Loading...
HomeMy WebLinkAboutMin - LB - 1993.06.15 BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES JUNE 15^1H, 1993 CALL TO ORDER• The meeting of June 15th, 1993 was called to order by President Cannon at 4: 30pm. Trustees Present: Benson, Blevins, Cannon and Robertson Trustees Absent: Taylor Staff Present: Mr. Alfred Escoffier, City Librarian Mrs. Judy Gladysz, Library Secretary Also Present: Mrs. Marti Knight, Burlingame Resident BILLS• M/S/C (Robertson/Benson) unanimously to approve the payment of City checks in the amount of $40,524 .54 and payment of Duncan Funds in the amount of $5,756 .80 . MINUTES OF THE MEETING OF MAY 18TH, 1993 : The minutes of the May 18th, 1993 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications were mailed in the Board packets. CL Escoffier reported that there has been $175.00 donated to the Library in memory of George Paul Lechich to date. President Cannon complimented CL Escoffier for composing a "job description" of the Library Trustees. REPORTS: Librarian's Report: a. CL Escoffier reported that the roof repairs have been completed and that the 5,000+ books removed from the stacks to the Community Room have been moved back to the stacks. He further reported that Cynthia Ripley will be meeting with the Division Supervisors on Monday, June 21st to refine the schematic design plans. A presentation for the Board members is planned. President Cannon said she appreciates having the dates for upcoming events at the end of the Librarian's Report. b. CL Escoffier gave the Board an update on the Budget. He said it had been approved by the City Manager with one change. Trustee Blevins asked what Council meant by the morale problem of library staff as it relates to the frozen Assistant City Librarian position. CL Escoffier said he was not aware of a morale problem and said it was Council's decision to eliminate the Assistant City Librarian's PAGE 1 position rather than "freeze" it. The Board members felt the decision was premature due to the upcoming renovation and that the City Librarian will need professional assistance during the construction phase in order to enable him to oversee the continuity of Library operations as well as the building project. Trustee Blevins was concerned as to why Council eliminated the Assistant City Librarian position and only "froze" other vacant positions in the City. Trustee Benson suggested writing a letter to City Council requesting the position be put back into the Budget but left unfilled. There was some discussion among the Board members regarding how the duties of the Assistant City Librarian are being accomplished. CL Escoffier responded by stating that duties have been assigned to the 3 Librarian III mid-managers, as well as the Library Secretary the Circulation Supervisor and a Reference Librarian. Other duties are currently being completed on personal time by the City Librarian. C. CL Escoffier said the meeting with the Friends of the Library on Monday, June 14th, went very well and that their Board had approved a request in the amount of $15,024 .00 for Audio-Visual materials. Children's Programs and Library promotion. President Cannon said she would write a thank you letter. Trustee Blevins said the efforts of the Friends over the years have been admirable. UNFINISHED BUSINESS: None NEW BUSINESS: a. Foundation Resolution: M/S/C (Blevins/Benson) unanimously, to endorse the creation of a library foundation for the Burlingame Public Library for the purpose of strengthening library services and to provide materials and services not feasible with existing public funds. The foundation will serve as a catalyst for attracting private funding and the building of an endowment for the future benefit of the library. b. Foundation Action Plan: M/S/C (Blevins/Benson) unanimously, to approve the Foundation Action Plan. A Board task force will be appointed in July. It is the Board's intention to seek formal Council support for the project later in the Summer. C. Annual Fund Raising Goal: M/S/C (Blevins/Robertson) unanimously, to approve the establishment of an Annual Fund Raising Goal in the amount of $75,000 for the fiscal year 1993/1994 . d. Proposal for Ripley Associates Presentation: M/S/C (Blevins/Benson) unanimously, to schedule a special meeting on July 13th at 3 :OOpm for the Ripley presentation. The regularly scheduled Board meeting on July 20th will remain as scheduled. PAGE 2 FROM THE FLOOR: ADJOURNMENT: The meeting of June 15th, 1993 was adjourned at 5: 20pm with the next meeting scheduled for July 13th, 1993 at 3 :00pm in the Community Room and the regular Board meeting to be held on July 20th in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian AHE/jg 06/22/93 JUNE PAGE 3