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Home My WebLink AboutAgenda Packet - LB - 1993.11.16 URLINGAME PUBILIC LIBRARY Board of Trustees Agenda November 16th, 1993 - 4:30pm D UNCAN ANNEX �. 41 SUGGESTED ACTION 1. CALL TO ORDER: 4► 2. ROLL CALL: 3. BILLS: City Checks: $ 45,934.68x Approval Special Fund: $ 15.00 Duncan Fund: $ 3,706.44 4. MINUTES: Approval . 5. CORRESPONDENCE AND COMMUNICATIONS: Information r : - a. Employee Achievement Award Update 0. r" b. Thank you letter: Henderson f c. Duncan Trust Report d. Brown Act Amendments k, e. Status of SB566 f. Thank you letter: Lions Club C `� g. Foundation Task Force Notes 6. REPORTS: Ifformation a. City Librarians Report b. SAB Report; Kris Cannon .: 7. UNFINISHED BUSINESS: a. Proposed Main Library Renovation Schematic Design Discussion (Attachment A) Plans and Costs b. Foundation Task Force Update-Jane Taylor Discussion 4. 8. NEW BUSINESS: None �/*LkA 3 t A 9. FROM THE FLOOR: t' 10. ADJOURNMENT: Ig 11 10/93 AgendaN ,I 3URLI`IG,�itilE BURLINGAME PUBLIC LIBRARY BOARD OF TRUSTEES MINUTES OCTOBER 19th, 1993 CALL TO ORDER: The meeting of October 19th, 1993 was caned to order by President Taylor at 4 : 30pm, in the Community Room. Trustees Present: Cannon, Dunbar, Herman, Robertson & Taylor Trustees Absent: None Staff Present: Alfred Escoffier, City Librarian Judy Gladysz , Library Secretary Dennis Argyres, City Manager Meg Monroe, City Planner Also Present: Marti Knight, Burlingame Resident Rosalie O'Mahony, Burlingame Resident Cynthia Ripley, Architect Stuart Colby, Architect REPORTS: a. Status Report: Building Schematics; Cynthia Ripley The order of the Agenda was changed to allow Cynthia Ripley to present her report at the beginning of the meeting. After the presentation, the Board moved to the Duncan Annex for the remainder of the meeting. BILLS• M/S/C (Herman/Robertson) unanimously to approve the payment of City checks in the amount of $33 , 329 . 19 and payment of Special Funds in the amount of $95. 00 . MINUTES OF THE MEETING OF SEPTEMBER 21ST, 1993 : The minutes of the September 21st, 1993 Board meeting were approved as written and ordered filed. CORRESPONDENCE AND COMMUNICATIONS: All correspondence and communications were mailed in the Board packets . 480 Primrose Road • Burlingame, CA 9401 8hhr 3 1• (415) 342-1038 • Fax (415) 342-1948 REPORTS: b. Librarian's Report: There were no questions or comments regarding the City Librarian's Report. C. PLS System Advisory Board Retort; Kris Cannon: Trustee Cannon gave a brief report on the recent SAB meeting she had attended. UNFINISHED BUSINESS: a. Foundation Task Force: Attachment A: After brief discussion the Board decided they would like to retain Jim Bowers to speak to them about forming a Library Foundation. M/S/C (Cannon/Dunbar) to retain Jim Bowers at a fee not to exceed $400 to be paid out of the Trustees Special Fund. The meeting will be held on December 7th at 3 : 30pm in the Duncan Annex. NEW BUSINESS a. Holiday Schedule, 1994: Attachment B: M/S/C (Herman/Robertson) unanimously to approve the 1994 Library Holiday Schedule as proposed. FROM THE FLOOR; ADJOURNMENT• The Board adjourned to Executive Session at 6 :25pm. The next Board Meeting is scheduled for November 16th, 1993 at 4 : 30pm in the Duncan Annex. Respectfully submitted, Alfred H. Escoffier City Librarian AHE/jg 10/26/93 OCTOBER PAGE 2 UNC City Librarian's Report November 16, 1993 Building Project Status Architect Cynthia Ripley is finishing up schematic design and putting the finishing touches on her presentation to Council, scheduled for 7:30 pm, November 17th. Her presentation will include: floor plans, exterior elevations, cross sections, and a three dimensional model. Detailed cost projections will be available at that time. The revised plans create a three floor library which retains the two 1930's wings. The wings house the traditional reference and children's services as they have in the past. In order to staff the lower level, the current plan eliminates the audiovisual/magazine service desk in favor of a staffed non-fiction area on the lower level. This staff would also assist with newspapers, locked cases and California materials. The upper floor, which houses the fiction collection, would be unstaffed, but all staff offices would be located adjacent to this area, creating a flow of staff through the area to provide some control. The City planning staff reviewed the plans at their meeting of November 8th and - sent some suggestions to the architect. Long Range Plan Update As we approach the end of the year, staff is reviewing the activities in the Library Long Range Plan. An effort is being made this year to include all major projects and programs which are not a part of the day to day operations of the library. The library managers have evaluated the year's activities, made a list of those activities which should be carried over to next year and reviewed the projects which are "givens" for next year, such as the implementation of the automated system, and the building design process. On December 1 st, staff will brainstorm ideas for 1994, prioritize activities, and plan for implementation of 1994 activities. Peninsula Automated Network Update The Dynix contract for the automated system upgrade is still under negotiation, but should be signed this month. PLS entered into a professional services agreement with Frank Vaskelis, of the San Mateo Community College District, to assist PLAN in migration from Geac to Dynix. 480 Primrose Road - Burlingame, CA 94010-4083 • (415) 342-1038 1 Fax (415) 342-1948 A steering committee has been set up to direct the migration efforts. The committee includes Linda Crowe, Frank Vaskelis, Carol Bowles, and Ruth Stout. Carol and Ruth will be on half time leave from San Mateo County Library. Initially five committees, led by library directors, will set policy and procedures for implementation: Telecommunications and Technical issues, Databases and Conversion and Database Clean-up, Circulation, Public Access Catalog, Bibliographic issues. Other committees will be formed as needed including: management reporting, public relations, CD-Rom Databases, Acquisitions. Reference Division Kathy Naftaly, who currently splits her time between Technical Services and Circulation, will add new responsibilities at Reference. She will be begin a regular 4-5 hours shift at Reference beginning in November. She is currently enrolled at the San Jose State University Library School, in addition to working full time at Burlingame. Children's Services During October, Cathy Somerton did a total of 40 programs reaching 988 children. Perhaps the most fun was the Halloween program featuring Jan Laurie and Cathy which attracted 85 children and their parents! Cathy is also preparing visits to 8 first grades in local elementary schools. Programs and Public Relations - The poetry readings had 24 listeners at the two readings in October. All four guest poets for this month were from the San Francisco area. The format for the group will change in January with an earlier starting and ending time. Photographs by Peter Perkins of men and women in the trades were on exhibit in the Reference Room during October. "Silk Stalkings" was the theme of a display featuring mysteries with women detectives. Other displays during the month featured "Apples" and "Gardening." Employee Achievement Awards The Board of Trustees' Employee Achievement awards were given to three staff members at the October 28th staff meeting. Ramona Boada, Hilde Rooth and Nancy Montague were the winners! A brief description of the awards is appended. A news release has gone out to the local newspapers. The City Attorney has noted that the Board cannot hold an executive session for selection of the the achievement awards as has been done in the past, so the Board will need to review the process next year. -2- Personnel We are pleased to welcome two new staff members. Barry Mills will be joining us in Reference as a permanent part-time reference librarian, 25 hours per week. Barry earned his Master's degree in Library Science from San Jose State and has a second Master's in Dramatic Literature. Barry most recently worked at the Santa Clara County Library. Also new next month will be Lisa Dunseth, who will be our new Branch Librarian. Lisa will work at the Branch and Main libraries, both in Children's and adult services. Lisa comes to us with experience at the Cincinnati Public Library and the South San Francisco Public Library. Reference Librarian Michael Hubbell, recently returned from three years in Czechoslovakia, has been hired to work on-call hours at the reference desk. Welcome to you all! Upcoming Events: o California Library Association Conference, Oakland, November 13-16 o Board Meeting, November 16, 4:30 pm, Duncan House o Council Study Session, Council Chambers, November 17, 7:30 pm o Special Board Meeting, Tuesday, December 7, 3:30 pm CL.11 STATISTICS FOR OCTOBER 1993 REGISTERED BORROWERS: Total Registered Burlingame Adults 18 , 795 Burlingame Children 3 ,830 Hillsborough Adults 2 ,773 Hillsborough Children 1 ,189 Non-San Mateo Co. Borrowers 993 TOTAL: 27570 -------------------------------------------------------------------------- CIRCULATION ACTIVITY: Main; Branch: Adult Print Materials (books, periodicals, pamphlets, paperbacks) 21, 381 1 ,317 Children's Print Materials (books, periodicals, pamphlets, paperbacks) 8,035 1 , 234 Audio Visual Materials (records, cassettes, films, 'videos, slides, equipment, talking books) 4,650 115 TOTALS: 34,066 2 ,666 Main Total 1993 Circ: 34,066 Main Total 1992 Circ: 33 ,034 = 3 . 12% Inc. Branch Tot. 1993 Circ: 2,666 Branch Tot. 1992 Circ: 2,882 = 7.49% Dec. Grand Total 1993 Circ: 36,732 Grand Total 1992 Circ: 35,916 = 2. 27% Inc. -------------------------------------------------------------------------- REFERENCE ACTIVITY: Ouestions Directions Reference 4,630 1,459 Children's 488 121 I.L.L. Borrowed: 234 Audio-Visual 352 479 I.L.L. Lent: 598 Branch 212 67 I .L.L. Total : 832 Total : 5,682 2 ,126 -------------------------------------------------------------------------- COLLECT. O NS_ MAIN BRANCH TOTAL VOLUMESITITLES VOLUMESITITLES VOLUMES/TITLES Ad.Non-Fic. 110,770/105,125 4,505/ NA 115,275/109,630 Ch.Non-Fic. 18,675/ 17,275 3 ,260/ NA 21 ,935/ 20,520 YA Nan-Fic. 1,725/ 1,680 90/ NA 1 ,815/ 1,770 Ad.Fiction 44,660/ 43 ,315 4 ,605/ NA 49,265/ 47,920 Ch.Fiction 15,185/ 11, 235 4,725/ NA 19,910/ 15,960 YA Fiction 2,505/ 2, 330 290/ NA 2 ,795/ 2, 620 Reference 5,36OZ 5 .225 1251 MA 5 , 485/ 5 , 350 TOTALS: 198,880/186,185 17 ,600/ NA 216,480/203,785 OTHER MATERIALS: Pamphlets 31,992 Paperbacks 1,520 Maps 1,775 Records 4 , 515 Cassettes 3 ,965 Video Tapes 910 9 3 Compact Discs 850 J Deposited with the City Treasurer: Main: 2,958.63 Branch: $ 251.30.i Xerox.` ��368. `" Rent: $ 1, 698.00 Est. User Traffic: 33 ,095 Daily Average: 1 ,103 CLSA: $10 , 046.49 Total. Meetings Held: 7 Attendance: 155 Children's Programs: -0- Attendance: -0- Total : $14 , 954 .42 MONTHLY REPORT MONTH October. 1943 OUTREACH ACTIVITIES t, volunteer Coordinator A. Hours worked 38 2. Volunteers A. Number of volunteers4 + 11 - B. Hours contributed 179 3. Shut-in Patrons---Individual visits A. N.,mSer of patrons 11 + 30 B. Nimber of visits madE 18 C. Items circulated 113--- �, Shut-in Patrons--Institutional visits Visits Materials circulated A. Hacienda 4 36 B. C. Easter Seals 1 40 D. Care West E. Marion Convent 1 16 5Totals A. Shut-in patrons 11 + 30 B. visits made 25-- C. Items circulated 220 Comments/Activities This month we had the highest"number of volijntPPr hours, ( 179) ci nrP rPrnrric have haPn karat hr6ak •:j9id - 4e Old mark of 175, set in October, 1988 ��-- Dale Nelson