreciate setting the second story back,wish everyone could hear the comments made by the owner with regard to the importance of a rear yard; generally discourages large second floor decks because of privacy concerns, but in this case it is located off the master bedroom and does not lend itself for entertaining, unfortunately cannot ensure privacy; Commission further noted: • Consider using wood shingles on roof; • Would like a condition added requiring windows to be true divided light; • Replace proposed gingko trees at rear of yard with large scale shrubs or small scale fast-growing evergreen trees;trees should be chosen from City's tree list,look at providing more than two trees at rear, proposed trees should be shifted towards the right side of the property at the rear, show proposed trees on revised plans for the next meeting. C. Bojues made a motion to place this item on the consent calendar at a time when the suggested revisions have been made and plan checked. This motion was seconded by C. Osterling. Comment on motion: suggest the applicant wait until the framing is completed during construction to determine the best location of the trees to provide the most effective screening, then plant before the construction is complete. Chair Osterling called for a vote on the motion to place this item on the consent calendar when plans had �-- been revised as directed. The motion passed on a voice vote 6-0-0. The Planning Commission's action is advisory and not appealable. This item concluded at 9:12 p.m. X. PLANNER REPORTS - Review of City Council regular meeting of January 3, 2005. CP Monroe reviewed the actions of the Council meeting of January 3,2005,noting that applications for the Planning Commission are available in the Manager's Office. The application period will close February 4, 2005. Then Council subcommittee will interview and make recommendation. - Review Planning Commission Subcommittee Assignments and Meeting Dates. CP Monroe discussed the assignments. She acknowledged that monthly meetings were a big commitment and hoped that they would not have to go beyond June. She also noted that once involved review may be faster than expected. Finally she noted that the Sign Subcommittee would meet in January and at that first meeting, determine their future meeting dates. - FYI- 139 Victoria Road. CP Monroe noted that the issue here was a project which did not require design review but was changing its roof height by more than 6 inches. Did the Commission feel it necessary to review such projects by FYI? The Commissioners indicated that such review was not necessary when design review was not involved initially or previously. 11 City of Burlingame Planning Commission Unapproved Minutes January 10, 2005 - Acknowledgements Chair Osterling asked if the Commission wished to have a 15 minute presentation about Planning for Sustainable development. The Commission agreed that it would be a good idea and should be scheduled at the beginning of a Commission meeting. Commission asked regarding the Safeway letter if a role for the commission had been considered or defined. CA responded that the City Manager and staff are presently discussing a process, so the next steps including commission involvement are not known. Commissioners noted that they would like to be involved early in the process. Commissioners expressed some concerns about projects which may not have been completed as submitted. These included the insets on Sephora which were to include lighting and an"S";and the fact that a new jewelry story on Broadway was being advertised by someone waving a sign standing on the sidewalk which was distracting to traffic and difficult for pedestrians. CA noted Federal Court decisions which limit the City's ability to regulate this kind of promotion. Having said that,people do not have a right to make the sidewalks unsafe for pedestrians. Commission also discussed the use of the parking lot fence on Broadway for week-end sales. Staff noted they would pass this concern on to the code enforcement officer. Commission asked when the Council was planning on meeting with them. Staff noted that they would check with the Mayor,but thought that it might be in the early summer given the press of the budget and other Council commitments. XI. ADJOURNMENT --� Chair Osterling adjourned the meeting at 9:40 p.m. Respectfully submitted, Michael Brownrigg, Secretary S:\MINUTES\unapproved.01.10.05.doc 12 CITY OF BURLING"E BUILDING INSPECTION MONTHLY PERMIT ACTIVITY DECEMBER, 2004 F.Y. 2004 F.Y. 2003 8AM8 MONTH THIS YEAR LAST YEAR THIS MONTH LABT YEAR DIFF TO DATE TO DATE DIFF Permit type # Valuation # valuation i # Valuation # valuation t New Single Family 2 $704,000 1 $427,560 64.7 13 $4,624,767 7 $2,879,560 60.6 New Multi-Family 0 $0 0 $0 .0 0 $0 0 $0 .0 New Commercial 0 $0 0 $0 .0 1 $1,200,000 2 $2,500,000 52.0- Alterations-Res 21 $743,450 25 $3,131,350 76.3- 158 $7,716,258 164 $8,326,967 7.3- Alterations-NonRes 6 $276,200 4 $1,597,000 82.7- 46 $4,872,532 42 $5,951,050 18.1- Demolition 2 $0 2 $0 .0 26 $35,500 34 $117,000 69.7- Swimming Pool 0 $0 0 $0 .0 0 $0 2 $50,000 100.0- Sign Permits 1 $350 4 $12,900 97.3- 21 $60,232 17 $74,450 19.1- Fences 0 $0 0 $0 .0 0 $0 2 $9,500 100.0- Reroofing 16 $207,277 14 $154,572 34.1 156 $2,023,641 189 $2,074,318 2.4- Repairs 1 $1,000 1 $14,650 93.2- 15 $239,194 22 $201,550 18.7 Window Repl 2 $13,179 3 $20,498 35.7- 36 $326,080 50 $528,598 38.3- Miscellaneous 1 $14,000 5 $44,300 68.4- 13 $208,805 16 $195,401 6.9 TOTALS...... 52 $1,959,456 59 $5,402,830 63.7- 485 $21,307,009 547 $22,908,394 7.0- I /n-z log; .0-i /nz/ng; Q•11 .15 CITY OF BURLINGAME Portfolio Management Portfolio Summary December 31 , 2004 Par Market Book % of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. LAIF & County Pool 22,433,082.99 22,433,082.99 22,433,082.99 73.71 1 1 2.636 2.673 Federal Agency Issues - Coupon 8,000,000.00 7,957,700.00 8,000,000.00 26.29 982 711 2.860 2.900 Investments 30,433,082.99 30,390,782.99 30,433,082.99 100.00% 259 188 2.695 2.732 Total Earnings December 31 Month Ending Fiscal Year To Date Current Year 61,919.99 388,864.90 Average Daily Balance 27,332,410.26 29,241,937.38 Effective Rate of Return 2.67% 2.64% Pursuant to State law, there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types, and availabi of some of these funds is restricted by law (e.g. Gas Tax, Trust & Agency funds, Capital Projects, and Enterprise funds). ' as JE SNA FINANCE DIR./TREASURER Portfolio CITY CP Run Date: 01/12/2005 -08:49 PM (PRF_PM1)SyrnRept V6.21 Report Ver. 5.00 CITY OF BURLINGAME Portfolio Management Page 2 Portfolio Details - Investments December 31, 2004 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date LAIF&County Pool SYS77 77 LOCAL AGENCY INV.FD, 5,786,537.88 5,786,537.88 5,786,537.88 2.134 2.134 1 SYS79 79 S M COUNTY POOL 16,646,545.11 16,646,545.11 16,646,545.11 2.860 2.860 1 Subtotal and Average 20,009,829.62 22,433,082.99 22,433,082.99 22,433,082.99 2.673 1 Federal Agency Issues-Coupon 3133X9QV5 517 FEDERAL HOME LOAN BANK 12/22/2004 1,000,000.00 1,000,200.00 1,000,000.00 3.500 3.500 902 06/22/2007 3128X16Q5 513 FEDERAL HOME LOAN MORTG.CORP. 11/17/2003 2,000,000.00 1,989,380.00 2,000,000.00 2.300 2.300 320 11/17/2005 3128X2NA9 514 FEDERAL HOME LOAN MORTG.CORP. 01/30/2004 3,000,000.00 2,974,680.00 3,000,000.00 3.000 3.000 759 01/30/2007 3136F5TJ0 515 FANNIE MAE 04/27/2004 1,000,000.00 994,690.00 1,000,000.00 3.100 3.100 846 04/27/2007 3136F6FZ7 516 FANNIE MAE 10/18/2004 1,000,000.00 998,750.00 1,000,000.00 3.000 3.000 1,020 10/18/2007 Subtotal and Average 7,322,580.65 8,000,000.00 7,957,700.00 81000,000.00 2.900 711 Total and Average 27,332,410.26 30,433,082.99 30,390,782.99 30,433,082.99 2.732 188 Portfolio CITY Run Date:01/12/2005-08:49 CP PM(PRF_PM2)SyrnRept V6.21 + ( ,1 Ver.5.00 I 1 CITY OF BURLINGAME Portfolio Management Page 3 Activity By Type December 1, 2004 through December 31, 2004 Beginning Stated Transaction Purchases Redemptions Ending CUSIP Investment p Issuer Balance Rate Date or Deposits or Withdrawals Balance LAIF&County Pool (Monthly Summary) SYS77 77 LOCAL AGENCY INV.FD. 2.134 3,000,000.00 0.00 SYS79 79 S M COUNTY POOL 2.860 4,633,019.00 3,500,000.00 Subtotal 18,300,063.99 7,633,019.00 31500,000.00 22,433,082.99 Federal Agency Issues-Coupon 3133X9QV5 517 FEDERAL HOME LOAN BANK 3.500 12/22/2004 1,000,000.00 0.00 Subtotal 7,000,000.00 1,000,000.00 0.00 8,000,000.00 Total 25,300,063.99 8,633,019.00 3,500,000.00 30,433,082.99 Portfolio CITY CP Run Date:01/12/2005.08:49 PM(PRF_PM3)SyrnRept V6.21 Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 4 Activity Summary December 2003 through December 2004 Yield to Maturity Managed Number Number Month Number of Total 360 365 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity December 2003 3 28,680,215.64 2.617 2.654 2.680 0 0 52 49 January 2004 4 27,400,432.25 2.663 2.700 2.696 1 0 174 168 February 2004 4 27,499,689.16 2.557 2.592 2.564 0 0 174 163 March 2004 4 29,579,440.12 2.512 2.547 2.512 0 0 161 146 April 2004 5 31,824,022.87 2.373 2.405 2.318 1 0 184 165 May 2004 5 32,351,524.97 2.412 2.445 2.368 0 0 181 157 June 2004 5 32,705,947.05 2.452 2.486 2.420 0 0 180 150 July 2004 5 31,221,968.21 2.561 2.597 2.553 0 0 188 151 August 2004 5 31,242,288.45 2.603 2.639 2.605 0 0 188 145 September 2004 5 25,250,564.07 2.625 2.662 2.624 0 0 232 172 October 2004 6 28,964,592.72 2.629 2.666 2.618 1 0 240 181 November 2004 6 25,300,063.99 2.661 2.698 2.653 0 0 275 198 December 2004 7 30,433,082.99 2.695 2.732 2.673 1 0 259 188 Average 5 29,419,525.58 2.566% 2.602% 2.560 0 0 191 156 Portfolio CITY CP Run Date:01/12/2005-08:49 PM(PRF_PM4)SyrnRept V6.21 Zeport Ver.5.00 I i 1 CITY OF BURLINGAME Portfolio Management Page 5 Distribution of Investments By Type December 2003 through December 2004 December January February March April May June July August September October November December Average Security Type 2003 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 2004 by Period LAW&County Pool 93.0 81.8 81.8 83.1 81.2 81.5 81.7 80.8 80.8 76.2 75.8 72.3 73.7 80.3% _ _ _........... Certificates of Deposit-Bank .................._...................._......._..._...................................................................................._......._...._............._.......__....................................................._..........._..._..............................................._................ Certificates of Deposit-S&L Certificates of Deposit-Thrift&Ln ............... __...-. ...... . ... ............................................__ ........................................ ........................ ...... ............................ . ... ...... ......................................................... ......... ........ Negotiable CD's-Bank .............. .. .......:........................ ...... ......................................................................_.......................................__....._.................._....__.............._...........................................................................__.............................................._............................... . .............. . .... .... CORP NOTES ....... .......... . ..__........ ........... . .......... ......... . ...._......_ BankersAcceptances ___... ............ .................. ........ .. ... ................................................................................................................_ ............. ................. ............................... . .................................................................................._. Commercial Paper-Interest Bearing ........... ......._..... ...................___......... ...... __...__.._...... ..... ................................. _........ ........... ..... ... ... ..... ........ .... ........ .._.......__......... ........... ...... _.._............. ......._......_:............... ..... ............ ... ............ ................_._...................... _.... ...... .................... .... .... ............... ... . Commercial Paper-Discount _... ._.................. ... ........ . .. . .. .... ..... _... _._.. . _... .... _. _ Federal Agency Issues-Coupon 7.0 18.3 18.2 .16.9 18.9 18.6 18.4 19.2 19.2 23.8 24.2 27.7 26.3 19.7% ..........................._.. . ................................................... Federal Agency Issues-Discount ........... . ........ ......... ..._._.................. _...... _............ _........ ................... ._........ .... ......... _.._..................._........... _........... Treasury Securities-Coupon Treasury Securities-Discount .__.................... _ _...... ......... ......... .. ................................................................. ......... .. ..................... _........................ .......... ............. ..... . .................. Miscellaneous Securities-Coupon .. . _. . _............................... . ................................. .............................................................................._......................_..................._................_...............__.......................................___..... .,................._................................................................._......................................................................................................... Miscellaneous Securities-Discount ... _.......... .... .... . ... Non Interest Bearing Investments ............................... . .. Mortgage Backed Securities ......................___................_._......__._................................_._...._...._............ ................................... ......_...._.....................---__...............___........_.............._......................._.._._.............._........._.__........_................._.._._.._..........._.__............__.......__..._.........__........ Miscellaneous Discounts-At Cost 2 Miscellaneous Discounts-At Cost 3 ..................... . . ............. .... .... ............. ......_ . . . _........................................... .. ............ . .. .. . . ..... . ........ ... __. .. ...................................................... Portfolio CITY CP Run Date:01/12/2005•08:49 PM(PRF_PM5)SymRepl V6.21 Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 6 Interest Earnings Summary December 31, 2004 December 31 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 0.00 83,500.00 Plus Accrued Interest at End of Period 55,841.66 55,841.66 Less Accrued Interest at Beginning of Period ( 38,550.00) ( 48,883.33) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 17,291.66 90,458.33 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 17,291.66 90,458.33 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00 Cash/Checking Accounts: Interest Collected 0.00 313,670.79 Plus Accrued Interest at End of Period 367,195.94 367,195.94 Less Accrued Interest at Beginning of Period ( 322,567.61) ( 382,460.16) Interest Earned during Period 44,628.33 298,406.57 Total Interest Earned during Period 61,919.99 388,864.90 Total Capital Gains or Losses 0.00 0.00 Total Earnings during Period 61,919.99 388,864.90 Portfolio CITY CP Run Date:01/12/2005-08:49 PM(PRF_PM6)SymRept V6.21 Report Ver.5.00 ► ► I 03BD Portfolio Management Portfolio Summary December 31, 2004 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 156,559.26 156,559.26 156,559.26 100.00 1 1 2.105 2.134 Investments 156,559.26 156,559.26 156,559.26 100.00% 1 1 2.105 2.134 Total Earnings December 31 Month Ending Fiscal Year To Date Current Year 294.55 2,812.53 Average Daily Balance 172,817.32 320,960.03 Effective Rate of Return 2.01% 1.74% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months.Total funds invested represent consolidation of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds). o40, sus Nava, inance Director/Treasurer Portfolio 03BD CP Run Date:01/12/2005-08:51 PM(PRF_PM1)SymRept V6.21 Report Ver.5.00 03BD Portfolio Management Page 2 Portfolio Details - Investments December 31, 2004 Average Purchase Stated YTM YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate 360 365 Maturity Date Managed Pool Accounts SYS82 82 Local Agency Investment Fund 156,559.26 156,559.26 156,559.26 2.134 2.105 2.134 1 Subtotal and Average 172,817.32 156,559.26 156,559.26 156,559.26 2.105 2.134 1 Total and Average 172,817.32 156,559.26 156,559.26 156,559.26 2.105 2.134 1 Portfolio 03BD CP Run Date:01/12/2005-08:51 PM(PRF_PM2)SymRept V6.21 I ,Ver.5.00 04BD Portfolio Management Portfolio Summary December 31, 2004 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. Managed Pool Accounts 16,778,396.15 16,778,396.15 16,778,396.15 100.00 1 1 2.105 2.134 Investments 16,778,396.15 16,778,396.15 16,778,396.15 100.00% 1 1 2.105 2.134 Total Earnings December 31 Month Ending Fiscal Year To Date Current Year 28,603.26 152,064.92 Average Daily Balance 16,778,396.15 16,942,881.32 Effective Rate of Return 2.01% 1.78% /0- Dow Je us Na Finance Dir./Treasurer Portfolio 04BD CP Run Date:01/12/2005.08:50 PM(PRF_PM1)SyrnRept V6.21 Report Ver.5.00 04BD Portfolio Management Page 2 Portfolio Details - Investments December 31, 2004 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date Managed Pool Accounts SYS85 85 Local Agency Investment Fund 16,778,396.15 16,778,396.15 16,778,396.15 2.134 2.134 1 Subtotal and Average 16,778,396.15 16,778,396.15 16,778,396.15 16,778,396.15 2.134 1 Total and Average 16,778,396.15 16,778,396.15 16,778,396.15 16,778,396.15 2.134 1 Portfolio 04BD CP Run Date:01/12/2005-08:50 PM(PRF_PM2)SymRept V6.21 I ( I ,Ver.5.00 )1-07-05 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 CITY REPORT FOR: DECEMBER, 2004 Current Prev Last Actual Actual YTD YTD =rime Classification.................... Current Year.. YTD.. YTD.. Change 5 Change Stolen Property;Buying;Receiving;Possess 0 1 5 6 -1 -16.67 Suspended License 3 3 43 29 14 48.28 rax Evasion 0 0 0 0 0 remp Restraining Orders 6 2 58 33 25 75.76 rerrorist Threats 1 2 25 26 -1 -3.85 rowed Vehicle 23 26 450 405 45 11.11 rrespassing 0 0 14 16 -2 -12.50 rruants/Incorrigible Juvs 0 0 5 3 2 66.67 JS Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 Vandalism 11 16 188 262 -74 -28.24 Vehicle Code Violations 2 4 37 44 -7 -15.91 Violation of Court Order 1 1 23 26 -3 -11.54 Narrants - Felony 1 1 15 12 3 25.00 Narrants - Misd 4 7 57 40 17 42.50 Neapons;Carrying,Possessing 0 0 16 8 8 100.00 Nelfare Fraud 0 0 0 0 0 ------- ------ ------- ------- 200 231 2,638 2,594 200 231 2,638 2,594 )1-07-05 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: DECEMBER, 2004 Current Prev Last Actual Actual YTD YTD :rime Classification.................... Current Year.. YTD.. YTD.. Change 8 Change lit and Run Accidents 7 5 58 40 18 45.00 Impersonation 0 0 3 1 2 200.00 Incest 0 0 0 0 0 Indecent Exposure 0 0 3 8 -5 -62.50 Intimidating a Witness 0 0 1 0 1 (idnapping 0 0 0 0 0 Lewd Conduct 0 0 2 0 2 Liquor Laws 0 0 8 8 0 0.00 wittering/Dumping 1 0 1 0 1 darijuana Violations 2 6 25 23 2 8.70 dental Health Cases 9 12 110 117 -7 -5.98 dissing Person 5 3 57 43 14 32.56 Missing Property 10 6 105 97 8 8.25 Municipal Code Violations 3 2 74 43 31 72.09 Varcotics Sales/Manufacture 0 0 1 0 1 Dffenses Against Children 0 2 2 8 -6 -75.00 Dther Assaults 22 22 206 209 -3 -1.44 Dther Juvenile Offenses 3 1 5 6 -1 -16.67 Dther Police Service 5 5 70 63 7 11.11 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 0 0 2 1 1 100.00 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 0 2 -2 -100.00 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 1 0 4 7 -3 -42.86 Prostitution and Commercial Vice 0 0 2 3 -1 -33.33 <'. Prowling 0 0 0 0 0 Resisting Arrest 0 1 4 1 3 300.00 Runaways (Under 18) 0 0 0 0 0 Sex Offenses 0 0 3 3 0 0.00 Sex Offenses against Children 0 0 1 3 -2 -66.67 Sodomy 0 0 0 0 0 Stalking 0 0 1 3 -2 -66.67 Statutory Rape 0 0 0 2 -2 -100.00 )1-07-05 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: DECEMBER, 2004 Current Prev Last Actual Actual YTD YTD :rime Classification.................... Current Year.. YTD., YTD— Change Change 111 Other Offenses 36 42 439 448 -9 -2.01 lnimal Abuse 0 0 1 2 -1 -50.00 lnimal Nuisance 0 0 0 1 -1 -100.00 lrson 0 0 6 10 -4 -40.00 lssists to Outside Agencies 0 0 0 0 0 3icycle Violations 0 0 0 0 0 3igamy 0 0 0 0 0 3omb Offense 0 0 0 3 -3 -100.00 3omb Threat 0 1 0 2 -2 -100.00 3ribery 0 0 0 0 0 :heck Offenses 1 0 4 15 -11 -73.33 2hild Neglect/prot custody 0 1 16 27 -11 -40.74 7omputer Crime 0 0 1 0 1 :onspiracy 0 0 1 0 1 Dredit Card Offenses 0 0 0 1 -1 -100.00 =ruelty to Dependent Adult 1 2 4 4 0 0.00 Durfew and Loitering Laws 0 0 2 1 1 100.00 Death Investigation 3 7 32 34 -2 -5.88 Disorderly Conduct 0 3 22 39 -17 -43.59 Driver's License Violations 1 2 5 6 -1 -16.67 Driving Under the Influence 20 23 88 84 4 4.76 Drug Abuse Violations 0 4 40 26 14 53.85 Drug/Sex Registrants/Violations 0 0 1 2 -1 -50.00 Drunkeness 4 4 55 61 -6 -9.84 Embezzlement 2 0 17 9 8 88.89 Escape 0 0 0 0 0 Extortion 0 0 0 0 0 t: False Police Reports 0 0 0 0 0 False Reports of Emergency 0 0 0 0 0 Fish and Game Violations 0 0 0 0 0 Forgery and Counterfeiting 4 6 42 44 -2 -4.55 Found Property 2 5 97 93 4 4.30 Fraud 2 0 33 34 -1 -2.94 Gambling 0, 0 0 0 0 Harrassing Phone Calls 4 3 48 47 1 2.13 11-07-05 SUMMARY OF PART ONE OFFENSES PAGE: 1 FOR: DECEMBER, 2004 Current Prev Last Actual Actual YTD YTD ,rime Classification.................... Current Year.. YTD.. YTD.. Change Change iurder and Nonnegligent Manslaughter 0 0 0 0 0 fanslaughter by Negligence 0 0 0 0 0 tape By Force 0 0 4 8 -4 -50.00 ,ttempt to Commit Forcible Rape 0 0 1 1 0 0.00 tobbery Firearm 2 0 10 5 5 100.00 tobbery Knife 0 0 0 2 -2 -100.00 robbery Other Dangerous Weapon 1 0 9 4 5 125.00 robbery Strong-Arm 1 2 3 7 -4 -57.14 lssault - Firearm 0 0 0 0 0 %ssault - Knife 0 0 6 3 3 100.00 %ssault - Other Dangerous Weapon 1 3 19 18 1 5.56 assault - Hands,Fists,Feet 0 2 13 10 3 30.00 assault - Other (Simple) 22 22 206 209 -3 -1.44 3urglary - Forcible Entry 7 10 85 85 0 0.00 3urglary - Unlawful Entry 11 5 91 60 31 51.67 3urglary - Attempted Forcible Entry 0 0 0 1 -1 -100.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 1 2 -1 -50.00 Larceny Shoplifting 3 3 30 26 4 15.38 Larceny From Motor Vehicle 23 28 271 301 -30 -9.97 Larceny Motor Veh Parts Accessories 9 7 58 54 4 7.41 Larceny Bicycles 0 0 30 34 -4 -11.76 Larceny From Building 1 1 16 22 -6 -27.27 Larceny From Any Coin-Op Machine 5 0 16 31 -15 -48.39 Larceny All Other 18 22 277 240 37 15.42 Motor Vehicle Theft Auto 8 11 112 89 23 25.84 Motor Vehicle Theft Bus 0 0 3 3 0 0.00 Motor Vehicle Theft Other 2 0 10 5 5 100.00 114 116 1,271 1,220 114 116 1,271 1,220 01-07-05 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: DECEMBER, 2004 Current Prev Last Actual Actual Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . YTD. . Parking Citations 3393 3 , 978 45, 943 39, 657 Moving Citations 88 189 2 , 805 3 , 052 ------- ------ ------- ------- 3481 4 , 167 48 , 748 42 , 709 3481 4 , 167 48 , 748 42 , 709 BURLINGAME Officer Productivity. . . . generated on 01/07/2005 at 11 : 50 : 25 AM Reported On: All Officers Report Range : 12/01/2004 to 12/31/2004 Data Type Reported on: PARKING Valid All Voids % All Officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------------------------------ DAVIS 190 1124 34.17 13 27.08 98.86 DAZA-QUIROZ 634 617 18.76 6 12.50 99.04 GARRETT 501 334 10.16 8 16.67 97.66 HARRISON 506 717 21.80 7 14.58 99.03 KIRKPATRICK 502 497 15.11 14 29.17 97.26 Total 3289 48 Page 1 of 1 Ccomcast Comcast Cable 12647 Alcosta Boulevard Suite 200 San Ramon,CA 94583 December 21, 2004 Office:925.973.7000 Fax:925.973.7015 www.comcast.com Mr. Jesus Nava Finance Director/Treasurer City of Burlingame 501 Primrose Road Burlingame, CA. 94010 Dear Mr. Nava: It is our goal at Comcast to ensure that your office remains informed of the programming services offered to our customers who reside in the rebuilt areas of your community. In pursuit of keeping with that goal, we are sending you this letter as our official notice of intention to adjust the current programming services. In an effort to enhance the Hispanic programming packages currently offered on the Digital service, Comcast will adjust the current Hispanic programming availability. It is our objective to provide a more appealing service to our Hispanic programming viewers. The adjustments will take place on January 26, 2005. Action Channel Name Old Service New Service Old Channel New Channel Level Level Location Location Remove So resa H2 Tier 612 Remove Latin TV H2 Tier 613 Remove Vidavision H2 Tier 614 Add CBTV Hispanic Tier 612 Add Playboy Hispanic Tier 613 Add Once TV Hispanic Tier 614 The adjustment will not result in an increase to the current price at this time. If you should have any questions, please feel free to contact Kathi Noe at (650) 289-6794. Sincerely, Mitzi Givens- ussell on behalf of Kathi Noe Director of Government Affairs and Franchising West Bay Peninsula Comcast Comcast® CablComcast® 12647 Alcota Boulevard Suite 200 San Ramon,CA 94583 December 28, 2004 Office:925.973.7000 Fax:925.973.7015 www.comcast.com Mr. Jesus Nava Finance Director/Treasurer City of Burlingame 501 Primrose Road Burlingame, CA. 94010 Subject: Franchise Fees on Non-Subscriber Revenue Dear Mr. Nava: As you know, in 2001 the Federal Communications Commission issued an order ciarifying that cable operators may pass through the collection of franchise fees on non-subscriber revenues. In prior correspondence, we indicated that this would be implemented effective January 2002. As a part of that implementation, we may review and adjust the percentage rate annually. Effective January 2005 the Franchise Fee Rate will be adjusted as follows: Community Name Aent Current FF Rate Januar 2005 FF Rate Burlingame 0390 5.70% 5.85% Northpark Apt. 0410 5.70% 5.85% Customers will receive written notice of the change in the franchise fee by way of a bill message. As always, should you have any questions regarding this change, please contact Kathi Noe at (650) 289-6794. Sincerely, Mitzi Givens-Russell on behalf of Kathi Noe Director of Government Affairs and Franchising West Bay Peninsula SPA:8770 2100 0390;8770 2100 0410 CI 105 Carnegie Center Princeton, NJ 08540-6215 (609) 734-3700-phone (609)734-3830 facsimile January 6, 2005 VIA U.S. MAIL James Nantell, City Manager City of Burlingame 501 Primrose Road Burlingame, CA 94010-3997 Re: RCN Corporation/Chanter 11 Reorganization Proceedings Dear Mr. Nantell: I am pleased to inform you that on December 21, 2004, RCN Corporation ("RCN" or the "Company"), the ultimate parent company of RCN Telecom Services, Inc. ("RCN Telecom"), consummated its plan of reorganization and formally emerged from the Chapter 11 process that was initiated on May 27, 2004. The plan, confirmed on December 8, 2004, by Judge Robert Drain of the Bankruptcy Court in New York, converted approximately $1.2 billion in unsecured obligations into 100% of RCN's new equity, and eliminated approximately $1.8 billion in preferred share obligations. Concurrent with its emergence from bankruptcy, RCN also completed the acquisition of PEPCO's 50 percent interest in the Starpower Communications, LLC joint venture, enabling RCN to take full ownership of the operating system in the Washington,DC metropolitan area. We believe that the financial restructuring of RCN has served the public interest. The process has been virtually transparent to RCN Telecom's customers and has not in any way adversely affected the services provided or the rates charged. At the same time, it has significantly improved the Company's debt-laden balance sheet and strengthened the Company's overall financial foundation. It has therefore enhanced RCN's ability to provide customers with competitive alternatives to the service provided by the incumbent telephone, cable and Internet access providers in its various markets. Indeed, completion of the restructuring has enabled RCN to preserve the hundreds of millions of dollars in investment that RCN has made to construct state-of-the-art fiber optic networks. The continued vitality of the Company after the completion of the bankruptcy process will assure that the Company's assets, including those of RCN Telecom, will continue to offer competitive services. Such competition has been demonstrated to provide tangible benefits to consumers. For example, according to the U.S. Government Acounti4jOffice "Competition January 6, 2005 Page 2 from wire-based and DBS operators leads to lower cable rates and improved quality and service among cable operators. Competition from a wire-based provider . . . is limited to very few markets. However, in those markets where this competition is present, cable rates are significantly lower -- by about 15 percent -- than cable rates in similar markets without wire- based competition."� In addition to the completion of the financial restructurings, the outline of which is described in the attached press release, the successful outcome of RCN's Chapter 11 proceeding also depended in large measure on the effort made by many of the local franchising authorities ("LFAs") in the markets served by RCN's subsidiaries to work with the Company to assure that it could successfully continue to operate on a financially viable basis, and therefore continue to offer a competitive alternative in its existing service areas. Among other things, RCN was able to eliminate over $700 million in outstanding network construction obligations, which, if left intact, would have crippled RCN's ability to demonstrate to the Bankruptcy Court that it could operate on an economically viable basis following the reorganization. RCN appreciates that these LFAs placed a high value on preserving the availability of competition in their markets, and the Company will work hard to assure that the benefits of such competition continue. Should you have any questions about RCN's restructuring, please do not hesitate to contact us. Very truly yours, Thomas K. Steel Vice President, Regulatory and Public Affairs cc: Jesus Nava David Hankin 1 U.S. Government Accounting Office(GAO),Telecommunications: Issues Related to Competition and Subscriber Rates in the Cable Television Industry, GAO-04-8 (October 2003), at 3. 105 Carnegie Center Princeton, NJ 08540-6215 (609) 734-3700-phone (609)734-3830 facsimile FOR IMMEDIATE RELEASE Contact: Deborah Royster, RCN Sr. Vice President, General Counsel and Corporate Secretary, 609-734-3811 RCN CORPORATION ANNOUNCES EMERGENCE FROM BANKRUPTCY Also Completes Acquisition of StarPower Communications, LLC PRINCETON, N) -- December 21, 2004 - RCN Corporation (NASDAQ:RCNIV) announced today that it had consummated its plan of reorganization and formally emerged from Chapter 11. The plan, confirmed on December 8, 2004, by Judge Robert Drain of the Bankruptcy Court in New York, converted approximately $1.2 billion in unsecured obligations into 100% of RCN's new equity, and eliminated approximately $1.8 billion in preferred share obligations. RCN's emergence financing was comprised principally of borrowings under a new senior secured financing facility syndicated by Deutsche Bank AG Cayman Islands Branch in the amount of$330 million. In addition, RCN issued $125 million of convertible second-lien notes to certain investors and holders of the company's pre-petition bond obligations. The proceeds from the Deutsche Bank facility and the convertible second-lien notes were primarily utilized to pay in full secured indebtedness held by a syndicate of lenders led by JPMorgan Chase Bank. RCN also announced today that it had completed the acquisition of PEPCO's 50% stake in the StarPower Communications, LLC joint venture, enabling RCN to take full ownership of the Washington, D.C. market for bundled telephone, cable television and high-speed Internet services. About RCN Corporation RCN Corporation is the nation's first and largest facilities-based competitive provider of bundled phone, cable and high speed internet services delivered over its own fiber-optic local network to consumers in the most densely populated markets in the U.S. RCN provides service in the Boston, New York, Eastern Pennsylvania, Washington, D.C., Chicago, San Francisco and Los Angeles metropolitan markets. Where The Reader Can Find More Information RCN, as a reporting company, is subject to the informational requirements of the Exchange Act and accordingly files its annual report on Form 10-K, which was filed on March 30, 2004, quarterly reports on Form 10-Q, current reports on Form 8-K, proxy statements and other information with the SEC. Materials filed with the SEC may be read and copied at the SEC's Public Reference Room at 450 Fifth Street, NW, Washington, D.C. 20549. Please call the SEC at (800) SEC-0330 for further information on the Public Reference Room. As an electronic filer, RCN's public filings are maintained on the SEC's Internet site that contains reports, proxy and information statements, and other information regarding issuers that file electronically with the SEC. The address of that website is http://www.sec.gov. In addition, RCN's annual report on Form 10-K, quarterly reports on Form 10-Q, current reports on Form 8-K and amendments to those reports filed or furnished pursuant to Section 13(a) or 15(d) of the Exchange Act may be accessed free of charge through our website as soon as reasonably practical after RCN has electronically filed such material with, or furnished it to, the SEC. Since September 30, 2003, all reports pursuant to the Exchange Act that RCN has filed with, or furnished to, the SEC have been timely posted on our website. The address of that website is www.rcn.com/investor/secfilings.ohp. RCN Forward-Looking Statements This press release contains forward-looking statements regarding future events and future performance of RCN that involve risks and uncertainties that could materially affect actual results. This information is qualified in its entirety by cautionary statements and risk factors disclosure contained in certain of RCN's Securities and Exchange Commission filings. For a description of certain factors that could cause actual results to vary from current expectations and forward- looking statements contained in this press release, refer to documents that RCN files from time to time with the Securities and Exchange Commission. 15519 OFFICE OF NANCY REAGAN December 29, 2004 Dear Friend: I did not want the end of the year to pass without taking the time to thank you for writing to me to express your sympathy after my husband's death. Your thoughtfulness at this sad and difficult time is very comforting All the kind words and support I have received remind me how much my husband was respected and loved by so many people around the world. I am grateful for your thoughts and prayers. Sincerely, u �G R 1M 0 v Q RECEIVED City of Burlingame �� 4 2��5 Office of The City Clerk 501 Primrose Rd. CITY CLERK'S OFFICE - Dur.inga...c, CA 9410 CITY OF BU12LINGRME