HomeMy WebLinkAboutMin - LB - 1993.06.15 BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 15^1H, 1993
CALL TO ORDER•
The meeting of June 15th, 1993 was called to order by President
Cannon at 4: 30pm.
Trustees Present: Benson, Blevins, Cannon and Robertson
Trustees Absent: Taylor
Staff Present: Mr. Alfred Escoffier, City Librarian
Mrs. Judy Gladysz, Library Secretary
Also Present: Mrs. Marti Knight, Burlingame Resident
BILLS•
M/S/C (Robertson/Benson) unanimously to approve the payment of City
checks in the amount of $40,524 .54 and payment of Duncan Funds in the
amount of $5,756 .80 .
MINUTES OF THE MEETING OF MAY 18TH, 1993 :
The minutes of the May 18th, 1993 Board meeting were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
All correspondence and communications were mailed in the Board
packets. CL Escoffier reported that there has been $175.00 donated to the
Library in memory of George Paul Lechich to date. President Cannon
complimented CL Escoffier for composing a "job description" of the Library
Trustees.
REPORTS:
Librarian's Report:
a. CL Escoffier reported that the roof repairs have been completed and
that the 5,000+ books removed from the stacks to the Community Room
have been moved back to the stacks.
He further reported that Cynthia Ripley will be meeting with the
Division Supervisors on Monday, June 21st to refine the schematic
design plans. A presentation for the Board members is planned.
President Cannon said she appreciates having the dates for upcoming
events at the end of the Librarian's Report.
b. CL Escoffier gave the Board an update on the Budget. He said it had
been approved by the City Manager with one change. Trustee Blevins
asked what Council meant by the morale problem of library staff as it
relates to the frozen Assistant City Librarian position. CL
Escoffier said he was not aware of a morale problem and said it was
Council's decision to eliminate the Assistant City Librarian's
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position rather than "freeze" it. The Board members felt the
decision was premature due to the upcoming renovation and that the
City Librarian will need professional assistance during the
construction phase in order to enable him to oversee the continuity
of Library operations as well as the building project.
Trustee Blevins was concerned as to why Council eliminated the
Assistant City Librarian position and only "froze" other vacant
positions in the City. Trustee Benson suggested writing a letter to
City Council requesting the position be put back into the Budget but
left unfilled. There was some discussion among the Board members
regarding how the duties of the Assistant City Librarian are being
accomplished.
CL Escoffier responded by stating that duties have been assigned to
the 3 Librarian III mid-managers, as well as the Library Secretary
the Circulation Supervisor and a Reference Librarian. Other duties
are currently being completed on personal time by the City Librarian.
C. CL Escoffier said the meeting with the Friends of the Library on
Monday, June 14th, went very well and that their Board had approved a
request in the amount of $15,024 .00 for Audio-Visual materials.
Children's Programs and Library promotion. President Cannon said she
would write a thank you letter. Trustee Blevins said the efforts of
the Friends over the years have been admirable.
UNFINISHED BUSINESS:
None
NEW BUSINESS:
a. Foundation Resolution:
M/S/C (Blevins/Benson) unanimously, to endorse the creation of a
library foundation for the Burlingame Public Library for the purpose
of strengthening library services and to provide materials and
services not feasible with existing public funds. The foundation will
serve as a catalyst for attracting private funding and the building
of an endowment for the future benefit of the library.
b. Foundation Action Plan:
M/S/C (Blevins/Benson) unanimously, to approve the Foundation Action
Plan. A Board task force will be appointed in July. It is the
Board's intention to seek formal Council support for the project
later in the Summer.
C. Annual Fund Raising Goal:
M/S/C (Blevins/Robertson) unanimously, to approve the establishment
of an Annual Fund Raising Goal in the amount of $75,000 for the
fiscal year 1993/1994 .
d. Proposal for Ripley Associates Presentation:
M/S/C (Blevins/Benson) unanimously, to schedule a special meeting on
July 13th at 3 :OOpm for the Ripley presentation. The regularly
scheduled Board meeting on July 20th will remain as scheduled.
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FROM THE FLOOR:
ADJOURNMENT:
The meeting of June 15th, 1993 was adjourned at 5: 20pm with the next
meeting scheduled for July 13th, 1993 at 3 :00pm in the Community Room and
the regular Board meeting to be held on July 20th in the Duncan Annex.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
AHE/jg
06/22/93
JUNE
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