HomeMy WebLinkAboutAgenda Packet - LB - 1993.07.20 URLINGAME PUBUIC 1L,11BRAR-Y-
Board
of Trustees Agenda
July 20th, 1993 - 4:3OPM
D UNCAN ANNEX
SUGGESTED ACTION
1. CALL TO ORDER:
2. ROLL CALL:
3. BILLS:
City Checks: $ 138,926.60
Special Fund: $ 613.50
4. MINUTES:
5. CORRESPONDENCE AND COMMUNICATIONS: Information
a. CLA Legislative Report
b. Letter from Mary Sullivan
c. Press Releases
d. City Newsletter
e. Commission Attendance Policy
f. Letter to Teresa Adams
6. REPORTS:
a. City Librarian's Report Information
7. UNFINISHED BUSINESS:
a. Foundation Action Plan (Attachment B) Approval
8. NEW BUSINESS:
a. Library Building Site Issues (Attachment A) Discussion
s b. Board Member Orientation Date ;: Discussion
c. Board Election- August; , Information
9. FROM THE FLOOR:
10. ADJOURNMENT:
AHE/jg
7/15/93
AGENDAJ
BURLINGAME PUBLIC LIBRARY
BOARD OF TRUSTEES
MINUTES
JUNE 15TH, 1993
CALL TO ORDER•
The meeting of June 15th, 1993 was called to order by President
Cannon at 4 : 30pm.
Trustees Present: Benson, Blevins, Cannon and Robertson
Trustees Absent: Taylor
Staff Present: Mr. Alfred Escoffier, City Librarian
Mrs. Judy Gladysz, Library Secretary
Also Present: Mrs. Marti Knight, Burlingame Resident
BILLS•
M/S/C (Robertson/Benson) unanimously to approve the payment of City
checks in the amount of $40,524 .54 and payment of Duncan Funds in the
amount of $5,756 .80 .
MINUTES OF THE MEETING OF MAY 18TH, 1993 :
The minutes of the May 18th, 1993 Board meeting were approved as
written and ordered filed.
CORRESPONDENCE AND COMMUNICATIONS:
All correspondence and communications were mailed in the Board
packets. CL Escoffier reported that there has been $175.00 donated to the
Library in memory of George Paul Lechich to date. President Cannon
complimented CL Escoffier for composing a "job description" of the Library
Trustees.
REPORTS•
Librarian's Report:
a. CL Escoffier reported that the roof repairs have been completed and
that the 5,000+ books removed from the stacks to the Community Room
have been moved back to the stacks.
He further reported that Cynthia Ripley will be meeting with the
Division Supervisors on Monday, June 21st to refine the schematic
design plans. A presentation for the Board members is planned.
President Cannon said she appreciates having the dates for upcoming
events at the end of the Librarian's Report.
b. CL Escoffier gave the Board an update on the Budget. He said it had
been approved by the City Manager with one change. Trustee Blevins
asked what Council meant by the morale problem of library staff as it
relates to the frozen Assistant City Librarian position. CL
Escoffier said he was not aware of a morale problem and said it was
Council's decision to eliminate the Assistant City Librarian's
PAGE 1
position rather than "freeze" it. The Board members felt the
decision was premature due to the upcoming renovation and that the
City Librarian will need professional assistance during the
construction phase in order to enable him to oversee the continuity
of Library operations as well as the building project.
Trustee Blevins was concerned as to why Council eliminated the
Assistant City Librarian position and only "froze" other vacant
positions in the City. Trustee Benson suggested writing a letter to
City Council requesting the position be put back into the Budget but
left unfilled. There was some discussion among the Board members
regarding how the duties of the Assistant City Librarian are being
accomplished.
CL Escoffier responded by stating that duties have been assigned to
the 3 Librarian III mid-managers, as well as the Library Secretary
the Circulation Supervisor and a Reference Librarian. Other duties
are currently being completed on personal time by the City Librarian.
C. CL Escoffier said the meeting with the Friends of the Library on
Monday, June 14th, went very well and that their Board had approved a
request in the amount of $15,024 .00 for Audio-Visual materials.
Children's Programs and Library promotion. President Cannon said she
would write a thank you letter. Trustee Blevins said the efforts of
the Friends over the years have been admirable.
UNFINISHED BUSINESS:
None
NEW BUSINESS•
a. Foundation Resolution:
M/S/C (Blevins/Benson) unanimously, to endorse the creation of a
library foundation for the Burlingame Public Library for the purpose
of strengthening library services and to provide materials and
services not feasible with existing public funds. The foundation will
serve as a catalyst for attracting private funding and the building
of an endowment for the future benefit of the library.
b. Foundation Action Plan:
M/S/C (Blevins/Benson) unanimously, to approve the Foundation Action
Plan. A Board task force will be appointed in July. It is the
Board's intention to seek formal Council support for the project
later in the Summer.
C. Annual Fund Raising Goal:
M/S/C (Blevins/Robertson) unanimously, to approve the establishment
of an Annual Fund Raising Goal in the amount of $75,000 for the
fiscal year 1993/1994 .
d. Proposal for Ripley Associates Presentation:
M/S/C (Blevins/Benson) unanimously, to schedule a special meeting on
July 13th at 3 :OOpm for the Ripley presentation. The regularly
scheduled Board meeting on July 20th will remain as scheduled.
PAGE 2
FROM THE FLOOR:
ADJOURNMENT•
The meeting of June 15th, 1993 was adjourned at 5: 20pm with the next
meeting scheduled for July 13th, 1993 at 3 : OOpm in the Community Room and
the regular Board meeting to be held on July 20th in the Duncan Annex.
Respectfully submitted,
Alfred H. Escoffier
City Librarian
AHE/jg
06/22/93
JUNE
PAGE 3
r BURLINGAME 1
City Librarian's Report
July 20, 1993
New Board Members
The City Council appointed two new library board members in June. We
welcome Jane Dunbar and Mary Herman to the Board of Trustees!
Jane comes to the Board with experience on local boards and committees.
She has been a member of the Friends of the Library and was an outreach volunteer.
Mary is a retired college professor, who has taught in kindergarten through graduate
school.
The two new appointees replace Loretta Blevins and John Benson. Loretta
ably served the Board for three terms, taking an active role in the long range planning
cycles, as well as building renovation issues. John leaves the Board after one term.
Both have expressed an eagerness to remain involved in library issues.
Board Orientation
On June 23rd, I met with Jane and Mary to brief them on the major issues
facing the Board.
In the past, staff have provided an in-depth orientation for new Board members
including, a tour of the libraries, meeting individually with each library manager, and
getting to know the staff. I would like to continue this tradition. Perhaps we can
schedule an orientation in September.
Friends of the Library Summer Sale
The Friends are eagerly preparing for their first summer book sale ever! The
sale will be Saturday, July 24, 10 am to 5 pm. The sale include books for all ages. A
special feature of this summer sale will be a paperback book sale on the lawn in front
of the main library. The Friends publicity is bigger and better than ever this year, with
two bright new banners for the front of the building advertising the sale!
Library Budget
The City budget has been finalized. It appears there will not be any program
cuts for the rest of this fiscal year. This means our hours should remain constant for
now. Council did vote on June 21 st to eliminate the Assistant Librarian position in the
final budget. Staff will review options for restructuring the professional mid-
management duties.
-1-
480 Primrose Road • Burlingame, CA 94010-4083 • (415) 342-1038 • Fax (415) 342-1948
Building Schematics Continues
Cynthia Ripley met with staff on June 21 st to review schematic design. She is
currently preparing for the City Council Study Session on July 21 st in which the
building scope and architectural footprint will be discussed. The major thrust of the
meeting with Council will be to determine the extent of the use of the building site, as
well as the disposition of the Duncan House and the 1970's wing.
Long Range Plan- Mid Year Report
The library managers recently reviewed the status of the task force work for the
long range plan. Most committees are on schedule. Highlights include:
Public Relations Task Force- The PR Master plan has been revised and the
group has accomplished a number of tasks including: two programs; National Library
Week promotion "Libraries Change Lives;" Monthly staff newsletter to improve
communications; creation of a number of book marks for magazine subjects; Library
tour on the Macintosh.
Automation Committee- coordinated the purchase and installation of 7 new
circulation terminals and printers; provided technical input and future projections into
the planning process for a replacement automated circulation system.
Children's Activities
The Children's Summer Reading Club, sponsored by the Burlingame Lions
Club, "Dive into Books" continues through the end of the month. The party for the
Summer Reading Club will be on Wednesday, July 28th at 1 pm. Mary Lee Sanseri
from the Monterey area will sing songs and tell stories. Cathy Somerton of the Begin
with Books Program reports a total of 24 programs in June, reaching a total of 568
children. Programs included: 1 Saturday Story Time, 3 Preschool Story Hours, 6
Toddler Story Times, 2 class visits to Easton, 9 programs at schools and three bedtime
story hours.
Automated System Update
After nearly a year of study and analysis of automated library systems, the
Peninsula Library System Administrative Council is moving forward with negotiations
for a new system. The current system is nearly 10 years old and is at capacity, not
allowing libraries to add much needed terminals for public service use. In addition,
maintenance costs on the current system are nearly double that of newer systems with
newer technology.
An announcement of the vendor of choice will be made in the coming weeks,
along with preliminary cost figures for the system.
-2-
Reference Division
Three new on-call librarians have been hired to serve at the reference desk on
an "as needed" basis. Hourly on-call staff fill in for public service staff who are ill or on
vacation. We are pleased to welcome Marjorie Brean, who has a background in
several other peninsula libraries, as well as the San Francisco Public Library. Ken
Loders is currently working as a reference librarian at the San Bruno Library and
Evelyn Posamentier works part time at the McGeorge School of Law, as well as on
call for several other peninsula libraries. We welcome these invaluable people who
help us through emergency staffing.
Personnel
A number of staff were honored in June for their years of service to the city.
Honorees included: Judy Gladysz, 15 years; Jan Laurie, 15 years; Deanna Tomei, 15
years; Dorothy Ezquerro, 20 years; Marilyn Morrison, 20 years; Paul Lechich, 25
years. The staff were feted at a luncheon in their honor hosted by the City Council and
City Manager on June 4th. Congratulations to you all!
Upcoming Events:
o Council Study Session, Library Building Discussion, July 21 , 7:30 pm.
o Friends Special One Day Book Sale, Saturday, July 24, 10 am - 5 pm.
o Board Meeting, Tuesday, August 17, 4:30 pm.
o Labor Day Closure, Sunday, September 5 and Monday, September 6.
Alfred H. Escoffier
City Librarian
Attachments:
Staff Report
CL.Rept7
-3-
STATISTICS FOR JUNE 1993
REGISTERED BORROWERS:
Total Registered
Burlingame Adults 12 ,168
Burlingame Children 2 ,811
Hillsborough Adults 1,722
Hillsborough Children 763
Non-San Mateo Co. Borrowers 637
TOTAL: 18,101
--------------------------------------------------------------------------
CIRCULATION ACTIVITY: Main: Branch:
Adult Print Materials
(books, periodicals, pamphlets, paperbacks) 20,720 1,494
Children's Print Materials
(books, periodicals, pamphlets, paperbacks) 7,068 912
Audio Visual Materials
(records, cassettes, films, videos,
slides, equipment, talking books) 4 , 954 152
TOTALS: 32 ,742 2 ,558
Main Total 1993 Circ: 32,742 Main Total 1992 Circ: 30 ,218 = 8. 35% Inc.
Branch Tot. 1993 Circ: 2,558 Branch Tot. 1992 Circ: 2,604 = 1.77% Dec.
Grand Total 1993 Circ: 35, 300 Grand Total 1992 Circ: 32,822 = 7. 55% Inc.
--------------------------------------------------------------------------
REFERENCE ACTIVITY: Questions Directions
Reference 4, 709 937
Children's 616 190 I .L.L. Borrowed: 274
Audio-Visual 396 409 I.L.L. Lent: 434
Branch 180 13 I .L.L. Total: 708
Total: 5,901 1,549
--------------------------------------------------------------------------
COLLECTIONS: MAIN BRANCH TOTAL
VOLUMES/TITLES VOLUMES/TITLES VOLUMES/TITLES
Ad.Non-Fic. 109, 970/104,440 4,460/ NA 114,430/108,900
Ch.Non-Fic. 18, 320/ 17,025 3 , 195/ NA 21 ,515/ 20 , 220
YA Non-Fic. 1,700/ 1,655 90/ NA 1 ,790/ 1 ,745
Ad.Fiction 43 ,985/ 42, 945 4 ,435/ NA 48 ,420/ 47 , 380
Ch.Fiction 14,775/ 10,985 4,610/ NA 19, 320/ 15 , 600
YA Fiction 2, 305/ 2 ,480 290/ NA 3 ,065/ 2 , 770
Reference 5,305,[ 5, 220
125Z NA 5, 43U 5 , 345
TOTALS: 196 ,760/184,750 17,210/ NA 213 ,970/201 ,960
OTHER MATERIALS•
Pamphlets 31, 950 Paperbacks 1 ,520
Maps 1,763 Records 4 ,515
Cassettes 3 ,670 Video Tapes 820
Compact Discs 6501
Deposited with the City Treasurer: Main: ; $1.,706 . 10 Branch: $ 277 . 65
Xerox: $ 638 . 00 Rent: $TI;698.00
Est. User Traffic: 31 ,064 Daily Average: 1,036 RLIN: $ .00
Total Meetings Held: 8 Attendance: 222 CLSA: $ 3 , 139 .99
Children's Programs: -0- Attendance: -0- Total: $ 7,634. 74
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13- LOK ;,INDINGS 14,354. :t 1U:5 31
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-- - CITY OF :LFL:N:,-YE PHGE 3t
�LDG:T STATUS REPCRT
FUR Tht IYUNTh. ENvING JUNE 3L, 19'43 PRINTED C7/C7/93
CURFSNT YCNTf YEAR-TC—CATs
cUCGET EXPENI;ITURE EXPENDITLRE ENCLMERANCE cALANCE FEACENT
-----------------------------------------------------------------------------------
<9C CTntR CHARGES _1C0.CC 19.65 119.t5 <ly.t5115.E5
701 INSikANCE COST ALLGCATICN 4r1z .CC 344.00 4,12r. .CC 1CC.CC
TOTAL SUPPLIES AND SERVICiS 474,245.CC 2Cr333 77 412,427.36 tI .E17.t4 Et.S7
TCTnL SUr"PLIES ANC SERVICES 474,i4D.Cc 20,333.77 41t,427.2t t1rt17.t4 Et. S7
L,moi?'TTI:-7S-C'T�Y-- L, C-�;-t'c--^_3-1;
TOTAL CAPITAL CLTLAY 2O,LCO.LC 17,17C.6t 19,732.17 iE7.t3 5c.ch
T ,T.L Cn,'1T,L XPeti TKFS 2i ,CCC.CC 17,17 .bO 1 ,73 .1? ct7.c3 4t.fc
67500 LI,.-rcA ?Y T'0AL 1"3y,715.3i 1 49,y t 5 7J,4E7.71 9t. O5
MONTHLY REPORT
MONTH June. 1993
OUTREACH ACTIVITIES
1. Volunteer Coordinator
A. Hours worked 45
2. Volunteers
A. Number of volunteers 4 + 6 Friends .
B. Hours contributed 16 + 58.5
3. Shut-in Patrons---Individual Visits
A. Number of patrons 11
B. Number of visits made 18
C. Items circulated 110
4. Shut-in Patrons--Institutional Visits
it visits Materials circulated
A. Hacienda 4 38
B.
C. Easter Seals 1 50
D. Care West
E. Marion Convent 1 16
5, Totals
A. Shut-in patrons 11 + 30
B. Visits made 23
C. Items circulated 208
Comments/Activities
Dale Nelson '